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MS Excel Complete Course Hafizur

The document is a comprehensive guide to Microsoft Excel, covering topics from basic to advanced functionalities including data entry, formulas, functions, and chart creation. It provides practical exercises like creating salary and attendance sheets, as well as tips for effective data management and interview preparation. Additionally, it includes a 14-day self-learning plan to help users systematically learn Excel skills.

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Hafizur Laskar
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2 views5 pages

MS Excel Complete Course Hafizur

The document is a comprehensive guide to Microsoft Excel, covering topics from basic to advanced functionalities including data entry, formulas, functions, and chart creation. It provides practical exercises like creating salary and attendance sheets, as well as tips for effective data management and interview preparation. Additionally, it includes a 14-day self-learning plan to help users systematically learn Excel skills.

Uploaded by

Hafizur Laskar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MS Excel Full Course (Basic to Advanced) - Hafizur Rohman Laskar

1. Introduction to Excel
Microsoft Excel is a spreadsheet software used for data management, calculations, chart creation, and

business reports.

Benefits of Learning Excel:

- Automates repetitive office tasks

- Used in HR, Accounts, Admin, Sales, Education, etc.

- Helps manage data accurately

2. Excel Interface Explained


- Title Bar: Shows file name and app name

- Ribbon Tabs: Home, Insert, Page Layout, Formulas, Data, Review, View

- Formula Bar: Where you enter formulas

- Sheet Tabs: Bottom of the file to switch sheets

- Cell Address: e.g., A1, B2, C3 (Column + Row)

3. Data Entry, Cell Operations


- Enter values, dates, currency in cells

- Use Tab or Arrow keys to navigate

- Adjust column width/row height

- Merge Cells, Wrap Text, Insert/Delete Rows

4. Formatting Tools
- Number Formatting: Currency, Date, %, Custom

- Font, Fill Color, Alignment (Center, Right)

- Conditional Formatting (highlight values > 50)

5. Basic Formulas and Functions


Formulas start with = (equal sign)

Examples:

=SUM(A1:A5)
=AVERAGE(B1:B10)

=MAX(A2:A6)

=MIN(B2:B6)

=COUNT(A1:A10)

=COUNTA(A1:A10) - counts non-empty

Arithmetic:

=10+20, =50-30, =A1*B1, =A2/B2

6. IF, AND, OR Functions


=IF(A1>50, "Pass", "Fail")

=IF(AND(A1>50,B1>50), "Pass", "Fail")

=IF(OR(A1>90,B1>90), "Topper", "Normal")

IF function helps add logic to your reports.

7. Lookup Functions (VLOOKUP, XLOOKUP)


=VLOOKUP(lookup_value, table_range, col_index, FALSE)

=XLOOKUP(lookup_value, lookup_array, return_array)

Used for searching data in tables.

8. TEXT Functions
=LEFT(A1,3)

=RIGHT(A1,5)

=MID(A1,2,4)

=LEN(A1)

=TEXT(A1,"dd-mm-yyyy")

=CONCATENATE(A1, " ", B1)

=TRIM(A1)

9. Salary Sheet Practice


Columns: Name, Basic, HRA, DA, PF, ESI, Net Salary

Formula: =Basic+HRA+DA-PF-ESI

Create sheet with headers, apply formulas, use borders and formatting
10. Attendance Sheet Practice
Columns: Name, Days Present, Days Absent, % Attendance

Formula: =Present/TotalDays * 100

Use Conditional Formatting for < 75%

11. GST Billing Format


Columns: Product, Rate, Quantity, Amount, GST %, GST Amt, Total

Formula for GST Amt: =Amount*GST%

Total: =Amount + GST Amt

Use table borders and print layout

12. Data Validation & Drop-downs


Create drop-down:

Select cell > Data > Data Validation > List > Enter values

Use for selection: Gender, Department, State

13. Charts & Visualization


Select data > Insert > Chart (Column, Line, Pie, Bar)

Format chart title, legend, data labels

Use Charts to show: Sales growth, Attendance, Expense

14. Pivot Tables


Insert > Pivot Table > Select Data Range > New Sheet

Drag Fields into Rows, Columns, Values

Use Slicer for filtering

Good for: Sales summary, Expense report

15. Dashboard (Mini Project)


Create small dashboard using:

- Pivot Table

- Charts

- Slicers

- Summary cards (Total Sales, Avg Attendance)

Arrange them on one page cleanly

16. Keyboard Shortcuts


- Ctrl + C/V/X: Copy/Paste/Cut

- Ctrl + Z/Y: Undo/Redo

- Ctrl + Arrow Keys: Jump to end

- Ctrl + Shift + L: Filter

- Alt + = : AutoSum

- Ctrl + ` : Show all formulas

17. Excel Interview Questions


1. What is the difference between COUNT and COUNTA?

2. Explain VLOOKUP with example.

3. How does Pivot Table help?

4. How to create drop-down list?

5. What is conditional formatting?

18. 14-Day Self Learning Plan


Day 1: Interface, Data Entry, Formatting

Day 2: Basic Formulas

Day 3: IF, AND, OR

Day 4: VLOOKUP, XLOOKUP

Day 5: Salary Sheet

Day 6: Attendance Tracker

Day 7: GST Billing Sheet

Day 8: Data Validation

Day 9: Charts Practice

Day 10: Pivot Table


Day 11: Dashboard

Day 12: Shortcuts + Real Practice

Day 13: Interview Q&A

Day 14: Final Revision

19. Company Level Tips


- Keep your data clean (no merged cells for Pivot)

- Use Tables for dynamic formulas

- Name your ranges for clarity

- Use Data Validation to avoid wrong entries

- Save backup copies regularly

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