FORMATTING CELLS USING DIALOG BOХ

There are six tabs in Format Cells dialog box: Number, Alignment, Font, Border, Pa erns, and Protec on.

1. Number tab
The data type can be selected from the op ons on this tab. Select the range you would like to format and
click on one of the Category number as shown in Figure to apply that style to your numbers. Select General
if the cell contains text and number and it does not have any specific number format. If you select Number
Category you can represent numbers as integers, decimals with number of decimal as op on etc. For
example, if you want to restrict the number of decimals to 2, choose Number Category and then decimal
places as 2. You may try the other op ons in your computer.\
FORMATTING CELLS USING DIALOG BOX
2. Alignment tab
These op ons allow you to change the posi on and alignment of the data with the cell. The Format Cells
dialog box offers you more op ons than the alignment bu ons on the Forma ng toolbar. For example, you
can change the orienta on of the text.

3. Font tab
All of the font a ributes are displayed in this tab including font face, size, style, and effects. Using
Forma ng toolbar you can bold, italicize, and underline your cell entries. For even more forma ng op ons
you can use the Format Cells dialog box.
FORMATTING CELLS USING DIALOG BOX
4. Border and Pa ern tabs
You can use the Forma ng toolbar for adding borders, cell shading, and font colour. These bu ons are
actually tear-off pale es. When you click on the picture por on of the bu on, the format of the picture
displayed will be applied to the contents of the cell(s) you have selected in the worksheet. You can change
the picture displayed on the bu on by clicking on the bu on's small drop-down arrow to access the pale e
of samples from which to choose.

Follow these steps to apply a border and colour to a selec on using the op ons in the Format Cells dialog
box.

1. Select Format→Cells to display the Format Cells dialog box.

2. Select the Border tab.

3. In the Presets area, choose None, Outline, or Inside to specify the loca on for the border.

4. Choose any of the following op ons for the border:

In the Border area, click on any of the bu ons to toggle its border.

Choose the border's line style in the Style area.

If necessary, select a colour for the border in the Color Pale e.

5. Select the Pa erns tab, and then choose any of the following op ons:
Select a colour for the background of the selec on in the Color pale e.
If necessary, select a pa ern for the background of the selec on in the Pa ern pale e.
6. Choose OK to apply the border and colour.
FORMATTING CELLS USING DIALOG BOX
5. Dates and Times
If you enter the date "January 1, 2001" into a cell on the worksheet, Excel will automa cally recognize the
text as a date and change the format to "1-Jan-01". To change the date format, select the Number tab from
the Format Cells window. Select "Date" from the Category box and choose the format for the date from the
Type box. If the field is a me, select "Time" from the Category box and select the type in the right box.
Date and me combina ons are also listed. Press OK when finished.
 NESTED IF
What is Neste IF?
The IF func on allows you to make a logical comparison between a value and what you expect by tes ng
for a condi on and returning a result if True or False.

What is a Nested IF statement?

Nested IF func ons, meaning one IF func on inside of another, allow you to test mul ple criteria and
increases the number of possible outcomes.

Syntax: =IF(condi on, true value, IF(condi on 2, true value, IF(condi on 3, true value, false value)))

ADRESS BASIC T.A TOTAL AMOUNT

KOLKATА 50000 6000 56000
JANGIPUR 40000 6000 46000
TAKI 20000 3600 23000
MALDA 90000 120 90120
OTHERS 60000 120 60120

T.A: =IF(A2="KOLKATA”, B2*12%, IF(A2=" JANGIPUR", B2*15%, IF(A2="MALDA", B2*17%+200,120)))

Total Amount: =Sum(B2+C2)

NAME AREA SALARY COMMENT

RINTU JANGIPUR 50000 WORK HONESTY
JANGIPUR MALDA 45000 GOOD JOB MAN
AKTAR KOLKATA 85000 WORK HONESTY
RAHIM NADIA 40000 GOOD JOB MAN

Comment =IF(C2<50000,”Good Job” , ”Work Honesty”)

LOOKUP

What Is a LOOKUP Func on?

LOOKUP Lookup func ons in Excel mean referencing a cell to match values in another row or column
against the cell and thereby retrieving the corresponding results from the respec ve rows and columns.

Syntax: =Lookup(Lookup_value, Lookup Vector, Result_Vector)

 NAME AGE DESIGNATION SALARY
RINTU NANDI 35 ACCOUNTANT 30000
ANJAN ROY 32 SALES MANEGAR 45000
BITTU DAY 45 L.D.C 25000
DIP SAR 28 C.A 32000

AGE: =LOOKUP(C12,A2:D5,B2:B5)

DESIGNATION: =LOOKUP(C13,A2:D5,C2:C5)

SALARY: =LOOKUP(C14,A2:D5,D2:D5)

VLOOKUP
What Is a VLOOKUP Func on? The VLOOKUP func on in Excel is a powerful func on used to lookup
data in a table organized ver cally. It looks down the le column of a range to find a value.

Syntax: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

NAME DEPARTMENT BASIC D.A (BASIC *15%) H.R.A GROSS P.F NET
(BASIC *5%) SALARY (BASIC *10%) SALARY
AYAN SAR ACCOUNT 10000 1500 500 12000 1000 11000
BITTU DEY SALER 12000 1800 600 14400 1200 13200
DIP MAN PURCHASE 13000 1950 650 15600 1300 14300
JIT PAL MARKETING 15000 2250 750 18000 1500 16500

NET SALARY: =VLOOKUP(A9,A1:H7,8,0)

D.A: =VLOOKUP(A9,A1:H7,4,0)

H.R.A: =VLOOKUP(A9,A1:H7,5,0)

P.F: =VLOOKUP(A9,A1:H7,7,0)

GROSS SALARY: =VLOOKUP(A9,A1:H7,6,0)

HLOOKUP
What Is a HLOOKUP Func on?
The HLOOKUP func on looks up for a value in the first row of a given range and gives a value in the same
column from a row that you specified.

Syntax: =HLOOKUP( lookup_value, table_array, row_index_num, [range_lookup])

NAME AYAN SAR BITTU DEY DIP MAN JIT PAL

DEPARTMENT ACCOUNT SALER PURCHASE MARKETING
BASIC 10000 12000 13000 15000
D.A ((BASIC*15%) 1500 1800 1950 2250
H.R.A (BASIC* (5%) 500 600 650 750
GROSS SALERY 12000 14400 15600 18000
P.F 1000 1200 1300 1500
NET SALERY 11000 13200 14300 16500

NET SALARY: =HLOOKUP(A8,J1:N8,8,0)

D.A: =HLOOKUP(A8,J1:N8,4,0)

H.R.A: =HLOOKUP(A8,J1:N8,5,0)

P.F: =HLOOKUP(A8,J1:N8,7,0)

GROSS SALARY: =HLOOKUP(A8,J1:N8,6,0)

COUNT
The COUNT func on counts the number of cells that contain numbers, and counts numbers within the list
of arguments. Use the COUNT func on to get the number of entries in a number field that is in a range or
array of numbers.

Syntax:

=COUNT(value1, [value2], ...)

The COUNT func on syntax has the following arguments: value

 value1 Required. The first item, cell reference, or range within which you want to count numbers.
Value
 value2,... Op onal. Up to 255 addi onal items, cell references, or ranges within which you want to
count numbers.

=COUNTA(value1, [value2], ...)

The COUNTA func on syntax has the following arguments:

 value 1 Required. The first argument represen ng the values that you want to value
 value 2, ... Op onal. Addi onal arguments represen ng the values that you want to count, up to a
maximum of 255 arguments.
=COUNTIF(range, criteria)

The COUNTIF func on syntax has the following arguments:

The group of cells you want to count. Range(required) can contain numbers, arrays, a named range, or
references that contain numbers. Blank and text values are ignored.

Criteria (required) A number, expression, cell reference, or text string that determines which cells will be
counted.

=COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]...)

The COUNTIFS func on syntax has the following arguments:

 criteria_range1 Required. The first range in which to evaluate the associated

 criteria. criteria1 Required. The criteria in the form of a number, expression, cell reference, or text
that define which cells will be counted.
 criteria_range2, criteria2, ... Op onal. Addi onal ranges and their associated criteria. Up to 127
range/criteria pairs are allowed.

NAME AREA DESIGNATION BASIC DA(BASIC*15%) TOTAL

AYAN ROY KOLKATA CDC 50000 7500 57500

ANKAN DAS MAKDA SALES MANAGER 55000 8250 63250

BITTU PAL KANDI LCD 55500 8325 63825

SUMAN DAS NADIA AREA MANAGER 55550 8332.25 63882.5

SHUBHA PAL JANGIPUR LCD 55555 8418.45 63888.25

COUNT: =COUNT(A2:F8)

COUNTA: =COUNTA(A2:F4)

COUNTIF: =COUNTIF(C2:C6,C4)

COUNTIFS: =COUNTIFS(B2:B6,B6,C2:C6,C6)

GOAL SEEK
What is GOAL SEEK?
GOAL SEEK is the process of finding the correct input value when only the output is known.

Syntax:- =AVERAGE(total marks)

SUBJECT MARKS

MATHEMATICS 65

PHYSICS 75

IT SYSTEM 96
 MECHANICAL 69

FEEE 70

AVERAGE 75%

AVERAGE: =AVERAGE(B1:B5)

Use Goal Seek to determine the AVERAGE MARKS:-

1. On the Data tab, in the Data Tools group, click What-If Analysis, and then click Goal Seek.

2. In the Set cell box, enter the reference for the cell that contains the formula that you want to resolve. In
the example, this reference is cell B6.

3. In the To value box, type the formula result that you want. In the example, this is 75.

4. In the By changing cell box, enter the reference for the cell that contains the value that you want to
adjust. In the example, this reference is cell B3.

5. Click ОК.

PIVOT TABLES
What is PIVOT TABLE?
A pivot table is a summary of your data, packaged in a chart that lets you report on and explore trends
based on your informa on. Pivot tables are par cularly useful if you have long rows or columns that hold
values you need to track the sums of and easily compare to one another.

Pivot tables are one of Excel's most powerful features. A pivot table allows you to extract the significance
from a large, detailed data set.
Our data set Order ID, Product, Category, Amount, Date and Country.

A B C D E F
1 ORDER ID PRODUCT CATEGORY AMOUNT DATE COUNTRY
2 1 APPLE FRUIT 4270 01.06.2016 UNITED STATE
3 2 BEANS VEGETABLES 8239 01.07.2016 FRANCE
4 3 BANANA FRUIT 4617 01.08.2016 INDIA
5 4 BROCCOLI VEGETABLES 8384 01.10.2016 CANADA
6 5 APPLE FRUIT 2625 01.12.2016 FRANCE
7 6 BEANS VEGETABLES 3610 01.03.2016 INDIA
8 7 BANANA FRUIT 9062 01.05.2016 GERMANY
9 8 BROCCOLI VEGETABLES 2417 01.04.2016 CANADA
10 9 APPLE FRUIT 5610 01.01.2016 INDIA
11 10 BEANS VEGETABLES 5843 01.02.2016 UNITED STATE
Insert a Pivot Table:
To insert a pivot table, execute the following steps.
1. Click any single cell inside the data set.
2. On the Insert tab, in the Tables group, click
PivotTable.
The following dialog box appears. Excel
automa cally selects the data for you. The default
loca on for a new pivot table is New Worksheet.
3. Click OK.

Drag fields
The PivotTable Fields pane appears. To get the total
amount exported of each product, drag the following
fields to the different areas
1. Product field to the Rows area.
2. Amount field to the Values area.
3. Country field to the Filters area.
Below you can find the pivot table. Bananas are our main export product. That's how easy pivot tables can
be!

COUNTRY (All)
Row Labels Sum of AMOUNT
APPLE 12505
BANANA 13679
BEANS 17692
BROCCOLI 10801
Grand Total 54677

Sort a Pivot Table

To get Banana at the top of the list, sort
the pivot table.
1. Click any cell inside the Sum of
Amount column.
2. Right click and click on Sort, Sort
Largest to Smallest.

COUNTRY (All) Filter: Because we added the Country field to the

Row Labels Sum of AMOUNT
Filters area, we can filter this pivot table by Country.
BROCCOLI 10801
For example, which products do we export the
BEANS 17692
BANANA 13679 most to France?
APPLE 12505 1. Click the filter drop-down and select France.
Grand Total 54677 Result. Apples are our main export product to

COUNTRY INDIA

Row Labels Sum of AMOUNT

BEANS 3610

BANANA 4617

APPLE 5610

Grand Total 13837

Note: you can use the standard filter (triangle next to Row Labels) to only show the amounts of
specific products.
 Change Summary Calcula on: By default, Excel summarizes your
data by either summing or coun ng the items. To change the
type of calcula on that you want to use, execute the following
steps.

1. Click any cell inside the Sum of Amount column.

2. Right click and click on Value Field Se ngs.
3. Choose the type of calcula on you want to use. For example,
click Count.
4. Click ОК.

Result. 1 out of the 3 orders to INDIA were 'Apple' orders.

COUNTRY INDIA
Two-dimensional Pivot Table:
Row Labels Count of AMOUNT
If you drag a field to the Rows area and Columns area,
BEANS 1 you can create a two-dimensional pivot table. First,
insert a pivot table. Next, to get the total amount
BANANA 1
exported to each country, of each product, drag the
APPLE 1 following fields to the different areas.
Grand Total 3

1. Country field to the Rows area.

2. Product field to the Columns area.
3. Amount field to the Values area.
4. Category field to the Filters are
Below you can find the two-dimensional pivot table.

To easily compare these numbers, create a pivot chart and apply a filter. Maybe this is one step too far for
you at this stage, but it shows you one of the many other powerful pivot table features Excel has to offer.
 Pivot Chart in Excel
Insert Pivot Chart | A Pivot Chart in Excel | Filter Pivot Chart | Change Pivot Chart Tyре
A pivot chart is the visual representa on of a pivot table in Excel. Pivot charts and pivot tables are
connected with each other.
Below you can find a two-dimensional pivot table. Go back to Pivot Tables to learn how to create this pivot
table.

Insert Pivot Chart:

To insert a pivot chart, execute the following steps.
1. Click any cell inside the pivot table.
2. On the PivotTable Analysis tab, in the Tools group, click PivotChart.

The Insert Chart dialog box appears.

3. Click ОК.
Below you can find the pivot chart. This pivot chart will amaze and impress your boss.

Note: any changes you make to

the pivot chart are immediately
reflected in the pivot table and
vice versa.
Filter Pivot Chart:
To filter this pivot chart, execute the following steps.
1. Use the standard filters (triangles next to Product and Country). For example, use the Country filter to
only show the total amount of each product exported to the United States.

2. Remove the Country filter.

3. Because we added the Category field to the Filters area, we can filter this pivot chart (and pivot table) by
Category. For example, use the Category filter to only show the vegetables exported to each country.

Change Pivot Chart Type:

You can change to a different type of pivot chart
at any me.
1. Select the chart.
2. On the Design tab, in the Type group, click
Change Chart Type.
4. Choose Pie.

4. Click OK.

Result:

Note: pie charts always use one data series (in this case, Beans). To get a pivot chart of a country, swap the
data over the axis. First, select the chart. Next, on the Design tab, in the Data group, click Switch
Row/Column.
 Type of Chart

1. Column Charts in Excel 2. Line Chart in Excel

3. Pie Chart in Excel 4. Bar Chart in Excel

5. Area Chart in Excel 6. Sca er Chart in Excel

7. Stock Chart in Excel 8. Radar Chart in Excel

1. Column Chart :- In this type of chart, the data is plo ed on columns; that is why this is called a
column chart.
A column chart is a bar-shaped chart that has a bar placed on the X-axis. This type of chart in excel is called
a column chart because the bars are placed on the columns. Such charts are very useful in case we want to
make a comparison Below are the steps of preparing column chart in excel

Then the Column Chart looks like as given below:

Column Chart
25
20
15
10
5
0

MATH IT SYSTEM

2. Line Chart:-
Line charts are used if we need to show the trend in data. They are more likely used in analysis rather than
showing data visually.
In this chart, a line represents the data movement from one point to another. Select the data and "Insert"
tab, then select the "Line" chart.
• Then, the line chart looks like as given below:

LINE Chart
25

20

15

10

MATH IT SYSTEM

3. Pie Chart :-
A pie chart is a circle-shaped chart capable of represen ng only one series of data. A pie chart has various
variants that are 3-D charts and doughnut charts. A circle-shaped chart divides itself into various por ons
to show the quan ta ve value.
• Select the data, go to the "Insert" tab, and select the "Pie" chart
• Then, the pie chart looks like as given below:

PIE Chart

ANKAN DAS AYAN KARMAKAR ADITI DAS BITTU SAHA

DIP MONDAL RUDRRA SAHA PIU MISRA MEGHA DAS

4.Bar Chart :-
In the bar chart, the data is plo ed on the Y-axis. That is why this is called a bar chart. Compared to the
column chart, these charts use the Y-axis as the primary axis. This chart is plo ed in rows. That is why this is
called a row chart.
• Select the data, go to the "Insert" tab, and then select the "Bar" chart

• Then, the bar chart looks like as given below:

BAR Chart
MEGHA DAS
PIU MISRA
RUDRRA SAHA
DIP MONDAL
BITTU SAHA
ADITI DAS
AYAN KARMAKAR
ANKAN DAS

0 5 10 15 20 25

IT SYSTEM MATH
5.Area Chart :-
The area chart and the line charts are the same, but the difference that makes a line chart an area chart is
that the space between the axis and the plo ed value is coloured and is not blank.
Using the stacked area chart, this becomes difficult to understand the data as space is coloured with
the same colour for the magnitude that is the same for various datasets.
• Select the data, go to the "Insert" tab, and select the "Area" chart

• Then, the area chart looks like as given below:

AREA Chart
25

20

15

10

MATH IT SYSTEM

6.Sca er Chart :- The sca er chart in excel plots the data on the coordinates.
• Select the Data and go to Insert Tab, then select the Sca er Chart.
• Then, the sca er chart looks like as given below:

SCATTER Chart
25

20

15

10

0
0 1 2 3 4 5 6 7 8 9

MATH IT SYSTEM

7.Stock Chart :- Such charts are used in stock exchanges or to represent the change in the price of
shares.
• Select the data, go to the "Insert" tab, and then select the "Stock" chart.

• Then, the stock chart looks like as given below:

8.Radar Chart :- The radar chart is similar to the spider web, o en called a web chat.
• Select the data and go to "Insert Tab.” Then, under the "Stock" chart, select the "Radar" chart

• Then, the radar chart looks like as given below:

CHART Chart
ANKAN DAS
20
MEGHA DAS 15 AYAN KARMAKAR
10
5
PIU MISRA 0 ADITI DAS

RUDRRA SAHA BITTU SAHA

DIP MONDAL

MATH IT SYSTEM
 MS POWER POINT
In this chapter, we will understand how to get started with PowerPoint 2010. We will understand how to
start PowerPoint 2010 applica on in simple steps. To access PowerPoint 2010, you must have Microso
Office 2010 installed in your PC. Only Office 2010 Home and Student, Home and Business, Standard,
Professional and Professional Plus packages have PowerPoint included in them. Other packages may have a
viewer, but you cannot create presenta ons with them.

Step 1- Click the Start bu on. Step

Step 2- Click All Programs op on from the menu.
Step 3- Search for Microso Office from the sub menu and click it.
Step 4- Search for Microso PowerPoint 2010 from the submenu and click it.

What is PowerPoint?
PowerPoint 2010 is a visual and graphical applica on, primarily used for crea ng presenta ons. With
PowerPoint, you can create, view, and present slide shows that combine text, shapes, pictures, graphs,
anima on, charts, videos, and much more.

The following steps will help you add and preview anima ons in the slide.
Step 1 - Go to the Anima on ribbon and click on the Anima on Pane to display the anima on sidebar.
Step 2- Select one of the objects in the slide and click on the Add Anima on menu op on.
Step 3 - Choose from one of the Anima on op ons.

Entrance will cause the object to appear in the screen.

Emphasis will cause the object to emphasis without appearing or leaving the screen.

Exit will cause the object to disappear from the screen.

Step 4- Once you add the anima on for an object, it will show up in the Anima on pane
• Start On Click will cause the anima on to start when you click the mouse.
• Start With Previous will cause the anima on to begin with the previous anima on; if this is the first
object, it will begin as soon as you reach the slide during the slide show.
• Start A er Previous will cause the anima on to begin a er the previous anima on ends.
Step 6 - From the ming sec on, you can also manipulate the anima on mings.
Step 7- To preview the anima on se ngs, just click Play on the anima on pane.