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Excel Notes1

The document provides an overview of Microsoft Excel, detailing its features as a spreadsheet program for data storage, calculations, and analysis. It explains key concepts such as worksheets, workbooks, cells, and formulas, along with functionalities like AutoFill, AutoSum, and various types of functions including statistical, mathematical, and financial functions. Additionally, it outlines how to enter formulas and use cell references effectively.

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snehamukesh403
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1 views12 pages

Excel Notes1

The document provides an overview of Microsoft Excel, detailing its features as a spreadsheet program for data storage, calculations, and analysis. It explains key concepts such as worksheets, workbooks, cells, and formulas, along with functionalities like AutoFill, AutoSum, and various types of functions including statistical, mathematical, and financial functions. Additionally, it outlines how to enter formulas and use cell references effectively.

Uploaded by

snehamukesh403
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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 Ms excel is a spread sheet program where one can record data in the form of tables.

 Capable of performing calculations, analysing data and integrating information from


different programs.
 A spread sheet is a file used to store various type of data.
 The basic storage unit for a spread sheet file is a table.
 In a table data arranged in rows and columns to make it easier to store, organize, and
analyze the information.
 Work area: Collection of rows and columns in the form of cells
 Work sheet: Table like document containing rows and columns that holds data and
formula
 Work book: Collection of worksheets stored in a single file.
 3 common terms used in spreadsheet: cell , row and column.
 Row runs horizontally while Column runs vertically.
 Each row is identified by row number, which runs vertically at the left side of the sheet.
 Each column is identified by column header, which runs horizontally at the top of the
sheet.
 The intersection of rows and columns is called cell. Cell is identified
with Combination of column header and row number.
 A cell address is the address of the respective column and row.
 Excel ribbon
1. Tabs
2. Command buttons
3. Groups
4. Dialogue box launcher
Autofill
Autofill feature can automatically fill in information as you drag the mouse
through a range. You can use this facility to enter days of week, months of the
year and a series of numbers or dates, and even custom list that you create.

AutoFill a Text Series or List


Starting off with our basic example, here’s how to fill a series of months in a column.

1. Type the first item in the series in the cell. Here, we’ll enter January.
2. With the cell selected, move the cursor to the bottom right corner until
you see the Fill Handle (black plus sign) appear.
3. Hold your left mouse button and drag through the remaining cells in
the column to automatically fill them. You’ll notice as you drag, a small
box displays with the data to be placed into each cell.
4. Release your mouse when you finish.

Entering formula
Formulas begin with an equal sign(=) because they contain cell addresses.
You can either build formulas using absolute numbers(like =4+2) or use relative
cell address (like =A1+B1) . Cells can be referenced in a formula with their cell
address also called Cell references. The cell reference is a unique address that
can be used to identify the cell in the work sheet.
Cell referencing
A cell in a work sheet has unique address formed by column and row
number. When a particular cell is referred to in a formula, it is called cell
referencing.
Auto sum
AutoSum is a Microsoft Excel and other spreadsheet program function
that adds together a range of cells and displays the total in the cell below the
selected range. For example, if you wanted to add the values of cells between A1
and A5, highlight cells A1 through A5 and click the AutoSum button . Clicking
this button after highlighting the cells creates the formula =SUM(A1:A5) in cell
A6 (first cell after last highlighted cell) and gives you the total of all those cells.

Functions in Excel
Functions in Excel are predefined formulas used to perform basic or complex
operations on a specified range of values. A function may accept one or more
data, but can return only one value. The data that a function receives is called
argument. A function can also include other functions as its arguments. Excel
provides different types of functions such as mathematical functions, Statistical
functions, Text functions, Logical functions.
Using function
When you use functions as a formula entry, begin with the function with an
equal sign, then type the function name. The arguments are enclosed in brackets
and are separated by commas. If an argument contains text with space, enclose
that value with double quotes.
STATISTICAL FUNCTIONS
Statistical functions are used to perform statistical calculations on a list of
values. There are about 70 statistical functions. The commonly used functions
are:
 Average (num1, num2,…..): Calculates the average of a series of numbers.
 Count (value1, value2,…..): Counts the number of cells in a range that
contain numbers. It does not count text, or blank cells.
 Countif(range, criteria): Counts the number of cells with in a range that
meet given criteria.
 Max(number1, number2,...): Returns the largest value in a set of numbers.
 Min(number1, number2,...):Returns the smallest value in a set of numbers.

Max

MIN
COUNT

MATHEMATICAL FUNCTIONS
These functions are used to perform mathematical operation on numeric data.
The commonly used mathematical functions are:
 Product(Number1,number2,….): Multiplies all the number given as
arguments and returns the product

 SQRT(number): Returns the square root of a number

 SUM(): Adds all the numbers in a range of cells and returns the result.
 SUMIF(range, criteria): Adds the cells specified by a given criteria.
FINANCIAL FUNCTIONS
Excel’s financial functions can be used to perform the commonly required
financial calculations. This function allow you to calculate loans, cashflow,
depreciation of an asset, maturity value etc.
 DB( cost, salvage, life, period, month): Calculates the depreciation of an
asset for a specified period using the fixed-declining balance method.

 PMT(rate, nper, pv, fv, type): calculates the payment for a loan based on
constant payments and a constant interest rate.
 IPMT(rate, per, nper, pv, fv, type): returns the interest amount of a loan
payment in a given period, assuming the interest rate and the total amount
of a payment are constant in all periods.
 PPMT(): Calculate the payment on the principal for a loan or an investment
based on periodic, constant payments and a fixed interest rate for a given
period of time.
 FV(rate, nper, pmt, pv, type): Shows the future value of an investment
based on periodic, constant payments and constant interest rate.
 PV(rate, nper, pmt, fv, type): to calculate present value of an investment
based on a constant interest rate.

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