DAY 01

Basics of Computer:
Computer is an electronic device which has multiple uses. The acronym for computer is
‘Common Operating Machine Purposely Used for Technical and Educational Research’. We have many
advantages with computer like we can play games, use application software, watch movies, and many more.

A Computer has four basic functions:

a) Accepts data
b) Processes data
c) Produces output
d) Stores results.

Advantages of Computer:

1. Storage: A Computer stores a large amount of information and never forgets it.
2. Multi- Tasking: A Computer works fast and is able to do many tasks at the same time.
3. Accuracy: A Computer does not make any mistakes.
4. Work for long time: A Computer does not get tired. It can work for long time without any complaint.
5. Speed: A Computer can process large amount of data quickly.
6. Security: So much data or information is stored digitally.
7. Productivity: The fast execution of tasks a computer avails and helps a user to increase the
throughout since more tasks are completed.
8. Collaboration: Computer allows user to work together on projects and assignments.
9. Automation: Computer can automate repetitive tasks, freeing up time for more creative work.
10. Communication: Computers enable users to communicate with others around the world.

Types of Computer: On the basis of working principle.

1. Analog Computer: It uses continuous physical phenomena such as electrical, mechanical, or

hydraulic quantities to model the problem being solved. Examples: Thermometer, Speedometer,
Petrol Pump Indicator, Multi meter.
2. Digital Computer: Performs calculations and logical operations with quantities represented as digits,
usually in the binary number system. Example: Personal Computer, Smartphone and tablets,
calculators, ATM, Digital Clock.
3. Hybrid Computer: A combination of computers those are capable of inputting and outputting in both
digital and analog signals. A hybrid computer system setup offers a cost effective method of
performing complex simulations. Examples: Scientific Calculator, Cell Phones.

And further the following are various types of computers basing on their size and portability etc.

1. Desktop Computers: it’s designed for stationery usage and ideal for heavy duty tasks.
2. Laptop Computer: Portable, all-in-one device for mobile productivity.
3. Tablet Computer: Touch screen devices, often used to casual browsing and entertainment.
4. Smart phones: Miniature Computers with phone capabilities, perfect for on the go use.
5. Wearable Devices: Small, wearable devices like smart watches and fitness trackers.

And further the following are various types of computers basing on processing power.

1. Super computers: Extremely powerful computers for complex scientific simulations and calculations.
2. Mainframe Computer: High performance systems for large scale enterprise applications.
3. Servers: Specialized computer for maintaining networks, storage of data and hosting applications.
4. Workstations: Powerful desktops for professionals and ideal for tasks like video editing and 3D
modeling.
5. Personal Computer: Standard desktop computers and laptops for daily routine usage

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Major Parts of the Computer:
i. Input Devices: These are some input devices. Mouse, Keyboard, Scanners, Digital
Camera, Web Camera, Joy Sticks, Track Ball, Bluetooth, Touchpad/ Screen, Bar Code
Reader.
ii. Output Devices: these are some output devices. Monitor, Printer (Dot Matrix/ Inkjet/
Laser), Projector, Plotter, Speaker etc.
iii. Processor: The main unit in the computer is the C.P.U (Central Processing Unit). This unit
is responsible for all events inside the computer. It controls all internal and external
devices, performs arithmetic and logical operations.
iv. Storage Devices:
1. Primary Memory (Main Memory)
(a) R.A.M- Random Access Memory (b) R.O.M- Read Only Memory
2. Secondary Memory (External Storage Devices)
(a) Hard Disk, (b) Pen Drive (c) Optical Devices- CD-R, CD-RW, DVD-R, DVD-RW
(d) Zip Drive (e) Floppy Disk (f) Memory Cards (g) External Hard Disk
v. Peripheral Devices: The Modem/ Internet Adapter, Router, Switches/ Hub, TV Tuner
Card
vi. Internal Components: The Mother Board, Expansion slots, CMOS Battery, Cooling Fan,
Network Card, Graphics Card, Power supply unit (SMPS), Memory Slots.
Booting:
The process of loading the system files of the operating system from the disk into the
computer memory to complete the circuitry requirement of the computer system is called booting.
There two types of booting.
 Cool Booting: To start windows operating system by pressing ‘Power On’ button of the
C.P.U.
 Warm Booting: If the computer is already ‘Turned On’, to press ‘Restart’ Button of the C.P.U.
or by pressing Ctrl + Alt + Del Short Cut Key.
Bit means the basic unit represented by a ‘0’ or ‘1’ called binary numbers. Byte is a
group of eight bits. 1024 bytes are equal to 1 Kilo Byte, 1024 KBs are equal to 1 Mega Byte, 1024
MBs are equal to 1 GB, 1024 Giga Bytes are equal to 1 Tera Byte etc.
How to start or ‘Turn On’ the Computer: Units of Storage in Size
8 Bits → 1 Byte
 Switch on the power supply from your switch board. 1024 Bytes → 1 KB
 Turn On the Monitor Power Button 1024 Kilo Bytes → 1 MB
 Switch on the C.P,U ‘Power Button’ 1024 Mega Bytes → 1 GB
How to ‘Turn Off’ the Computer: 1024 Giga Bytes → 1 TB
1024 Terabytes → 1 Petabytes
 Click on the windows button on the task bar.
 Click on the Start → Power → ‘Shut Down’ or simply press Alt + F4 → Shut Down → Ok
Exam Questions:
1) RAM stands for ?
2) Write down five Input Devices.
3) Write down five Output Devices.
4) What is Booting?
5) Write down the definition of computer and advantages of using of computer?

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Windows: DAY 02
It is an operating system designed by Microsoft. This is one, allow you to use computer.
Example Windows Xp, Windows 7, Windows 10 etc, It manages the computer hardware and software
resources. You can use it to browse the internet, check your mails, edit digital photos etc.

The Desktop: it is a place we can see all icons overall the screen. In other words, it is a place
filled with all app icons, folders, files. It includes ‘Start’, ‘Task bar’. Icons are opened only on double click by
mouse or you can do right click on Icon and click on ‘open’.

This PC: It is an Icon shows disk drivers and other storage locations at one place.
Recycle Bin: To show deleted files. → Double click on Recycle Bin → Select File → Right click → Restore/ Del.

How To Create A Folder: (Ctrl + Shift +N) →Right click on Desktop → Left click on ‘New’ → Click on ‘Folder’
Folder Rename – F2 Folder Delete – Del Permanent Delete – Shift + Delete To Refresh – F5
To Open Run -  + R To open File Explorer -  + E To open windows settings -  + I
To Show Desktop -  + D, To switch between Windows/ Apps -  + Tab, Alt + Tab
Task Bar -  + T To lock windows -  + L To get Cut Screen Capture -  + Shift + S
Print Screen- To capture the screen To Paste – Ctrl + V To get Screen Shot -  + Print Screen

How To Set Desktop Back Ground: → Right click on Desktop → Personalize → Select Picture. (See Desktop)
Display Setting (Scale & Layout): → Right click on Desktop → Display Settings → Scale & Layout – 100%

To open ‘Calculator’ App →  + R → Type: CALC → Ok To close any App – Alt + F4

To open/ zoom in ‘Magnifier’ App →  + + To zoom out Magnifier -  + - To close -  + Esc

To open ‘On Screen Keyboard’ App →  + R → Type: OSK→ Ok

To open ‘Typing Master’ App → Click on Search → Typing Master → Continue → Enter

To open ‘Character Map’: → Click on Search → Type as ‘Character Map’ → Tick Advanced View
→ Search for: Euro → Click on Search → select Symbol € → click on Select → Click on Copy
→ Go To Run -  + R → Type as: WINWORD → OK → Paste Symbol – Ctrl +V

How to Create RAR File: Basically RAR file is helpful to compress file or folder containing files and to send
mails etc. Process: → Select Folder → Right click → Click on Add to ‘New Folder’.rar
To Extract RAR file and open files in it: → Select RAR file → Right Click → Extract Here

Exam Questions:
1. What is Windows Operating System? 2. What is Desktop?
3. How to create a folder? 4. What is Shortcut key to Run App?
5. How to operate ‘Character Map’

Mouse:
Mouse is a hand held device that is used to control a computer’s graphical interface. A
mouse is typically having two buttons a left and right and a scroll wheel. A left button single click or double
click helps to select and open items and also to drag and drop items on the screen. Right button helps to get
‘options’. Scroll button helps to move upward and downward.

Key Board:
It is an input device that helps to type text on the screen. It contains above 104 keys.
Alphabets – A to Z, Numbers – 0 to 9, Special Characters – Example: !,@,% etc.

Esc- Key helps to close apps/ Dialogue Box Tab Key helps to move forward with long space
and also to get proper indentation.
Caps Lock key helps to type capital letters/ small Shift key helps to toggle text or to apply short
letters. If it is turned ‘on’ text will be in capital letters, if cuts.
it is turned off the text will be small letters.

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Ctrl key helps to apply short cuts. Alt key helps to apply short cuts.
Windows key helps to use operating system and Space key helps to get space between words.
desktop options.
Right click key helps to get ‘options’ when mouse right Back space key helps to erase text in the left side.
click is not properly functioning.
Delete helps to erase the text in the right side or to Enter key helps to start a new paragraph. Enter
delete the text selected. key always indicates ‘acceptance’.
F1 to F12 keys helps to operate short cuts. Home key helps to go to starting of the line.
End key helps to go to the ending of the line. Page Up key helps to scroll pages upward
Page Down key helps to scroll pages downward. Number Lock key helps to enter numbers. If Num.
Lock is ‘off’ you cannot enter numbers.

Important Short Cut Keys Day 3

SCK DESCRIPTION SCK DESCRIPTION
CTRL + A Select all Alt + Shift +D Date in Word
CTRL + B Bolds selected text Alt + Shift + T Time in Word
CTRL + C Copies the selected text Ctrl + ; Date in Excel
CTRL + D Font dialogue box Ctrl + Shift + : Time in Excel
CTRL + E Align centre Shift + Enter No space between paragraphs
CTRL + F Find text Ctrl + Home Cursor to the Starting of page of the document
CTRL + G Go to Ctrl + End Cursor to the end of the document
CTRL + H Replace text Ctrl + Shift + > Increase font size
CTRL + I Italian text Ctrl + Shift + < Decrease font size
CTRL + J Justify paragraph Space Tick/ Un Tick check box
CTRL + K Hyperlink Ctrl + 1 Single line space to the paragraph
CTRL + L Align text left Ctrl + 2 Double space line to the paragraph
CTRL + M Left Indent Ctrl + 5 1.5 line space to the paragraph
CTRL + N To get new file Ctrl + 0 (Zero) Add/ Remove Space before paragraph
CTRL + O To open existing file Excel
CTRL + P Print Document Alt + = Auto sum
CTRL + Q Quick Tools Shift + F2 New Comment
CTRL + R Align text to right Alt + F1 Insert Column Chart
CTRL + S Save the file Ctrl + Enter Copies text to all selected cells
CTRL + T Insert Tab Alt + Enter Wrap Text
CTRL + U Underline text Alt + H, M, C Merge & Center
CTRL + V To paste text cut or copied Ctrl + D Fill Down
CTRL + W Close Document Ctrl + R Fill Right
CTRL + X Cut selected text Shift + Drag To Shift Selected rows or columns
CTRL + Y Redo / Repeat Ctrl + Plus (+) Insert Cell / Row /Column
CTRL + Z Undo an action Ctrl + Minus (-) Delete Cell / Row /Column
CTRL + F2 Print Preview Ctrl + Space Select Column
Alt + F4 Shut Down/ Close App Shift + Space Select Row
Shift + F3 Change Case Ctrl + Page Up To go to Previous Sheet
Alt + H Home Tab Ctrl + Page Dn. To go to next Sheet
F7 Spelling & Grammar F4 Absolute / Relative cell references
F2 (Excel) To get cursor in a cell Alt + Ctrl + V Paste special dialogue box

Exam Questions:
What is Mouse and answer uses of Mouse? What is a keyboard?
How many keys are there in a keyboard? Explain any five keys in a keyboard?
What is a Notepad App? What is use of keys Shift, Control, Alt?

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NOTEPAD:
Notepad is a basic text editor. It can edit text files with ‘.txt’ extension and compatible
formats. It is useful for writing short documents, notes, scripts, programming languages, HTML Code, batch
files, INI files and log files.

START → RUN (WINDOWS KEY + R) → NOTEPAD → OK

MINIMISE→ ALT+SPACE+N: MINIMISE WINDOW OPENED
MAXIMISE→ ALT+SPACE+X: MAXIMISES WINDOW RESTORED
RESTORE → ALT+SPACE+R: RESTORES WINDOW MAXIMISED
CLOSE → ALT+F4: CLOSES WINDOW OPENED

FILE MENU (ALT + F)

NEW (CTRL + N): TO CREATE NEW FILE. OPEN (CTRL + O): TO OPEN OLD EXISTING FILE.
SAVE (CTRL + S): TO SAVE A NEW FILE. SAVE AS (ALT+FA): TO SAVE ALREADY SAVED FILE WITH
ANOTHER NAME KEEPING OLD AS IT IS.
PAGE SETUP (ALT + FU): TO SET PAPER SIZE, PRINT (CTRL + P): TO PRINT NOTES.
MARGINS, ORIENTATION ETC.,
EXIT (ALT + F4): TO CLOSE NOTEPAD

EDIT MENU (ALT+E)

UNDO (CTRL + Z): TO GO BACK A STEP. CUT (CTRL + X): TO CUT SELECTED TEXT
PASTE (CTRL + V): TO PASTE THE CUT TEXT COPY (CTRL +C): TO COPY THE SELECTED TEXT
PASTE (CTRL + V): TO PASTE THE COPIED TEXT DEL (DELETE): TO DELETE TEXT RIGHT SIDE OR TO
DELETE SELECTED TEXT
FIND (CTRL + F): TO FIND TEXT IN A DOCUMENT FIND NEXT (F3): TO FIND THE NEXT SIMILAR
WORDS
REPLACE (CTRL + H): TO REPLACE THE TEXT FOUND GO TO (CTRL + G): TO GO TO PAGE LINES.
WRONG AND TO BE REPLACED WITH OTHER WORD.
SELECT ALL (CTRL + A): TO SELECT ALL TEXT IN A TIME/DATE (F5): TO GET DATE AND TIME AT
DOCUMENT CURSOR POINT.

FORMAT MENU (ALT+O)

WORD WRAP (ALT+OW): TO ARRANG TEXT LINE BY FONT (ALT+OF): TO APPLY DIFFENT FONT STYLES.
LINE WRAP TO WINDOW.

VIEW MENU (ALT+V)

Show status bar (Alt+ VS): To use of this option we have to verify whether word ward is un ticked or not.

WORDPAD DAY 4

WordPad is a free word processing programmed one that is part of the Microsoft Windows
program. A word processor is a program used to process, format and store documents like letters, memos,
reports and many more
FILE MENU (ALT+F):
PRINT PREVIEW (ALT+FV): TO SEE BEFORE PRINT

VIEW MENU (ALT+V):

TOOL BAR (ALT+VT): TO VIEW TOOL BAR RULER (ALT+VR): TO VIEW RULER
FORMAT BAR (ALT+VF): TO VIEW FORMAT BAR STATUS BAR (ALT+VS): TO VIEW STATUS BAR
OPTIONS (ALT+VO): TO VIEW TEXT ON SCREEN INTO WORD WRAP TO WINDOW, WRAP TO RULER

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INSERT MENU (ALT+I):
DATE AND TIME (ALT+ID): TO INSERT DATE AND TIME
OBJECTS (ALT+IO): TO ADD OR INSERT OTHER DOCUMENT FILE INTO OUR DOCUMENT FILE
STEPS: GOTO INSERT MENU→ CLICK ON “OBJECT” OPTION → CREAT FROM FILE → BROUSE →
SELECT YOUR FILE → OPEN →OK

FORMAT MENU (ALT+O):

FONT (ALT+OF): TO ADD FONT BOLD → CTRL+B
ITALIC → CTRL+I UNDERLINE → CLTRL+U
INCREASE FONT → CTRL+SHIFT+> DECREASE FONT → CTRL+SHIFT+<
BULLETS (ALT+OB): TO WRITE POINT WISE NOTES PARAGRAPH (ALT+OP): TO SET PARAGRAPH.
THE FIRST LINE PARAGRAPH WILL START FROM MIDDLE AND THE HANGING LINES WILL BE ADJUSTED AT THE
MARGIN LEVELS BOTH SIDES LEFT AND RIGHT AS USUAL.
LEFT ALIGN → CTRL+L RIGHT ALIGN → CTRL+R CENTRE ALGIN → CTRL+E
TABS (ALT+OT): TO PREPARE TABULAR DATA LIKE RESUME
FORMAT MENU → TABS → TAB STOP POSITION= 3” → SET → OK.
EXAMPLE:
NAME : SAI JYOTHI
FATHER’S NAME : RAMANA

WORDPAD (NEW VERSION):

HOME TAB (ALT + H):

Clipboard:
CUT (CTRL + X): TO CUT SELECTED TEXT PASTE (CTRL + V): TO PASTE THE CUT TEXT
COPY (CTRL +C): TO COPY THE SELECTED TEXT PASTE (CTRL + V): TO PASTE THE COPIED TEXT

Font:
BOLD → CTRL+B ITALIC → CTRL+I
UNDERLINE → CLTRL+U Strikethrough: To strike off text.
SHRINK FONT → CTRL+SHIFT+< GROW FONT → CTRL+SHIFT+>
Superscript: To write a power value (A2) Subscript: To write a base value (H2O)
Color to text: To apply color to text Text Highlight Color helps to highlight text

Paragraph:
Increase indent: To get space in the left margin Decrease Indent: To decrease indent in the left side
Add a list: To make points from the selected text Line spacing: To set space between lines and paragraphs
LEFT ALIGN → CTRL+L CENTRE ALGIN → CTRL+E
RIGHT ALIGN → CTRL+R JUSTIFY - → CTRL + J
Paragraph Mark: To see marks with text.

Insert:
Picture: To set picture on the screen or work area Date & Time: To print date and time on work area
Home → Picture → Select Image → Insert Home → Date & Time → Select Date → Ok
Paint Drawing (Ctrl + D): To insert drawing created in Insert Object: To insert any outside file into our
Ms. Paint Application. existing file as an object or a link
Home → Insert Object → Create from file → Browse
Select your file → Open → Ok

Editing:
Find (Ctrl + F): To Find Text In A Document Replace (Ctrl + H): To Replace The Text Found Wrong
Select All (Ctrl + A): To Select All Text In A Document And To Be Replaced With Other Word.

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MS PAINT
Paint is a versatile and user friendly graphics editing app in windows. For you to create, edit
and manipulate images and drawings. Paint is great for simple image cropping, resizing, drawing and adding
basic shapes and text to images.

START----ALL PROGRAMS----ACCESSORIES---PAINT
OR START+R ----RUN----MSPAINT → OK

This application avails to paint drawings and to edit, resize images and apply colors to
selections. Example if you want to upload your signature in the internet for online examination, simply
follow the following steps.

Go to File Tab → Click On Open → Select Your Signature Image → Click On ‘Open’
Go To ‘Home Tab’ → Click On ‘Select’ Command → Draw Mouse Pointer Till Required Part Of Image
→ Click On Crop (Ctrl+ Shift + X)

If you want to resize to lower size in Kbs., Deselect  Maintain aspect ratio → Give required pixels

→Click On Resize (Ctrl + W) Tool

→ Click On Pixel Option
→Give Horizontal And Vertical Values
→Finally Click On Ok
→Save The Image Ctrl +S.

Skew is useful when the picture is having some

cross dimensions and to make it straight.

TOOLS:
1. FREE FORM SELECT: FREE HAND SELECT 2. SELECT: RECTANGULAR OR SQUARE SELECTION
3. ERASER: TO INCREASE SIZE: CTRL+, 4. FILL COLOR(PAINT BUCKET): FILLS THE BACKGROUNDS
TO DECREASE: CTRL-
5. PICK COLOR: PICKING THE IMAGE COLOR 6. MAGNIFIER(ZOOM): USED TO INCREASE OR DECREASE
IMAGE ON DISPLAY
7.PENCIL: TO DRAW ANY FREE FORM LINE 8.PAINT BRUSH: TO DRAW COLOR

View Tab: (Alt + V)

Full Screen (F11): To show image in full screen.

Zoom In – Ctrl+ Page Up: To increase zoom. Zoom Out—Ctrl+ Page Down: To decrease zoom.

Exam Questions:

1. What is Ms. Paint?

2. What is WordPad?
3. How to restore image?
4. How to Zoom In / Zoom Out in Ms. Paint?
5. Explain about Insert Object.

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MS WORD 2013 DAY 5 WORD 1

1. How to create a ‘New File’? (Ctrl + N)

Start Button  → Type as ‘Word’ in Search → Click on ‘Word 2013’ → Blank Document
To get another new file: → File Menu → New → Blank Document (Ctrl + N)
2. How to ‘Open’ a file? (Ctrl + O)
File → Open → Computer → Browse → File Name: (Type File Name) → Open
3. How to ‘Save’ a file? (Ctrl + S)
File → Save/ Save As → Computer → Browse → File Name: (Type File Name) → Save
# Save As – F12
4. How to ‘Print’? (Ctrl + P)
File → Print → Copies : 1 → Print
5. How to ‘Export’ a File?
File → Export → Create PDF/ XPS Document → File Name: (Type File Name) → Publish

How to prepare Official Letters?

Start Button  → Type as ‘Word’ in Search → Click on ‘Word 2013’ → Blank Document →‘Save’ – Ctrl + S
→ Browse → File Name: (Type File Name) → Save
Ctrl + E – Align text to the Center → Type spelling ‘Leave Letter’ → Select it.
→ Ctrl + B – Apply Bold to selected text
→ Underline selected text – Ctrl + U → Press Enter Key → Turn Off Bold & Underline (Ctrl + B) & (Ctrl + U)
Start to write ‘To Address line by line:
Ctrl + L – Align text to the left → Select ‘To Address’
→ Home → Line Spacing → Click on Remove / Add Space between paragraphs.
To prepare ‘Sub’ and ‘Ref’:
→ Press ‘Tab’ Key at the beginning of the line → Type as ‘Sub:’ and give Tab Space → Write the subject of
the letter → Place cursor at the starting of the second line and press ‘Tab’ Key or Ctrl + Tab
Same steps are to be followed for the ‘Ref’ portion of the letter.
To set first line of the paragraph to the middle: (Ctrl + Tab)
Place cursor at the starting of paragraph → Go to Ruler → Hold mouse left button and drag ‘First line indent’
to the right side and leave at the place you want to start the first line.
→ To set both sides of a paragraph to the left and right margins: → Select paragraph → Justify – Ctrl + J
To get date (Alt + Shift + D): Insert Tab → Insert Date & Time → Select Date → Ok
Press Tab Key for several times to get Long Space and type as ‘Signature’.
To Insert Signature Line: Insert → Signature Line → Rajesh → Manager → OK
DAY 6 WORD 2
How to prepare BIO-DATA:
To get Bio- Data Heading: Insert Tab → Text Box → Draw Text Box
→ Drag Mouse left button at the top center → Align text to Center – Ctrl + E → Type as ‘BIO-DATA’ in the box
Press Enter to go to next line → Start to enter Name and other particulars one by one
To get blank underlines: Press Ctrl + U and Press ‘Tab’ Key number of times to get long space
To get ‘Text Box’ (photo box):
Insert Tab → Text Box → Draw Text Box → Drag Mouse left button at the top right
→ Align text to Center – Ctrl + E → Type as ‘PHOTO’ in the box
To get Table to show Educational Qualifications:
Insert Tab → Table → Select 5 X 4 Table and give left click
→ Select Total Table → Layout Tab → Alignment → Align Center and mention all details.
To apply Shading:
Select text → Home Tab → Paragraph → Shading → Click on Drop Button displayed aside →Choose color.
To remove Shading: Select text → Home Tab → Paragraph → Shading → No Color
To set Page Boarders:
Design / Page Layout → Page Boarders → Box → Styles– Select any one style → Ok
To remove Page Boarder: Design → Page Boarders → None → Ok
To get  Symbol:
Insert → Symbol → More Symbols → Font: Wingdings → Select  Symbol → Insert
To correct spelling and grammar (F7): Review → Spelling and Grammar
→ Change – Helps to correct from suggestions

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 Leave Letter
To
The Principal,
Dr. Lankapalli Bullayyah Degree College,
Resapuvanipalem,
Visakhapatnam-530013

Respected Sir,

Sub: Regarding leave for five days i.e., from 01st, February, 2025 to 10th, February, 2025 for the
Marriage of my elder sister will be held at Hyderabad.

I, Sheik Umar Farooq am studying in B.Sc. 1st Year with Admission No. 2854, Section – A, Roll
No. 45, attending my elder sister’s marriage at Hyderabad for almost 15 days. All of my family members are
not going stay here during that Marriage Ceremony. I will be so much trouble some to me to stay without
their presence here as I have no other relatives here for my accommodation and stay. So I request you to
grant me leave for at least 10 days i.e., from 01st, February, 2025 to 10th, February, 2025.

Thanking You
Yours Obediently
Date: 17 May 2025
Visakhapatnam.

Phone: 9876541230
8989898989
Email: [email protected]
THE BAR COUCIL OF THE STATE OF ANDHRPRADESH
From To
B. Prabhu Deva, B. Com., LL.B., The Presidents of all
Secretary, Bar Associations in the State.
Bar Council of A.A.P,
Ground Floor,
A.A.P. High Court Building,
Nelapadu, Amaravathi-522239

ROC No. 22222 of 2025 Date: 17-May-25

Sir,

Sub:- Bar Council of Andhra Pradesh –Extension of time file verification Applications under
C.O.P. Rules till 31-02-2025 – Reg.
Ref:- 1. This Office Letter ROC No. 22221 of 2024 dt. 21-11-2024

The office through the above reference, has informed all the Bar Associations to see that all the
Advocates, who completed 5 years after issue of ‘Certificate of Practice’ under COP Rules or under ‘All
India Bar Examination Rules’ shall submit Verification Applications by filing at least 5 Vakalats/
Order Sheets etc.
However on the request of the Advocates and Bar Associations to extend the time, on the
ground that obtaining certified copies of vakalat from courts is being delayed, the Bar Council of
Andhra Pradesh has considered the issue and resolved to extend the time to file.
Therefore all the Advocates are informed to note that the time is extended to file Verification
Application along with documents and Fee Challan, till 31.02.2025
Yours faithfully

Copy to: Secretary, Bar Council

Members, Bar Council

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 BIO-DATA

Name: ,
AFFIX YOUR
Father’s Name: PHOTO HERE
Mother’s Name: ,
Gender: Male - , Female - , Others - 
Date of Birth: / / , Religion:
Caste: , Sub- Caste: , Nationality:
Languages Known:
Mobile Number: , Home Contact No.
Permanent Address:

Present Address:

Educational Qualifications:

Course School/ College Marks Year of Pass Percentage

Declaration:

I do hereby declare that the above information provided by me is true and

correct to the best of my knowledge and conscience. I shall be held liable and vouch for the
wrongful information if anything is furnished.
Place: Signature
Date:
(Name in Block Letters)

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How to prepare Resume? DAY 7 WORD 3
1. Ctrl + E – Centre → Ctrl + B – Bold→ TYPE AS ‘RESUME’
2. CTRL + L – Left → Insert → Table → 2 X 6 Table → Left Click →Mention name and address.
3. Tab → To move to the next cells in the table. To get new Row press Tab at the last cell.
4. Ctrl + R – Right Alignment → Mention Email Address and Phone Numbers
5. To Merge Cells: Select Cells → Layout Tab / Right Click → Merge Cells.
6. To Split Cells: Select a cell → Layout/ Right Click → Split Cells
→ No. of Columns : 6 → No. of Rows: 1 → Ok
7. To remove Table Boarders: Place cursor in the Table → Layout/ Right Click → Properties/
Table Properties → Boarders and Shading → Boarders → None → Ok → Ok
Or select table → Home Menu → Boarders → No Boarders
8. To hide or unhide grid lines: Layout Tab → View Gridlines.
9. Come out of Table and type as ‘Educational Qualifications’ and apply Shade
To apply Shading: Select text → Home Tab → Paragraph → Shading → Click on Drop Button
displayed aside →Choose color.
To remove Shading: Select text → Home Tab → Paragraph → Shading → No Color
10. To get Table: Insert → Table → 5 X 4 Table → Left Click → Mention Study Details.
11. Select Table → Layout → Alignment → Align Center
12. Come out of Table and type as ‘Technical Skills’ and apply Shade
13. To get points: Home → Bullets → Bullet Library → Click on any one Bullet Style
Press Enter Key to get new bullets → To stop points press Enter Key twice.
14. To set pass port size photo: Insert → Shapes → Rectangle → Format → Shape Fill → Picture
→ Work Offline → Select Image → Insert.

Other Important options to Table

1. To Insert Row or Column: Select a cell in Table → Layout → Insert Above / Below etc.
2. To delete Rows or Columns: Select Column or Row → Shift + Delete
3. Auto fit: To fit the Table to Window or based on content or based on fixed column width.
4. Split Table: To split Table into two from the cursor point.
5. Text Direction: To change direction of text.

Other New Model Resume: DAY 8 WORD 4

1. To get Box Shape: Insert → Shapes → Rectangle → Shape Fill – Fill any one Color
2. To set pass port size photo: Insert → Shapes → Oval (Circle) → Format → Shape Fill →
Picture → Work Offline → Select Image → Insert.
3. To change Shape Outline: Select Oval Shape (Shift + Drag Mouse for Circle) → Format →
Shape Outline → Weight – 4 ½ Pt. → Fill any Color to the Outline
4. To get Copy of Shape / Text Box: Select ‘Text Box’ or ‘Shape’ by holding ‘Ctrl’ Key and drag
5. And keep on holding ‘Ctrl’ and select shapes one by one.
6. Then again hold ‘Ctrl’ key and drag to get same text box for several times and edit text as to
the requirement and necessity.
7. To get symbols: Go to Google Chrome → Search for symbols → Select Images
→ Right click on Image → Click on ‘Save Image As’ → Add file name → Save.
8. To correct spelling and grammar (F7): Review → Spelling and Grammar
→ Change – Helps to correct from suggestions, Add to Dictionary – To add to Dictionary
→ Ignore – Helps to remain as it is even with mistakes.
9. To get Bullets: Home → Bullets → Click on arrow to change the look of the bullets.
10. To get Smart Art: Insert → Smart Art → Cycle → Select any one style → OK
To add Shapes: Select a Shape → Right Click → Add Shape → Add Shape After/ Before

11
 SAMANTHA
ROOTH PRABHU
ACCOUNTS EXECUTIVE

PERSONAL SKILLS
 Management Skills
About Me  Critical Thinking
As a highly accomplished  Leadership
Account Executive with 6 years
of experience driving revenue
growth, increasing customer EXPERIENCE
satisfaction, and developing
successful sales strategies, I  Jr. Accountant – 1 Year
have a proven track record in  Accounts Assistant – 2 Years
negotiating contracts, managing  Accounts Manager – 2 Years
key accounts, and implementing  Sr. Accounts Manager – 1 Year
CRM systems. My work has
resulted in ₹ 1.2 million in
revenue in one year and a 40% EDUCATION
increase in client satisfaction.
I'm skilled in analyzing customer  SSC – 99%
data, transparent and honest St. Mary’s School,
communication, identifying Maharanipeta.
trends, and preventing
 Inter MEC – 98%
customer churn.
G.V Reddy Jr. College,
+91 9848130300 Anandapuram.
# Reddy Gardens,  B.Com (Honors) – 91%
Visakhapatnam K.M.R Deg, College,
Pin: 530001
Rajamahendravaram.
[email protected]

LANGUAGES HOBBIES
 Telugu  Reading Novels
 English  Writing Movie Stories
 Hindi  Roaming Hill Stations

12
 RESUME
GUNANA ANANDI,
D/O- G ABHIRAM,
LAKSHMIPURAM,
VEPAGUNTA JUNCTION,
VISAKHAPATNAM-530040
Mobile: 9786541231, 6547893210
Email: [email protected]
Career Objective

To associate with a progressing organization which gives me a change to

improve my knowledge and enhance my skills and be a part of the team that works towards
the growth of the organization and aim to get good position in the company by showing my
hard work for the organization.

Educational Qualification

Course Course University/ Name Of the Percentage/ Year Of

Duration Board Institution CGPA Passing
Andhra All Saint’s PG
2021-24 LLB 69% 2024
University College
Andhra All Saint’s PG
2015-17 M.B.A HR 6.57 GPA 2017
University College
Chaitanya
Andhra
2010-13 B.Sc. (M.S.CS) Degree College 6.72 GPA 2013
University
for Women
Board of Chaitanya Jr
2008-10 MPC Intermediate College for 68.6% 2010
Education Girls
Board of
Sri Sai
2008 SSC Secondary 79% 2008
Vidyanikethan
Education

Technical Qualification
 Ms. Office
 C Language
 C Language ++
 Java
 Oracle

Work Experience

 Worked as Marketing Manager for Aqua Safe Water Purifiers for 2 Years.
 Maintaining accounts & Staff management of our own water plant from last five
years.

13
Personal Skills
 Hard Working
 Strong analytical Abilities and soft skills
 Positive Attitude
Personal Profile

Name : Anandi

Adhar No : 987485967485

Father’s Name : Abhiram

Gender : Female

Date of Birth : 23-03-1995

Nationality : Indian

Marital Status : Unmarried

Languages Known : Telugu, Hindi and English

Religion : Hindu

Interests : Very much interested in listening to music

Permanent Address : D.NO.18-23-16,

Ganesh Nagar,
NAD X Road,
Visakhapatnam-09
Andhra Pradesh

Declaration:
I hereby declare that the information given above is true and honest to the best of my
knowledge. I commit to discharge my duties in the best possible manner.

Place: Visakhapatnam SIGNATURE

Date:
(GUNANA ANANDI)

14
Wednesday, March 5, 2025

V
ideo provides a powerful way to help you prove your point. When you click Online Video,
you can paste in the embed code for the video you want to add. You can also type a
keyword to search online for the video that best fits your document. To make your
document look professionally produced, Word provides header, footer, cover page, and text box
designs that complement each other. For example, you can add a matching cover page, header, and
sidebar. Click Insert and then choose the elements you want from the different galleries.
Themes and styles also help When you work on a table, Reading is easier, too, in the
keep your document click where you want to add new Reading view. You can
coordinated. When you collapse parts of the
click Design and choose document and focus
a new Theme, the on the text you
pictures, charts, and want. If you
SmartArt graphics need to stop
change to match reading before
your new theme. you reach the end,
When you apply styles, your Word remembers
headings change to match a row or a column, and then where you left off - even on
the new theme. click the plus sign. another device.
Video provides a powerful way to help you Themes and styles also help keep your
prove your point. When you click Online document coordinated. When you click
Video, you can paste in the embed code for Design and choose a new Theme, the
the video you want to add. You can pictures, charts, and SmartArt graphics
also type a keyword to search change to match your new theme.
online for the video that best fits When you apply styles, your
your document. headings change to match the
new theme.
To make your document look
professionally produced, Word Save time in Word with new
provides header, footer, cover buttons that show up where you
page, and text box designs that need them. To change the way a
complement each other. For picture fits in your document,
example, you can add a matching click it and a button for layout
cover page, header, and sidebar. options appears next to it. When you
Click Insert and then choose the work on a table, click where you want to
elements you want from the different add a row or a column, and then click the plus
galleries. sign.

T
hemes and styles also help keep your document coordinated. When you click Design and choose a
new Theme, the pictures, charts, and SmartArt graphics change to match your new theme. When
you apply styles, your headings change to match the new theme. Save time in Word with new
buttons that show up where you need them. To change the way a picture fits in your document,
click it and a button for layout options appears next to it. When you work on a table, click where you want
to add a row or a column, and then click the plus sign.

Reading is easier, too, in the new Reading view. You can collapse parts of the document and
focus on the text you want. If you need to stop reading before you reach the end, Word remembers where
you left off - even on another device.

15
How to prepare News Columns: DAY 9 WORD 5

1. To get Drop Cap: First letter of the paragraph becomes big.

→ Place cursor at the paragraph → Insert → Drop Cap → Dropped /None
→ Drop Cap Options → Lines to drop : 3 or 4 → OK
2. To get data column wise: Page Layout → Column → More Columns
→ No of Columns: Ex. 4 → Apply to : Whole Document/ This Point Forward → OK
3. To Insert Picture: Insert → Picture → Work Offline → Select Image → Insert.
→ Hold Edge Buttons of Picture Boarder and size your picture
→To set ‘Text Wrapping’: Select Image → Format → Text Wrapping → Through/ Tight
4. To get Breaks: place cursor at the beginning of the paragraph
→ Page Layout → Breaks → Page / Column
Page Break – Ctrl + Enter Column Break – Ctrl + Shift + Enter
5. Hyphenation: It helps to break words at the end of each line to adjust paragraph alignment.
Apply Justify – ‘Ctrl + J’ → Page Layout → Hyphenation → Automatic
6. To set margin: Page Layout → Margins → Normal / Narrow
→ Custom Margins → Apply to : Whole Document/ This Point Forward → OK
7. Orientation: Portrait – Vertical Page Landscape – Horizontal Page
8. Page Size: Page Layout → Size → A4/ Letter
→ More Paper Sizes → Apply to : Whole Document/ This Point Forward → OK
9. To apply ‘Water Mark’: → Design → Water Mark → Custom Water Mark
→  Text Water Mark → Text: DATAPRO → Layout:  Diagonal → Apply → Close
10. To get header and footer: Insert → Header /Footer → Select any one built in Header/ Footer
11. To apply Page Numbers: Insert → Page Numbers → Bottom of the page → Plain No.2
12. To apply Word Art: Insert → Word Art → Type your Text → Ok → Drag and Drop at any
preferable place → Format Menu → Text Effects → Transform
13. To Insert Date: Insert → Date & Time → Select One Date Format → Ok
How to prepare a question paper: DAY 10 WORD 6
1. Go to Insert → Table → Draw 3 X 3 Table
→ Place cursor in each cell align text to the required sides from → Layout → Alignment
2. To apply Double Center Boarder: Select Table → Table Properties → Boarders and Shading
→ Choose Double Boarder Line Style → OK
3. To get Numbering: Home → Numbering → Go to Numbering Library → Click on Roman Nos.
→ Press Enter Key twice and go to Numbering again and take Real Nos.
4. To get sub points: Home → Numbering → Click on ‘Change List Level’ {SCK– Tab Key}
5. To go to Main Point: Double Enter
6. To continue same Point in next line: Shift + Enter
7. To get Blank Lines: Ctrl + U – Underline → Tab/ Ctrl +Tab
8. To insert Equations: Insert → Equations → Insert New Equation
→ Design → Click on Fraction/ Script etc and insert values.
→ To save equation→ Click on ‘Save as New Equation → OK
9. Symbols: Insert → Symbols → More Symbols → Font: Wingdings → Select  Symbol → Insert
10. To get Shapes: Insert → Shapes → Draw any shape.
To draw a shape several attempts at a time → Right click on any shape
→ Click on Lock Drawing mode and drag on work area as many times as necessary.
11. Hyperlink (Ctrl + K): To create link of another file into our document. Insert → Hyperlink →
Select File → Ok → File will be shown as a link → Ctrl + Click → File opens in a new window.

16
 12. Bookmark: To add bookmarks to document.
→ Select text → Insert → Bookmark → Name: Imp1/ Imp2 → Add
→ Cross Reference → Reference Type: Bookmark → Select Bookmark → Insert

DATAPRO PVT LTD

#NAD X ROAD, VISAKHAPATNAM
Max Time: 2 Hrs PH : 98458123455, 9876541230 MARKS: 25 MARKS
VII – CLASS Question Paper [TIME: 2:00 PM]
PART-I
I. Answer the following Multiple Choice Questions. Each question carries one mark. 5 X 1M= 5 Marks
1. Who is PM of India?
(A) Modi (B) Amith Sha (C) PSPK (D) CBN
2. Who is CM of AP?
(A) Modi (B) Amith Sha (C) PSPK (D) CBN
3. Who is DCM of AP?
(A) Modi  (B) Amith Sha 
(C) PSPK  (D) CBN 
4. Who is EM of AP?
(A) Lokesh (B) Amith Shah (C) PSPK (D) CBN
5. Who is CM of Orissa?
(A) Modi (B) Navin Patnaik (C) PSPK (D) CBN

II. Answer the following blanks. 5 X 1M= 5 Marks

1. Mr. Is the Finance Minister of India?
2. The president of America is
3. Melt is to liquid as freeze is to
4. Tree is to forest as is to lawn.
5. Is the festival of colors?

III. Math. Questions. 5 X 2M= 10 Marks

24
1. The standard form of 48 is
3 −3 1 −2
(A) −2 (B) (C) 2 (D)
2 3
0 0 0
2. 2 + 3 + 4 =
(A) 0 (B) 1 (C) 2 (D) 4
3. 4√7𝑋2√3 =
(A) 0 (B) 1 (C) 2 (D) 4
1 2 1 2
4. [ ]+[ ]=
3 4 3 4
𝑛𝑥 𝑛(𝑛−1)𝑥 2
5. (1 + 𝑥)𝑛 = 1 + + +⋯
1! 2!

IV. Answer any one of the questions below. 1 X 5M= 5 Marks

1. What is Ms Word and what are uses of Ms Word?
(or)
What is Ms. Excel and what are the advantages of use of Ms Excel?

17
 DAY 11 WORD 7
THE INDIAN RAILWAY
SOUTH CENTRAL RAILWAY
SECUNDERABAD
To
«First_Name» «Last_Name»,
«DOOR_NO», «Address_Line_1»,
«Address_Line_2», «City»
«State»-«PIN_Code»

Respected Sir,
Sub: Regarding sanction of new Bridge to Rajahmundry area and as soon as possible
please make it possible please consider our request.
Ref: Regarding sanction of new Bridge to Rajahmundry area and as soon as possible
please make it possible please consider our request.
Video provides a powerful way to help you prove your point. When you click
Online Video, you can paste in the embed code for the video you want to add. You can also type a
keyword to search online for the video that best fits your document.
To make your document look professionally produced, Word provides
header, footer, cover page, and text box designs that complement each other. For example, you
can add a matching cover page, header, and sidebar. Click Insert and then choose the elements you
want from the different galleries.
Themes and styles also help keep your document coordinated. When you
click Design and choose a new Theme, the pictures, charts, and SmartArt graphics change to match
your new theme. When you apply styles, your headings change to match the new theme.
Save time in Word with new buttons that show up where you need them. To
change the way a picture fits in your document, click it and a button for layout options appears next
to it. When you work on a table, click where you want to add a row or a column, and then click the
plus sign.
Reading is easier, too, in the new Reading view. You can collapse parts of
the document and focus on the text you want. If you need to stop reading before you reach the
end, Word remembers where you left off - even on another device.
Thanking You
Signature

(Kushal Kumaran Murmu)

Place: Visakhapatnam
Date: 14th , October, 2025

18
How to create Mail Merge:

1. Prepare body of the Official Letter/ Invitation → Place cursor at the ‘To Address’ portion.
2. Step 1:→ Mailings → Start Mail Merge → Letters
3. Step 2: → Select Recipients → Type a New List
→ Type Recipient Information in the table. → To add more entries , click ‘New Entries
→ Customize Columns → Add/ Delete/ Rename etc → OK → OK
→ Save Address List ( in My Data Sources) → Give File Name → Save
4. Step 3: → Insert Merge Field → Add Fields to work area one by one.
5. Step 4: → Finish & Merge → Edit Individual Documents → Merge Records:  All → Ok
6. To add ‘Greeting Line: Click on ‘Greeting Line’ → Choose one Greeting Line → OK
7. To edit Recipients list: Click on ‘Edit Recipients List → Select Data Source → Edit
→ To add more address list, Click on ‘New Entry’ → Ok → Do you want to update – Yes → OK
8. To create Envelopes: Select address → Click on Envelopes
→ Verify both addresses whether loaded → Add to Document / Change Document
9. Labels: Click on ‘Labels’→ Fill Label Address or  Use return address
→ Options → Product Number: 30 per page → OK → New Document
→ New Document will be opened → Layout → Cell Margins
→  Allow Spacing between cells: 0.05 → OK
DAY 12 WORD 8
REVIEW TAB (ALT+R):
PROOFING:
SPELLING & GRAMMAR (F7): TO CORRECT SPELLINGS.
IGNORE- TO IGNORE SPLLING AND GRAMMAR MISTAKES
CHANGE- TO CHANGE FROM SUGGESTED SPELLINGS LIST
ADD TO DICTIONARY: HELPS TO ADD NEW WORDS INTO SOFTWARE
→ BY GIVING RIGHT CLICK ON WORD ALSO YOU CAN CHECK SPEELING AND CORRECT.
RESEARCH & THESAURUS: TO GET MEANINGS, SYNONYMS, ANTONUMS ETC.,
WORD COUNT: COUNTS THE PAGE NUMBERS, WORDS, PARAGRAPHS ETC.,
COMMENTS:
NEW COMMENT: TO COMMENT A SELECTION OVER ITS PERFORMANCE
STEPS: TO DELETE CLICK ON DELETE OR DELETE ALL
TO MOVE ARROUND ALL COMMENTS CLICK ON PREVIOUS AND NEXT.

TRACKING: To keep the changes in the document traced and to follow the track. It observes
deletions, editing, insertions, formatting etc., with the help of tracking. If you want to accept
changes click on Accept if you do not want to accept click on Reject

STEPS: GO TO “REVIEW TAB” → CLICK ON “TRACK CHANGES” → Start to write and see
anything is typed. The text will be shown with color formats. We can easily identify the
changes done till the tracker is on. Though the document is closed and opened afterwards
also can have same feature till the tracker is off.
STEPS: GO TO “REVIEW TAB” → CLICK ON “TRACK CHANGES” AND ON IT → CLOSE
THE FILE → AND AGAIN OPEN → DELETE SOME TEXT → TYPE SOME TEXT → AND
INSERT COMMENT. → YOU WILL DEFINETELY UNDERSTAND.

PROTECT DOCUMENT: TO PROTECT OUR DOCUMENT WITH A PASSWORD UNLESS AND

UNTILL YOU HAVE PASSWORD YOU CAN NOT OPEN
STEPS: GO TO “REVIEW TAB” → “PROTECT DOCUMENT”
→ CLICK ON RESTRICT FORAMTTING AND EDITING
→ 1.Formatting restrictions:  Limit formatting to a selection of styles.

19
 → 2. Editing restrictions:  Allow only this type of editing in the document:
No changes (Read only)
→ Click on Yes, Start Enforcing Protection

→ GIVE YOUR PASSWORD AND SAVE FILE NO ONE CAN

MODIFY DATA UNLESS AND UNTILL THE PASSWORD IS
ENTERED.
TO REMOVE PASSWORD, GO TO “REVIEW MENU”
AND CLICK ON “PROTECT DOCUMENT” AND CLICK ON
“STOP PROTECTION” → FINALLY ENTER PASSWORD →
OK.

VIEW MENU
MACROS ALT+F8: To record a text or a formulae or a tabular info to avoid the strain to retype. Use
this option to record a macro or to access other macro options
STEPS: GO TO “VIEW MENU” → ”MACROS” → “RECORD MACROS” → “KEYBOARD”
→ PRESS ANY NEW SHORTCUT: ALT+CTRL+Z (EXAMPLE) → ASSIGN → CLOSE
→ NOW RECORDING HAS STARTED → GO TO “INSERT MENU” → CLICK ON “TABLE” OPTION
→ DRAW A TABLE AS LIKE SHOWN BELLOW
FOR EXAMPLE:
NAME MATHS SCIENCE TOTAL
SHAREEF 90 98
JANAKI 95 90
TULASI 98 99
→ PLACE CURSOR AT LAST COLUMN SECOND CELL
→ GO TO ”LAYOUT TAB” → “FORMULAES” → =Sum(Left) → CLICK ON OK → AUTOMATICALLY
TOTAL WILL CALCULATED→ GO TO VIEW TAB → MACROS → STOP MACROS.
AND ALSO FOR REMAING CELLS WE CAN USE ALT+CTRL+Z TO GET TOTAL
NOTE: See notes from pages 33-34

REFERENCES MENU DAY 13 WORD 9

NOTE: SEE PAGE NUMBERS 42-44 FOR NOTES

20
MS EXCEL 2013 DAY 14-15 EXCEL 1 & 2
STUDENT MARKS SHEET
Cut = Ctrl + X– to cut selected text, Paste = Ctrl + V (Only One Attempt)
Copy = Copy – To Copy selected Text, Paste = Ctrl + V, Alt + Ctrl + V = Paste Special
Boarders– To give boarders to cells. Home → Boarders → All Boarders (Alt + H + B + A)
Merge & Center (Alt + H + M +C): To combine selected cells into one for keeping headings.
Select some cells → Home → Merge & Center

To apply filters: Select Data Table → Home → Sort & Filter (Ctrl + Shift + L) → Click on filter button
→ Sort A to Z/ Sort Z to A → Filter by Name/ Color/ Number Filter etc
Insert (Ctrl + +): To insert rows or columns: Select Row (Shift + Space) → Ctrl + +
or Home → Insert → Insert Sheet Rows or Insert Sheet Columns
Delete (Ctrl + -): To delete selected cells, columns etc. → Select Column (Ctrl + Space) → Ctrl + -
or select cells → Home → Delete → Delete Sheet Rows or Delete Sheet Columns.
Conditional Formatting: To apply colors to data based on conditions.
Select data (Example: Subject wise marks) → Home → Conditional Formatting
→ Highlight Cells Rules → Greater Than -74/ Less Than -35/ Between -35 & 74→ Enter your Number
→ Click On ‘Custom Format’ → Fill → Pick any preferred color → Ok → Ok
DAY 16 EXCEL 3
Date of Birth Calculation Table.

21
Sales Percentage Table
→ Enter Data
→ Select cells. Example C10 to
C12 and calculate sum in C13
→ Select cells D10 to D13
→ Home → Click on % in Ribbon
→ Apply Formulae in D10
=C10/$C$13 and drag down to
get sales percentage of each
sales man.
Note: Press F4 to make cell absolute ($C$13). Percentage SCK : CTRL + SHIFT + %
Charts: To prepare charts. → Select Data → Insert → Charts → Column Chart → Clustered Column.
Select Chart → Design → Chart Styles / Change Colors (SCK- Alt + F1)

Table: To make data Tabular.

Select Data → Insert → Table
 My Table has Headers → Ok
Or Select Data → Ctrl + T

Pie Chart: → Select Data → Insert → Charts → Pie Chart.

Select any chart series → Format → Shape Fill → Picture → Work Offline →Select Image → Insert.

Bar Chart: → Select Data → Insert → Charts → Bar Chart.

22
Attendance Sheet DAY 17-18 EXCEL 4 & 5

Orientation: To change text direction of selected cells.

Ex: Select Cells C3:AK4 → Home → Orientation → Rotate Text Up

Wrap Text ( Alt + Enter): To get text line by line in a single cell.
Ex: Select Cell B15 → Home → Wrap Text.

Format: To change row height or column width etc.

Ex: Select A3:AK3 → Home → Format → Auto fit Column Width
Ex: Select C3:AG3 → Home → Format → Hide & Unhide → Hide Columns
Find – Ctrl + F, Replace – Ctrl + H, Go to – Ctrl + G. Shift + Drag – Helps to move columns or rows
Ex: Fill with letter ‘H’ in Sunday Column to all employees.
Select Cells C5:AK10 → Go to → Go to special – Alt + S →  Blanks → Ok
Type as “P” in Active Cell → Ctrl + Enter – Letter ‘P’ will be placed in all blank cells automatically.

Salary Statement – Pay Slip – V Lookup – Data Validation:

V Lookup: → Select Cells A3:AW10 → Type as ‘SALARYSHEET’ in Name Box in the Formulae Bar → Press Enter
→ Prepare Salary Slip → Select a Cell where name shall be displayed → =vlookup( → then click on empty Cell
where you type Employee Id No. in Salary Slip → and press F4 to make it absolute cell →,→ and then type as
‘SALARYSHEET’ and then →,→2 (column index number) →,→0 (Zero) → Enter → Enter

Data Validation: Select Employee Id No. cell in salary slip → Data Tab → Data Validation → Allow: List
→ Ex. Select Cells A5:A10 → Source: =$A$5:$A$10 from → OK

23
Page Layout: DAY 17 EXCEL 4
Margin: To set Margins to page.
Ex: Page Layout → Margin → Custom Margins → Print Preview → Show Margins → Drag Margins as to need.

Orientation: To make page vertically or horizontally as to need.

Page Layout → Orientation → Portrait (Vertical Page) / Landscape (Horizontal Page)

Size: To set size of pages as to need.

Page Layout → Size → Example. A4.

Print Area: To print only a particular area that we selected to print.

Select Text → Page Layout → Print Area → Set Print Area
To get Some other part of text as ‘Print Area’ → Select that Text → Page Layout → Add to Print Area
To remove this feature: Click on ‘Clear Print Area’ therein.

Print Titles: To print row headers or column fields repeatedly on each printed page.
Page Layout → Print Titles → Rows to repeat at top: Select header row → OK

Scale to fit: To shrink width of your printout to fit a certain number pages
Page Layout → Scale to fit → Width: Ex. 1 Page → Height: Ex. 1 Page → Scale: Ex. 100%

View Tab: DAY 19 EXCEL 6

Freeze Panes: To freeze a portion of sheet when scrolling around the sheet.
Select a cell at right side → View → Freeze Panes → Freeze Panes → Automatically both top and left sides
portion will be frozen.

Split: To split sheet and to see different portions of sheet at time.

Macros: To record and play macros again as to need.

View → Macros → Record Macros → Macro Name: Center Alignment → Short Cut Key – Ex. Ctrl + E → OK
Select cell → Home → Center Alignment → View → Macros → Stop Macros

Review Tab:
Spelling (F7): To correct spelling and grammar mistakes.

New Comment (Shift + F2): To apply comments to each cells.

Protect Sheet: To protect Sheet.

Review → Protect Sheet → Password: XXXXX123 → OK → Repeat same password → Ok
To Unprotect: Review → Unprotect Sheet → Password: XXXXXXX123 → OK
DAY 20 EXCEL 7
Data Tab:
Sort & Filter: Advanced Filter: To Filter necessary data from large amount of data.
Data Tab → Sort & Filter → Advanced →  Copy to another Location → List Range: Select Data
→ Criteria Range: C11:C12 → Copy to: A14 → Ok → Filtered Data appears as another copy.

List Range

Criteria Range
Copy to

24
Text to Column: To split combined words into different cells.
Select some cells which contains full name in a column → Data → Text to column →  Delimited →
Next
→ Select all delimiters  Tab  Semicolon  Comma  Space  Others: – → Next
→  General → Destination: B2 → Finish

OUTPUT

FLASH FILL: (Ctrl + E) To separate text into different cells.

Enter Full Names in each cell in a column → Write only a small text length in another cell
→ Press Enter Key and Press Ctrl + E → Automatically remaining cells fills down.

Remove Duplicate: To remove duplicate rows from a sheet.

Select data → Insert → Table → Design → Remove Duplicates → Select All → OK
(or) Select data → Data Tab → Remove Duplicates → Select All → OK
Last row will be removed as it is a repeat row entry.

DATA VALIDATION: To validate cell values and to restrict entry of invalid data into cell.
→ Select Data: Example, C2:H6 → Data Tab → Data Validation → Allow: Whole Number
→ Data: Between → Minimum: 0 Maximum: 100 → OK
→This feature will restrict you to enter wrong value.

Goal Seek: To get value that reaches goal based on formulae.

Select a cell that contain a formulae. Ex. Cell $I$4 → Data Tab
→ What If Analysis→ Goal Seek → Set Cell: I4
To Value: 420
By Changing Cell: G4 → OK

25
 DAY 21 EXCEL 8
Consolidate: To summarize data from separate ranges, consolidating the results in a single output
range. Example Monthly salary statements forms into annual salary statement by consolidation.
Open a blank sheet and rename as ‘Consolidate’ → Data Tab → Consolidate → Function: Sum
→ Reference: Select data Ex. A1:H7 in Jan Sheet → Click on Add

→ Reference: Select data Ex. A1:H7 in Feb Sheet → Click on Add

→ Reference: Select data Ex. A1:H7 in Mar Sheet → Click on Add

→Select remaining sheets (months) also in the same way and click on Add.
Use labels in:  Top row  Left column  Create links to source data → OK

26
SCENARIO MANAGER:
This helps us to manage the project with various developments in it. An analyzer can use this option
to prove what happens if values in the table differ between the earlier original report and other
changed data tables. He can show individual variance and also overall.

STEPS: PREPARE TABLE AS SHOWN BELOW

STUDENT
NAME SUB1 SUB2 TOTAL
SHAREEF 50 65 115
SAI LAKSHMI 60 75 135
JAYA SREE 80 85 165
Sheet1
GO TO ‘WHAT IF ANALYSIS’ COMMAND IN ‘DATA TAB’
→ CLICK ON ‘SCENARIO MANAGER’
‘SCENARIO MANAGER’ DAILOGUE BOX APPEARS
→ CLICK ON ADD
THE BELOW SHOWN DAILOGUE BOX APPEARS
AND WE CAN GIVE NAME TO THE SCENARIO
WE HAVE TO SELECT CHANGING CELLS AND THEN OK
ENTER VALUES FOR EACH OF CHANGING CELLS IN SCENARIO VALUES BOX
THEN IT’S SIMPLE PROCEDURE WE CAN
PREPARE THE TABLE WITH DIFFERENT
TITLE AND WITH DIFFERED VALUES
SHOWING VARIANCES BETWEEN EACH
SCENARIO BY CLICKING ‘SHOW’
INDIVIDUALLY AND AS A WHOLE BY
CLICKING ON‘SUMMARY’. WHENWE
CLICK ON SUMMARY A SMALL
DIALOGUE BOX APPEAR CHOOSE
SCENARIO SUMMARYAND SO THAT A
NEW SHEET WILL APPEAR AND SHOW
US ALL VARIED SCENARIO.

DATA TABLE:
Data table allows you to see the results of many
different possible inputs at the same time. STEPS:
1. Prepare interest calculation pattern.
2. And select from result cell to the left full
corner as shown below.
3. And the Go To ‘DATA TAB’ → CLICK ON
‘WHAT IF ANALYSIS’
4. → CLICK ON ‘DATA TABLE’ COMMAND
THEREFORE YOU CAN SEE GOOD REPORT.

27
Group: To group rows or columns (Shift + Alt + Right Arrow).
Select some rows or columns → Data → Group →  Rows / Columns → OK.

Ungroup: To ungroup rows or columns (Shift + Alt + Left Arrow).

Select some rows or columns → Data → Ungroup →  Rows / Columns → OK.
Subtotals: To get subtotals of each variety.
Select data → Data Tab → Sort A to Z → Subtotals → Apply settings as shown below → Ok

Result

DAY 22 EXCEL 9
PIVOT TABLE: To summarize complex data and to get subtotals, grand totals and filters etc.
Select data → Insert → Pivot Table → Create Pivot Table → Apply Settings as shown below

Arrange Pivot Table Fields as shown below → Automatically Pivot Table will be created.

Prepare Pivot Table and arrange it in various models

28
Formulas: To use formulas from formulas library and to work out some calculations.
Go to page numbers 65 to 71 and try various formulas for better understanding of the concept.
To calculate Simple & Compound Interest, PMT, PPMT, IPMT.

To know DGET Formulae:

To calculate Over Time Salary per day.

29
Power Point 2013 DAY 23 POWERPPT 1
Type as Power point in Widows Search → Ms. Power Point opens → Click on ‘Blank Presentation’
To get New Slide: Home → New Slide → Click on any one Slide → New Slide appears → Work on it.
Normal View → Select Slide Thumbnail → Right Click → Delete Slide / Duplicate Slide etc.

To save power point file in video format: File → Save As → Browse → File Format: Abc.ppsx → Save

Insert Tab:
To Prepare Photo Album: Insert → Photo Album → New Photo Album
→ File Disk → Insert New Image → Select Image → Insert → Picture Layout: 4 Pictures
→ Frame Shape: Rounded Rectangle
→ File Disk → Insert New Image → Select Image → Insert → Create.
To update More Photos → Insert → Edit Photo Album
→ File Disk → Insert New Image → Select Image → Insert → Update.
To prepare Smart Art: Insert → SmartArt → Hierarchy → Hierarchy
→ Select a Shape → Right Click → Add Shape → Add After/ Add Before etc.

Design Tab:
To apply different styles of slide and colorful slides.
Select some slide thumbnails → Design Tab → Themes → Right Click any one theme.
→ Apply to selected slides/ All slides.

Transitions: To apply various transition styles to the slide.

Select Slide Thumbnail → Transitions → Select any one transition to the slide.
→  On Mouse Click → Also  After user specified Time

Animations: To animate selected text or image.

Select Text → Animation → Add Animation → Ex. More Motion Paths → Ex. Heart → Ok
→ Animation Pane → Effect Options → Animate Text: By Letter → Ok

Slide Show (F5): To play slide show.

INTER NET CLASS DAY 24 INTERNET 1

GOOGLE SEARCH

GMAIL

GOOGLE SHEETS/ DOCS/ EARTH

WHATSAPP WEB

FILE CONVERTION

FILE COMPRESSION

PEN DRIVER OPERATION

MOBILE TO COMPUTER

30
MS WORD 2007:
It is word processing software that allows users to create, edit and format various types of
documents like letters, reports, resumes, indexes, text books, question papers and many more with
advanced features for text manipulation, layout design and collaborations.
METHOD 1: START → ALL PROGRAMS → MS OFFICE → MS WORD 2007.
METHOD 2: WINDOWS +R → RUN → WINWORD → OK
METHOD 3: RIGHT CLICK ON DESKTOP WITH MOUSE → GO TO OPTION ‘ NEW”
→ CLICK ON “ MICRO SOFT OFFICE WORD DOCUMENT” AND NAME YOUR FILE.

FILE MENU (ALT+F):

NEW (CTRL+N): TO CREATE NEW FILE
OFFICE BUTTON → NEW → BLANK DOCUMENT → CREATE
OPEN (CTRL+O): TO OPEN EXISTING FILES
OFFICE BUTTON → OPEN → CHOOSE YOUR FILE LOCATION LIKE DESKTOP/ MY DOCUMENTS
→ WRITE YOUR FILE NAME → OPEN
SAVE (CTRL+S): TO SAVE A NEW FILE
OFFICE BUTTON → SAVE → CHOOSE YOUR FILE LOCATION LIKE DESKTOP/ MY DOCUMENTS
→ WRITE YOUR FILE NAME → SAVE
SAVE AS (F12): TO SAVE FILE AT OTHER LOCATION AS A DUPLICATE COPY
OFFICE BUTTON → SAVE AS → WORD 97-2003 DOCUMENT / WORD DOCUMENT
→ FILE NAME: SATEESH → SAVE
PRINT (CTRL+P): TO PRINT DOCUMENT
OFFICE BUTTON → PRINT → PRINT → PAGE RANG – ALL → COPIES –1
→ COLLATE - → CLICK ON –OK
→PRINT PRIVIEW - CTRL+F2
ENCRYPT DOCUMENT (ALT+FEE): TO INCREASE THE SECURITY BY ENCRYPTING DOCUMENT

HOME MENU (ALT+H):

CLIPBOARD:
CUT (CTRL+X) → SELECT TEXT → CTRL+X –CUT → CTRL+V –PASTE
COPY (CTRL+C) → SELECT TEXT → CTRL+C –COPY → CTRL+V PASTE

Format Painter helps to apply same color format to the text. → Select

FONT (CTRL+D): SELECT TEXT AND PRACTICE

BOLD → CTRL+B
ITALIC → CTRL+I
UNDERLINE → CLTRL+U
INCREASE FONT → CTRL+SHIFT+>
DECREASE FONT → CTRL+SHIFT+<
STRIKE THROUGH → TO CROSS A TEXT
SUBSCRIPT (H2O) → TO GET BASE TEXT → CTRL+=
SUPERSCRIPT (A2+B2+2AB) → TO GET POWERS → CTRL+SHIFT++
CHANGE CASE (SHIFT+F3): TO GET CAPITAL LETTERS OR SMALL LETTERS OR TO
CAPITALISE EACH WORDS → SELECT TEXT → SHIFT+F3

31
PARAGRAPH:
ALIGNMENT: SELECT TEXT ALIGN TO THE SIDE YOU WANT TO SEE
RIGHT ALIGN → CTRL+R LEFT ALIGN → CTRL+L
CENTRE ALIGN → CTRL+E JUSTIFY (CLEAN LOOK TO PARAGRAPH) → CTRL+J

BULLETS & NUMBERS: TO SHOW NOTES WITH OUTLINE WISE.

TYPE NUMBER 1 AND GIVE FULLSTOP AND THEN GIVE SPACE
EXAMPLE: 1.(SPACE)
THEN MAIN POINTS WILL START TO SHOW
FOR SUB POINTS USE TAB KEY
EXAMPLE: 1. RAVI IS GOOD.(ENTER)
2. TAB KEY
TO GO BACK TO MAIN POINTS PRESS DOUBLE ENTER
NOTE: THIS OPERATION HAPPENS ONLY AT STARTING OF LINE
ILLUSTRATION:
1. RAVI IS GOOD PERSON
a. RAVI HAS BIG FAN FOLLOWING
2.
Method 2: Go to Home Menu → Click on drop down of bullets option → Choose a bullet → Start to write
your notes point wise. If you want sub points to write same steps to follow and also to click on
→ change list level

INDENTATION:
Increase Indentation: Useful to increase left indent Decrease Indent: To decrease left indent.
Sort: To sort data in ascending or descending order. Shading: To give shade effect with color behind text

LINE SPACING: To give space between lines of a paragraph.

Short Cut Keys: CTRL+1 → TO GET 1.0 SPACING CTRL+2 → TO GET 2.0 SPACING
CTRL+0 → TO ADD/REMOVE SPACE BEFORE PARAGRAPH CTRL+5 → TO GET SPACE 1.5
FOR MORE GO TO HOME → LINE SPACING → CLICK ON DROP DOWN
→ CLICK ON LINE SPACING OPTIONS AND SET YOUR OWN SPACE ADJUSTMENTS
To remove space between lines of a paragraph:
→ SELECT PARAGRAPH → GO TO HOME → LINE SPACING → CLICK ON DROP DOWN
→ CLICK ON REMOVE SPACE AFTER PARAGRAPH

BOARDES: TO GIVE BOARDERS TO CONTENT

GO TO HOME → CLICK ON BOARDERS → CLICK ON DROP DOWN → CHOOSE YOUR BOARDERS STYLE

STYLES: TO GET HEADING STYLES LIKE HEADING 1, HEADING 2 ETC

→ SELECT TEXT → GO TO HOME → STYLES → MORE → HEADING1 OR ANY STYLE

OPEN APPLY STYLES TASK PANE. CTRL+SHIFT+S

OPEN STYLES TASK PANE. ALT+CTRL+SHIFT+S
START AUTOFORMAT. ALT+CTRL+K
APPLY THE NORMAL STYLE. CTRL+SHIFT+N
APPLY THE HEADING 1 STYLE. ALT+CTRL+1
APPLY THE HEADING 2 STYLE. ALT+CTRL+2
APPLY THE HEADING 3 STYLE. ALT+CTRL+3

32
EDITING:
FIND (CTRL+F): TO FIND TEXT FROM WHOLE REPLACE (CTRL+H): TO REPLACE THE TEXT FIND
DOCUMENT WITH OTHER TEXT
GO TO (CTRL+G): TO GO TO LINES, PAGES, BOOK SELECT (SHIFT+↓): TO SELECT TEXT
MARKS ETC. DOWNWARD
SELECT (SHIFT+→): TO SELECT RIGHT SIDE TEXT SELECT (CTRL+A): TO SELECT ALL TEXT
SELECT (SHIFT+↑): TO SELECT TEXT UPWARD SELECT (SHIFT+←): TO SELECT TEXT LEFTSIDE

VIEW MENU (ALT+W):

DOCUMENT VIEWS:

PRINT LAYOUT (ALT+CTRL+P): TO SHOW CONTENT OF A DOCUMENT

FULL SCREEN READING LAYOUT (ALT+WF): HELPS TO READ CONTENT
WEB LAYOUT (ALT+WL): TO VIEW AS WEB PAGE
OUTLINE VIEW (ALT+CTRL+O): TO SHOW POINT WISE
DRAFT (ALT+CTRL+N): TO VIEW AS DRAFT HELPS US TO EDIT EASILY

SHOW/HIDE:
 RULER: TO ADJUST PAGE MRGINS IN EASY MANNER
TO THE RULER WE HAVE SOME TOOLS TO OPERATE EASILY
→ FIRST LINE INDENT- SELECT PARAGRAPHS AND DRAG WITH MOUSE (CTRL+TAB).
→ LEFT INDENT/RIGHT INDENT- WE CAN ADJUST SPACING BOTH LEFT AND RIGHT SIDES OF PAGE
→ HANGING LINE INDENT- TO GIVE SPACING TO THE NEXT LINES OF A PARAGRAPH (CTRL+T).
TO REMOVE CTRL+SHIFT+T
→MARGINS: WE CAN DRAG WITH MOUSE THE CORNERS OF RULER FOR MARGINS FOURSIDES
→ TABS: WE CAN GET LONG SPACES AND ALSO CAN PREPARE TABULAR DATA WITH PERFECT
SETUP. THERE ARE DIFFERENT TABS NAMELY LEFT TAB, RIGHT TAB, CENTRE TAB, DECIMAL TAB AND
BAR ETC.,
GRIDLINES: TO GET GRID LINES. WE CAN INCREASE OR DECREASE THE GRID SPACING
STEPS: GO TO “PAGE LAYOUT” → CLICK ON “ALIGN” OPTION
→ AGAIN CLICK ON “GRID SETTINGS” OPTION → “DRAWING GRID” DAILOGUE BOX
APPEARS → GIVE YOUR “GRID SETTINGS”
→ HORIZONTAL SPACING : 0.2 → VERTICAL SPACING : 0.2
→ CLICK ON “OK”
DOCUMENT MAP: TO SHOW MAP OF YOUR DOCUMENT WHICH CAN NAVIGATE YOU TO A
CORRECT TOPIC
STEPS: TYPE YOUR HEADINGS OF YOUR DOCUMENT
→ SELECT ONE HAEDING → GO TO HOME MENU → CLICK ON STYLES
→ CHOOSE “HEADING 1”
→ AND IN THE SAME MANNER PREPARE YOUR INDEX AND GO TO ”VIEW TAB”
→ AND CLICK ON “DOCUMENT MAP” YOU CAN SEE A DOCUMENT MAP LEF SIDE OF
SCREEN AND IF YOU CLICK ON A TOPIC YOU CAN GO DIRECTLY TO THAT TOPIC.
THUMBNAILS: TO GET VIEW OF EACH PAGE LIKE A PICTURE WHICH ENABLES TO SCROLL SPEEDY

33
ZOOM: TO INCREASE OR DECREASE THE VISUALITY OF A PAGE (CTRL+MOUSE SCROLL).
ZOOM IN: INCREASES THE PAGE VIEW (CTRL+SCROLL MOUSE UP)
ZOOM OUT: DECREASES THE PAGE VIEW (CTRL+SCROLL MOUSE DOWN).
ONE PAGE: TO VIEW SINGLE PAGE WISE
TWO PAGES: TO SHOW TWO PAGES WISE
PAGE WIDTH: TO SHOW PAGE MATCHES WIDTH OF WINDOW

WINDOW:
NEW WINDOW: TO GET A DOC CONTAINING VIEW OF THE CURRENT DOCUMENT AS IT AVIALS TO
DISPLAY DIFFERENT PAGES AT ONCE FROM BOTH VIEWS
ARRANGE ALL: TO ARRANGE OPEN WINDOWS IN CASECADE VIEW OR SIDE-BY-SIDE VIEW ETC.,
SPLIT: TO SPIT OR TO DEVIDE OPEN WINDOW INTO TWO PARTS BY THAT WE CAN VIEW TO
DIFFERENT PAGES OF A DOCUMENT AT ONCE.
→TO SPLIT– ALT+CTRL+S AND
→TO REMOVE SPLIT– ALT+SHIFT+C
SWITCH WINDOWS: WE CAN SWITCH TO ONE ANOTHER OPEN WINDOWS.

MACROS ALT+F8: To record a text or a formulae or a tabular info to avoid the strain to retype. Use
this option to record a macro or to access other macro options
STEPS: GO TO “VIEW MENU” → ”MACROS” → “RECORD MACROS” → “KEYBOARD”
→ PRESS ANY NEW SHORTCUT: ALT+CTRL+Z (OPTIONAL) → ASSIGN → CLOSE
→ NOW RECORDING HAS STARTED → GO TO “INSERT MENU” → CLICK ON “TABLE” OPTION
→ DRAW A TABLE AS LIKE SHOWN BELLOW
FOR EXAMPLE:
NAME MATHS SCIENCE TOTAL
SHAREEF 90 98
JANAKI 95 90
TULASI 98 99
→ PLACE CURSOR AT LAST COLUMN SECOND CELL
→ GO TO ”LAYOUT TAB” → “FORMULAES” → =Sum(Left) → CLICK ON OK → AUTOMATICALLY
TOTAL WILL CALCULATED→ GO TO VIEW TAB → MACROS → STOP MACROS.
AND ALSO FOR REMAING CELLS WE CAN USE ALT+CTRL+Z TO GET TOTAL

34
PAGE LAYOUT:
PAGE SETUP:
MARGINS: TO ALIGN MARGINS FOUR SIDES OF A PAGE → GO TO "PAGE LAYOUT” → “MARGINS”
→ ”CUSTOME MARGINS”

SET MARGINS ALL

SIDES AND WE CAN
ALSO APPLY TO A
POINT OR TO
WHOLE DCUMENT
ORIENTATION: TO
CHANGE LAYOUT OF
A PAGE PORTRAIT
(VERTICALLY) OR
LANDSCAPE
(HORIZONTALLY).
SIZE: TO CHANGE
SIZE OF PAGE OF
DOCUMENT.

GO TO “PAGE LAYOUT” → “SIZE” → “MORE PAPER SIZES”

→ GIVE YOUR OWN PAPER SIZES

35
COLUMNS: TO PREPARE COLUMNAR PARAGRAGHS BY SPLITTING INTO TWO MORE COLUMNS AS
LIKE AS NEWS COLUMNS IN THE NEWS PAPERS. S.C.K: CTRL+SHIFT+ENTER TO GET COLUMN BREAK
GO TO “PAGE LAYOUT”→ “COLUMNS” → “MORE COLUMNS”

BREAKS: TO GET BREAKS BETWWEN CONTENT LIKE PAGE BREAK / COLUMN BREAK
LINE NUMBERS: TO GET NUMBERS AUTOMATICALLY TO EACH PAGE
HYPHENATION: TO GET HYPEN TO THE WORD THIS IS BROKEN INTO TWO LINES.

PAGE BACK GROUND:

WATERMARK: TO GET DESIGNED TEXT BEHIND OUR DOCUMENT CONTENT
GO TO “PAGE LAYOUT” → “WATERMARK” → “CUSTOME WATERMARK’ →

→OR

Figure 1 TEXT WATER MARK Figure 2 PICTURE WATER MARK

TO REMOVE GO TO → “PAGE LAYOUT” → “WATERMARK” → “REMOVE WATER MARK”

PAGE CLOR: TO EFFECTIVE COLORS TO PAGES

` STEPS: → “PAGE LAYOUT” → “PAGE COLOR” → “FILL EFFECTS”
PAGE BOARDERS: TO SET BOARDERS TO PAGES.
STEPS: “PAGE LAOUT” → “PAGE BOARDERS” →
→ CHOOSE DIFFERENT BOARDER STYLES
NONE: NO BOARDERS WILL BE DISPALED ON YOUR PAGE
BOX: APPLIES BOARDERS FOUR SIDES OF PAGES
CUSTOM: APPLIES BOARDERS TO SPECIFIED SIDES ONLY
COLOR: APPLIES COLOR TO BOARDERS ART: TO GET ARTISTIC BOARDERS
APPLY TO: TO APPLY BOARDERS TO SPECIED OPTIONS GIVEN IN THE DROPDOWNS
HORIZONTAL LINES: TO GET BEATIFUL LINES

36
 PARAGRAPH:
INDENT: TO ADJUST LEFT AND RIGHT
INDENTS
SPACING: TO SET LINE SPACING
ARRANGE: WE HAVE INSERT ANY IMAGE
THEN ONLY THIS OPTION WILL FUNCTION
GO TO “INSERT” → “PICTURE” → CHOOSE
YOUR IMAGE AND TRY

INSERT TAB (ALT+N):

PAGES

COVER PAGE: TO INSERT FULLY

FORMATTED COVER
BLANK PAGE (CTRL+ENTER): TO GET BLANK
PAGE
PAGE BREAK: TO BREAK TEXT TO NEXT
PAGE AT THE CURRENT POSITION

TABLES: To insert or draw table. By default in this table option we ten columns and eight rows. We
can choose any number of rows and columns and click anywhere of document. Automatically table
will be inserted.

INSERT TABLE:
→ CLICK ON “INSERT TABLE” OPTION → “INSERT TABLE” DAILOGUE BOX APPEARS
→ GIVE “NO OF COLOUMNS: 12 → “NO OF ROWS”: 18 → OK

DRAW TABLE: A PENCIL OR DRAW TABLE TOOL APPEARS ON WORK AREA THEREFORE WE CAN
DRAW TABLE BY OUR OWN
EXCEL SPREAD SHEET: AUTOMATICALLY WE CAN GO TO MS EXCEL
QUICK TABLES: THESE ARE DEFAULT TABLES GIVEN BY SOFTWARE.
QUICK TABLE: THESE ARE GIVEN BY SOFTWARE WE CAN USE EDIT EASILY.

WORK WITH TABLES: DRAW OR INSERT TABLE BY USING TABLE OPTIONS AND PLACE CURSOR IN
THE TABLE. YOU WILL GET ”TABLE TOOLS TAB”. THERE IN IT YOU CAN SEE “DESIGN” TAB AND
“LAYOUT” TAB.

“DESIGN TAB”
TABLE STYLE OPTIONS: TO HILIGHT THE TABLE STYLES
TABLE STYLES: TO SET DESIGNED TABLE STYLE TO OUR TABLE
SHADING: TO APPLY CULOR AS BACKGROUND.
BOARDERS: TO APPLY BOARDERS
NOTE: GIVE RIGHT CLICK ON TABLE AND CHOOSE OPTION
“BOARDERS & SHADING” AND CLICK AND OPERATE.
DRAW BOARDERS: TO DRAW TABLE BY OUR OWN AND TO ERASE LINES B OUR OWN.
STEPS: PLACE CURSOR IN A TABLE CELL → GO TO ”DESIGN TAB” → “DRAW TABLE”
→ IF YOU WANT TO ERASE BOARDERS CLICK ON “ERASER” OPTION
→ DRAG ON TABLE CELLS WHICH YOU ERASE.

37
“LAYOUT TAB” PLACE CURSOR IN TABLE CELL AND TRY THESE.
SELECT: TO SELECT TABLE CELLS, ROWS, COLUMNS OR TABLE
SHOW GRIDLINES: TO SHOW OR HIDE GRID LINES IN TABLE
DELETE: TO DELETE TABLE CELLS, ROWS, COLUMNS OR TABLE
STEPS: GIVE RIGHT CLICK ON TABLE AND CLICK ON
”DELETE CELLS” OPTION → CLICK ON YOUR OPTION → OK
INSERT: TO INSERT CELLS, ROWS, COLUMNS AND TABLE ETC.,
STEPS: GIVE RIGHT CLICK ON TABLE
→ CLICK ON “INSERT” OPTION
→ CHOOSE YOUR OPTION
MERGE CELLS: TO COMBINE CELLS INTO SINGLE CELL
STEPS: SELECT CELLS → RIGHT CLICK → MERGE CELLS
NOTE: ERASER IS THE MOST USEFUL ALTERNATIVELY TO THIS.
SPLIT CELLS: TO DEVIDE SINGLE CELL INTO ROWS AND COLUMNS
STEPS: PLACE CURSOR IN A CELL AND
→ RIGHT CLICK → SPLIT CELLS
→ GIVE “NO OF COLOUMNS: 6
→ “NO OF ROWS”: 1 → OK
NOTE: YOU CAN USE DRAW TABLE BUTTON FROM DESIGN TOOL
CELL SIZE: TO INCREASE SIZE OF CELLS
AUTO FIT:
→ AUTOFIT TO CONTENT: By typing text automatically width of column increases
→ AUTOFIT TO WINDOW: Table can be adjusted automatically based on width of window
→ FIXED COLUMN WIDTH: Column width remains the same text will be adjusted wrap to
column.
ALIGNMENT: TEXT CAN BE ALIGNED LEFT, RIGHT, CENTRE ETC.,
TEXT DIRECTION: YOU CAN VIEW TEXT HORIZONTALLY OR VERTICALLY
CELL MARGINS: TO TYPE TEXT IN A CELL WITH GOOD SPACING
HERE WE CAN ALSO ALLOW SPACING BETWEEN CELLS.
SORT: WE CAN SET TEXT EITHER IN ASCENDING OR DESCENDING ORDER
REPEAT HEADER ROWS: TO REPAEAT HEADINGS TO EACH PAGE AT FIRST ROW LEVEL
CONVERT TO TEXT: TABLE WILL BE ARRANGED WITHOUT TABLE VIEW WITH COMMAS, TABS
OR OTHER MARKS. IF YOU WANT TO REARRANGE INTO TABLE FORMAT → SELECT TEXT
→ AND GO TO “INSERT TAB” → “CONVERT TEXT TO TABLE”
FORMULAE: THIS WAS ALREADY EXPAINED IN MACROS OPTION

ILLUSTRATIONS:
PICTURE:TO INSERT PICTURE. → GO TO “INSERT TAB”
→ “PICTURE” → INSERT PICTURE DAILOGUE BOX APPREARS
→ SELECT YOUR IMAGE → AND CLICK ON “INSERT”

CLIP ART: TO INSERT CLIPS GIVEN BY OFFICE COLLECTION

→ GO TO “INSERT TAB” → “CLIP ART” → RIGHT SIDE OF THE SCREEN CLIPART PANE WILL BE
OPENED → TYPE YOUR TEXT IN SEARCH → CLICKONGO → OR CLICK ON SEACH IN DROP
DOWN → “OFFICE COLLECTION“→ AND IT’S SUB OPTIONS

SHAPES: TO INSERT INSTANT SHAPES IN SUPPORT WITH OUR DOCUMENTATION → GO TO

“INSERT TAB” → SHAPES”→ SELECT A SHAPE → AND DRAG IT AT A PLACE. → SELECT SHAPE
AND CHANGE STYLES, AND COLORS, SIZE ROTATION ETC., BY USING “FORMAT TAB” FOR

38
THE SELECTED SHAPE → PRESS CTRL KEY AND DRAG THE SHAPE → YOU CAN GET A COPY OF
SAME AND MULTI SELECTION OF SHAPES AND DRAGGING HELPS EASE OF ACCESS.

SMART ART: HELPS TO EXPLAIN A PROCESS, LIST, HEIRARCHY ETC., → GO TO “INSERT TAB”
→ CLICK ON “ SMART ART” → “CHOOSE ASMART ART GRAPHIC” → “HEIRARCHY
→ SELECT ON STYLE → CLICK ON OK
TO ADD MORE SHAPES TO THE SMART ART DIAGRAM,
→ CLICK ON ONE SMART ART TEXT BOX AND → RIGHT CLICK → SELECT “ADD SHAPE”

CHART: TO PREPARE CHARTS FROM WORD ONLY AND THERE IS NO NEED TO GO TO EXCEL.
→ GO TO “INSERT TAB” → CLICK ON “CHARTS” → CHOOSE ONE CHART STYLE → EDIT DATA
AT YOUR CONVENIENCE IN EXCEL SHEET. AUTOMATICALLY CHART IN WORD WILL BE SET.

HYPERLINK (CTRL+K): TO ADD ANOTHER FILES INTO CURRENT DOCUMENT AS LINKS. WE

CAN CLICK ON LINKS AND OPEN LINKS AND READ.
GO TO “INSERT TAB” → “HYPERLINK” → “INSERT HYPERLINK” → CHOOSE YOUR FILE → OK
NOTE: HOLD CTRL KEY AND CLICK ON LINK TO READ.

BOOKMARK: To keep important text as like as folding pages in a book for easy reference.
STEPS: SELECT TEXT → GO TO “INSERT TAB” → “BOOKMARK” → “INSERT BOOKMARK”
→ BOOKMARK NAME: IMP1 (NOSPACE) → ADD
NOTE: TO READ BOOK MARKS AFTERWARD PRESS CTRL +G

CROSS REFERENCE: TO INSERT BOOKMARKS, FOOTNOTES, ETC ALL TOGETHER ON A PAGE.

→ GO TO “INSERT TAB” → “CROSS REFERENCE”
→SELECT BOOKMARK FROM LIST → INSERT.
HEADER & FOOTER: TO INSERT HEADING TO ALL PAGES BY SINGLE ATTEMPT. WE CAN GIVE
DATE, PAGE NUMBERS , AUTHOR NAME ETC.,

TEXT BOX: TO INSERT BOX TO WRITE OUR SUGGESTIONS, KEY POINTS, PHOTO BOXES ETC.,
→ GO TO “INSERT TAB” → “TEXT BOX” → CLICK ON“DRAW TEXT BOX”
→ DRAG MOUSE AND DRAW TEXT BOX → ”FORMAT TAB” APPEARS. → YOU CAN APPLY
DIFFERENT FORMAT STYLES.

QUICK PARTS: To insert prepared building blocks without time waste to prepare our own.
STEPS: GOTO “INSERT TAB” → “QUICK PARTS” → “BUILDING BLOCKS ORGANISER”
→ CHOOSE A STYLE FROM LIST → CLICK ON INSERT
WORDART: TO INSERT DECORATIVE TEXT TO YOUR PROJECT.
STEPS: GO TO “INSERT TAB” → “WORDART” → SELECT ONE WORDART STYLE AND
→ TYPE YOUR TEXT → CLICK ON OK →”FORMAT TAB” APPEARS.
→ YOU CAN APPLY DIFFERENT FORMAT STYLES.

DROP CAP: TO GET FIRST LETTER OF PARAGRAPH BIG.

→PLACE CURSOR AT PARAGRAPH OR TEXT AND
→ GO TO “INSRT TAB” → “DROP CAP”
→ CLICK ON “DROP CAP OPTTIONS”
→ LINES TO DROP: 3 or 4→ OK

39
 DATE &TIME: TO INSERT DATE AND TIME.
GO TO INSERT → DATE AND TIME → SELECT DATE OR TIME → OK

OBJECT: TO INSERT ANOTHER FILE AS AN ITEM OBJECT FOR EASY DISPLAY

STEPS: GOTO INSERT MENU→ CLICK ON “OBJECT” OPTION
→ CREAT FROM FILE → BROUSE → SELECT YOUR FILE → OPEN →OK

SYMBOLS: TO INSERT SYMBOLS → GO TO “INSERT TAB”

→ “SYMBOLS” → MORE SYMBOLS → CHOOSE SYMBOLS AND CLICK ONINSERT
YOU CAN ALSO CHAGE FONTS AND GET MORE SYMBOLS.
SIGNATURE LINES: TO INSERT SIGNATURE AS AN IMAGE
STEPS: GO TO “INSERT TAB” → “SIGNATURE LINE → CLICK ON OK

→ →

→ DOUBLE CLICK ON SIGN AGAIN AND CLICK ON OK

→ CLICK ON YES TOSAVE THE DOCUMENT→ SAVE FILE WITH A NAME.
THEN, CLICK  CREATE YOUR OWN DIGITAL ID AND DO OK

→ →
SIGN DAILOGUE BOX APPEARS → CLICK ON SELECT IMAGE
→ INSERT PICTURE DAILOGUE BOX IS OPENED
→ SELECT SIGNATURE IMAGE AND CLICK ON INSERT
40
 →
YOU CAN SEE RESULT AS SHOWN ABOVE → CLICK ON SIGN FINALLY
→ TO REMOVE IT GIVE RIGHT CLICK ON SIGNTAURE IMAGE
→ CLICK ON “REMOVE SIGNATURE” AND PRESS DELETE.

EQUATIONS: To prepare equations for our document and to keep them saved for auto insertion.
Helpful for data entry operator to prepare mathematical and scientifically data entry.
STEPS: GO TO “INSERT TAB” → “EQUATIONS” → “INSERT NEW EQUATION”
→ “DESIGN TAB” → PLACE CURSOR IN EQUATION BOX ONLY → “DESIGN TAB”
→ CLICK ON “MORE SYMBOLS” → YOU CAN FIND A DROP DOWN BUTTON AT THE TOP
→ CLICK ON IT AND THEN YOU CAN GET MORE SYMBOLS.
→ YOU CAN USE STRUCTURES IN THE SAME MANNER

REVIEW TAB (ALT+R):

PROOFING:
SPELLING & GRAMMAR (F7): TO CORRECT SPELLINGS.
IGNORE- TO IGNORE SPLLING AND GRAMMAR MISTAKES
CHANGE- TO CHANGE FROM SUGGESTED SPELLINGS LIST
ADD TO DICTIONARY: HELPS TO ADD NEW WORDS INTO SOFTWARE
→ BY GIVING RIGHT CLICK ON WORD ALSO YOU CAN CHECK SPEELING AND CORRECT.
RESEARCH & THESAURUS: TO GET MEANINGS, SYNONYMS, ANTONUMS ETC.,
WORD COUNT: COUNTS THE PAGE NUMBERS, WORDS, PARAGRAPHS ETC.,
COMMENTS:
NEW COMMENT: TO COMMENT A SELECTION OVER ITS PERFORMANCE
STEPS: TO DELETE CLICK ON DELETE OR DELETE ALL
TO MOVE ARROUND ALL COMMENTS CLICK ON PREVIOUS AND NEXT.

TRACKING: TO KEEP THE CHANGES IN THE DOCUMENT TRACED AND TO FOLLOW THE
TRACK. IT OBSERVES DELTIONS, EDITINGS, INSERTIONS, FORMATTINGS ETC., WITH THE HELP
OF TRACKING. IF YOU WANT TO ACCEPT CAJANGES CLICK ON ACCEPT IF YOU DO NOT WANT
TO ACCEPT CLICK ON REJECT

41
 STEPS: GO TO “REVIEW TAB” → CLICK ON “TRACK CHANGES” → START TO WRITE AND SEE
ANY THING IS TYPED. THE TEXT WILL BE SHOWN WITH COLOUR FORMATS. WE CAN EASILY
IDENTIFY THE CHANGES DONE TILL THE TRACKER IS ON.THOUGH THE DOCUMENT IS CLOSED
AND OPENED AFTERWARDS ALSO CAN HAVE SAME FEATURE TILL THE TRACKER IS OFF.
STEPS: GO TO “REVIEW TAB” → CLICK ON “TRACK CHANGES” AND ON IT → CLOSE
THE FILE → AND AGAIN OPEN → DELETE SOME TEXT → TYPE SOME TEXT → AND
INSERT COMMENT. → YOU WILL DEFINETELY UNDERSTAND.

PROTECT DOCUMENT: TO PROTECT OUR DOCUMENT WITH A PASSWORD UNLESS AND

UNTILL YOU HAVE PASSWORD YOU CAN NOT OPEN
STEPS: GO TO “REVIEW TAB” → “PROTECT DOCUMENT”
→ CLICK ON RESTRICT FORAMTTING AND EDITING
→ 1.Formatting restrictions:  Limit formatting to a selection of styles.
→ 2. Editing restrictions:  Allow only this type of editing in the document:
No changes (Read only)
→ Click on Yes, Start Enforcing Protection

→ GIVE YOUR PASSWORD AND SAVE FILE NO ONE CAN

MODIFY DATA UNLESS AND UNTILL THE PASSWORD IS
ENTERED.
TO REMOVE PASSWORD, GO TO “REVIEW
MENU” AND CLICK ON “PROTECT DOCUMENT” AND
CLICK ON “STOP PROTECTION” → FINALLY ENTER
PASSWORD → OK.

REFERENCES (ALT+S):
TABLE OF CONTENT: TO PREPARE INDEX OF SYLLABUS FOR DOCUMENT CONTENT FOR EASY
REFERENCE.
STEPS: TYPE CONTENT.
→ LEAVE A BLANK PAGE AT THE TOP OF THE DOCUMENT FOR INDEX
→ SELECT TEXT WHICH ONE YOU WANT TO PUT AS HEADING.
→ GO TO “REFERENCES TAB”
→ CLICK ON “ADD LEVEL” CHOOSE YOUR LEVEL TO EACH HEADING.
→ CLICK ON “TABLE OF CONTENT” AUTOMATICALLY INDEX WILL BE GENERATED.
IF YOU WANT TO ADD MORE HEADINGS TO THE GENERATED OR PREPARED TABLE
OF CONTENT, GO TO INDEX PAGE AND CLICK ON “UPDATE TABLE” OPTION

42
 →
AND CLICK ON UPDATE ENTIRE TABLE → OK
IF YOU WANT TO ADD LEVELS CLICK ON TABLE OF CONTENT → INSERT TABLE OF CONTENT
→ TABLE OF CONTENT DAILOGUE BOX OPENS
→ INCREASE “SHOW LEVELS: 5 → OK

FOOTNOTES:
INSERT FOOTNOTE (ALT+CTRL+F): TO INSERT FOOTNOTES TO MEANIGS OF DIFFICULT
WORDS, QUOTATIONS ETC., TO EACH PAGES OF A DOCUMENT . AUTOMATICALLY
FOOTNOTES WILL BE RENUMBERED BASED ON DATA ENTRY. IF YOU DO DOUBLE CLICK
EXACTLY ON FOOTNOTE NUMBER CURSOR WILL TAKE US TO THE WORD.
END NOTE (ALT+CTRL+D): TO INSERT END NOTE TO INDICATE THAT THE
DOCUMENTATION IS COMPLETED.
NEXT FOOTNOTE: IT HELPS TO MOVE FROM ONE FOOTNOTE TO ANOTHER.
SHOW NOTES: THIS OPTION TAKES US TO DIFFENT FOOT NOTES. PLACE CURSOR AT ANY
ONE FOOTNOTE AND CLICK ON SHOW NOTES AND OBSERVE.

CITATION & BIBILIOGRAPHY:

INSERT CITATION: TO CITE A JOURNAL, ARTICLE AS THE SOUURCE FOR THE PIECE OF
INFORMATION
SPTEPS: GO TO “REFERENCE TAB”
→ CLICK ON “INSERT CITATION” → AND THEN CLICK ON “ADD NEW SOURCE”

→
→ CLICK ON SHOW ALL BIBILIOGRAPHY FIELDS
→ ENTER MORE FIELDS AND CLICK ON OK
→ CLICK ON “BIBILIOGRAPHY “ TO GET INDEX.

INSERT CAPTION:
TO INSERT CAPTION TO THE IMAGE SELECTED SO THAT WE CAN EASILY
KNOW THE NAME OF IMAGEIN WHICH PAGE THE IMAGE IS INSERTED
STEPS: → GO TO “REFERENCE TAB”→ “INSERT CAPTION”
→ CLICK ON “NEW LABEL”

43
 →
→ CLICK ON OKAND OK → SELECT EACH IMAGE ONE BY ONE AND NAME THEM
→ AND THEN CLICK ON “INSERT TABLE OF FIGURES” AND OBSERVE

MAILINGS (ALT+M)
MAIL MERGE:
TO SEND SAME TEXT MESSAGE TO DIFFENT RECIPIENTS IN FORM OF LETTER OR E-
MAIL WHICH YOU INTEND TO TAKE PRINT MULTIPLE TIMES.
STEPS: GO TO “REFERENCE TAB”
STEP1:→ CLICK ON “START MAIL MERGE” → CLICK ON “LETTERS”
STEP2:→ CLICK ON “SELECT RECIPIENTS” → CLICK ON “TYPE A NEW LIST”
→ “NEW ADDRESS LIST” DAILOGUE BOX APPEARS
→ FEED ADDRESS LIST OF NEW CONTACTS BY CLICKING ON NEW ENTRY

→ YOU CAN ADD MORE COLUMN FIELDS BY CLICKING ON “CUSTOMIZE COLUMNS”

→”CUSTOMIZE ADDRESS LIST” DAILOGUE BOX APPEARS.

→ TO ADD MORE FIELDS, CLICK ON ADD.. OPTION

44
 →ADD FIELD NAME AND DO OK → CLICK ON OK OF “CUSTOMISE ADDRESS LIST”
→ AND SAVE ADDRESS LIST WITH A FILE NAME IN ‘MY DATA SOURCES’
STEP3: → CLICK ON ”INSERT MERGE FIELD”
→ CLICK ON YOUR ADDRESS FIELDS, AUTOMATICALLY ADDRESS FIELDS ARE
INSERTED AT CURSOR POINT
STEP4:→ CLICK ON “FINISH & MERGE” → CLICK ON “EDIT INDIVIDUAL DOCUMENT”

→ → CLICK ON ALL → FINALLY CLICK ON OK

ENVELOPES: To print address on envelop cover as it will be visible outside of the cover.
STEPS: SELECT YOUR ADDRESS → GO TO “REFERENCES” → CLICK ON “ENVELOPES”

→ CLICK ON “ADD TO DOCUMENT” → PREVIEW WILL BE

→ CLICK ON “ENVELOPES” AFTER PLACING CURSOR ON ENVELOP
→ AGAIN CLICK ON “CHANGE DOCUMENT”,
SO THAT WE CAN CHANGE TO NEW ADDRESS FROM EXISTING ADDRESS.
→ TO REMOVE ENVELOP PAGE SELCT ENVELOPE PAGE AND PRESS DELETE KEY

45
LABLES:
TO INSERT ADDRESS AS LABLES, STICKERS.
STEPS: GO TO “REFERENCE TAB”
→ CLICK ON “LABLES”
→ “ENVELOPES AND LABLES” DAILOGUE BOX APPEARS
→ CLICK ON USE RETURN ADDRESS IF YOU WANT
→ STAY IN FULL PAGE OF THE SAME LABLE → CLICK ON OPTIONS

→ CLICK ON “30 PER PAGE” FROM LIST AND CLICK OK

→
→ FINALLY CLICK ON NEW DOCUMENT AND SEE

46
MS EXCEL
METHOD 1: START → ALL PROGRAMS → MS OFFICE → MS EXCEL 2007.
METHOD 2: WINDOWS +R → RUN → EXCEL → OK
METHOD 3: RIGHT CLICK ON DESKTOP WITH MOUSE AND GO TO OPTION ‘ NEW” AND THEN CLICK
ON “ MICRO SOFT OFFICE EXCEL WORKSHEET” AND NAME YOUR FILE.

FILE MENU
ALL TOOLS IN “FILE TAB” ARE SIMILAR TO MS WORD FILE MENU’S OPTIONS.
IN EXCEL THREE IMPORTANT MOUSE OPERATIVES LIKE

SELECTION PLUS: Bold white plus helps selection. But you have to hold
mouse middle of the cell and drag.

DRAGGING PLUS: Thin black corner plus helps in dragging cell and
thereby formula will be automatically copied to the next cells. In other
words it will be useful for ‘Fill Series- Ctrl+D. You have to hold mouse
exactly at right below corner of the cell as show above and drag.
MOVING PLUS: It is useful to move selected content from one cell location to another
cell.

HOME TAB
CLIP BOARD: CUT–CTRL+X & PASTE–CTRL+V
COPY–CTRL+C & PASTE CTRL+V
FONT (CTRL+SHIFT+F):
THIS OPTION IS MORE USEFUL TO
ARRANGE DIFFERENT FONTS LIKE
BOLD, ITALIC, UNDERLINE,
INCREASE FONT AND DECREASE
FONT ETC..
FILL COLOR: TO FILL COLOR TO
THE CELL
FONT COLOR: TO FILL COLOR TO
TEXT
BOARDERS: TO DRAW BOARDERS
TO A SELECTED TABLE
STEPS: GO TO “HOME TAB” →
CLICKK ON “BOARDERS”
→ CLICK ON “DRAW BOARDERS”
AND DRAW TABLE
→ CLICK ON “ERASE BOARDERS” AND ERASE
→ OR OTHERWISE GO TO MORE BOARDERS AND APPLY BOARDERS
47
ALIGNMENT:
ALIGNMENT: TO ALIGN TEXT LEFT, CENTRE OR RIGHT SIDE ETC., IN A SELECTED CELL. NINE
ALIGNMENT STYLES ARE AVAILABLE.
ORIENTATION IS ALSO POSSIBLE WITH OPTIONS IN THIS AND HELPS IN ROTATION AND FOR
LABELING NARROW COLUMNS.
WRAP TEXT (ALT+ENTER): TO WRITE TEXT LINE BY LINE IN A SINGLE CELL TO FIT COLUMN
WIDTH DEFAULT. EXAMPLE:
TYPE “STATE BANK OF INDIA” → GO TO HOME TAB → CLICK ON “WRAP TEXT” TOOL

MERGE & CENTRE (ALT+H,M,C): TO COMBINE CELLS INTO SINGLE CELL.

STEPS: SELECT CELLS

GO TO “HOME TAB” CLICK ON “MERGE & CENTRE”

TO REMOVE MERGE & CENTRE, SELECT THE MERGED AREA

AND GO TO “HOME TAB” CLICK ON “MERGE & CENTRE”
“MERGE ACROSS” IS USEFUL TO MERGE COLUMNS

NUMBER (CTRL+1): TO ENTER NUMBERS, DATE AND TIME ETC., EXPERIMENTS WITH NUMBER
OTION TAKES YOU TO RIGHT LEARNING PATH. AS A RESULT YOU CAN ENTER TIME & DATES IN
DIFFENT FORMATS AND ALSO YOU
CAN USE CUSTOME FORMAT.
Example: CLICK ON CELL
→ PRESS ‘CTRL+1’
→ FORMAT CELLS DAILOGUE BOX
APPEARS
→ CLICK ON CUSTOME AND TRY AS
SHOWN BELLOW
Type: DDD,DD-MMM-YYYY → OK

48
STYLES
CONDITIONAL FORMATTING: ITS USEFUL TO HILIGHT CELLS WITH COLORS ON A CONDITION THAT
GIVES KNOWLEDGE TO UNDERSTAND IN EASY MANNER.
→ SELEECT TEXT (EX: STUDENTS SUBJECT WISE MARKS)
→ GO TO ‘HOME’ AND ‘CONDITIONAL FORMATTING’
→ CLICK ON “HIGHLIGHT CELL RULES”
→CLICK ON ”GREATER THAN”

SAME MANNER WE HAVE TO SET RULES TO VALUES IN THE TABLE USING LESSTHAN, BETWEEN,
EQUAL TO ETC.,
AND IN THE CONDITIONAL FORMATTING “TEXT THAT CONTAIN" ALSO IS A GOOD OPTION FOR
FINDING TEXT WE WANT.

FORMAT AS TABLE
SELECTED CELLS FORM A TABLE COLORFULLY WITH THE HELP OF PREDEFINED TABLE FORMATS.

CELL STYLES
WE CAN APPLY COLOURS TO EACH CELL WITH THE HELP OF QUICK FORMATS GIVEN IN EXCEL.

INSERT (CTRL+)
WE CAN INSERT CELLS, ROWS, COLUMNS AND SHEETS.
INSERT CELL: IT HAS TWO OPTIONS TO USE. ITS OUR OPTION TO SHIFT CELLS RIGHT OR TO
DOWN MEANS IN SIMPLE, IF WE WANT TO INSERT A CELL, WE HAVE TO THE PRIOR CELL MUST BE
MOVED TO RIGHT OR DOWN
EXAMPLE: VALUE 67IN CELL B3 IS SHIFTED TO CELL C3

49
DELETE (CTRL-)
YOU CAN DELETE SELECTED CELLS SIMPLY BY PRESSING DELETE KEY IN KEYBOARD. AND
ALSO IF YOU WANT TO SHIFT CELLS TO LEFT OR UP, THEN ITS SO EASY TO MOVE NOTES TO LEFT OR
UP. AND YOU CAN ALSO DELETE ROWS, COLUMNS AND SHEETS BY USING THIS OPTION.

FORMAT: THE BELOW OPTIONS ARE THE FEATURES AND ADVANTAGES OF THIS OPTION.
ROW HEIGHT: WE CAN INCREASE ROW HEIGHT
→ SELECT A CELL AND CLICK ON ‘ROW HEIGHT’
→ GIVE ROW HEIGHT VALUE AND PRESS OK
AUTOFIT ROW HEIGHT: ROW HEIGHT FITS AUTOMATICALLY TO FONT SIZE OF TEXT.
COLUMN WIDTH: TO INCREASE OR DECREASE COLUMN WIDTH.
→ SELECT A CELL AND CLICK ON ‘COLUMN WIDTH’
→ GIVE COLUMN WIDTH VALUE AND PRESS OK
AUTOFIT COLUMN WIDTH: SELECTED COLUMNS FIT AUTOMATICALLY BASING ON CONTENT.
DEFAULT WIDTH: THE STANDARD COLUMN WIDTH IS 8.43.
HIDE & UNHIDE: HIDES OR UNHIDES COLUMNS AND ROWS.
HIDE COLUMN (CTRL+0): SELECT COLUMNS AND HIDE
UNHIDE COLUMNS (SHIFT+CTRL+0): SELECT THE COLUMNS ADJACENT TO EITHER SIDE OF
THE COLUMNS THAT YOU WANT TO UNHIDE.
HIDE ROW (CTRL+9): SELECT ROW AND HIDE
UNHIDE ROW (SHIFT+CTRL+9): SELECT THE ROWS ADJACENT TO EITHER SIDE OF THE ROWS
THAT YOU WANT TO UNHIDE.
TO DISPLAY THE FIRST HIDDEN ROW OR COLUMN ON A WORKSHEET, SELECT IT BY TYPING A1 IN
THE NAME BOX NEXT TO THE FORMULA BAR.
RENAME SHEET: WE CAN GIVE NAME TO SHEET AT OUR OPTION.
MOVE OR COPY SHEET: TO MOVE OR COPY SHEET DATA TO OTHER SHEET. IT MEANS WE CAN GET
A COPY OF SAME CONTENT IN THE OTHER SHEET.
TAB COLOR: WE CAN DESIGN GOOD COLOR TO SHEET TAB
PROTECT SHEET: PROTECTS WORKSHEET AND CONTENT OF LOCKED CELLS.
LOCK CELL: WE CAN LOCK CELLS FROM EDITNG AND DELETION ETC. WE HAVE TO PROTECT SHEET
TO WORK ON IT.
FORMAT CELLS: TO FORMAT CONTENT IN A CELL.

AUTOSUM:
SUM (TOTAL) (ALT+=): SELECT CELLS AND CLICK ON AUTOSUM
OR TYPE OR TYPE =SUM(C3:H3)
EXAMPLE:

50
AVERAGE: TO KNOW AVERAGE PERCENTAGE OF ELEMENTS
AVERAGE MEANS TOTAL OF ELEMENTS/NO OF ELEMENTS
EXAMPLE: SELECT ALL SUBJECTS AND GO TO AVERAGE OF IN AUTOSUM LIST.OR TYPE
=AVERAGE(C3:H3) AND PRESS ENTER.
COUNT NUMBERS: TO COUNT NUMBER OF CELLS THAT CONTAIN VALUES. EXAMPLE: IN THE ABOVE
TABLE SELECT CELLS C3-H3 AND CLICK ON COUNT NUMBER IN AUTOSUM OPTION. OR TYPE
=COUNT(C3:H3) YOU CAN FIND ANSWER 6
MAX: TO FIND HIGHEST VALUE AMONG SELECTED CELLS.
EXAMPLE: IN THE ABOVE TABLE SELECT CELLS C3-H3 AND CLICK ON MAX IN AUTOSUM OPTION. OR
TYPE =MAX(C3:H3) YOU CAN FIND ANSWER 95
MIN: TO FIND LOWEST VALUE AMONG SELECTED CELLS.
EXAMPLE: IN THE ABOVE TABLE SELECT CELLS C3-H3 AND CLICK ON MIN IN AUTOSUM OPTION. OR
TYPE =MIN(C3:H3) YOU CAN FIND ANSWER 62
AND MANY MORE FORMULAS ARE AVAILABE FOR PRACTICE IF YOU CLICK ON ‘MORE
FUNCTIONS’.THERE WILL
BE MORE OPTIONS AND
YOU CAN OPERATE YOUR
FORMULAS RELATING TO
TEXT, MATHEMETICS,
LOGICAL, LOOKUPS AND
DATE AND TIME ETC

FILL: SERIAL NUMBERS,

DATES, EVEN OR ODD
SERIAL OF NUMBERS
WEEKDAYS AND MONTHS
ETC. ARE
AUTOMATICALLY
INSERTED IN CELLS.
EXAMPLE: TYPE SUNDAY IN ONE CELL AND DRAG MOUSE DOWN BY HOLDING RIGHT BELOW
CORNER OF CELL. BY THAT YOU CAN SEE SUNDAY MONDAYS AUTOMATICALLY SAME FOR DATES
AND MONTHS ALSO.
EXAMPLE: SUNDAY + AND DRAG DOWN. TO GET SERIAL NUMBERS TYPE 1 IN ONE CELL AND DRAG
RIGHT DOWN CORNER BY HOLDING CTRL KEY.
CLEAR: TO CLEAR CONTENT, COMMENTS, FORMATS ETC.
SORT & FILTER: TO SET COLUMN FIELDS IN AN ORDER ASCENDING OR A-Z OR DESCENDING Z-A
ORDER. CUSTOM SORT HELPS A LOT.
FILTER: IT’S USEFUL TO FILTER DATA IN COLORWISE, NUMBERWISE, DATEWISE AND TEXT WISE ETC.

FIND & SELECT:

FIND (CTRL+F): TO FIND TEXT REPLACE (CTRL+H): TO REPLACE TEXT
GO TO (CTRL+G): TO GO TO A CELL.
GO TO SPECIAL (F5): TO GO TO SPECIFIC CELLS.
FORMULAS: GO TO FORMULAS COMMENTS: GO TO COMMENTS
51
INSERT TAB:
THIS MENU IS VERY MUCH USEFUL TO INSERT PICTURES, TABLES, CHARTS, OBJECTS,
HEADER AND FOOTERS AND PIVOT TABLES ETC.

PIVOT TABLE:
PIVOT TABLE HELPS TO ARAANGE AND SUMMARISE COMPLICATED DATA AND DRILL DOWN
ON DETAILS.AT FIRST PREPARE DAILY DATA TABLE AND THEN SELECT WHOLE TABLE.
→ CLICK ON ‘PIVOT TABLE’ OPTION IN ‘INSERT TAB’
→‘CREATE PIVOT TABLE’ DAILOGUE BOX APPEARS
→ CLICK ON EXISTING WORKSHEET → PLACE CURSOR AT LOCATION BLOCK FIELD AND
DRAG MOUSE ON WORK AREA OF EXCLE AT A FREE SPACE AND CLICK OK

CHOOSE FIELDS TO ADD TO

REPORTS AND DRAG FIELDS
BETWEEN AREAS BELOW:
COLUMN LABLES: ARRANGES
COLUMN WISE
AUTOMATICALLY
ROW LABLES: ARRANGES
ROW WISE AUTOMATICALLY
VALUES: TO SUMMARIZE
DATA MEANS TO GET GRAND
TOTALS OR IN ANY OTHER
FORM.
REPORT FILTER: WE CAN FILTER DATA IN THE WHOLE TABLE
EXAMPLE:

PIVOT CHART: SAME STEPS AS LIKE AS ABOVE.

52
TABLE (CTRL+T): Automatically table will be formed. After insertion of table to the selected table
range automatically ‘Design
Tab’ exists on ribbon. You
can resize table or design
colors and etc. Choose
table style ‘None’ from all
other styles. And observe
the next rows and columns
are formed with all
boarders. In excel, table is
the very important option.

CHART:
COLUMN CHART: Charts help us to understand a data in easy manner. The below shown image
gives the impression in this regard. Data that is arranged in columns or rows on a worksheet can be
plotted in a column chart. Column
charts are useful for showing data
changes over a period of time or for
illustrating comparisons among
items. In column charts, categories
are typically organized along the
horizontal axis and values along the
vertical axis.

LINE CHART: Data that is arranged in columns

or rows on a worksheet can be plotted in a
line chart. Line charts can display continuous
data over time, set against a common scale,
and are therefore ideal for showing trends in
data at equal intervals. You should use a line
chart if your category labels are text, and are
representing evenly spaced values such as
months, quarters, or fiscal years. This is
especially true if there are multiple series—for
one series, you should consider using a
category chart.

53
PIE CHART:
Data that is arranged in one column or row only on a worksheet can be
plotted in a pie chart. Pie charts
show the size of items in one
data series, proportional to the
sum of the items. The data points
in a pie chart are displayed as a
percentage of the whole pie. You
only have one data series that
you want to plot. None of the
values that you want to plot are
negative. You don't have more
than seven categories. The
categories represent parts of the
whole pie.
BAR CAHRT: Data that is arranged in columns or rows on a worksheet can be
plotted in a bar chart. Bar
charts illustrate
comparisons among
individual items. Consider
using a bar chart when:
The axis labels are long.
The values that are shown
are durations.

AREA CHART: Data that is

arranged in columns or rows on a
worksheet can be plotted in an
area chart. Area charts emphasize
the magnitude of change over
time, and can be used to draw
attention to the total value across
a trend. For example, data that
represents profit over time can be
plotted in an area chart to
emphasize the total profit. By
displaying the sum of the plotted
values, an area chart also shows

54
the relationship of parts to a whole.
The above all charts are designed with the help of ‘Design Tab’, ‘Layout Tab’ and ‘Format Tab’.
Majorly ‘Layout Tab’ has many useful options in it for preparation of charts.

CHART TITLE Helps in providing heading to the chart.

LEGEND: Helps to add or remove or position the chart legend to right side or left or top or to
bottom etc.,

DATA LABLES: Helps to show elements of chart with their actual data values, percentages,
categories and series etc

SELECT CHART AND GO TO ‘LAYOUT TAB’ AND ‘DATA LABLES’ COMMAND AND CLICK ON ‘MORE
DATA LABLE OPTIONS’….

DESIGN TAB

CHANG CHART TYPE HELPS CHANGING THE CHART TYPE LIKE FROM PIE CHART TO BAR CHART ETC

SWITCH ROW/ COLUMN HELPS TO CHANGE AXIS X TO Y AND VICE VERSA.

CHART STYLESHELPS TO CHANGE OVERALL VIEW STYLES COLORFULLY

MOVE CHARTHELPS TO MOVE CHART TO OTHER SHEET OR TAB.

PAGE LAYOUT (ALT+P):

PAGE SETUP:
MARGINS: WE CAN SET MARGINS TO EXCEL SHEET TO EACH PAGE.
STEPS: GO TO PAGE ‘LAYOUT MENU’ AND
CLICK ON ‘MARGINS’
WE CAN USE PREDEFINED
MARGINS OTHERWISE WE CAN GO TO
‘CUSTOM MARGINS’ AND CAN SET
REQUIRED MARGINS.

ORIENTATION: PAGE WILL BE SWITCHING

TO HORIZONTAL OR VERTICAL LAYOUTS
WHICH AVAILS AND MAKE EASY TO PRINT
THE PAGE.

SIZE: THERE ARE SEVERAL PAPER SIZES

LIKE A4, A3, LEGAL, LETTER ETC. MOST OF
THE PEOPLE USE THE ABOVE PAPER SIZES
VERY OFTEN. WE CAN ALSO CHOOSE A PAPER SIZE WHICH SUITS OUR DOCUMENT.
STEPS: GO TO ‘PAGE LAYOUT’ MENU AND CLICK ON ‘SIZE’ OPTION AND THEN CLICK ON
‘MORE PAPER SIZES’ AND SET YOUR REQUIRED PAPER SIZE.

55
 FIT TOIS GOOD OPTION WHICH AUTOMATICALLY
BRINGS ALL THE NOTES TO A SINGLE PAGE AND
THEREFORE DATA WILL BE IN A SIGLE PAGES ALL
TOGETHER BUT FONT SIZE WILL DECREASE BASED
ON NUMBER OF PAGES. OTHER WISE WE CAN
CHOOSE ADJUST TO NORMAL PRINT WILL BE
AVAILABLE.
PRINT AREA: SET PRINT AREA OPTION ALLOWS TO
PRINT ONLY A SELECTED PORTION. IF WE WANT TO
REMOVE THIS OPTION TO THE SELECTED PORTION
WE CAN CLICK ON CLEAR PRINT AREA.
BREAKS: THIS OPTION SHOWS WHERE NEW PAGE
WILL BEGININ THE PRINTED COPY PAGE BREAKS
ARE INSERTED ABOVE AND TO THE LEFT OF THE
SELECTION.
BACK GROUND: WE CAN FIT AN IMAGE AS BACK
GROUND TO THE EXCEL SHEET FOR LOOKFUL APPEARANCE.

SCALE TO FIT:
We can take print page auto adjusted to scale. Width and height should be automatic to use it.
Whole content stretches or shrinks automatically to a percentage of its actual size.

SHEET OPTIONS:
GRID LINES: WE CAN VIEW GRIDLINES ON SHEET AND ALSO PRINT BY CLICKING ON HERE.
HEADINGS: WE CAN VIEW ROW AND COLUMN HEADINGS ON SHEET AND ALSO PRINT BY CLICKING
ON HERE.

VIEW:

WORKBOOK VIEWS:
NORMAL: EXCEL SHEET ALWAYS OPENS WITH NORMAL VIEW. THIS IS THE BEST VIEW IN EXCEL.
PRINT LAYOUT: WE CAN SEE THE PAGE AS IT WOULD COME IN PRINT.
PAGE BREAK VIEW: THE PAGE WILL BREAK AND WE CAN SEE AS LIKE AS PREVIEW EXACTLY THE
CONTENT TYPED.
CUSTOM VIEW: WE CAN SAVE A PAGE IN DIFFERENT VIEWS AVAILABLE IN EXCEL. CLICK ON ADD
AND GIVE NAME AND CLICK ON OK
FULL SCREEN: VIEWS FULL EXCEL SHEET WITH NO OPTION THIS OTION ALLOWS ONLY TO READ AND
SCROLL AROUND.

SHOW/HIDE:
SHOWS OR HIDES GRIDLINES, FORMULA BAR AND HEADINGS.

ZOOM:
It views our document to customized zoom level.
We can click on ‘Zoom To Selection’ for showing focus on particular selection.
56
WINDOW:

FREEZE PANES: it’s very useful option for freezing. Rows and columns visible while the rest of the
worksheet scrolls based on current selection. In simple a particular portion in excel remains
unchanged till the cell we have frozen and we can move around other portion of excel. If you want
to remove it click on unfreeze panes as shown in image below. If you click on ‘Freeze First Row’
option, only first row will be frozen. If you click on ‘Freeze First Column’ option, only first column
only will be frozen.

SPLIT: IT’S USEFUL TO SPLIT WINDOW INTO MULTIPLE PARTS SO THAT WE CAN SEE DIFFERENT
PARTS OF WORKSHEETS AT ONCE.
HIDE: HIDES WORKSHEET. CLICK ‘UNHIDE’ SOWORKSHEET CAN BE SEEN.
SAVE WORK SPACE: It’s as like as ‘Save As’. We can save current work area of all windows and can
be restored later. When we click this option and save with a name if you open the new work book
the old work book only will be opened.
SWITCH WINDOWS: WE CAN SWITCH TO DIFFERENT CURRENTLY OPENED WINDOWS.
MACROS: CLICK HERE TO RECORD MACROS OR TO ACCESS OFTEN MACRO OPTION.

REVIEW:
COMMENTS:
NEW COMMENT (SHIFT+F2): WE CAN INSERT COMMENT SO THAT WE CAN EASILY RECOLLECT
KNOWLEDGE BY PLACING MOUSE AT CELL AND SEE THE NARRATION TO IT.PREVIOUS, DELETE,
NEXT OPTIONS HELP US TO ACCESS WITH COMMENTS.
CHANGES:
PROTECT SHEET: this option help
us to prevent unwanted changes
to active sheet. We have to give
password to the sheet for
protection. Here i allowed to
insert rows and columns only so i
cannot operate others editing
and formatting tools. Click on
‘Unprotect Sheet’ and give
password to access other options
also.

57
PROTECT WORKBOOK: TO PROTECT WORKBOOK AND TO PREVENT USERS FROM VIEWING
WORKSEETS THAT YOU HAVE HIDDEN, MOVING, DELETING CHANGING THE NAMES OF THE
WORKSHEE, INSERTING NEW WORKSHEETS OR CHART SHEETS, MOVING COPYING WORKSHEETS TO
ANOTHER WORKBOOK ETC AND MANY OTHER FEATURES.
GO TO ‘REVIEW MENU’ AND CLICK ON ‘PROTECT WORKBOOK’ THEN CLICK ON ‘PROTECT
STRUCTURE AND WINDOWS’ AND GIVE PASSWORD AND CLICK ON OK
TO UNPROTECT ALSO SAME STEPS AND ENTER PASSWORD SO THAT YOU CAN SEE OPTIONS WHICH
ARE INACTIVE.

DATA:
DATA TOOLS:
TEXT TO COLUMN:
SEPARATES CONTENT OF A CELL INTO SEPARATE COLUMNS. FOR EXAMPLE WE CAN
SEPARATE A COLUMN OF FULL NAMES INTO SEPARATE FIRST NAME AND LAST NAME COLUMNS.

PREPARE SHEET DATA AS LIKE THE ABOVE.

SELECT FULL NAME COUMN AND GO TO ‘DATA MENU’ → CLICK ON ‘TEXT TO COLUMN’
CONVERT TEXT TO COLUMN WIZARD OPENS
CLICK ON DELIMITED OPTION AND CLICK ON NEXT AS SHOWN BELOW IN IMAGE INSERTED

THEN CLICK ON SPACES AS SHOWN BELOW AND CLICK NEXT

SELECT DESTINATION AND CLICK ON FINISH.

58
 CLICK ON OK TO REPLACE THE CONTENTS OF DESITNATION CELLS
NOW YOU CAN SEE RESULT AS HEREUNDER GIVEN

REMOVE DUPLICATE:
THIS OPTION REMOVES THE DUPLICATE ENTRIES IN THE TABLE ARRAY WHICH LOOK ALIKE.
EXAMPLE, SELECT WHOLE TABLE

CLICK ON ‘REMOVE DUPLICATES’ OPTION AND THEN CLICK OK

→YOU CAN SEE LIKE THIS

59
DATA VALIDATION:
THIS OPTION HEPLS IN VALIDATING DATA AND TO CIRCLE THE INVALID DATA AND TO CLEAR
VALIDATION CIRCLES ETCGO TO ‘DATA’ MENU AND CLICK ON ‘DATA VALIDATION’ THE SETTINGS
ALL HAVE TO BE DONE TO FORM A LIST. IN THE SAME MANNER WE CAN USE ALL OTHER OPTIONS.

WE CAN ALSO INPUT A MESSAGE SAME AS BELOW.

ERROR ALERT HEPLS IN WRITING OUR OWN COMMAND TO ALERT

60
CONSOLIDATE:
CONSOLIDATE MEANS TO COMBINE VALUES. IN EXCEL, IT COMBILES MULTIPLE RANGES INTO ONE
NEW RANGE THAT MEANS EACH CELL OF EACH SHEET INDIVIDUALLY AND SEPARATELY WILL BE
COMBINED AND MAKES A COSOLIDATED REPORT.
PREPARE TABLE OF SALARY STATEMENT AS LIKE AS BELOW
WORKING NET
NAME SALARY ATTENDANCE LEAVE DAYS SALARY
SHAREEF 6000 30 0 30 6000
SAI 10000 28 2 30 9333.333
MANI 7000 25 5 30 5833.333
JAN (SHEET1)
WORKING NET
NAME SALARY ATTENDANCE LEAVE DAYS SALARY
SHAREEF 6000 30 0 30 6000
SAI 10000 28 2 30 9333.333
MANI 7000 25 5 30 5833.333
FEB (SHEET2)
SELECT A CELL IN THE REPORT SHEET MEANS EXAMPLE SHEET3
GO TO ‘DATA MENU’ AND CLICK ON ‘CONSOLIDATE’CONSOLIDATE DIALOGUE BOX ARREARS.
PLACE CURSOR AT REFERENCE

THEN CLICK ON JAN (SHEET1)

AND DRAG WHOLE DATA TABLE
AND CLICK ON ADD. SAME
MANNER FEB (SHEET2) ALSO AND
THEN FINALLY CLICK OK
YOU CAN ALSO EDIT OFTEN BY
TICKING ‘ CREATE LINKS TO
SOURCE DATA’ OPTION.

WHAT IF ANALYSIS:
GOAL SEEK:
GOAL SEEK It avails to know the real
value required to get and to set a cell
containing total value by changing a
cell. A cell where you want to get
good result that cell must contain a
formula. Afterwards watch the result.

61
SCENARIO MANAGER: This helps us to manage the project with various developments in it. An
analyzer can use this option to prove what happens if values in the table differ between the earlier
original report and other changed data tables. He can show individual variance and also overall.

STEPS: PREPARE TABLE AS SHOWN BELOW

STUDENT
NAME SUB1 SUB2 TOTAL
SHAREEF 50 65 115
SAI LAKSHMI 60 75 135
JAYA SREE 80 85 165
Sheet1
GO TO ‘WHAT IF ANALYSIS’ COMMAND IN ‘DATA TAB’
→ CLICK ON ‘SCENARIO MANAGER’
‘SCENARIO MANAGER’ DAILOGUE BOX APPEARS
→ CLICK ON ADD
THE BELOW SHOWN DAILOGUE BOX APPEARS
AND WE CAN GIVE NAME TO THE SCENARIO
WE HAVE TO SELECT CHANGING CELLS AND THEN OK
ENTER VALUES FOR EACH OF CHANGING CELLS IN SCENARIO VALUES BOX
THEN IT’S SIMPLE PROCEDURE WE CAN
PREPARE THE TABLE WITH DIFFERENT
TITLE AND WITH DIFFERED VALUES
SHOWING VARIANCES BETWEEN EACH
SCENARIO BY CLICKING ‘SHOW’
INDIVIDUALLY AND AS A WHOLE BY
CLICKING ON‘SUMMARY’. WHENWE
CLICK ON SUMMARY A SMALL
DIALOGUE BOX APPEAR CHOOSE
SCENARIO SUMMARYAND SO THAT A
NEW SHEET WILL APPEAR AND SHOW
US ALL VARIED SCENARIO.

DATA TABLE:
Data table allows you to see the results of many
different possible inputs at the same time. STEPS:
5. Prepare interest calculation pattern.
6. And select from result cell to the left full
corner as shown below.
7. And the Go To ‘DATA TAB’ → CLICK ON
‘WHAT IF ANALYSIS’
8. → CLICK ON ‘DATA TABLE’ COMMAND
THEREFORE YOU CAN SEE GOOD REPORT.

62
 OUTLINES

GROUP
THIS OPTION IS USEFUL TO CLUB SOME ROWS OR COLUMN AT OUR OPTION BASED ON
INFORMATION. SO THAT SOME TIMES WE CAN HIDE SOME UNWANTED DATA DURING PRINT.

UNGROUP
IT HELPS IN UNGROUPING THE ROWS OR COLUMNS WHICH WERE PREVIOUSLY GROUPED

SUBTOTAL
IT WILL BE USEFUL TO GET SUBTOTALS OF EACH REPEATED ACTIVITY OR ITEMS AND ALSO TO
KNOW TOTAL OF WHOLE ITEMS.
PREPARE TABLE AS SHOWN BELOW AND GO TO ‘DATA TAB’ AND CLICK ON ‘SORT A TO Z’ SO THAT
DATA WILL BE SORTED A TO Z AND THEN CLICK ON ‘SUBTOTALS’ COMMAND AND SET ALL
SETTINGS AS SHOWN BELOW.

→
SORTED TABLE OF DATA RESULT WILL BE SAME AS ABOVE

SHOW DETAILS HELPS TO SHOW FULL DETAILS OF INDIVIDUAL CELL AND SUBTOTALS OR GRAND
TOTALS OF SELECTED TABLE.

HIDE DETAILS HELPS TO HIDE DETAILS OF TABLE AND SHOWS OVERALL AND SIMPLE TOTAL.

SORT & FILTER

SORT & FILTER: TO SET COLUMN FIELDS IN AN ORDER ASCENDING OR A-Z OR DESCENDING Z-A ORDER.
CUSTOM SORT HELPS A LOT.
FILTER: IT’S USEFUL TO FILTER DATA IN COLORWISE, NUMBERWISE, DATEWISE AND TEXT WISE ETC.

ADVANCED FILTER
IT MAKES VERY SIMPLE TO FILTER DATA.
PREPARE TABLE IN EXCEL FOR SIMPLE UNDERSTANDING

63
AND COME OUTSIDE THE TABLE LITTLE BELOW AND TYPE COLUMN TITLE ‘MATCH 1’ AS IT IS IN THE
ABOVE TABLE AND AS SHOWN IN THE BELOW TABLE. AND TYPE <=90 AND CLICK ON ‘ADVANCED’ IN
‘DATA TAB’.
‘ADVANCED FILTER’ DAILOGUE BOX APPEARS AND THEN YOU CLICK ON
‘FILTER THE LIST, IN PLACE’AND LIST
RANGE MEANS TABLE RANGE. THIS WILL
AUTOMATICALLY BE SELECTED BY PLACING
CURSOR SOMEWHERE IN TABLE. AND
CRITERIA RANGE MEANS CELLS B7 & B8
WHICH WILL HELP TO FILTER DATA AND
CLICK ON OK FINALLY AND YOU CAN SEE
RESULT SHOWING SCORERS LESS THAN 90.
AND THEN CLICK ON COPY TO ANOTHER
LOCATION AND PLACE IN THE COPY TO
FIELD AND CLICK ANY WHERE ON SHEET TO
COPY FLTERED DATA AND CLICK ON OK
AUTOMATICALLY TOTAL FILTERED DATA
CAN BE COPEID TO ANOTHER LOCATION.

FORMULAS
EXCEL IS A DATABASE THAT IS COLLECTION OF SOME RELATED DATA IN FORM OF TABLES. EXCEL FILES
ARE CREATED AS BOOK. EACH BOOK BY DEFAULT CONSISTS OF 3 SHEETS (SHEET1, SHEET2, SHEET3).
MAXIMUM NUMBER OF SHEETS WE CAN INSERT IS 255.EACH SHEET CONSISTS OF 16384 COLUMNS(A---
-XFD)EACH SHEET CONSISTS OF 1048576 ROWS
THE CELL RANGE IS GIVEN BY COLUMN NAME WITH ROW NUMBER(FOR E.G: A1: HERE A IS COLUMN ,1
IS ROW)
FOR EXAMPLE COLUMN A IS: A1.....A1048576
FOR EXAMPLE ROW1 IS: A1.......XFD1
WE CAN CALCULATE NUMBER OF FORMULA'S OR FUNCTIONS
THE EXCEL FILES ARE SAVED AS .XLS
STUDENT MARKS LIST FOR PRACTICE

64
 1. TOTAL=SUM(C3:H3)
2. AVG (PERCENTAGE OF TOTAL MARKS): =AVERAGE(C3:H3)
3. RESULT: =IF(AND(SUB1>=35,SUB2>=35,SUB3>=35,....),"PASS","FAIL")
=IF(AND(C3>=35,D3>=35,E3>=35,F3>=35,G3>=35,H3>=35),"PASS","FAIL")
4. GRADE:=IF(RESULT="FAIL","DETAINED",IF(AVG>=60,"FIRST",IF(AVG>=50,"SECOND",THIRD")))
=IF(K3="FAIL","F",IF(J3>=92,"O",IF(J3>=84,"A+",IF(J3>=76,"A",IF(J3>=68,"B+",IF(J3>=60,"B",IF(J3>
=52,"C",IF(J3>=44,"D",”E”))))))))))
5. RANK: =IF(RESULT=”FAIL”,0,RANK(FIRST TOTAL,SELECT FULL TOTAL COLUMN WITH ABSOLUTE
REFERENCES i.e. LIKE $I$3:$I$11
RANK: =IF(K3="FAIL",0,RANK(I3,($I$3:$I$11)))

EXCEL FUNCTIONS

1. LENGTH: IT IS USED TO COUNT THE NUMBER OF CHARACTERS IN THE GIVEN TEXT.

SYNTAX: =LEN("TEXT") E.G: =LEN("DATAPRO") =7
NAME LENTH
FORMULAES =LEN(D4)
MANI 4
LAKSHMI 7

2. LOWER: DISPLAYS THE GIVEN TEXT WITH LOWER CASE (SMALL LETTERS)
=LOWER("TEXT") OR =LOWER(A1)
NAME Lower
FORMULAES =LOWER(C4)
SAI sai
MANI mani

3. UPPER: DISPLAYS THE GIVEN TEXT IN UPPER CASE

=UPPER("TEXT") OR =UPPER(A1)
NAME UPPER
FORMULAES =UPPER(A4)
Sai SAI
Mani MANI

4. PROPER: CAPITALISES EACH WORD AND DISPLAYS THE GIVEN TEST IN PROPER FORM.
=PROPER("TEXT") OR =PROPER(A1)
NAME Proper
FORMULAES =PROPER(B4)
ani Mani
sai lakshmi Sai Lakshmi

5. L.C.M: TO GET LEAST COMMON MULTIPLE. =LCM(NUM1,NUM2,NUM3)

65
6. LEFT: IT IS USED TO GIVE THE LEFT SIDE OF THE CHARACTERS ACCORDING TO GIVEN NUMBER.
=LEFT("TEXT",NUMBER) =LEFT("DATA ENTRY",4) DATA
NAME LEFT
FORMULAES =LEFT(A36,5)
SAI JYOTHI SAI J
GANESH GANES
CHAITANYA CHAIT

7. RIGHT: TO GIVE THE RIGHT SIDE OF THE CHARACTERS ACCORDING TO THE GIVEN NUMBER.
=RIGHT("TEXT",NUMBER) =RIGHT("DATA STRUCTURE",4) TURE
NAME RIGHT
FORMULAES =RIGHT(A41,5)
CHANDRA KALAVATHI VATHI
PUSHPARAJ MOLLE MOLLE

8.TODAY: INSERTS THE SYSTEM PRESENT DATE (CTRL + ;)

=TODAY() 10/22/2009

9.NOW: INSERTS THE SYSTEM PRESENT DATE & TIME.

=NOW() 10/22/2009 ,10:23 AM

10.ABSOLUTE: THE VALUE WITHOUT ANY SIGN (+/-) IS CALLED ABSOLUTE VALUE.
=ABS(NUMBER) =ABS(-100) 100

11. POWER: IT RETURNS THE VALUE ACCORDING TO THE GIVEN POWER.

=POWER(NUMBER,POWER) =POWER(3,5) 243
NAME POWER
FORMULAES =POWER(A46,2)
8 64
16 256
32 1024

12. SQRT: IT IS USED TO FIND THE SQUARE ROOT OF THE GIVEN NUMBER.
=SQRT(NUMBER) OR =SQRT(A1) =SQRT(81) 9
NAME SQUARE ROOT
FORMULAES =SQRT(A30)
256 16
100 10

13. MOD: RETURNS THE REMAINDER OF THE GIVEN NUMBERS.

=MOD(NUMBER,DIVISOR) =MOD(243,100) 43
NAME MOD
FORMULAES =MOD(A34,C34) RESULT
106 10 6
20 6 2
66
14. FACT:FINDS THE FACTORIAL OF THE GIVEN NUMBER.
=FACT(NUMBER)=FACT(4) 24 [ 4*3*2*1]
NAME FACTORIAL VALUE
FORMULAES =FACT(A30)
4 24
5 120

15. PRODUCT:MULTIPLICATION OF THE GIVEN NUMBERS.

=PRODUCT(NO1,NO2,.......)=PRODUCT(2,4,6) 48
NAME PRODUCT
FORMULAES =PRODUCT(A34,B34) RESULT
5 6 30
7 5 35

16. COUNT: COUNTS THE GIVEN NUMBERS OF THE SELECTED NUMBERS.

=COUNT(NO1,NO2,....) =COUNT(2,4,6) 3
COUNT
VALUES =COUNT(A1:F1)
3 4 7 10 6 5 6

17. MAX: IT IS USED TO GIVE THE HIGHEST NUMBER OF THE GIVEN NUMBER.
=MAX(NO1,NO2,....) =MAX(2,4,6) 6
MAXIMUM
VALUES =MAX(A1:F1)
3 4 7 10 6 5 10

18. MIN:IT IS USED TO GIVE THE MINIMUM NUMBER OF THE GIVEN N UMBERS.
=MIN(NO1,NO2,......) =MIN(2,4,6) 2
MINIMUM
VALUES =MIN(A1:F1)
3 4 7 10 6 5 3

19. SUBSTITUTE : ADDITION OF ALTERNATIVE TO THE GIVEN NUMBERS.

=SUBSTITUTE(A1,LEFT(A1,6),"XXXXXX")
SUBSTITUTE
PHONE NUMBER =SUBSTITUTE(A1,LEFT(A1,6),"XXXXXX")
9246670639 XXXXXX0639
8885019639 XXXXXX9639

20. DATE: RETURNS THE DATE

=DATE(YEAR,MONTH,DAY) =DATE(2025,11,5)
DATE
DATE =DATE(2025,11,5)
27-02-2025

67
21. ROUND: ROUNDS A NUMBER TO A SPECIFIED NUMBER OF DIGITS.
=ROUND(NUMBER, NUMBER-DIGITS) =ROUND(12.5,0) =13
NAME ROUND
FORMULAES =ROUND(A22*1.25%,0)
1000 13
975 12
22. ROMAN: CONVERTS NUMBERS TO ROMAN NUMBERS.
=ROMAN(A1) =ROMAN(6) VI
NAME ROMAN
FORMULAES =ROMAN(A1)
65 LXV
23. REPEAT: REPEATS TEXT A GIVEN NUMBER OF TIMES.
=REPEAT(“<(*_*)>”,3) <(*_*)><(*_*)><(*_*)>

24. TEXT: TO CONVERT VALUE TO TEXT IN A SPECIFIC NUMBER FORMAT.

=TEXT(NOW(),”DDD”) =WEEK DAY OF TODAY (E.G. SUN)

>>
25. RANDBETWEEN: TO GET RANDOM VALUES.
=RANDBETWEEN(BOTTOM,TOP)

PRACTICE EXAMPLES:
1. INTEREST CALCULATION
PRINCIPAL RATE DAYS MONTHS SIMPLE TOTAL COMPOUND INTEREST TOTAL2
INTEREST
=A3*B3*D3 =A3+E3 =A3*(POWER(1+B3,D3))-A3 =A3+G3
10000 5% 30 3 1500 11500 1576.25 11576.25
25000 5% 45 3 3750 28750 3940.625 28940.625
40000 5% 39 3 6000 /46000 6305 46305

CONTINUATION….
DAYWISE DAYWISE
CALCULATION CALCULATION
30 DAYS P.M P.A. I.e. 365 DAYS
=(A3*C3/30)*B3 =(A3*C3/365)*B3
500 41.09589041
1875
2600

68
 2. AGE AS ON TODAY FROM DATE OF BIRTH
NAME DOB CURRENT YEARS MONTHS
DATE
=TODAY() =DATEDIF(B3,C3,"Y") =DATEDIF(B3,C3,"YM")
SAI BANGARAM 4/17/1998 28-10-2018 20 6
CHINNI 12/4/1989 28-10-2018 28 10
RUPA 2/18/1998 28-10-2018 20 8

CONTINUATION…
DAYS BIRTH DAY TODAY TOTAL DAYS

=DATEDIF(B3,C3,"MD") =TEXT(B3,"DDDD") =TEXT(C3,"DDDD") =C3-B3

11 Friday Sunday 7499
24 Monday Sunday 10555
10 Wednesday Sunday 7557

3. POWER BILL CALCULATION

CUTOMER NAME UNITS UNIT CONSUMPTION CUSTOMER
SERVICE NO. COSUMED RATE CHARGES CHARGES
112394T056308123 RAMANA 118 3.60 424.8 35

CONTINUATION
ELECTRIC FUEL SURCHARGE FOR TOTAL START END BILL PAID
TARIFF CHARGES LATE PAY BILL DATE DATE DATE
7.08 25 491.88 1-Oct-18 30-Oct-18 1-Nov-18

FORMULAS USEFUL FOR PREPARATION

UNIT RATE IF(C2<=50,1.45,IF(C2<=100,2.6,IF(C2<=200,3.6,IF(C2>200,6.9))))
CONSUMPTION =IF(C2<=50,C2*1.45,IF(C2<=100,C2*2.6,IF(C2<=200,C2*3.6,IF(C2>200,C2*6.9))))
CHARGES OR =C2*D2
CUSTOMER =IF(C2<=50,25,IF(C2<=100,30,IF(C2<=200,35,IF(C2>200,40))))
CHARGES
ELECTRIC TARIFF =C2*0.06
FUEL CHARGES --N/A--
SURCHARGE FOR =IF(M2>L2,25,0)
LATE PAY
TOTAL BILL =SUM(E2:I2) END DATE =K2+29
START DATE PRESS CTRL+1 AND -> CUSTOM -> D-MMM-YY

4. SALES PERCENTAGE
SALES % =AMOUNT/SUM AMOUNT*100
1. SUM THE AMOUNT FIELDS
=SUM(C2:C4) THEN SELECT D2 TO D5
→ PRESS CTRL + SHIFT + %
THEN CALCULATE SALES %→ =C2/$C$5

69
 5. ATTENDANCE REGISTER

AND ALSO SALARY STATEMENT

FORMULAS HELPFUL FOR PREPARATION

PRESENT =COUNTIF(D5:AG5,"p")
(FIRST CALCULATE ATTENDANCE THEN DESIGN HOLIDAY IN MIDDLE OF
EACH WEEK)
ABSENT =COUNTIF(D5:AG5,"a")
(FIRST CALCULATE ABSENT DAYS THEN DESIGN HOLIDAY IN MIDDLE OF
EACH WEEK)
WORKING =AH5+AI5
DAYS
DESIGNATION NAME OF POST
BASIC =IF(AK5="SI",25000,IF(AK5="ASI",20000,IF(AK5="HD",18000,IF(AK5="CI",2
8000,IF(AK5="CONSTUBLE",15000,IF(AK5="OTHERS",10000))))))
SALARY =AL5*AH5/AJ5
DEARNESS =IF(AM5>=30000,AM5*10%,IF(AM5>=20000,AM5*6%,IF(AM5>=10000,A
ALLOWANCE M5*4%,AM5*2%)))
HOUSE =AL5*20%
RENTALLOWANCE
CITYCOMPENSATORY =AM5*2%
ALLOWANCE

70
 TRAVELALLOWANCE =ABS(850)
GROSSSALARY =SUM(AM5:AQ5)
PROVIDENTFUND =(AM5+AN5)*12%
EMPLOYEE STATE =SUM(AM5:AQ5)*1.75%
INSURANCE
PROFESSIONALTAX =IF(AL5>=25000,200,IF(AL5>=15000,150,0))
TOTALDEDUCTIONS =SUM(AS5:AU5)
NETSALARY =AR5-AV5

SALARY SLIP USING FORMULA VLOOKUP

EMPLOYEE NAME RAJESH

ID CARD SALARY& TOTAL
NO ALLOWANCES AMOUNT DEDUCTIONS AMOUNT
PROVIDENT
ARC002 BASIC 20000 FUND 2544
EMPLOYEE
STATE
SALARY 20000 INSURANCE 462.875
DEARNESS PROFESSIONAL
ALLOWANCE 1200 TAX 150
HOUSE RENT
ALLOWANCE 4000
CITY
COMPENSATORY
ALLOWANCE 400
TRAVEL TOTAL
ALLOWANCE 850 DEDUCTIONS 3156.875
GROSS NET
SALARY 26450 SALARY 23293.125

STEPS TO GET VLOOKUP SUCCESSFULLY

1. WE HAVE TO FIRST UNDERSTAND WHT IS VLOOKUP MEANT BY, AND IN SIMPLE V MEANS
HEREIN ‘VERTICAL’
2. THAT MEANS BY USING THIS FORMULA WE CAN EASILY SEARCH INFORMATION FROM THE
SELECTED DATA TABLE OF A PARTICULAR COLUMN (VERTICAL LOOKUP).
3. FOR THIS ALL WE HAVE TO TAKE A CELL OUTSIDE THE TABLE AND HAVE TO USE FOR SEARCHING
[HEREIN WE HAVE TO KEEP IN MIND THAT THE FIRST COLUMN WILL ONLY BE THE LOOKUP
REFERENCE (SOURCE) FOR SEARCHING]
4. AND THEN WE TO SELECT THE WHOLE DATA OF TABLE
5. AND WE HAVE TO WRITE THE COLUMN NUMBER ACCORDING TO THE SELECTION
6. FINALLY WE HAVE TO TYPE 0 (ZERO) FOR GETTING TRUE VALUE.
7. THE BELOW EXAMPLE GIVE YOU KNOWLEDGE ON THIS CONCERNED
=VLOOKUP(AK45,A1:AW14,2,0)

71
POWER POINT
POWER POINT IS VERY USEFUL SOFTWARE FOR PREPARING PRESENTATIONS. SLIDES ARE AVAILABLE TO
PREPARE SLIDE SHOW. POWER POINT FILE WILL BE SAVED IN .pptx FORMAT USUALLY. WE CAN GO TO
POWER POINT EASILY
1.
2. OR TYPE AS ‘POWER POINT’ IN SEARCH BAR FOR WINDOW
3. OR RIGHT CLICK ON DESKTOP → NEW → POWERPOINT
HOME
NEW SLIDE
ADD A NEW SLIDE TO THE PRESENTATION. TO GET A SLIDE GO TO “HOME TAB” AND CLICK ON ‘NEW
SLIDE’ AND CHOOSE A GOOD SLIDE FOR PRESENTATION.
LAYOUT HELPS TO CHANGE SLIDE LAYOUTS
DELETE HELPS TO DELETE SLIDE WHICH IS UNWANTED.
RESET HELPS TO GET PREEXISTING, DEFAULT SETTINGS TO SLIDE

INSERT
PHOTO ALBUM
CREATE OR EDIT A PRESENTATION BASED ON A SET OF PICTURES. A FAMILY CAN PREPARE PHOTO
ALBUM AND ALSO ARRANGE SOME BACKGROUND MUSIC ALSO TO MAKE EFFECTIVE PRESENTATION.
GO TO ‘INSERT TAB’ AND CLICK ON ‘PHOTO ALBUM’
THEN CLICK ON ‘NEW PHOTO ALBUM’
CLICK ON ‘FILE/DISK’ AND ‘INSERT NEW PICTURES’
SELECT 4 PICS IN THE BROWSER OR PICTURE GALLERY
CLICK ON ‘PICTURE LAYOUT’ FEILD
AND CHOOSE 4 PICTURES
THEN CLICK ON ‘FRAME SHAPE’
AND CHOOSE ROUNDED RECTANGLE.
AND FINALLY CLICK ON CREATE.

72
IF YOU WANT ADD MORE PHOTOS TO ALBUM GO TO ‘PHOTO ALBUM’
CLICK ON ‘EDIT PHOTO ALBUM’
MOVIES
WE CAN PLAY MOVIE IN POWER POINT. CLICK ON ‘MOVIE’ AND THEN CLICK ON ‘MOVIE FROM FILE’AND
BROWSE A FILE AND PLAY
SOUND
WE CAN SET SOUND TO ALBUM OR PRESENTATION. CLICK ON ”SOUND” AND CHOOSE ONE OPTION
WHICH EVER IS PREFERABLE
DESIGN
PAGE SETUP
IT HELPS TO SET PAGE BIG OR SMALL, VERTICALLY OR HORIZONTALLY.
THEMES
CHANGES THE OVERALL DESIGN OF ALL SLIDES
PLACE MOUSE POINTER ON ONE THEME AND GIVE RIGHT CLICK SO THAT YOU WILL GET MORE
OPTIONS. THEREFORE YOU CAN PERFORM PRESENTATION MORE EFFECTIVELY.
EXAMPLE YOU CAN DESIGN DEFFERENT THEMES TO EACH SLIDE THAT MEANS TO SELECTED SLIDES.
ANIMATIONS
CUSTOME ANIMATION
OPEN THE CUSTOME ANIMATION TASK PANE SO THAT YOU CAN ANIMATE INDIVIDUAL OBJECTS ON THE
SLIDE.
SELECT TEXT OR OBJECT AND CLICK ON ‘CUSTOME ANIMATION’
CUSTOME ANIMATION TASK PANE APPEARS
CLICK ON ‘ADD EFFECT’
THEN CHECK ALL OPTIONS AND SET ONE ANIMATION
FOR MORE ANIMATIONS CLICK ON ‘MORE PATHS’ & ‘MORE MOTION PATHS’

I AM TAKING ‘HEART’ , A MOTION PATH AND CLICK ON OK

73
THEN SELECT ON TITLE 1 AND CLICK ON ITS DROP BUTTON AND CLICK ON
‘EFFECT OPTIONS’

THEN CLICK ON ‘BY LETTER’ AND CLICK ON OK.

74
AND CLICK ON PLAY BUTTON AND SEE PREVIEW.
TRANSITION TO THIS SLIDE HELPS TO CHOOSE A SPECIFIC EFFECT THAT WILL BE APPLIED DURING THE
TRANSITION BETWEEN THE PREVIOUS SLIDES AND THE CURRENT SLIDES
TRANSITION SOUND HELPS TO INSERT AUDIO
TRANSITION SPEED WILL BE SLOW, MEDIUM AND FAST.
AUTOMATICALLY AFTER 00:05
SLIDE SHOW
FROM BEGINNING F5: START THE SLIDE SHOW FROM THE BEGINNING
FROME CURRENT SLIDE SHIFT+F5 STARTS FROM PRESENT SLIDE
CUTOME SLIDE SHOW DISPLAYS ONLY SELECTED SLIDES.
STEPS: CLICK ON ‘CUSTOMESLIDE SHOW’ AGAIN CLICK ON ‘CUSTOME SHOWS’
CUSTOME SHOWS DAILOGUE BOX APPEARS AND CLICK ON NEW

→ YOU CAN ADD SLIDES AND ALSO REMOVE → AND FINALLY CLICK ON OK
75
MS WORD MOST USEFUL SHORT CUT
Action Keybord shortcut
Application window-maximize Alt-F10
Application window-previous Alt-Shift-F6
Application window-restore Alt-F5
AutoFormat Ctrl-Alt-K
AutoText-create Alt-F3
AutoText-insert entry Ctrl-Alt-V
AutoText-insert entry F3
Bold Ctrl-B
Bookmarks Ctrl-Shift-F5
Break-column Ctrl-Shift-Enter
Break-page Ctrl-Enter
Browse a document Ctrl-Alt-Home
Browse next/previous item Ctrl-PgDn/PgUp
Capatilize word shift+f3
Case-All Caps Ctrl-Shift-A
Close Ctrl-F4
Close Ctrl-W
Copy Ctrl + C
Copy formatting Ctrl-Shift-C
Create a nonbreaking hyphen CTRL+HYPHEN
Create a nonbreaking space CTRL+SHIFT+SPACEBAR
Customize a menu Ctrl-Alt =
Customize a shortcut Ctrl-Alt-Num +
Cut Ctrl-X
Date Field Alt-Shift-D
Decrease font size CTRL+SHIFT+<
Dialog box next tabbed section Ctrl-Tab
Dialog box previous tabbed section Ctrl-Shift-Tab
Document window-move Ctrl-F7
Document window-restore Ctrl-F5
Document window-size Ctrl-F8
Drawing-constrain shape to symmetrical Shift-drag
Drawing-draw from center Ctrl-drag
Ellipsis Ctrl-Alt-
Em Dash Ctrl-Alt-Num -
Endnote Ctrl-Alt-E
Exit application Alt-F4
Fields-display code Shift-F9
Fields-display codes (toggle) Alt-F9
Fields-double-click in field Alt-Shift-F9
Fields-insert blank field Ctrl-F9
Fields-lock a field Ctrl-3
Fields-lock a field Ctrl-F11
Fields-next field F11
Fields-previous field Shift-F11
Fields-unlink a field Ctrl-6
76
Fields-unlink a field Ctrl-Shift-F9
Fields-unlock a field Ctrl-4
Fields-unlock a field Ctrl-Shift-F11
Fields-update Alt-Shift-U
Fields-update link in source Ctrl-Shift-F7
Fields-update selected field F9
Find Find Ctrl + F
Font Ctrl-D
Font Ctrl-Shift-F
Font grow/shrink 1 pt Ctrl- ] or [
Font next/previous size Ctrl-Shift- >or <
Font Size Ctrl-Shift-P Font Size Ctrl-Shift-P
Footnote Ctrl-Alt-F
Create a new blank document Ctrl + N
Go Back Ctrl-Alt-Z
Go Back Shift-F5
GoTo Ctrl-G
GoTo Next/Previous Paragraph Ctrl-Up/Down
GoTo Next/Previous Word Ctrl-Left/Right
Graphic-crop Shift-drag
Graphic-original proportions Ctrl-click
Hanging indent-decrease Ctrl-Shift-T
Hanging Indent-increase Ctrl-T
Hard hyphen - Ctrl-Shift -
Hard space Hard space
Header/Footer-link to previous Alt-Shift-R
Heading Level 1 Ctrl-Alt-1
Heading Level 2 Ctrl-Alt-2
Heading Level 3 Ctrl-Alt-3
Help F1
Help-Whats This? Shift-F1
Hidden text Ctrl-Shift-H
Hyperlink Ctrl-K
CTRL+SHIFT+> Increase font size
Indent-decrease Ctrl-Shift-M
Indent-increase Ctrl-M
Ctrl-Alt-M Insert Comment
Insert ListNum field Ctrl-Alt-L
Italics Ctrl-I
Justify-Center Ctrl-E
Justify-Full Ctrl-J
Justify-Left Ctrl-L
Justify-Right Ctrl-R
Line-spacing Ctrl-1
Line-spacing 1.5 Ctrl-5
Line-spacing 2 Ctrl-2
List Bullet Style Ctrl-Shift-L
Macros-edit Alt-F8
Macros-view VBA code Alt-F11
77
Mark-Index entry Alt-Shift-X
Mark-TOA citation Alt-Shift-I
Mark-TOC entry entry Alt-Shift-O
Maximize window Ctrl-F10
Menu Bar F10
Merge-data edit Alt-Shift-E
Merge-field insert Alt-Shift-F
Merge-preview Alt-Shift-K
Merge-to document Alt-Shift-N
Merge-to printer Alt-Shift-M
Microsoft Script Editor Alt-Shift-F11
Microsoft System Info Ctrl-Alt-F1
Move between master/subdocument Ctrl-\
Newline within paragraph Shift-Enter
Next window Ctrl-F6
Nonprinting characters Ctrl-Shift-8
Normal Style Ctrl-Shift-N Ctrl-Shift-N
Open a document Ctrl-O
Open Ctrl + O Opens a saved
document
Outlining-collapse Alt-Shift-Num -
Outlining-expand Alt-Shift =
Outlining-expand Alt-Shift-Num +
Outlining-move Alt-Shift-Up/Down
Outlining-promote/demote Alt-Shift-Left/Right
Outlining-Show 1st line Alt-Shift-L
Outlining-Show All Headings Alt-Shift-A
Outlining-Show Heading 1 Alt-Shift-1
Outlining-Show Heading 2 Alt-Shift-2
Outlining-Show Heading 3 Alt-Shift-3
Outlining-Show Heading 4 Alt-Shift-4
Outlining-Show Heading 5 Alt-Shift-5
Outlining-Show Heading 6 Alt-Shift-6
Outlining-Show Heading 7 Alt-Shift-7
Outlining-Show Heading 8 Alt-Shift-8
Outlining-Show Heading 9 Alt-Shift-9
Page number field Alt-Shift-P
Pane-Close Alt-Shift-C
Paragraph Space Above (add/delete 12 pt.)Ctrl-0 Ctrl-0 (zero)
Paste Ctrl-V
Print Ctrl-P
Print Preview Ctrl-Alt-I
Redo the last action CTRL+Y
Remove Character formats Ctrl-Shift-Z
Remove menu item Ctrl-Alt -
Remove Paragraph formats Ctrl-Q
Remove paragraph or character formatting CTRL+SPACEBAR
Repeat the last command Ctrl-Y
Repeat Find Ctrl-Alt-Y
78
Repeat Find Shift-F4 Repeat Find Shift-F4
Replace Ctrl-H
Revision Marks on/off Ctrl-Shift-E
Save As F12
Save Ctrl-S
Select All Ctrl-A
Selection extended F8
Selection reduced Shift-F8
Shortcut Menu Shift-F10
Small Caps Ctrl-Shift-K
Soft hyphen - Ctrl -
Spelling and Grammar check F7
Spell-It-display next misspelling Alt-F7
Spike-cut to Ctrl-F3
Spike-paste Ctrl-Shift-F3
Split a window Ctrl-Alt-S
Style box Ctrl-Shift-S
Subscript Ctrl =
Symbol Font Ctrl-Shift-Q
Table-remove border lines Ctrl-Alt-U
Table-to column bottom Alt-PgDn
Table-to column top Alt-PgUp
Table-to row beginning Alt-Home
Table-to row end Alt-End
Thesaurus Shift-F7
Time Field Alt-Shift-T
To bottom/top of screen Ctrl-Alt-Pg Dn. /Pg Up
Type (©) Ctrl-Alt-C
Type (®) Ctrl-Alt-R
Type (™) Ctrl-Alt-T
underline CTRL+U
Underline-double Ctrl-Shift-D
Underline-word Ctrl-Shift-W
Undo Ctrl-Z
View-Normal Ctrl-Alt-N
View-Outline Ctrl-Alt-O
View-Page Ctrl-Alt-P
Window pane-next F6
Window pane-previous Shift-F6

79
MSEXCEL
MICROSOFT EXCEL SHORTCUT KEYS
Action Excel shortcut
Alternates between displaying cell values and displaying formulas in the CTRL+`
worksheet.
Alternates between hiding objects, displaying objects, and displaying CTRL+6
placeholders for objects.
Applies or removes bold formatting CTRL+2
Applies or removes bold formatting CTRL+B
Applies or removes italic formatting CTRL+3
Applies or removes italic formatting CTRL+I
Applies or removes underlining CTRL+4
Applies or removes underlining CTRL+V
Applies the Currency format with two decimal places CTRL+$
Applies the Date format with the day, month, and year CTRL+#
Applies the Exponential number format with two decimal places CTRL+^
Applies the General number format CTRL+~
Applies the Number format with two decimal places, thousands separator, and CTRL+!
minus sign (-) for negative values
Applies the outline border to the selected cells CTRL+&
Applies the Percentage format with no decimal places CTRL+%
Applies the Time format with the hour and minute, and AM or PM CTRL+@
Calculates all worksheets in all open workbooks, regardless of whether they CTRL+ALT+F9
have changed since the last calculation
Calculates all worksheets in all open workbooks F9
Calculates the active worksheet SHIFT+F9
Closes and reopens the current task pane CTRL+F1
Closes the selected workbook window CTRL+F4
Closes the selected workbook window CTRL+X
Copies the selected cells CTRL+C
Copies the value from the cell above the active cell into the cell or the Formula CTRL+"
Bar"
Creates a chart of the data in the current range ALT+F1
Creates a chart of the data in the current range F11
Cuts the selected cells CTRL+Y
Displays or hides the outline symbols CTRL+8
Displays or hides the Standard toolbar CTRL+7
Displays the Create List dialog box. CTRL+N Creates a new, blank file CTRL+L
Displays the Delete dialog box to delete the selected cells CTRL+-
Displays the Find and Replace dialog box CTRL+H
Displays the Format Cells dialog box CTRL+1
Displays the Go To dialog box CTRL+G
Displays the Go To dialog box F5
Displays the Help task pane F1
Displays the Insert dialog box to insert blank cells CTRL++
Displays the Insert Function dialog box SHIFT+F3
Displays the Macro dialog box to run, edit, or delete a macro ALT+F8

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Displays the Microsoft Office Clipboard CTRL+C
Displays the Open dialog box to open or find a file CTRL+O
Displays the Print dialog box CTRL+R
Displays the Save As dialog box F12
Displays the shortcut menu for a selected item SHIFT+F10
Displays the Spelling dialog box to check spelling in the active worksheet or F7
selected range
Edits a cell comment SHIFT+F2
Enters the current date CTRL+;
Enters the current time CTRL+:
Hides the selected columns CTRL+0
Hides the selected rows CTRL+9
Including cells not marked as needing to be calculated CTRL+F9
Inserts a new worksheet ALT+SHIFT+F1
Inserts a new worksheet SHIFT+F11
Maximizes or restores the selected workbook window CTRL+F10
Minimizes a workbook window to an icon F10
Pastes a defined name into a formula F3
Removes the outline border from the selected cells CTRL+_
Repeats the last command or action, if possible CTRL+Z
Repeats the last command or action, if possible F4
Restores the window size of the selected workbook window CTRL+F5
Saves the active file with its current file name and location CTRL+S
Selects all cells that contain comments CTRL+SHIFT+O
Selects the current region CTRL+A
Selects the entire worksheet CTRL+A CTRL+A (two
times)
Undo command CTRL+U
Unhide any hidden columns within the selection CTRL+

MS POWER POINT

POWERPOINT SHORTCUT KEYS

Action PowerPoint shortcut

Menu bar F10
New slide Ctrl-N
Next window Ctrl-F6
Repeat Find Shift-F4
Slide Show: Begin F5
Slide Show: Black screen show/hide B
Slide Show: End Esc
Slide Show: Erase annotations E
Slide Show: Go to next hidden slide H
Slide Show: Hide pointer and button always Ctrl-L
Slide Show: Hide pointer and button temporarily Ctrl-H
Slide Show: Mouse pointer to arrow Ctrl-A

81
Slide Show: Mouse pointer to pen Ctrl-P
Slide Show: Next slide N
Slide Show: Previous slide P
Slide Show: Set new timings while rehearsing T
Slide Show: Stop/restart automatic slide show S
Slide Show: Use mouse-click to advance (rehearsing) M
Slide Show: Use original timings O
Slide Show: White screen show/hide W
Spelling and Grammar check F7
Switch to the next presentation window Ctrl-F6
Switch to the next tab in a dialog box Ctrl-Tab / Ctrl-Page Down
Switch to the previous presentation window Ctrl-Shift-F6
Switch to the previous tab in a dialog box Ctrl-Shift-Tab / Ctrl-Page Up
Turn character formatting on or of Num /

How to do partition of Drives: COMPUTER OR MY COMPUTER THIS PC OR PC :

WINDOWS(START) +E → LOCAL DISK :C: 118GB : 118*1024
GB : GIGABYTE, 1TB(TERABYTE):1024 GB, 1GB: 1024MB(MEGABYTE), 1MB: 1024
KB(KILOBYTE), 1KB: 1024 BYTES, 1BYTE=8 BITS
CREATE NEW DRIVE: RIGHT CLICK ON THIS PC → MANAGE → DISK MANAGEMENT
C –118GB → RIGHT CLICK → SHRINK VOLUME → ENTER AMOUNT: 30000 → SHRINK
C – 89GB, UNALLOCATED –29GB → RIGHT CLICK → NEW SIMPLE VOLUME → NEXT
→ NEXT → ASSIGN DRIVE LETTER: D → NEXT → NEXT → FINISH
DELETE DRIVE: MANAGE → DISK MANAGEMENT: DRIVE (C:) DRIVE (D:)→ RIGHT CLICK
→ DELETE VOLUME → YES → DRIVE C: DRIVE UNALLOCATED
→ RIGHT CLICK → EXTEND VOLUME → NEXT → NEXT → FINISH
How to use Pen Drive: Insert Pen Drive into the USB Ports located at CPU
→Open This PC Icon → Devices and Drives → Click on Removable Disk (E:)
→ You can see the files or folders in it.
If you want copy files: Select the file →Cut/ Copy → Paste it in other place Ex. Drive (D:)
Or Right click on file → Send to → Desktop
If you want to send file to pen drive, follow same steps. Ex. Select from your PC
→ Right click on file → Send to → Removable Disk (E:)

82
 BIO-DATA
Name : PUSHPA SINGH
Date of Birth : 25-07-2000
Birth Place : Visakhapatnam
Complex : Fair
Manglik : No
Weight : 55 Kgs.
Height : 5’ 6” Inches
Education : B.A. Hons. (English)
Religion : Hindu
Gotra : Sandliya
Gan : Deva Gan
Family Background

Grand Father : Sri. Arjun Singh

Father : Sri Sunil Singh
Father Occupation : Businessman
Mother : Reena Singh (Home Maker)
Brother : Manas Sngh & Pardhiv Singh
Sister : No
Contact Details

Contact No : 9876541230 (Father)

9784563210 (Mother)
Email [email protected]

Date: Signature
Place:

83
 B I O-D A T A

Please affix
your photo
here
(ALL IN CAPITAL LETTERS)

1) NAME :
(Surname) (Name) (Middle Name)

2) FATHER’S NAME :

3) a) DATE OF BIRTH :
b) AGE IN YEARS :
4) NATIONALITY :

5) MARITAL STATUS :

6) a) ADDRESS :
(PERMANENT)

CITY: PINCODE :
:
b) ADDRESS FOR

COMMUNICATION
CITY: PINCODE :

7) CONTACT DETAILS RESIDENCE :

OFFICE :
MOBILE :
E-MAIL ID :

8) EDUCATIONAL QUALIFICATIONS : (Please use separate sheet if required.)

Exam Name of Main Subject / %age /
Year of Passing University / Board
Passed Institution Specialization Marks

84
 COUNSELLOR’S DESK
dp Centre :
Triumph Institute Of Date :
Management Education Pvt. Ltd.
Website: www.time4education.com
Time :

THE NATIONAL LEADER IN ENTRANCE EXAM TRAINING CENTRE

Counsellor Name: ………………………………………………………………………………………………………..

BANK
POs
CLEARK

SSC
CGLE
CHSL

RRB
&
Many
more….

VIZAG CITY: 88850 16639- GAJUWAKA : 8885018639

NAD JUNCTION : 8885019639
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