Microsoft office word 2019

Introduction:-Microsoft office word 2019 is an office package Microsoft corporation.

By this program we can create type documents a like bio data, resume
,letters any many other documents.

• How to start MS word?

(i)click on start -type win word and press enter key.
(ii) click on start button type MS word or word (press enter key)
(iii) click on start all program -accessories word -MS office word 2019 (press enter
key)
(iv) open this pc: - local disk c -all program -MS office-new word text document.
Word related short cut
• New:-ctrl+n
• Open:-ctrl+o
• Save:-ctrl+s
• Save as:-alt+f+a
• Print:-ctrl+p
• Print preview:-ctrl+f2
• Exit:-alt+f4
• Cut:-ctrl+x
• Copy:-ctrl+c
• Paste:-ctrl+v
• Undo:-ctrl+z
• Redo:-ctrl+y
• Page break:-CTRL enter
• Subscript:-ctrl+(=)
• Super subscript:-ctrl+shift+(+)
• Grow font:-ctrl+shift+>
• Shirk font:-ctrl+shift+<
• Left :-ctrl+l
• Center:-ctrl+e
• Right:-ctrl+r
• Justify:-ctrl+j
• Find:-ctrl+f
• Insert font note:-alt+ctrl+f
• Insert end note:-alt+ctrl+d
• Spelling and grammar:-f7
• Equation:-alt+=(equal)
 • Hyperlink:-ctrl+k
• Font:-ctrl+shift+f
• Font size:-ctrl+shift+f
• Format painter:-ctrl+shift+c,v
File menu
• New:-to create a new blank page.
• Open:-to open any saved file.
• Info:-
• Save:- to save any file with other name.
• Save as:-to save any saved file other name.
• Print:- to print the current documents.
• Share:-by this option we can send our documents from internet email id send
documents
• Close:-by this option we can close the word file.
Home menu
• Paste:- to paste the cut and copies text
• Cut:- to cut the selected text.
• Copy:-to copy the selected text.
• How to use cut and paste option?
=at first select the text which you want to cut now click on other place and again
click on paste.
• Format painter:- ctrl+shift+c,v-copy formating from one place and paste into
another place.

cut copy Font family Font size increase font size

Paste format painter Bold Italic Under line Decrease font font color

Strike through

subscript superscript

Text effects change case

Clear all formating

• Font family:-by this option we can change the font.

 • Font size:-Here we can change the selected text size.
• Increase font:-by this option we can increase the font size.
• Decrease font:-by this option we can decraease the font size.
• Bold:-to bold the selected text.
• Italic:-to italic the selected text.
• Under line:-by this option we can under line the selected text we can also change
the under line style.
• Strike through:- Draw the line between text through the selected text.
• Subscript:-Type the small letter below the text.
• Superscript:- Here we can type small letter then regular size above the text.
• Change case:- To change the selected text to lowercase,uppercase,captilize and
toggle case.
• Clear formatting:-by this option we can clear all the formatting from the text.

Bullets Multilevel list

Numbering Increase indent sort

Center Right Decrease indent

Align left Shading

Line and paragraph spacing

Boarders Show or hide

Justify

• Bullets:- by this option we can insert different types of bullets before the text lines.
• Numbering:-by this option we can insert different types of numbering before the
text line
• Multilevel list:- by this option we can insert different types of multilevel list before
the text lines.
• Decrease indent:-by this option we can decrease the indent level of the paragraph.
• Increase indent:-by this option we can increase the indent level of paragraph.
• Sort:-by this option we can manage our text line into increase and format
(assanding and desanding order)
• Text high light color:-by this option we can high light any particulars text by
changing the link background color.
For using the option at first select the text which
we want to high light now click on home menu click on text high light color option
and select the color.
• Left:-to bring left all the selection.
• Center:-to bring center all the selection.
• Right:-to bring right all the selection.
• Justify:-to justify all the selection.
• Line and paragraph:-chose how much space appears between line of text or
between paragraph
To apply the same spacing to you whole documents use
paragraph spicing options the design tab.
• Shading:-by this option we can change the text background color.
• Border:- to adjust border around the selected text lines.
• Style:- by this option we can change selected text style.
• Change style:-by this option we can style effect color font and much more.
• Find:-by this option we can find any text or word from the current documents.
• Replace:-by this option we can replace any particulars or text in current documents
displayed document.
• Select all :- by this option we can select all the text (whole document)

Insert menu

• Cover page :- This option is used to insert the different types of cover page on
the document.
• Blank page :- This option is used to we can insert the blank page.
• Page break :- To page the break.
• Table :- By this option we can insert different number of tables on the page.
• Picture:- By this option we can insert different picture from the computer file.
• Clip art(Online picture):- By this option we can insert clip art on the computer.
We can also search and insert picture
From online internet.

• Shapes :- By this option we can insert different types of shapes in the page.
At first click on shapes option
Select the shape which you want to insert in the word page.
• Smart art :- By this option we can insert different type of smart art in the page.
At first click on smart option select the smart art, and press left click on smart art.
• Chart :- By this option we can insert different types of chart on the page.
• Screen shot :- By this option we can take screen shot.
 For using this option, At first open that program. Which
We want to take screen shot. Now click on screen shot option screen clicking
option.

Smart art
Cover page Shapes
Blanks page

Page break Table Picture Chart

Screenshot

• Hyperlink: -to make a link between one file to another file.

Use hyperlink option: -click on hyper
link option select the file and click on insert file location will displayed on the page in blue colour
Now press CTRL left click to open from location.
• Bookmarks: -this option is used to create bookmarks to design a specific point in a document.
Use
bookmarks-at first click on page now insert page number in all page for this click on page number
in all page for this click on page number option from insert menu now save the particulars page in
book mark type the page name [page-1,page-2]after it again click on bookmarks option select the
page name and click on go-to

Link

Bookmark

• Header: -by this option we can add header in the page.

• Footer: - by this option we can add footer in the page.
• Page number: -By this option we can add page number on the page you can also change the
format of page number for this click on page number option again click on format page
numbers.

Header
 Page number

Format page numbers

Text box Qucik parts Signature Line

Date &Time

WortArt Drop Cap Object

• Text box:-This option is used to insert the text box on the word page.
• Quick parts:- This option is used to insert to reusable pieces of content in clouding fields documents,
properties such as a little and author.
• Word Art:-This option is used to insert to insert the different type of word arts on the page.
• Drop Cap:-This option is used to create a large capital letter at the begging of a paragraph.
• Signature:-Insert a signature line that specifies the individual signature.
• Date & Time:- This option is used to insert the current documents.
• Object:-By this option we can insert on imbued object from the other paragraph in to the document.
• Equation:-This option is used to insert the different type of equation.
• Symbol:-Insert the different types of symbol in the page.
DESIGN
Theme
 Document Formatting

• Themes:-Apply the different types of themes on page.

Theme colors Paragraph Spacing

Theme Effects

Theme Fonts

• Theme colors:-To change the theme colors.

• Theme Font:- To change the theme font.
• Theme Effect:- To change the theme effect.
• Paragraph spacing:-Quick change the live and paragraph spacing of you documents this option will be
change the spacing of your in field documents clouding new paragraph.

Watermark Page Borders

Page color
• Watermarks:- Add ghost text being the content on the page.

Printed watermark

• Page Border:-Add or change the border a round the page.

A border draw focus and add a stylish touch to
using draw focus and add a stylish touch to using a verity of live style with and colour a fun theme.
 Borders and shading

Orientation Coloums Breaks

Margins
Line Numbers

Size Hyphenation
• Margin:-This option is used to adjust the margin of content page for example if you want to print the
documents first you have to adjust margin for this click on page layout option.
• Orientation:-By this option you we can create adjust the size for the current page orientation as like
Portrait and landscape.
• Size:-Chose appear size for the current Section.
• Columns:-Split text into two or more columns.
• Breaks:-Add page section or column break to the documents.
• Line Numbers:-Add line numbers in the margin a long side of each line of the documents.
• Hyphenation:-Turn on hype nation which allows word to break line between the serous of words.

Indent left Spacing Before

Indent Right Spacing After

• Indent left:-Move in the left side to the paragraph by a serration amount.

• Indent right:- Move in the side of the paragraph by a serration amount.
• Spacing before:-change the spacing between paragraph by adding space above the selected
paragraphs.
• Spacing after:-change the spacing between paragraph by adding space below the selected paragraph.

Wrap Text BringForward Align

Position
Group

Rotate
Send Backward Selction pain
 • Position:-Position the selected object on the page.
• Wrap text:- change the way text wraps around the selected object.
• Bring Forward:- Bring the selected object for word show that it is hidden by fewer object for word show
that are in front of all object.
• Send backword :-Bring the selected object back word show that it is hidden by fewer objects that are in
front of all object.
• Selection pane:-display the selection pane see a list of all your objects.
• Align:-To adjust the shapes align as like -left ,right, enter..
• Group:-This option is used to group the two or more shapes.
Use group option:-At first insert the two or
more shapes now select the shapes by pressing the control key. Now click on page layout option -group
• Rotate:-By this option we can rotate shapes in different angels.

References Menu Add text

Table of contents Update Table

• Table of contents:-By this option we can insert table of content for example if we are creating a book
and we want to insert lesson name with page number(table of content ) in first as like book then we
can have to use table of content option.
• Add text:-by this option we can include the currant heading in the table of content.
• Update Table:-by this option we can refresh table of contents so a refresh to the current page number.

Insert Endnote
Insert footnote
Next Footnote
• Insert Footnote:-Add a footnote to the currant page at button side.
• Insert Endnote:-Add end notes to documents (end of the documents)
• Next Foot note:-By this option we can display the next footnote and endnote.
• Show Note:-by this option we can display the particulars and end footnotes.

Insert caption

• Insert caption:-Level your picture or object once your have added a caption you can reference your
objects anywhere in your document.by inserting across reference.
• Insert table of figure:-Add a list of caption object and there page numbers for quick reference.

Mailings

Select Recipients
 • Select Recipients:- Chose the list of people would like to send your document to
you can type a new list use an exiting one or select outlook contents.

Insert Merge Field

• Insert Merge Field:-Add a field from your recipient list to the documents such as
lost name, home, phone, or company name.
When you finish the mail merge word
will replace these field with the actual information your recipient list.

Finish and merge

• Finish and merge:-chose how you want to complete the mail merge.
You
can open a new windows to se each copy of the documents send the
mailing directly to the printer or send it by email.

Review

Spelling Grammar Word Count

Thesaurus
• Spelling Grammar:-Check the grammar & spelling of the text in the
documents.
• Thesaurus:-suggest other word with a similar meaning to the word you
have selected.
• Word count:- Find out the number of word paragraph, character and
line in the documents.

New comment

• New comment:-Add a comment about about a section.

 View Menu

• Print Layout:-View the document as it will appear on the printed page.

• Full screen reading:-View the documents in full screen reading mode.
• Web layout:-View the documents as it would look like a web page.
• Outline:-by this options see your documents in outline from where
content are show as bullets point.
• Draft:-by this option switch your view to see just the text in your
document.

• Ruler:-To show or hide the ruler.

• Gridlines:-To show or hide the gridline.
• Navigation pane:-To show or hide navigation pane.

• Zoom:-Show to the level that’s right for you.

• 100%:-This option is used to zoom your document of 100%
• One page:-To view the one page
 • Multiple page:-Zoom the document so you can see multiple pages in
the windows.
split

Arrange All
here
• New windows:-This option is used to open.
• Arrange all:-This option is used to arrange all.
• Split windows:-this option is used to split the windows.

View Side by side

Synchronous scrolling

Reset Windows position

• View side by side:-This option is used to instead of switching back and
forth between documents view then hide by side.
• Synchronous:-This option is used to scorn the documents of the same
time.
• Rest window position:-place the document you are compassing side by
side show they share the screen equally.

Switch Windows

• Switch windows:-Quakily switch to another open windows.

Macros

• Macros:-Macros option is used to if you want to record process so you

can use micro option.
 How to use:-First click om micros option again
click on record micros now type the micro name and again click on
start recording.
Do you work which you want to record offer completing
your work again click on stop recording to view the recorded micro
click on micro again click on view micro
FORMATE MENU
Edit shape
Draw text box

• Edit Shape:-change the shape of this drawing convert to a free from

shapes or edit the wrap paint to determine how to text wraps are and
the drawing.
• Draw text box:- draw a text book anywhere in your documents.
Shape Fill
Shape outline
Shape Effects
• Shape Fill:- Fill the selected shapes with a solid colour gradient picture
or texture
• Shape Fill:- pick the color width and line style for the outline of your
shape.
• Shape Effect:- Apply a visual effect to the selected shapes such as
shadow, glow, soft edges or 3-D rotate.
Text Direction
Align Text
• Text direction:-change the orientation of text to vertical stacked or
rotate it to the desired direction.
• Align text:-change how your text is aligned with in the text box.