Module 3: Managing recipient object

Lab A: Managing Exchange Server recipient objects and public folders

Scenario
You are the messaging administrator for A. Datum Corporation. Your organization is
purchasing a new organization called Adventure Works Cycles. Adventure Works Cycles
recipients will need to maintain a separate email domain and address list. You also must
create new mailboxes for the new department’s employees, and then create public folders.
You need to implement the messaging environment for the Adventure Works Cycles users.

Objectives
After completing this lab, you will be able to:
 Manage recipients.
 Manage public folder mailboxes.

Lab Setup
For this lab, you will use the available virtual machine environment. Before you begin the
lab, you must complete the following steps:
1. On the host computer, click Start, point to Administrative Tools, and then click
Hyper-V Manager.
2. In Hyper-V Manager, click EXC19-LON-DC1, and in the Actions pane, click Start.
3. In the Actions pane, click Connect. Wait until the virtual machine starts.
4. Sign in by using the following credentials:
 User name: Adatum\Administrator
 Password: Pa55w.rd
5. Repeat steps 2 to 4 for EXC19-LON-EX1.
6. Repeat steps 2 and 3 for EXC19-LON-CL1

Exercise 1: Managing recipients

Exercise Scenario
You have received a script and a .csv file that you will use to create the recipients for the
Adventure Works Cycles users. However, you also need to configure other recipient objects
for the Adventure Works Cycles users, such as distribution groups and resource mailboxes.
The project team has requested that you create the following recipient objects:
 Create AD DS user accounts and mailboxes by using a script provided by the project
team.
 Create room mailboxes, and configure the mailboxes so that only Adventure Works
Cycles users can book meetings in the rooms. All other meeting requests must be approved
by an Adventure Works Cycles administrator.
 Configure a shared mailbox for the Sales department at Adventure Works Cycles.
 Configure distribution groups that include different departments at Adventure Works
Cycles.
 Configure a dynamic distribution list that includes Adventure Works Cycles and A.
Datum users who are working on the Adventure Works Cycles integration project. You have
been provided a list of the current members of this team, but the membership list is
expected to change frequently.

The main tasks for this exercise are as follows:

1. Create the Adventure Works Cycles AD DS objects
2. Create the Adventure Works Cycles mailboxes
3. Create the Adventure Works Cycles distribution groups

 Task 1: Create the Adventure Works Cycles AD DS objects

1. On LON-EX1, start Server Manager.
2. Click Tools, and then click Active Directory Module for Windows PowerShell.
 3. At the command prompt, type cd \Labfiles\Mod03, and press Enter to navigate to a
different folder.
4. Type .\AdventureWorksSetup.ps1, and then press Enter to start the script to create
the OUs, users, and groups.
5. When prompted, type the password P@ssw0rd.
6. Close the Active Directory Module for Windows PowerShell window.
7. In Server Manager, click Tools, and then click Active Directory Users and
Computers.
8. Expand Adatum.com, expand AdventureWorks, and verify that the AdventureWorks
OU contains child OUs with user accounts and groups.
9. Close Active Directory Users and Computers.
 Task 2: Create the Adventure Works Cycles mailboxes
1. On LON-EX1, on the taskbar, click Exchange Management Shell.
2. At the command prompt, type the following command, and then press Enter to create a
mailbox database for Adventure Works Cycles users.
New-MailboxDatabase –Name AdventureWorksDB –Server LON-EX1
3. At the command prompt, type the following command, and then press Enter to restart
the Microsoft Exchange Information Store service on LON-EX1.
Restart-Service msexchangeis
4. At the command prompt, type the following command and then press Enter to mount
the database.
Mount-Database –Identity AdventureWorksDB
5. At the command prompt, type the following command, and then press Enter to create
mailboxes for all Adventure Works Cycles users.
Get-User –OrganizationalUnit AdventureWorks | Enable-Mailbox -Database AdventureWorksDB
6. At the command prompt, type the following command, and then press Enter to mail-
enable all Adventure Works Cycles groups.
Get-Group –OrganizationalUnit AdventureWorks | Enable-DistributionGroup

Creating resource mailboxes for meeting requests

7. On LON-EX1, open Internet Explorer and connect to https://LON-

EX1.adatum.com/ecp.
8. Sign in as Adatum\administrator by using the password Pa55w.rd.
9. Click the recipients click resources tab, click New, and then click Room mailbox.
10. Fill in the following information:
 Room name: AW_Room1
 Alias: AW_Room1
 Organizational unit: click browse, click AdventureWorks, and then click OK
 Location: London
 Capacity: 20
11. Click more options, under Mailbox database, click Browse, click
AdventureWorksDB, and then click OK.
12. Click Save.

Setting delegates who can accept or decline booking requests

13. Double-click AW_Room1 and then click the booking delegates tab.
14. Click Select delegates who can accept or decline booking requests.
15. Under Delegates, click Add, click Kendra Sexton, click add, and then click OK. Click
Save.
16. In the Exchange Management Shell, type the following command, and then press
Enter to configure the resource booking policy.
Set-CalendarProcessing –Identity AW_Room1 –BookinPolicy AllAdventureWorks
17. On LON-EX1, in the Exchange Administration Center, in the Features pane, click
recipients.
18. Click the shared tab, click New, and then fill in the following information:
 Display name: AdventureWorks Sales
 Alias: AdventureWorksSales
  Organizational unit: AdventureWorks\Sales
19. Under Users, click Add, click AW_Sales, click add, and then click OK.
20. Click More options.
21. Under Mailbox database, click browse, click AdventureWorksDB, and then click
OK.
22. Click Save.
 Task 3: Create the Adventure Works Cycles distribution groups
1. On LON-EX1, in the Exchange Administration Center, click the groups tab.
2. Click New, click Distribution group, and then fill in the following information:
 Display name: AW_SalesMgrs
 Alias: AWSalesMgrs
 Organizational unit: AdventureWorks\Sales
 Members: Christie Thomas, Perry Brill
 Owner approval is required: Closed
 Choose whether the group is open to leave: Closed
3. Click Save.
4. On the groups tab, click New, click Distribution group, and then fill in the following
information:
 Display name: AdventureWorksNews
 Alias: AdventureWorksNews
 Organizational unit: AdventureWorks
 Members: none
 Owner approval is required: Open
 Choose whether the group is open to leave: Open
5. Click Save.
6. On LON-EX1, in the Exchange Management Shell, type cd C:\Labfiles\Mod03, and then
press Enter.
7. Type the following command, and press Enter to initiate the script to import the users
from the spreadsheet. (to configure all members of the AdventureWorks integration team
with a custom attribute)
$users=Import-Csv .\AdventureWorksIntegrationTeam.csv
8. Type the following command, and then press Enter to configure the mailboxes based on
the list in the spreadsheet.
ForEach ($i in $users) {Set-Mailbox –Identity $i.Displayname –CustomAttribute1 “AdventureWorks
Integration Project Team”}
create a new dynamic distribution group with the following settings:

9. On LON-EX1, in the Exchange Administration Center, on the groups tab, click

New, click Dynamic distribution group, and then fill in the following information:
 Display name: AdventureWorksIntegration
 Alias: AWIntegration
 Organizational unit: AdventureWorks
 Owner: Administrator
10. Under Members, click Only the following recipient types, and then select Users
with Exchange mailboxes.
11. Click add a rule.
12. From the drop-down list, click Recipient container.
13. Click Adatum.com, and then click OK.
14. Click add a rule.
15. From the drop-down list, click Custom attribute 1.
16. Click Enter words, and in the specify words or phrases dialog, type
AdventureWorks Integration Project Team, click Add, and then click OK.
17. Click Save.

Results: After completing this exercise, you should have created AD DS user and group
accounts for Adventure Works Cycles, created a room mailbox with custom permissions, and
configured a shared mailbox. You also should have configured distribution groups for the
Adventure Works Cycles users.
Exercise 2: Managing public folder mailboxes
Exercise Scenario
A. Datum has not implemented public folders, but Adventure Works Cycles users have used
public folders in the past and would like to continue using them. You need to create a public
folder infrastructure for Adventure Works Cycles users, and ensure that only Adventure
Works Cycles users have access to the public folders.

The main tasks for this exercise are as follows:

1. Create the public folder mailbox
2. Create the public folders
3. Configure public folder permissions
4. Validate the public folder deployment
5. Prepare for the next lab

 Task 1: Create the public folder mailbox

1. On LON-EX1, switch to Exchange Administration Center.
2. In the Feature pane, click public folders.
3. Click the public folder mailboxes tab, and then click new public folder mailbox.
4. On the new public folder mailbox page, type PFMBX1 in the Name text box.
5. Under Organizational unit, click browse, click AdventureWorks, and then click OK.
6. Under Mailbox database, click browse, click AdventureWorksDB, and then click
OK.
7. Click Save.
 Task 2: Create the public folders
1. On LON-EX1, in the Exchange Administration Center, click public folders, and then
click New public folder.
2. On the new Public Folder page, in the Name text box, type AdventureWorks, and
then click Save.
3. Click AdventureWorks, and then click New public folder.( In the AdventureWorks
public folder, create a sub-folder named Infrastructure.)
4. In the new public folder window, in the Name text box, type Infrastructure, and then
click Save.
 Task 3: Configure public folder permissions
1. On LON-EX1, in the Exchange Administration Center, click Go to the parent folder
icon.()
2. Verify that AdventureWorks is listed in the folder list.
3. Select the AdventureWorks folder, and then under Folder permissions, click
Manage.
4. In the AdventureWorks window, click Add.
5. In the public folder permissions window, next to User, click Browse.
6. In the Select Recipient window, click AW_IT, and then click OK.
7. Under Permission level, click Owner, and then click Save.
8. Select Apply changes to this public folder and all its subfolders.
9. In the AdventureWorks window, click Add.
10. In the Public Folder Permissions window, next to User, click Browse.
11. In the Select Recipient window, click All Adventure Works, and then click OK.
12. Under Permission level, click Author, and then click Save.
13. Click Save, and then click Close.
 Task 4: Validate the public folder deployment
1. On LON-CL1, sign in as Adatum\Administrator with the password Pa55w.rd.
2. Open Owa,sign in as Adatum\Sherri with the password P@ssw0rd
10. After Outlook opens, open the Public Folders view (from peopleDirectory )
11. Verify that the node Public Folders is listed in the left pane.
12. Expand Public Folders, and then verify that the AdventureWorks and
Infrastructure public folders are visible.
 Note: It can take several minutes for the public folders to appear. If the public folders
are not visible, wait a few minutes, close OWA and open it again. If the public folders
still do not appear, sign out on LON-CL1, sign in as Adatum\Administrator by using the
password Pa55w.rd and open OWA. Configure the Outlook profile, and then verify that
the public folders are visible.

 Task 5: Prepare for the next lab

 When you finish the lab, leave the virtual machines running.

Results: After completing this exercise, you should have created public folder mailboxes for
Adventure Works Cycles and verified that users can access the mailboxes.

Lab B: Managing Exchange Server email address lists and policies

Scenario
Adventure Works Cycles recipients will need to maintain a separate email address list. You
must create new email-address policies, address lists, and address-book policies.

Objectives
After completing this lab, you will be able to:
 Manage email-address policies.

Lab Setup
For this lab, you will use the available virtual machine environment. These should still be
running from the previous lab.

Exercise 1: Managing email-address policies

Exercise Scenario
Adventure Works Cycles maintains a distinct identity for customers, but some functions,
such as accounting, are integrated with A. Datum Corporation. To ensure that users receive
all email properly, they must be able to receive email at all domains, but use their own
domain as the reply-to address.

The main tasks for this exercise are as follows:

1. Configure AdventureWorksCycles.net as an accepted domain
2. Configure an email address policy for Adventure Works Cycles users
3. Verify that email addresses are applied correctly

 Task 1: Configure AdventureWorksCycles.net as an accepted domain

1. On LON-EX1, in the Exchange Administration Center, in the Features pane, click mail
flow, click the accepted domains tab, and then click New.
2. In the new accepted domain window, type AdventureWorksCycles in the Name text
box, and AdventureWorksCycles.net in the Accepted domain text box.
3. Click Save.
 Task 2: Configure an email address policy for Adventure Works Cycles users
(To create a new email address policy named AdventureWorksCycles Email that
assigns a primary email address in the form of
[email protected] to all users in the AdventureWorks
organizational unit)
1. On LON-EX1, in the Exchange Administration Center, on the email address policies
tab, click New.
2. In the new email address policy window, type AdventureWorksCycles Email in the
Policy name text box.
 3. Under Email address format, click Add.
4. From the Select an accepted domain drop-down list, select
AdventureWorksCycles.net.
5. Click [email protected], and then click Save.
6. In the new email address policy window, click add a rule.
7. Click Select one, and then click Recipient container.
8. In the select an organizational unit dialog box, click the AdventureWorks
organizational unit, and then click OK.
9. Click Save, and then click OK.
10. Click the AdventureWorksCycles Email address policy.
11. In the Details pane, click Refresh, click Apply, and then click Yes.
12. Click Close.
 Task 3: Verify that email addresses are applied correctly
1. On LON-EX1, in the Exchange Administration Center, click recipients in the Features
pane.
2. Click mailboxes, double-click Misty Phillips, and then click the email address tab.
3. Verify that the AdventureWorksCycles.net email address has been assigned to Misty’s
mailbox.
4. Click Cancel.
5. In the top-right of the Exchange Administration Center, click Administrator, and then
click Sign out.
6. In Internet Explorer, and type https://lon-ex1.adatum.com/owa in the address bar.
7. Sign in as Adatum\Misty by using the password P@ssw0rd.
8. On the Choose your preferred display language and home time zone below, in
the Time Zone menu, select your time zone, and then click Save.
9. In the Outlook on the web window, click Save.
10. Click New.
11. In the new email window, click To, on the To line type Abby, and then click OK.
12. Type test in the Subject text box, type a short email message, and then click Send.
13. In the top-right of the Outlook on the web window, click Misty, and then click Sign
out.
14. In the Outlook on the web window, sign in as Adatum\Abby by using the password
P@ssw0rd.
15. On the Choose your preferred display language and home time zone below, in
the Time Zone menu, select your time zone, and then click Save.
16. In the Outlook on the web window, verify that Abby received the message from Misty.
17. On the message, click Misty to open the contact card for Misty.(open the message and
Just click the contact picture of Mitsy)
18. On the contact card window, verify that the reply-to email address from Misty is in the
form of [email protected].
19. In the top-right of the Outlook on the web window, click Abby, and then click Sign out.

Results: After completing this exercise, you should have configured the email-address policy for
Adventure Works Cycles users to receive email sent to the A. Datum email domain and the
Adventure Works Cycles email domain, configured the reply-to email address for the Adventure
Works Cycles users for the Adventure Works Cycles email domain, and verified that these
changes were applied correctly.

 Task 4: Prepare for the next module

When you finish the lab, revert the virtual machines to their initial state. To do this,
complete the following steps:
1. On the host computer, start Hyper-V Manager.
2. In the Virtual Machines list, right-click EXC19-LON-DC1, and then click Revert.
3. In the Revert Virtual Machine dialog box, click Revert.
4. Repeat steps 2 and 3 for EXC19-LON-EX1, and EXC19-LON-CL1.