Name :D.

siva
Reg.No :31022U10125
Class :II B.com(Shift-I)
Topic :Microsoft Word
Date :18/10/2023
StudenT :
Staff :
Marks :
1). Define Ms Word?
MS Word - Features of Microsoft Word
Home:
This has options like font colour, font size,
font style, alignment, bullets, line spacing,
etc.
Insert:
Tables, shapes, images, charts, graphs,
header, footer, page number, etc
Design:
The template or the design in which you want
your Using.
2).Explain Efficient Document
Management, Organisation and
Navigation in Ms Word.
 Overview of creating an organization
chart Use a SmartArt graphic to create an
organization chart in Excel,
Outlook,PowerPoint, or Word to show the
reporting relationships in an organization,
such as department managers and non-
management employees Shows an example
of a SmartArt Organizational Chart If you're
unfamiliar with using SmartArt graphics, you
might want to read the following articles
before getting started on an organization
3).Explain the Profficiency in using
Ribben tabs for various function
Simplifying task in Ms Word.
MS Word Ribbon and tags 1
Home tab:
The Home tab is the default tab in Microsoft
Word.
Insert tab:
Insert Tab is the second tab in the Ribbon. As
the name suggests, it is use to insert or extra
features in your document.
Page Layout tab:
It is the third tab in the Ribbon. This tab
allows you to control the look and feel of your
document, i.e. you can change the page size,
margins, line spacing, indentation,
documentation orientation, etc
View tab:
The View tab is located next to the Review
tab
4).Explain the Proficiency in using
Book Mark, indenting, Bullets for
Report Creating.
*Bookmarks*: Bookmarks are often
used for creating an organized structure in a
report.
2. *Indenting*: Indenting is a formatting
technique that helps improve the readability
of your report.
3. *Bullets*: Bulleted lists are excellent for
presenting information in a concise and
visually appealing manner.
6)Explain the Proficiency in
inserting the mathametical
symbols,text,Audio files ,video
files and Online Content used in Ms
Word Equation tools and
Multimedia intergection features.?
Introduction: Microsoft Word is a
versatile word processing tool that allows
users to create documents with various
types of content.
Mathematical Symbols:
 Equation Tools: To insert mathematical symbols and
equations, go to the "Insert" tab and click on "Equation"
in the Symbols group.

Text:

 Use the standard text insertion methods in Word,

such as typing directly or copying and pasting text
from other sources.
2. Audio Files:
 Go to the "Insert" tab.

 Click on "Audio" in the Media group.

3. Video Files:
 Navigate to the "Insert" tab.

 Click on "Video" in the Media group

7.Explain the knowledge of saving

format
1.Word Document : This is the default format
for modern versions of Microsoft Word
2.Word 97-2003 Document : This is an older
binary format used in older versions of
Microsoft Word
3. Rich Text Format : RTF is a universal format
that can be opened by many word processing
applications.
4.PDF: PDFs are widely used for sharing and
printing documents.
5.Web Page: Saving a document as a web
page allows you to publish it online.
6.Plain Text : This format strips away all
formatting and leaves only the plain text.
7. OpenDocument Text: This format is used by
open-source word processors like LibreOffice
and is an open standard.
8.XML Paper Specification: This is a format
used for electronic paper documents. It is
mainly used in Windows environments.
To save a Word document in a different
format, follow these general steps:
1.Open your documen in Microsoft Word.
2.Click on Filein the upper left corner (in
newer versions) or "Office" (in older
versions).
3.Select "Save As" or "Save a Copy" (the exact
wording may vary depending on your Word
version).
4.Choose the desired format** from the list
of options in the "Save as type" or "Format"
dropdown menu.
5.Specify the file name and location where
you want to save the document.
6.Click Save to save the document in the
selected format.
Remember that when you save a document in
a format other than .docx, some formatting
and advanced features may be limited, so it's
a good idea to review the document in the
new format to ensure it appears as you
intended.
8.Explain the competence in creating
&managing a table of figures to organise&List
images,figures or tables within a word
document,similar to a table within of content.
In Microsoft Word, creating
and managing a Table of Figures is a useful
feature for organizing and listing images,
figures, or tables within a document, similar
to how a Table of Contents works for text. A
Table of Figures provides readers with an
overview of all the visual elements in your
document and allows them to easily navigate
to specific images or tables. Here's how to
create and manage a Table of Figures in
Word:
1. Inserting Captions:
To start, you need to insert captions for
each image, figure, or table you want to
include in your Table of Figures. Captions are
labels or descriptions for these elements.
Click on the image, figure, or table that you
want to caption.Go to the "References" tab in
the Word ribbon.In the "Captions" group,
click "Insert Caption."A dialog box will appear
where you can add a caption, select a label
(e.g., "Figure" or "Table"), and choose the
position for the caption (above or below the
element). Click "OK" to add the caption.
2. Formatting Captions:
You can format the captions by right-
clicking on the caption and selecting "Font" or
"Paragraph" to adjust the font style, size, and
other formatting options.
3. Creating the Table of Figures: Place the
cursor where you want to insert the Table of
Figures in your document. Typically, this is
done on a page before your document's main
content Go to the "References" tab in the
Word ribbon.In the "Captions" group, click on
"Insert Table of Figures."In the Table of
Figures dialog box, you can customize the
appearance of the table, including the label
(e.g., "Figure" or "Table"), the format (how
the entry appears), and the positioning of the
caption (above or below the element).Click
"OK" to insert the Table of Figures into your
document
4. Updating the Table of Figures:
As you add, remove, or modify captions in
your document, the Table of Figures may
become outdated. To update it, simply right-
click on the table and select "Update Field."
You can choose to update only the page
numbers or the entire table.
5. Navigating in the Table of Figures:
Readers can click on the entries in the Table
of Figures to quickly navigate to the
corresponding image, figure, or table within
the document.A well-organized Table of
Figures enhances the readability and
accessibility of your document, making it
easier for readers to find and reference visual
content. This feature is particularly valuable
for documents with numerous images,
figures, or tables. In Microsoft Word, creating
and managing a Table of Figures is a useful
feature for organizing and listing images,
figures, or tables within a document, similar
to how a Table of Contents works for text. A
Table of Figures provides readers with an
overview of all the visual elements in your
document and allows them to easily navigate
to specific images or tables. Here's how to
create and manage a Table of Figures in
Word:To start, you need to insert captions for
each image, figure, or table you want to
include in your Table of Figures. Captions are
labels or descriptions for these elements.Click
on the image, figure, or table that you want
to caption.Go to the "References" tab in the
Word ribbon.In the "Captions" group, click
"Insert Caption."A dialog box will appear
where you can add a caption, select a label
(e.g., "Figure" or "Table"), and choose the
position for the caption (above or below the
element). Click "OK" to add the caption.
2. Formatting Captions:
You can format the captions by right-clicking
on the caption and selecting "Font" or
"Paragraph" to adjust the font style, size, and
other formatting options.
3. Creating the Table of Figures:
Place the cursor where you want to insert
the Table of Figures in your document.
Typically, this is done on a page before your
document's main content. Go to the
"References" tab in the Word ribbon.In the
"Captions" group, click on "Insert Table of
Figures."In the Table of Figures dialog box,
you can customize the appearance of the
table, including the label (e.g., "Figure" or
"Table"), the format (how the entry appears),
and the positioning of the caption (above or
below the element)Click "OK" to insert the
Table of Figures into your document.
4. Updating the Table of Figures:As you add,
remove, or modify captions in your
document, the Table of Figures may become
outdated. To update it, simply right-click on
the table and select "Update Field." You can
choose to update only the page numbers or
the entire table.
5. Navigating in the Table of Figures:
Readers can click on the entries in the Table
of Figures to quickly navigate to the
corresponding image, figure, or table within
 the document.A well-organized Table of
Figures enhances the readability and
accessibility of your document, making it
easier for readers to find and reference visual
content. This feature is particularly valuable
for documents with numerous images,
figures, or tables
9)Explain the Skill in Controlling
text behaviour Around Graphical
Elements Such as Pictures
,Shapes,and text boxes to inhands
document layout and read ability.
1. Visual Appeal: When you insert
images, shapes, or text boxes into a
document, how text interacts with these
elements significantly impacts the document's
overall visual appeal. Properly controlling text
behavior ensures that the document looks
neat and professionally designed. For
 example, you can wrap text around an image,
creating a more aesthetically pleasing layout.
2. Readability: Text behavior around graphical
elements directly affects the readability of the
document. If text is haphazardly placed
around images or shapes, it can be difficult for
readers to follow the content. Clear and
consistent text layout ensures that readers can
easily navigate the text without being
distracted by or confused by graphics
10).Modify inhance Appearance of
text Elements.?

1. Font Selection: Choose appropriate fonts that are easy

to read and align with the document's tone. Avoid using
too many different fonts, as it can create a cluttered
appearance. Consider using serif fonts for print materials
and sans-serif fonts for digital content.
2. Font Size: Adjust the font size to ensure readability.
Headers and titles should be larger and more prominent,
while body text should be smaller. Maintain a consistent
hierarchy of font sizes.
3. Text Color: Use text colors that provide sufficient
contrast with the background, making the text easy to
read.