MS-

PowerPoint

Introduction: - PowerPoint is a special program provided by MS-office. PowerPoint is used to

create various Presentation slide, Photo prints etc. The Presentation created in PowerPoint is used for
seminars, conferences, various education programs etc.
PowerPoint provides us various tools and features to create a presentation we can make our
presentation more attractive and easier using this tools.
Process to open a MS Power Point

 Click /point on start button.

 Point to all program PowerPoint.
 After then we will select ms-office option.
 Select ms-PowerPoint from ms-office option.
Or
Startall programs ms office 2003 Ms Power Point .

Presentation: - It a way of presenting skills or showing or expressing skills. For the attracting or
effective task we will use PowerPoint presentation.
Through presentation use have express of views,
feeling, opinion, presentation is generally used in business, conference, education system, seminars
etc. In presentation there are three main elements.
a. Slide
b. Notes Page
c. Handouts

Slides- Slides are a kind of pages used to create presentation the main page of a power point program
is known as slide. any presentation created in powerpoint with the help of two or more slides .it can
also be said that every page used in a presentation is a slide.we can inclucle that , graph,cliparts,titles
text, images, sounds, video etc…in a slide.

Notes Page- Notes page is a kind of helping tool which contain any remark lesson or notes which is
useful for the viwers of the presentation, these notes can also be used by the presentator at the time of
presentation we can create separate notes for each slide used in the presentation.

Handouts - Handouts are a kind of printout which contains the slides .Which print the slides used in
a presentation in small size.A handouts can contain 1, 2, 3, 4, 6 or 9 slides on a single page. These
handouts can be distributed in the viewers or audience who helps to understand the presentation.

Creation of Presentation – We can create our presentation through three main ways:
a) Blank Presentation.
b) Design template.
c) Auto content wigard.

Blank Presentation- With the help of blank presentation we can design the slide as per our
requirement it gives us some predefined layouts of slides which can be used to create a blank
presentation. To design the slide by using blank presentation option, we will select new option from
the file menu and then select blank presentation option from the task pane .when we select blank
presentation it gives a default slide.If we don’t want to us the default slide then we can select any
slide layout.After the compleition of one slide to create a new slide click on new slide button from
the standardtoolbar.
By using design Templates- Design templates provide us some predesigned formats of presentation
we can select any one of them and create the presentation. It can also be said that design formats are
directly used to create the presentation.

 To begin a new presentation with a design template: -

a) Open PowerPoint.
b) In the task pane under New, click From Design Template.
c) Another way to select demplate design option is FormatSlide
Design.
d) A list of templates appears.
e) Move your mouse pointer through the different designs, or use the
scroll bar.
f) Click the down-pointing arrow in the gray box next to the template
you like.
g) Choose Apply to All Slides.

 Applying a design template to selected slides: -

As you're working on your presentation, you can choose Apply to

Selected Slides if you want one or more slides to have a different look.

Autocontent wizard: - The autocontent wizards give some instruction to the user by following these
instructions, a new presentation can be created this is the easiest way to create a presentation.To use
the autocontent
wizard we will select
new option from the
file menu and then
select from this
selection we will get
the window
autocontent wizard
which gives us
following steps.

 Start: - The
creation of
presentation start
with this step.
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 Presentation type: - The option provided by this step. Gives the type of presentation. We can
select anyone of them as a presentation
 Presentation style:- presentation style five different style we can selected any of them as the
presentation
 Presentation option: - by using presentation option we can include title, footer and slide number
in our presentation.
 Finish: - it is the last option of autocontent wizard which end of steps.

Working with presentation:-

 Opening a presentation: - To open an already created presentation we will select open option
from the file menu then choose the drive or folder in which the presentation is saved from the
looking box. We will get a list of all the saved item the presentation and click on open button to
open the presentation we can also double click the presentation to open it.
 Saving a presentation: - To save a presentation we will select save dialog box from the file
menu. We will type a name of presentation in into file name box and then click on save button to
save the presentation.
 Saving the presentation in another format: - To save a presentation in another format we will
select that format from the list of save as type box available in save as dialog box and then click
on save.
 Copy the presentation: - To make a copy of presentation we will select open option from the file
menu and then select the presentation and select open as copy option from the shortcut menu
appeared by click on the open button.

Slides and its different views: - slides are the pages used in the presentation. It can also be said that
each page of a presentation is known as slide it can include any text, graphics, titles, shapes, designs
etc.
PowerPoint provide us various views to view the slides on we can use three different buttons.
Normal view, Slide Sorter view and Slide Show view respectively these three buttons are available
on button left of the PowerPoint window.

 Normal View: - Normal view is a general view of h slide in general when we create a all design a
slide then it appears it normal view.Normal view provides us three different paints to view the slides
these panes are available at the left of the slide
a. Outline Pane: - Outline pane provides the feature in view the text written in the slide by using
this pane we can also edit the text of slides.
b. Slide Pane: - Slide pane provides the feature to view all the slides used in the presentstion in
small sizes we can have the actual view of slides that is the slide including text, graphics diagrams
etc.
c. Notes Pane: -We can inclucle notes pages or view the notes in the slides by using notes pane.

 Slide Sorter View: - We can view all the slides used in the presentation on a single page at a time
in small sizes we can add new slides, delete the slides, change the sequence of the slides and also
apply the same animation on various slides at the time.

 Slides Show View: - We can view the slides in full screen mode induding all its effects by using
this view we can also discides the time to view the slides. One by one automatically when we
descide the time next slide automatically appear after the time frame.If we don’t descide the time
then we can use either mouse click or page down key to view the next slide.

Inserting, Deleting and Copying of slides-

 Insertion of slide- To insert a new slide in the presentation we will click on new slide option
from the insert menu or we will right click on the slide pane and then select new slide option from
the shortcut menu and also we can press clrt + m to insert a new slide in presentation.Using we above
three approaches we can get a new slide on screen.

 Deletion of slides- To delete a slide in the presentation we will click on delete slide option from
the edit menu or we will right click on the slide pane and then select delete slide option from the
shortcut menu and also we can press del key to delete a in presentation.Using we above three
approaches we can delete slide from the presentation.

 Copying of slides- For copying of one slide from one place to another we will firstly select that
particular slide then after we will select copy options after selecting of copy option we have go to our
destination place where we want to be copied and click on paste option for copy of our slide.

Notes Page- When you give your presentation, you may need to refer to notes to elaborate on a
slide's material, or to remind you to
mention some detail. For this purpose
we can create a notes for slides used
in the presentation this note is
available below the slides. We can
type any notes, remark or any help
message.
Creation of Notes Pages– To create
a note page we will click on notes
pages option from the view menu.
When we do so we will get a text box
below the slide in this text box we
can type any note as per the
requirement after clicking on notes
page view to create the note.
This note can also be type in the text
box available below the slide in
normal view.

Viewing notes during the slide show presentation- To view the notes releted to the particular slide
we click on
control
button
available on
the bottom
left of slide
show view
screen then
select
Screen
Speaker’s
notes option
from the available list by doing so. We will get the note on screen.
Printing Notes Page- We can also print the notes pages with slide used in the slides of the
presentation to get the prints of
notes very first we will select the
particular slide and then click on
print option from file menu to get
the print dialog box. Then we
will select notes option from the
print what list and click on ok
button to get the print out of the
notes.

Handouts – Handout is a printed form of any presentation we can print all the slides used in the
presentation is small sizes
on a single page. We can
print 1, 2, 3, 4, 6 or 9
slides on a page. We can
distribute these handouts
among the viewer during
presentation.

Printing handouts- To
print the handouts very
first we will open the
particular presentation
then select print option
from the file menu or
press control + p from the
keyboard to open the
print dialog box. We will
select handouts option
from the print what list in
the print dialog box.
When we do so we will
get all the printing
options of handouts. After
that we select the number
of slides to be printed on
each page from the slide
per page option and also
we can decide the position of slide that is the horizontal or vertical then we click on ok button to get
the handout prints.
Slide Layouts: Slide layouts define containers, positioning, and
formatting for all of the content that appears on a slide. Placeholders
are the containers in layouts that hold such content as text (including
body text, bulleted lists, and titles), tables, charts, SmartArt graphics,
movies, sounds, pictures, and clip art.An arrangement of one or more
of these placeholders is a Slide Layout.PowerPoint provides a variety
of different slide layouts grouped into four categories.

 Text Layouts: contain text placeholders only.

 Content Layouts: contain the blank slide layout and layouts
with placeholders for media such as pictures, diagrams, charts and
video clips.
 Text and Content Layouts: contain text and media placeholders.
 Other Layouts: contain miscellaneous slide layouts with text,
media and object only placeholders.

To change the slide layout:-

 Display the Slide Layout task pane if it is not already displayed.
Click Format > Slide Layout.The Slide Layout task pane is displayed.
 Display the slide you wish to format. You can select several slides
by holding the Ctrl key whilst selecting them.
 Click on the slide layout in the task pane that you want.The layout
is applied to the selected slides.

Slide Transition: - Once you've completed all of your slides, create a cohesive presentation by
adding a transition. You can move from slide to slide with interesting transitions that affect the
timing, entrance, and exit of your slides. A transition is an effect that
is applied to some or all of the slides in a presentation.

To make transitions from slide to slide:

 Click Slide ShowSlide Transition.

 In the Slide Transition pane, choose the effect you want from
the drop-down menu, such as Blinds Horizontal, Blinds Vertical,
Box In, Box Out, Cover Down, Cover Left, Cover Right, and Cover
Up.
 Automatically preview each transition by clicking on it.
(AutoPreview must be selected).
 Click Apply to All when you have chosen an effect.
 You can change the speed of the transition by using the
corresponding drop-down under Modify transition. The Slow,
Medium, and Fast options refer to the speed of the transition. Again,
you'll see a preview of what they do when you select each
option.Sound can be added to the transition by selecting from the
corresponding drop-down.
 The other option is Advance. The default is to have each slide transition after the mouse
has been clicked. You can also tick the box next to Automatically after. This lets you set
how many seconds/minutes to wait before the next slide appears.
 To see how your transition works, preview the slide show. Some transitions work well
with effects that have been added to text and graphics. Others do not. Preview a variety of
transitions before finalizing your slide presentation.
 Custom animation: - animation is a process to activate any text or object by using custom
animation you can alive (live) any dead object. It can also be said that animation are used to make
the presentation active by using custom animation we can make the moving object used in different
slides like text, graphic, picture, images. This object can also be effected or animated with various
sound by using the presentation can be make very effecting and attractive.
The following steps will show you how to animate an object while
working in Slide View.
 Select the object (Text, Image, chart etc.) which you want to
animate.
 From the Slide Show menu, select Custom Animation. The
Custom Animation task pane will appear.
From the Custom Animation task pane, we can see different types of
animation options they are as follows: -Entrance, Emphasis, Exit and
Motion Path.

 Entrance: -Entrance effects are animations that control how the shape becomes visible on the
slide. For example, this could involve having the shape appear to move onto the slide from outside
the slide boundaries, such as flying in from the right edge of the slide; or having the shape become
visible in place in a particular manner, such as dissolving into visibility.If the first effect assigned to
a shape in the main sequence is an entrance effect, that shape is not initially visible when the slide is
loaded. The shape becomes visible when PowerPoint performs the entrance effect assigned to it. You
do not have to assign an entrance effect to a shape in order to assign other effects to it.
 Emphasis: - Emphasis effects refer to effects that do not move the shape on the slide. You can
use emphasis effects to call attention to shapes already displayed on the slide. Using emphasis
effects, you can make shapes rotate, grow or shrink, change color, and other effects.
 Motion path: - A motion path is an invisible track you lay on your slide for a shape to run along.
For example, you can move text from one place on your slide to another; create a hand-drawn
entrance or exit for a piece of art; or lay a path that an arrow could follow at crucial points in your
narrative, to show a process. Unlike with an entrance or exit effect, you can use a path simply to
move something on the slide from one position to another.
 Exit: - Exit effects are animations that control how the shape becomes invisible on the slide. You
can use exit effects to appear to remove shapes from the slide, to make room for other shapes on the
slide, or to focus attention on the remaining shapes on the slide.

Animate any object (Text, Chart, Images): -To animate any object or text use in the slide or
presentation very first use we will open the
particular presentation then select animation
scheme option from the slide show menu or we can
also select custom animation option from the slide
show menu. Then we have to click on add effect
button available in the custom animation and select
any animation from the different categories
provided by custom animation options. By doing
this the selected animation can be apply on the
selected object in the slide. To view the animation
effect we will click on Play button available in the
task pane or we can also select auto preview check
box to get automatic preview of the effect or animation apply on various object.
Adding sounds to the slides: various kinds of sound can also be applied on different slides at the
time of creating presentation to apply the sound on slide very first we will select the slide & then
click on slide transition option from the slide show menu. Slide transaction box will appear in task
pane. It also contains the option for adding the sound with transaction.
We can select any sound from the list available in sound option presented in Modify Transition & it
will be applied to the selected slide, to apply the same on each slide click on Apply to all slides
button.

Inserting a chart-
 Click on insert menu and select chart
option.
 A chart appears with a data
sheet and sample data.
 Replace the sample data in the data
sheet with actual data you want to present.
The Y axis is for values or numbers, like
the number of hours worked or amount of
money earned. The X axis is the label for
the information. It now reads East, West,
and North.
 You can delete some information in
columns or rows of the sheet. Right-click
the row or column and choose Cut, Delete,
or Clear Contents.
 Notice as you enter new data and titles
that the chart on the slide changes to show
this new information.

Insert video or sound clips into

slide-
Attention: Always put the movie, sound and video in the same folder as your PowerPoint
presentation. If you later move the PowerPoint presentation to another computer, copy the movie too.
Keeping your movie in the same folder as your presentation ensures the link will still work.
However, you should always test the movie on a new machine just to be certain. Re-insert the movie,
if necessary.
On the Insert menu, point to Movies and Sounds, and then click Movie from File.
Click the video you want to use and then click OK.
After you click OK, you’re prompted with a message asking how you want the movie to start in the
slide show.
Recommend choosing automatically even if you want the movie to play when clicked – I’ll talk
about how to set this part too. (If you choose When Clicked you have to click the black box to start
the movie. Because I don’t like to show the black box on the slide, I do this a little differently.
Right-click the movie objects (the small rectangle) and on the shortcut menu, clicks Edit Movie
Object.
The Movie Options dialog box appears. Select what you want, and then click
OK. For example: Play the movie full Screen
Test this now to see how it works by starting the slide show. (On the Slide Show menu, click View
Show.) Advance to the slide with the movie, (best if you have the title of the movie on it). Within a
couple of seconds, the movie starts to play full screen. When the movie finishes, you return to the
same slide (but no unsightly box appears). Click to advance to your next slide.