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Easypass

The document outlines the functionality of a pass management app for students, detailing various types of passes including lab, library, outing, cultural, sports, and internship passes, each with specific request and approval processes. It describes how students request passes, the warden's role in approving them, and the tracking of student presence in respective locations. Additionally, it specifies the data to be stored in Excel sheets for each pass type and the organizational structure for wardens overseeing student requests based on divisions and sub-divisions.

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prathamshetty37541
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3 views2 pages

Easypass

The document outlines the functionality of a pass management app for students, detailing various types of passes including lab, library, outing, cultural, sports, and internship passes, each with specific request and approval processes. It describes how students request passes, the warden's role in approving them, and the tracking of student presence in respective locations. Additionally, it specifies the data to be stored in Excel sheets for each pass type and the organizational structure for wardens overseeing student requests based on divisions and sub-divisions.

Uploaded by

prathamshetty37541
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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the student requests for a pass and the warden has to approve that pass.

this is
the basic functionality of the app. there are different types of passes: lab pass,
library pass, outing pass, internship pass, cultural pass and sports pass. the
cycle of each pass is different.

for lab pass the student request for a pass through his mobile app by selecting the
lab name and the time slot. once he requests a pass, the warden has to approve the
pass in the mobile app. once the warden approves the pass, then the student can
visit the lab. once the student enters the lab, the lab coordinator marks his
presence in the lab through a website. then when the student is leaving the lab,
the lab coordinator again marks that the student is leaving the lab. when he
reaches the hostel, then the warden marks that he has reached the hostel.

for the library pass, the student has to request for the pass. once approved by the
warden, the student goes to the library. there he has to scan his id card and mark
his presence in the library. while leaving the library he has to again scan to say
that he is leaving the library.

for the outing pass, the student requests a pass and it is approved by the warden.
there are different types of outing pass. the regular type of outing pass if from
10 am to 2 pm. then there is custom outing pass which the student can choose from
his custom time with prior permission. for custom pass it is mandatory for the
student to enter the number of days he is taking a leave for. the student should
also type the reason for why he is going for outing(either he is going home, or to
attend a event, or other personal reason).

for cultural pass, the student has to select his cultural team name and the time
slot and request for a pass. this pass is approved by the warden and then the
student can go to the cultural activity. no coordinators are there here.

for sports pass, the student has to request for a pass. the warden approves for the
pass after which the student can go for sports.

for internship pass, the student asks for the number of days he is going to
internship and requests for a pass. this is then approved by the warden and he is
able to go to outing.

all these passes have to be stored separately and be accessible to the warden to
download it in the form of excel sheets. the database is PostgreSQL.

the excel sheet of the lab pass should contain name of the student, usn, room no,
block no, phone number, request time, in time , out time and lab name.

the excel sheet of the library should contain name of the student, usn ,room no,
block no, phone number, request time, in time, out time.

the excel sheet of the outing pass should contain name of the student, usn, room
no, block no, phone number, request time, in time , out time and it should also
contain a field called as at time which is a boolean. suppose if a student does not
come back on time this field is maarked and it cancels his next outing pass.

the excel sheet of the sports pass should contain name of the student, usn, room
no, block no, phone number, request time, in time , out time.

the excel sheet of the cultural pass should contain name of the student, usn, room
no, block no, phone number, request time, in time , out time.

the excel sheet of the internship pass should contain name of the student, usn,
room no, block no, phone number, request time, in time , out time and company name
and oher compnay details.

there is a specific way in which the wardens and students are connected and
assigned. initially there are 4 divisions: engg boys, engg girls, medical boys and
medical girls. inside that each engg divison is divided into sub divisons based on
the student year first, second, third and fourth year. for each division a specific
room is allocated in whch all their pass requests are sent. in that the particular
set of wardens assigned for that particular room can approve or reject those
passes. this room section is done to make sure that the particular warden can
monitor the passes of those particular students. the same is for the medical
divison but there are 5 divison first, second, third, fourth and fifth year.

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