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Spreadsheet

The document provides an overview of spreadsheets, defining them as interactive programs for organizing, analyzing, and storing data in tabular form. It outlines various uses of spreadsheets across different fields such as finance, education, sports, shopkeeping, and healthcare. Additionally, it explains key components of spreadsheet software, rules for writing formulas, and common keyboard shortcuts.

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13 views5 pages

Spreadsheet

The document provides an overview of spreadsheets, defining them as interactive programs for organizing, analyzing, and storing data in tabular form. It outlines various uses of spreadsheets across different fields such as finance, education, sports, shopkeeping, and healthcare. Additionally, it explains key components of spreadsheet software, rules for writing formulas, and common keyboard shortcuts.

Uploaded by

2284d1829rumc
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Spreadsheet: The lexicographic meaning of spreadsheet is a paper big in size and spread.

In
computer terminology, spreadsheet is a table of values arranged in columns and rows. Each
value can have a predefined relationship to the other values. That is, a spreadsheet is an
interactive program made for organization, analysis and storing of data in tabular form.

Uses of Spreadsheet
There are many different uses of spreadsheet. The main use of it is using various formulas to
workout different sums and to represent data graphically using graphs and charts. The uses of
spreadsheet are almost endless. Below are some other popular uses of spreadsheet-

i) Finance: Spreadsheets are ideal for financial data such as checking accounts information,
budgets, taxes, billing invoices, transactions, receipts etc.

ii) Education: Teachers can use spreadsheets to track students’ performances, prepare results
and identify other useful data like high and low scores, missing tests and struggling students.

iii) Sports: Spreadsheets can be used in sports to keep record of teams’ statistics and then
workout goals per game percentages and can also be used to keep a game roster, games played
and graphs that show teen performances. It can also be used to view a player’s averages like
average goals per game, injuries per season and other vital information.

iv) Shopkeeping: Shopkeepers can use spreadsheet to record sales of all their stock. They can
view what items are selling when, which items aren’t selling at all and which items are and are
not sold out.

v) Healthcare: Healthcare organizations can use spreadsheets to record patients’ details for
easy access by doctors and other staff. It can also be used to keep track of the dates they were
admitted and signed out by the doctor.
Title Bar: A bar that shows the name of an active workbook is the title bar. It is the top most bar
in a window. It shows the file name and file type.

Office button: The top-left button on an excel window is the office button which provides office
pulldown menu containing all the file related commands like ‘open’, ‘save’, ‘print’ etc. as well as
excel options button which enables to exchange excel’s default settings.

Quick access toolbar: quick access toolbar is a collection of buttons. It provides one-click access
to commonly used commands like ‘save’, ‘undo’ or ‘redo’.

Ribbon: The set of commands and controls tasks which are organized in tabs and groups is
called ribbon. It is customizable.

Formula Bar: The bar which displays the values or formulas entered into an active cell is called
formula bar.

Status Bar: The bar which informs us of the current mode of the worksheet, whether it is ready
or not, is the status bar. It enables us to select a new worksheet view and to zoom in and out on
a worksheet.

Sheet tab: the tab that displays all the worksheets in a workbook is the sheet tab. By default,
there are three worksheets when we open a workbook. We may increase or decrease the
number of worksheets as we require.

Row: the horizontal lines in a worksheet is called row. Rows may be indicated by numbers i.e. 1,
2, 3, 4, 5…………. 1048576.

Column: the vertical lines in a worksheet are called columns. Columns are indicated by
alphabets that is, A, B, C, D, E, F, G………….. XFD, a total of 16384.

Cell: We get many small boxes by the intersections of rows and columns. These small boxes are
called cells.

Cell address: The address by which a cell is identified in a worksheet is called cell address. A cell
address is written by the column name followed by the row number.

Range: A range may refer to a group of cells within a row or column. For example, in the
formula =sum(A1:A10), the cells A1 through A10 in the column of A are in the range of cells that
are added together.
Difference between Rows and columns

Rows Columns

1) Rows are horizontal lines 1) Columns are vertical lines

2) Runs from left to right or right to left 2) Runs from top to bottom or bottom to top

3) Indicated by numericals 3) Indicated by alphabets

4) Number of rows is more (1048576) 4) Number of columns is lesser (16384)

Rules of writing formula

Whenever we use any formula or function in a worksheet, then we need to follow certain rules.
They are-

 All formulas must start with an equal sign (=)

 Then, either a cell or formula function is to be entered.

 If a mathematical problem is being performed, we need to surround the math formula


in a parenthesis ()

 We use colon (:) for a range of cells.


Keyboard shortcuts
↑ ,↓ , → ,← : Up, down, right or left one cell

Enter: Down one row on to the start of the next row

Tab: Move to the next cell(right)

Ctrl A: Selects all contents of worksheet

Ctrl B: Bold all cells in the highlighted section

Ctrl C: Copy all cells in the highlighted section

Ctrl H: Find and replace

Ctrl I: Puts Italic in the highlighted section

Ctrl N: Creates new workbook

Ctrl O: Opens a workbook

Ctrl P: Print current sheet

Ctrl S: Saves open worksheet

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