DIPLOMA IN OFFICE ADMINISTRATION

KOM4223
ADVANCED DATABASE AND SPREADSHEET SKILLS

Intellectual Property Rights

Unless otherwise indicated, this Material is our propriety property and all source code, databases, functionality, software , website designs, audio, video, text, photographs, and
graphics on the material are owned or controlled by Kolej UNiKOP. And are protected by copyright and various other intellectual property rights.
ADVANCED DATABASE AND SPREADSHEET SKILLS
KOM4223

Lecture by: NORHASIAH MOHD AKHIR

CHAPTER 2: CREATE TECHNICALLY COMPLEX

SPREASHEETS THAT ARE STRUCTURED AND FIT
FOR PURPOSE
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
In this chapter, students will learn:

I. Type of complexity data in spreadsheets

II. Accuracy the data of spreadsheets
III. Structure and fitness for spreadsheet data
IV. File formats that are supported in excel
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
TYPE OF COMPLEXITY DATA IN SPREADSHEETS
• Multiple pages
• Complex formulae
• Large data sets
• Cell linked between page
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
ACCURACY THE DATA OF SPREADSHEETS
• To check spreadsheets such as user testing, correct
calculations with results displayed at appropriate level of
detail.
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
STRUCTURE AND FITNESS FOR SPREADSHEET DATA
• Spreadsheet data needs of a particular user and context.
i) Formatting
In spreadsheet such as integer, real, date, currency and text.
ii) Formatting to ensure fitness for purpose
✓ Formatting text in spreadsheet such as bold, italics,
borders, shading, column alignment and consistency.
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
• You can save an Excel file in another file format by clicking the File > Save As.
• The file formats that are available in the Save As dialog box vary, depending on what type of sheet is active (a
worksheet, chart sheet, or other type of sheet).

Note: Whenever you save a file in another file format, some of its formatting, data, and features might not be transferred.

• To open a file that was created in another file format, either in an earlier version of Excel or in another
program, click File > Open.
• If you open an Excel 97-2003 workbook, it automatically opens in Compatibility Mode.
• To take advantage of the new features of Excel 2010, you can save the workbook to an Excel 2010 file format.
• However, you also have the option to continue to work in Compatibility Mode, which retains the original file
format for backward compatibility.
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
FORMAT EXTENSION DESCRIPTION

The default XML-based file format for Excel 2010 and Excel 2007. Cannot store Microsoft Visual Basic
Excel Workbook .xlsx
for Applications (VBA) macro code or Microsoft Office Excel 4.0 macro sheets (.xlm).

The XML-based and macro-enabled file format for Excel 2016, Excel 2013, Excel 2010, and Excel 2007.
Excel Macro-Enabled Workbook (code) .xlsm
Stores VBA macro code or Excel 4.0 macro sheets (.xlm).

Excel Binary Workbook .xlsb The binary file format (BIFF12) for Excel 2010 and Excel 2007.

The default file format for an Excel template for Excel 2010 and Excel 2007. Cannot store VBA macro
Template .xltx
code or Excel 4.0 macro sheets (.xlm).

The macro-enabled file format for an Excel template Excel 2010 and Excel 2007. Stores VBA macro
Template (code) .xltm
code or Excel 4.0 macro sheets (.xlm).

Excel 97- Excel 2003 Workbook .xls The Excel 97 - Excel 2003 Binary file format (BIFF8).

An Excel 4.0 file format that saves only worksheets, chart sheets, and macro sheets. You can open a
Excel 4.0 Workbook .xlw
workbook in this file format in Excel 2010, but you cannot save an Excel file to this file format.
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (EXCEL FILE)

Excel 97- Excel 2003 Template .xlt The Excel 97 - Excel 2003 Binary file format (BIFF8) for an Excel template.

Microsoft Excel 5.0/95 Workbook .xls The Excel 5.0/95 Binary file format (BIFF5).
XML Spreadsheet 2003 .xml XML Spreadsheet 2003 file format (XMLSS).
XML Data .xml XML Data format.

The XML-based and macro-enabled Add-In format for Excel 2010 and Excel 2007. An Add-In is a
Excel Add-In .xlam supplemental program that is designed to run additional code. Supports the use of VBA projects and
Excel 4.0 macro sheets (.xlm).

The Excel 97-2003 Add-In, a supplemental program that is designed to run additional code. Supports
Excel 97-2003 Add-In .xla
the use of VBA projects.
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (TEXT FILE)
FORMAT EXTENSION DESCRIPTION
Formatted Text (Space-delimited) .prn Lotus space-delimited format. Saves only the active sheet.
Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating
Text (Tab-delimited) .txt system, and ensures that tab characters, line breaks, and other characters are interpreted correctly.
Saves only the active sheet.
Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and ensures
Text (Macintosh) .txt that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active
sheet.
Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and ensures
Text (MS-DOS) .txt that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active
sheet.
Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode
Unicode Text .txt
Consortium.
CHAPTER 2: CREATE TECHNICALLY COMPLEX
SPREASHEETS THAT ARE STRUCTURED AND
FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (TEXT FILE)
Saves a workbook as a comma-delimited text file for use on another Windows operating system, and
CSV (comma delimited) .csv ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the
active sheet.
Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and
CSV (Macintosh) .csv ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the
active sheet.
Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and
CSV (MS-DOS) .csv ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the
active sheet.
DIF .dif Data Interchange Format. Saves only the active sheet.

Note: If you save a workbook in any text format, all formatting is lost.
CHAPTER 2: CREATE TECHNICALLY COMPLEX SPREASHEETS THAT
ARE STRUCTURED AND FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (OTHERS FORMAT)
FORMAT EXTENSION DESCRIPTION
DBase III and IV. You can open these files formats in Excel, but you cannot save an Excel file to dBase
DBF 3, DBF 4 .dbf
format.

Open Document Spreadsheet. You can save Excel 2010 files so they can be opened in spreadsheet
applications that use the Open Document Spreadsheet format, such as Google Docs and
Open Document Spreadsheet .ods
OpenOffice.org Calc. You can also open spreadsheets in the .ods format in Excel 2010. Formatting
might be lost when saving and opening .ods files.
Portable Document Format (PDF). This file format preserves document formatting and enables file
sharing. When the PDF format file is viewed online or printed, it retains the format that you
PDF .pdf intended. Data in the file cannot be easily changed. The PDF format is also useful for documents
that will be reproduced by using commercial printing methods.
Note: This format is not supported in Excel 2007.

XML Paper Specification (XPS). This file format preserves document formatting and enables file
sharing. When the XPS file is viewed online or printed, it retains exactly the format that you
XPS Document .xps
intended, and the data in the file cannot be easily changed.
Note: This format is not supported in Excel 2007.
CHAPTER 2: CREATE TECHNICALLY COMPLEX SPREASHEETS THAT
ARE STRUCTURED AND FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (CLIPBOARD FORMAT)

You can paste data from the Microsoft Office Clipboard into
Excel by using the Paste or Paste Special command
(Home tab, Clipboard group, Paste button) if the Office
Clipboard data is in one of the following formats.
CHAPTER 2: CREATE TECHNICALLY COMPLEX SPREASHEETS THAT
ARE STRUCTURED AND FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (CLIPBOARD FORMAT)
FORMAT EXTENSION CLIPBOARD TYPE IDENTIFIERS
Pictures in Windows Metafile Format (WMF) or Windows
Enhanced Metafile Format (EMF).
Picture .wmf or .emf
Note If you copy a Windows metafile picture from another
program, Excel pastes the picture as an enhanced metafile.
Bitmap .bmp Pictures stored in Bitmap format (BMP).
Binary file formats for Excel versions 5.0/95 (BIFF5), Excel 97-2003
Microsoft Excel file formats .xls
(BIFF8), and Excel 2010 (BIFF12).
SYLK .slk Symbolic Link Format.
DIF .dif Data Interchange Format.
Text (tab-delimited) .txt Tab-separated text format.
CSV (Comma-delimited) .csv Comma-separated values format.
Formatted text (Space-delimited) .rtf Rich Text Format (RTF). Only from Excel.
CHAPTER 2: CREATE TECHNICALLY COMPLEX SPREASHEETS THAT
ARE STRUCTURED AND FIT FOR PURPOSE
FILE FORMATS THAT ARE SUPPORTED IN EXCEL (CLIPBOARD FORMAT)
FORMAT EXTENSION CLIPBOARD TYPE IDENTIFIERS
Microsoft Excel objects, objects from properly registered
.gif, .jpg, .doc, .xls,
Embedded object programs that support OLE 2.0 (OwnerLink), and Picture or
or .bmp
another presentation format.
.gif, .jpg, .doc, .xls,
Linked object OwnerLink, ObjectLink, Link, Picture, or other format.
or .bmp
Office drawing objects format or Picture (Windows enhanced
Office drawing object .emf
metafile format, EMF).
Text .txt Display Text, OEM Text.
Single File Web Page (MHT or MHTML). This file format integrates
inline graphics, applets, linked documents, and other supporting
Single File Web Page .mht, .mhtml
items referenced in the document.
Note: This format is not supported in Excel 2007.
Hypertext Markup Language (HTML).
Note: When you copy text from another program, Excel pastes
Web Page .htm, .html
the text in HTML format, regardless of the format of the original
text.
CHAPTER 2: CREATE TECHNICALLY COMPLEX SPREASHEETS THAT
ARE STRUCTURED AND FIT FOR PURPOSE
FILE FORMATS THAT ARE NOT SUPPORTED IN EXCEL
• The following file formats are no longer supported in Excel 2016,
Excel 2013, Excel 2010, Excel Starter, and Excel 2007. You cannot
open or save files in these file formats.
FORMAT EXTENSION CLIPBOARD TYPE IDENTIFIERS
Excel Chart .xlc Excel 2.0, 3.0, and 2.x file formats
WK1, FMT, WK2, WK3, FM3, .wk1, .wk2, .wk3, .wk4,
Lotus 1-2-3 file formats (all versions)
WK4 .wks
Microsoft Works .wks Microsoft Works file format (all versions)
DBF 2 .dbf DBASE II file format
WQ1 .wq1 Quattro Pro for MS-DOS file format
WB1, WB3 .wb1, .wb3 Quattro Pro 5.0 and 7.0 for Windows.
 END OF CHAPTER 2

THANK YOU

Intellectual Property Rights

Unless otherwise indicated, this Material is our propriety property and all source code, databases, functionality, software , website designs, audio, video, text, photographs, and
graphics on the Material are owned or controlled by Kolej UNiKOP. And are protected by copyright and various other intellectual property rights.