PRC-005-2 Application in ASPEN Relay Database

PRC-005-2 protection system maintenance standard requires that Protection System

Maintenance Program (PSMP) is implemented for the bulk electric systems. The plan
must include time-based and/or performance-based maintenance activities for all
components of the protection system. For each type of equipment, the standard requires
specific details of maintenance tasks and also maximum repeat interval. Accurate record
keeping and reporting are required for all the work done in the plan. The Relay Database
and its Task Module is a powerful platform to implement PRC-005-2 compliance
Protection System Maintenance Program in systems of various sizes and configurations.

The PSMP is recorded in the Relay Database as time series of activities under the task
category PRC-005. Linkage between maintenance activity data and corresponding
protection system components in database tables is built-in. The program allow user to
store with each activity data record: 1) a header containing data fields for activity status,
timing, work assignment, work flow and other pertinent attributes; 2) Custom form for
detailed data. Data field layout can be easily customized for each type of activity; 3)
Unlimited number of file attachment and links; 4) Fully customizable electronic signature
stamps for work flow tracking. The relay database query and reporting engine allow
efficient data retrieval and printout of PSMP to meet the standard auditing requirements.

Following are typical steps in setting up PRC-005 Power System Maintenance Program
in the Relay Database.

1. Setup data tables for protection system components data:

The protection system is defined in PRC-005 as:
- Protective relays, communications systems and station dc supply that are
necessary for correct operation of protective functions
- Voltage and current sensing devices providing inputs to relays
- Control circuitry associated with protective functions through the trip coils of
the circuit breakers or their interrupting devices

TRELAY table in the Relay Database is designed for relay data. There are tables
for circuit breakers, CTs and PTs, Communication equipments plus 9 user-defined
tables to store data of other protection system components.

In each data table add data field “PRC-5 Category” to classify equipment into
PRC-005 categories as described in PRC-005-2 table 1.1 to 1.4. The value in this
field will make it possible to assign correct maximum maintenance intervals, to
create reports, to perform searches and other database operations.

2. Determine required data field for activity form header:

PSMP actions are stored as activities in the relay database. The activity form
header always contains following default data fields:

PRC-005-2 Application in ASPEN Relay Database 1

 Field Name Type Purpose
ASSIGNMENT STRING Party in charge of activity
ACTIVITY STRING Activity description
DUE DATE DATE Required start date
START DATE DATE Actual start date
COMPLETE DATE DATE Actual complete date
SIGN STRING Electronic signature string.
DLASTSIGNED STRING Date stamp of the last signature
DLASTCHANGED STRING Date stamp of the last data modification
MEMO MEMO Notes in text format

To fully meet PRC-005-2 requirements on data retention and reporting, additional

data fields might need to be added to the header. Some example of such data
fields could be:
- Correctable issue
- Countable event

3. Build library of PSMP activity forms:

PSMP activities include: verify, monitor, test, inspect, calibrate and restore.
Different type of component will require different maintenance actions. The
library will need to contain templates to record all required maintenance activities
for each type of equipment, as well as forms for recording general maintenance
related events and actions, such as incident report, trouble ticket, etc.

Start with developing an easy to understand form code name system to identify
activity forms in the library. For example a form code string can be in the format
PRC5-x-y-zzz, where
- PRC5: prefix for PRC005 maintenance activities
- x: component type code: R for relay, S for sensors, C for communication
equipment and B for control circuitry
- zzzz: a numeric form number.

For each type of activity and protection system component, identify:

- Lists of actions that must be performed.
- Additional data that must be recorded for the activity
- Maximum interval between maintenance activities and factors that may affect
these intervals

For each activity code, build form template, which contain data fields and label
for all the details that are you have determined for the activity type. Template
form layout should clearly show the sequence of actions and facilitate data entry
to maximum extent possible.

PRC-005-2 Application in ASPEN Relay Database 2

 Identify and develop separate form templates for other PSMP events that require
corrective actions in the protection system or events that can serve as basis for
omitting certain scheduled maintenance activities.

Samples of activity form for key PRC-005 maintenance tasks for various types of
equipment are available in the masterActivity.atp file, which is included in every
installation of the Relay Database client program. Printout of the sample forms in
the library can be found at the end of this document. You can import the sample
activity forms into your database using the Administration program. The forms
can be used directly. You can also further customize them to meet additional
requirements.

4. Develop a work flow with the Sign stamps in the activity form:
Signatures are pre-defined text labels that can be applied by users to the form Sign
field, together with the current date and user’s login name. Each signature can
also be assigned an optional level attribute. A signature with level number higher
than 1 will can only be applied to the form if the Sign field already contains all
lower level signatures. It’s recommended that the activity form Sign function be
configured to have signatures that can be used for tracking of activity progress:
- Work Started
- Work Completed
- Work Approved

Optionally you can associate database script programs with the sign actions and
with other events in the activity form to update data tables and to create
notifications to alert users when action is required on their part. See the user
manual for additional details about database scripting. Contact ASPEN tech
support for assistance and sample script codes.

5. Develop queries and reports:

The query and report engine in the Relay Database can be used in to retrieve and
print relevant equipment maintenance records to meet PRC-005 auditing
requirements. Sample reports are included in the program installation. Printout of
the reports can be found in appendix of the Relay Database Administration
Manual.

PRC-005-2 Application in ASPEN Relay Database 3

 Sample PRC-005 activity forms
(included in masterActivity.atp library)

PRC5-R01.1

Form code: PRC5-R01.1

Form name: PRC-005 Periodic Maintenance for electromechanical relays
Category: PRC-005
Device type: TRELAY
Maximum interval: 72 month(s)
Activity summary:
• Verify that settings are as specified
• Test and calibrate

PRC5-R01.2

Form code: PRC5-R01.2

Form name: PRC-005 Periodic Maintenance for Un-monitored Microprocessor Relay
Category: PRC-005
Device type: TRELAY
Maximum interval: 72 month(s)
Activity summary:

PRC-005-2 Application in ASPEN Relay Database 4

 Verify:
• Settings are as specified;
• Operation of the relay inputs and outputs that are essential to proper functioning of the Protection System
• Acceptable measurement of power system input values

PRC5-R02.2

Form code: PRC5-R02.2

Form name: PRC-005 Periodic Maintenance for Monitored Microprocessor Relays
Category: PRC-005
Device type: TRELAY
Maximum interval: 144 month(s)
Purpose:
Used for microprocessor protective relay with the following:
• Internal self diagnosis and alarming.
• Voltage and/or current waveform sampling three or more times per power cycle, and conversion of samples to
numeric values for measurement calculations by microprocessor electronics that are also performing self monitoring
and alarming
• Alarming for power supply failure.
• Alarms are automatically reported within 24 hours of DETECTION to a location where corrective action can be taken.
• Alarm Path with monitoring: The location where corrective action is taken receives an alarm within 24 hours for failure
of any portion of the alarming path from the alarm origin to the location where corrective action can be taken.
Activity summary:
Verify:
• Settings are as specified.
• Operation of the relay inputs and outputs that are essential to proper functioning of the Protection System.
• Acceptable measurement of power system input values.

PRC-005-2 Application in ASPEN Relay Database 5

PRC5-R03.1

Form code: PRC5-R03.1

Form name: PRC-005 Periodic Mantenance for Monitored Microprocessor Relay with Un-monitored Alarm
Category: PRC-005
Device type: TRELAY
Maximum interval: 144 month(s)
Purpose:
Microprocessor protective relay with the following:
• Internal self diagnosis and alarming.
• Voltage and/or current waveform sampling three or more times per power cycle, and conversion of samples to
numeric values for measurement calculations by microprocessor electronics that are also performing self monitoring
and alarming
• Alarming for power supply failure.
• Ac measurements are continuously verified by comparison to an independent ac measurement source, with alarming
for excessive error.
• Some or all binary or status inputs and control outputs are monitored by a process that continuously demonstrates
ability to perform as designed, with alarming for failure.
• Alarming for change of settings.
• Alarms are automatically reported within 24 hours of DETECTION to a location where corrective action can be taken.
Activity summary:
Verify:
• The unmonitored relay inputs and outputs that are essential to proper functioning of the Protection System.
• The alarm signals are conveyed to a location where corrective action can be taken. (Exception: Note date when alarm
producing device or system was observed in action)

PRC5-R03.2

Form code: PRC5-R03.2

Form name: PRC-005 Periodic Maintenance for Monitored Microprocessor Relay with Monitored Alarm
Category: PRC-005
Device type: TRELAY
Maximum interval: 144 month(s)
Purpose:
Microprocessor protective relay with the following:
• Internal self diagnosis and alarming.
• Voltage and/or current waveform sampling three or more times per power cycle, and conversion of samples to
numeric values for measurement calculations by microprocessor electronics that are also performing self monitoring
and alarming

PRC-005-2 Application in ASPEN Relay Database 6

 • Alarming for power supply failure.
• Ac measurements are continuously verified by comparison to an independent ac measurement source, with alarming
for excessive error.
• Some or all binary or status inputs and control outputs are monitored by a process that continuously demonstrates
ability to perform as designed, with alarming for failure.
• Alarming for change of settings.
• Alarms are automatically reported within 24 hours of DETECTION to a location where corrective action can be taken.
• Alarm Path with monitoring: The location where corrective action is taken receives an alarm within 24 hours for failure
of any portion of the alarming path from the alarm origin to the location where corrective action can be taken.
Activity summary:
Verify:
• The unmonitored relay inputs and outputs that are essential to proper functioning of the Protection System.

PRC5-L01

Form code: PRC5-L01

Form name: PRC-005 Periodic Maintenance for Trip Coils or Actuators
Category: PRC-005
Device type: TBREAKER
Maximum interval: 72 month(s)
Purpose:
Use this form for trip coils or actuators of circuit breakers, interrupting devices or mitigating devices (excluding UFLS or
UVLS systems)
Activity summary:
Verify that each trip coil is able to operate the circuit breaker, interrupting device, or mitigating device.

PRC5-L03

Form code: PRC5-L03

Form name: PRC-005 Periodic Maintenance for Electromechanical Trip of Auxilary Devices
Category: PRC-005
Device type: TBREAKER
Maximum interval: 72 month(s)
Purpose:
Use this form for electromechanical trip or auxiliary devices
Activity summary:
Verify electrical operation of electromechanical trip and auxiliary devices

PRC-005-2 Application in ASPEN Relay Database 7

PRC5-C02.1

Form code: PRC5-C02.1

Form name: PRC-005 Periodic Maintenance for Communication Devices
Category: PRC-005
Device type: TPHONE
Maximum interval: 144 month(s)
Purpose:
Use this form for:
• Any communications system with continuous monitoring or periodic automated testing for the presence of the channel
function, and alarming for loss of function.
• Alarms are automatically reported within 24 hours of DETECTION to a location where corrective action can be taken.
Activity summary:
Verify:
• The channel meets performance criteria such as signal level, reflected power, or data error rate.
• Essential signals to and from other Protection System components.
• The alarm signals are conveyed to a location where corrective action can be taken. (Exception: Note date when alarm
producing device or system was observed in action)

PRC5-TICKET

Form code: PRC5-TICKET

Form name: PRC-005 Issue Reporting Ticket

PRC-005-2 Application in ASPEN Relay Database 8

Category: PRC-005
Maximum interval: 0 month(s)
Purpose:
Use this form to report issues found in PRC-005 related activities
Activity summary:
- Issue description
- Recomended actions

G-RLY1

Form code: G-RLY1

Form name: Periodic Maintenance
Category: GENERIC
Device type: TRELAY
Maximum interval: 60 month(s)
Purpose:
Form for recording routine inspection of protective equipment
Activity summary:
- Visual inspection of all parts
- Download and attached relay status report

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