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4.07 - Modifying Data is Excel (2)

The document provides instructions on how to filter and sort data in Excel. Filtering allows users to display only rows that meet specific criteria, while sorting can be done quickly or through a custom dialog for more complex needs. The document details steps for applying filters, clearing filters, and performing both quick and custom sorts.

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voyeti3188
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4 views2 pages

4.07 - Modifying Data is Excel (2)

The document provides instructions on how to filter and sort data in Excel. Filtering allows users to display only rows that meet specific criteria, while sorting can be done quickly or through a custom dialog for more complex needs. The document details steps for applying filters, clearing filters, and performing both quick and custom sorts.

Uploaded by

voyeti3188
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MODIFYING DATA IN EXCEL (2)

Filtering

Filtering: You may find that adding a filter allows you to better analyze your data. When data is
filtered, only rows that meet the filter criteria will display and other rows will be hidden.
With filtered data, you can then copy, format, print, etc., your data, without having to sort or move it
first.

To use a Filter:

Go to the Home ribbon, click the arrow below the Sort & Filtering icon in the Editing group
and choose Filter.

OR

Go to the Data ribbon, and then click Filter in the Sort & Filter group.

You will notice that all of your column headings now have an arrow next to the heading name.
Click on the arrow next to the heading with which you want to filter, and you will see a list of all the
unique values in that column. Check the box next to the criteria you wish to match and click OK. Click
on the arrow next to another heading to further filter the data.

To Clear the Filter, Choose one of these Options:

Click on the Filter icon next to the heading and choose Clear Filter from “Name of Heading”.
Go to the Data Ribbon and click the Clear icon in the Sort & Filter group.
Go to the Home ribbon, click the arrow below the Sort & Filter icon in the Editing group and
choose Clear.

Sorting

For a quick sort, click the arrow below the Sort & Filtering icon in the Editing group of the Home

© 2024 Athena Global Education. All Rights Reserved


ribbon and choose the Sort A to Z / Z to A icons in the Sort & Filter group of the Data ribbon. In
Excel 2013, these are labeled Sort Smallest to Largest and vice versa.

For a more complex sort, go to the Home ribbon, click the arrow below the Sort & Filter icon in the
Editing group and choose Custom Sort. This takes you to the same Sort dialog box you get with the
Sort icon in the Sort & Filter group of the Data ribbon.

Under Column : Choose the first column that you would like to sort. If you want to sort
multiple columns, click the Add Level button.
Under Sort On : Choose how you would like to sort. Note that Excel can sort by cell or font
color in addition to values.
Under Order : Choose A to Z (ascending), Z to A (descending), or Custom List.
Click OK to perform the sort.

© 2024 Athena Global Education. All Rights Reserved

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