TOPIC:

Create a database for the School management system

including tables, queries, forms and reports.

By Vismay Bhagat
Class X E
Introduction:-
Creating a database for a School Management System offers a powerful way to organize and
manage the vast amounts of information involved in running a school effectively. This system will
centralize data related to students, teachers, courses, attendance, grades, and more, providing a
structured and efficient approach to administrative tasks and information retrieval.

At its core, this project involves designing a relational database using LibreOffice Base. This will
entail defining various tables, each dedicated to a specific entity within the school environment
(e.g., Students, Teachers, Courses, Enrollments). Within these tables, we will define appropriate
fields (columns) with specific data types to accurately represent the attributes of each entity.
Establishing relationships between these tables using primary and foreign keys will be crucial for
maintaining data integrity and enabling efficient data retrieval.
Beyond the foundational tables, the system will leverage the power of queries. Queries will allow us
to extract specific information from the database based on defined criteria. For instance, we can
create queries to list all students in a particular grade, identify teachers assigned to a specific
subject, or retrieve the attendance records for a given student within a date range.
To provide a user-friendly interface for interacting with the database, we will design forms. Forms
will offer an intuitive way to input, view, and edit data in the tables. Well-designed forms can
simplify data entry for users, ensuring accuracy and efficiency.

Finally, reports will enable us to present the stored data in a clear and organized manner for
analysis and decision-making. We can create reports to display student transcripts, generate class
lists, summarize attendance statistics, or provide overviews of academic performance.
This endeavor to create a School Management System database using LibreOffice Base will result in
a robust tool capable of streamlining administrative processes, improving data accuracy, and
facilitating better communication and information sharing within the school community.
Tables:-
Crafting a School Management System in LibreOffice Base begins with well-defined tables.
These digital spreadsheets will serve as the structured containers for all our school's vital
data. Each table will focus on a specific entity, like Students or Courses, with columns
designed to hold relevant attributes. By carefully planning these tables, we lay the
groundwork for a functional and organized system.

For creating tables:-

Step 1: Launch
LibreOffice Base
from the
LibreOffice Suite
Step 2:
Go to "File"
> "New"
> "Database" to
create a new
database. Follow the
prompts to save the
database file.
Step 3: In the Database main window, you should see a panel on the
left with various sections like Tables, Queries, Forms, Reports, etc. To
create a new table, right-click on "Tables" and select "Create Table.

Step 4: You'll now enter the table design view. Here, you can define
the structure of your table. Enter the table name and add the fields
you need by clicking the "Add Field" button or right clicking and
selecting "Insert Rows." For each field, specify the name, data type, and
any other relevant properties.
Step 5: Once you've defined your table's structure and properties, save the table
by clicking the "Save" button or pressing Ctrl + S.

Step 6: To enter data into your table, go back to the main database window,
right-click on the table you created, and select "Edit." You can then start entering
data into the table and save.
Types of tables in school management system:-
1. Attendance Record:-
For our School Management System, the "Attendance Record" table will meticulously
track student presence. Each entry will record a specific student, the date, and their
attendance status. This table will be crucial for monitoring student attendance
patterns, generating attendance reports, and ensuring compliance with school
regulations.

2. PT 1 Marks:- Each record will link a specific student to a particular subject and their
corresponding marks achieved in UT 1. This table will be essential for tracking initial
academic performance and generating reports on student progress in the first
assessment period
3. Extra-Curricular Activity :-
The "Extra-Curricular Activity" table will record the various activities offered by the
school beyond the regular curriculum. Each entry will detail the name of the activity
(e.g., Debate Club, Robotics Team, School Band). This table will help in managing
and tracking student involvement in co-curricular activities.

4.Fee Details:-The "Fee Details" table will maintain a record of the fees associated with
each student. This table will include information such as the academic year, the total
fee amount, any applicable discounts, the amount paid, and the outstanding balance.
It will be crucial for managing school finances, tracking payments, and generating
fee-related reports.
5.Health Record :-The "Health Record" table will store important health-related
information for each student. This may include details of any known allergies,
medical conditions, past illnesses, vaccination records, and emergency contact
information for health-related situations. Maintaining this table will allow the school
to provide appropriate care and support to students with specific health needs.

7 .Transport Details:-
The "Transport Details" table will manage information related to student transportation.
For each student, this table will record details such as their mode of transport , bus
route number, pick-up and drop-off points, and potentially contact information for
transport authorities or drivers. This table will be essential for organizing and
managing the school's transportation system.
FORMS:-
Forms in our School Management System will provide user-friendly interfaces for
interacting with the underlying tables. Think of them as digital data entry screens, making it
easier to input, view, and edit information for students, attendance, marks, and more,
without directly manipulating the table structure. Well-designed forms enhance data
accuracy and simplify daily administrative tasks.

For creating forms:-

Step 1: In the main LibreOffice Base window, you'll see a panel on the left with sections
like "Tables," "Queries," "Forms," and more. Right-click on "Forms" and select "Create
Form.
Step 2: If you're new to creating forms, it's often easier to start with a Wizard. The
Wizard will guide you through the process of creating a simple form. Select the table
or query you want to base your form on and click "Use Wizard to Create Form”.
Follow the prompts to select the fields and layout style for your form.

Step 3: Once your form is created and working as expected, you can use it to input, view,
and edit data in a user-friendly way. Forms are often more user-friendly than directly
working with tables.
Types of forms used in school management system:-
1. Extra-Curricular Activities:-

2. Student Health Record:-

3. Transport Details:-

4.Fee Details:-
Reports:-
Reports in our School Management System will transform raw data from the tables and queries into
meaningful summaries and presentations. They will allow us to extract key insights, such as student
performance overviews, attendance summaries, fee collection status, and much more. These organized
outputs will be invaluable for administrative decision-making, communication with parents, and tracking
the overall functioning of the school.

For creating reports:-

Step 1: In the main LibreOffice Base window, you'll see a panel on the left with sections
like "Tables," "Queries," "Forms," and "Reports." Right-click on "Reports" and select
"Create Report."
Step 2: If you're new to creating reports, it's often easier to start with a Wizard. The
Wizard will guide you through the process of creating a simple report. Select the table
or query you want to base your report on and click "Use Wizard to Create Report".
Follow the prompts to select fields and layout options for your report.

You can use the report to present data in a structured format, and you can also share it
with others as needed
 Types of reports used in school management system:-

1. Attendance Record:-

2. Extra-Curricular Activities :-
3. Health Record:-

4. Transport Details :-
5. PT-1 Marks:-

Conclusion:-
In conclusion, developing a School Management System using LibreOffice Base
involves a structured approach, starting with the crucial design of well-organized
tables to store diverse school-related data. These tables, such as Attendance Records,
UT 1 Marks, Extra-Curricular Activities, Fee Details, Health Records, and Transport
Details, form the backbone of the system, ensuring that all necessary information is
captured and linked effectively.

To make this data accessible and manageable, we will create intuitive forms for easy
data entry and modification. Furthermore, the power of queries will enable us to
extract specific information based on our needs, and finally, reports will transform
this raw data into insightful summaries and presentations for effective
decision-making and communication. This comprehensive approach promises a
robust and user-friendly system to streamline school administration.
References:-
1.cordova Excel In Information Technology
code 402 textbook.
2.Gemini ai by google.
3.https://www.scribd.com/document/7517837
91/School-Management-System
4. LibreOffice base by LibreOffice suite.