FOR PPG 03 & ABOVE CONFIDENTIAL

PUNJAB LAND RECORDS AUTHORITY

ANNUAL ASSESSMENT REPORT

FOR THE PERIOD 01-07-2019 TO 30-06-2020

PART I

(TO BE FILLED IN BY THE OFFICER / OFFICIAL REPORTED UPON)

1. Name (in block letters) _____________________

2. Date of birth __________

3. Date of joining in PLRA (PMU) _____________________________________

4. Post held during the period (with PPG) ____ (PPG-6)___

5. Academic qualifications ________________________________________

6. Detail of Period served under Reporting Officer:

Period Post / Position Reporting Officer

From: To

01/07/2019 30/06/2020 Service Center Incharge Director Operations, PLRA

 PART- II
(TO BE FILLED IN BY THE OFFICER / OFFICIAL REPORTED UPON)

1. Job description

2. Brief account of achievements during the period supported by statistical data where possible.
Targets given and actual performance against such targets should be highlighted. Reasons for
shortfall, if any, may also be stated.

PART -III
(EVALUATIO N BY THE REPORTING OFFICER)

1. Please comment on the officer's performance on the job as given in Part II (2) with special
reference to his knowledge of work, ability to plan, organize and supervise, analytical skills,
competence to take decisions and quality and quantity of output. How far was the officer able
to achieve the targets? Comment on the officer's contribution, with the help of statistical data,
 if any, in the overall performance of the organization. Do you agree with what has been stated
in Part II (2)?

A B C D

1 Quality of work Generally produces work

Always produce work of exceptionally of poor quality.
high Quality
2 Output of work Always behind schedule;
Always up-to-date; accumulates no very slow disposal.
Arrears

2. Integrity (Morality, uprightness and honesty)

A B C D

1. Integrity
a. General Unscrupulous
Irreproachable

b. Intellectual
Honest & straightforward Devious; Sycophant
3. Pen picture including the officer's strengths and weaknesses with focus
on emotional stability, ability to work under pressure, communication
skills and interpersonal effectiveness. (Weakness will not be considered as
adverse entry unless intended to be treated as adverse).

4. Area and level of professional expertise with suggestions for further

extension in contract.

5. Training and development needs.

6. Overall grading

Very Good Good Average Below Average

7. Fitness for retention / extension in contract:

Name of the reporting officer Signature

(Capital letters)

Designation Date
 PART IV

(REMARKS OF THE COUNTERSIGNING OFFICER)

1. How often have you seen the work of the officer reported upon?

Very frequently Frequently Rarely Never

2. How well do you know the officer? If you disagree with the assessment of
the reporting officer, please give reasons.

3. Overall grading

Very Good Good Average Below Average

4. Recommendation for retention / extension in contract:

5. Evaluation of the quality of assessment made by the reporting officer.

Exaggerated Fair Biased

Name of the countersigning officer Signature

(Capital letters)

Designation Date
 GUIDELINES FOR FILLING UP THE AAR
• Parts I and II are to be filled by the officer under report. Part III will be filled by the Reporting Officer,
while the Countersigning Officer will fill Part IV.
• The officer under report should fill Part II (2) of the form as objectively as possible and short term and
long term targets should be determined/ assigned with utmost care. The targets for each job may be
formulated at the beginning of the year wherever possible. In other cases, the work performed during
the year needs to be specifically mentioned.
• Assessment by the Reporting Officers should be job-specific and confined to the work done by the
officer during the period under report. They should avoid giving a biased or evasive assessment of the
officer under report, as the Countersigning Officers would be required to comment on the quality of the
assessment made by them.
• The Reporting Officers should carry out their assessment in Part Ill through comments against each
characteristic. Their opinions should represent the result of careful consideration and objective
assessment so that, if called upon, they could justify the remarks/comments. They may maintain a
record of the work done by the subordinates in this regard.
• The Reporting Officers should be careful in giving the overall and comparative grading. Special care
should be taken so that no officer is placed at an undue disadvantage.
• The Countersigning Officers should weigh the remarks of the RO against their personal knowledge of
the officer under report, compare him with other officers of the same grade working under different
Reporting Officers, but under the same Countersigning Officer, and then give their overall assessment
of the officer. In case of disagreement with the assessment done by the Reporting Officer, specific
reasons should be recorded by the Countersigning Officers in Part IV (2).
• The Countersigning Officers should make an unbiased evaluation of the quality of performance
evaluation made by the RO by categorizing the reports as exaggerated. Fair or biased. This would
evoke a greater sense of responsibility from the reporting officers.
• The Countersigning Officers should underline, in red ink, remarks which in their opinion are adverse
and should be communicated to the officer reported upon. All adverse remarks whether remediable or
irremediable should be communicated to the officer under report, with a copy of communication placed
in the official record. Reporting Officers should ensure that they properly counsel the officer under
report before adverse remarks are recorded.
• The Reporting and Countersigning Officers should be clear, direct, objective and unambiguous in their
remarks. Vague impressions based on inadequate knowledge or isolated incidents should be avoided.
• Reports should be consistent with the pen picture, overall grading and comparative grading.

IMPORTANT
• The officer / official to be reported upon should submit the AAR Form after completing Part-1 & II
to the Reporting Officer on 1st day of July.
• The Reporting Officer should record his remarks in relevant parts by the 15 th of July and pass on the
report to the Countersigning Officer.
• The Countersigning Officer should record his remarks by the end of July i.e. 31st of July.
• In the event of non-submission of AAR Form by the officer / official to be reported upon within
stipulated time, he / she shall not be considered for contract extension and for financial incentives if
any.
• For Annual Assessment Reports of Assistant Directors & above in Head Office, Reporting Officer
would be ADG (Admin. / Technical) whereas, reports would be countersigned by DG PLRA.
• For Annual Assessment Reports of Office Assistants / Computer Operators and below in the Head
Office, Additional Directors / Deputy Directors concerned would be Reporting Officers, whereas,
reports would be countersigned by concerned Directors.
• For Annual Assessment Reports of SCO, Reporting Officer would be concerned SCI, whereas,
Director Operations would be Countersigning Officer.
• For Annual Assessment Reports of SCI’s, ADLR’s /LRO’s, Reporting Officer would be Director
Operations whereas, Director General would be Countersigning Officer.