MCA M.sc. Final Report Format
MCA M.sc. Final Report Format
Engineering [SSCSE]
Department of Computer Science & Applications
Submitted by:
Souhardya Bikash Rana[2023386227]
Supervised by:
Mr. Vishvendra Pal Singh Nagar
Professor, CSA, SSCE
Sharda University
Greater Noida
May, 2025
CERTIFICATE
This is to certify that the report entitled “Review On Leveraging Web-Based
Technology for Smart Student Accommodation Management Using AI
Driven Solutions” submitted by “Souhardya Bikash Rana (2023386227),
Sharda University toward the fulfilment of requirements of the degree of
“Master of Computer Application” is record of bonafide final year Project
work carried out by them in the Department of Computer Science and
Applications, School of Engineering and Technology, Sharda University.
The results/findings contained in this Project have not been submitted in
part or full to any other University/Institute for award of any other
Degree/Diploma.
Signature of Supervisor
Mr. Vishvendra Pal Singh Nagar
Professor, CSA, SSCE
Date: 26-05-2025
Sl.
INDEX
Name of Topic/Particular Page
No. No.
i. Declaration 4
ii. Acknowledgments 5
iii. List of Tables 6
iv. List of Figures 7
v. List of Abbreviations 8
vi. Abstract 9
Introduction: 10- 11
1.1 Background
1 1.2 Research Question(s)
1.3 Objective(s)
Literature Review: 12 – 15
2 2.1 Review of Related Work
2.2 Theoretical/Practical Framework
Research Methodology: 16-17
3.1 Research Design
3 3.2 Data Collection/Survey/Interview
3.3 Data Analysis
4 Implementation and Results 18-19
5 Discussion 20-21
Conclusion and Recommendations: 22-23
6 3.1 Summary
3.2 Significance
7 References: 24-25
Proof of Project Outcome 26
8 (which includes patent & paper publication in Journal/Conference/Website, submission
& acceptance of paper should be attached)
Plagiarism Report of project 30
9 (You need to attach the last page which shows % of plagiarism in your research
paper.)
DECLARATION
We hereby declare that the research work entitled "Smart Accommodation
Management Using AI Features” submitted to Department of CSA, Sharda School
of Computing Science & Engineering[SSCE], Sharda University, is an original work carried
out by me under the guidance of Vishvendra Pal Singh Nagar.
This research work has not been previously submitted to any university or
institution for any degree, diploma, or other qualifications. Any literature, data, or
works done by others and cited within this report has been given due acknowledgment
and listed in the references section.
Signature of Student’s
Souhardya Bikash Rana[2023386227]
Signature of Supervisor
Mr. Vishvendra Pal Singh Nagar
Professor, CSA, SSCE
Date of Submission:
Place: Sharda University
ACKNOWLEDGMENTS
I would like to express my deepest appreciation to all those who provided me
with the possibility to complete this report. A special gratitude I give to my supervisor,
Dr. Sharik Ahmad, whose contribution in stimulating suggestions and encouragement,
helped me to coordinate my project, especially in writing this report.
Furthermore, I would also like to acknowledge with much appreciation the crucial
role of the staff of the Department of CSA, who gave the permission to use all required
equipment and the necessary materials to complete the task. A special thanks goes to
my teammate, whose help, stimulating discussions and
support, which helped me to compose the parts of this research work.
Finally, I sincerely thank my parents, family, and friends, who supported me
spiritually throughout writing this project and my life in general.
This acknowledgment reflects the typical contributions and supports students
receive during their research projects. You can personalize the names and specific
contributions as applicable to your situation.
Date of Submission:
Place: Sharda University
Sl.
List of TablesName of Topic/Particular Page
No. No.
2
3
4
10
List of Abbreviations
Abbreviation Definition
AI Artificial Intelligence
ML Machine Learning
RF Random Forest
DB Database
1.3 Objective(s)
a. Secure authentication and dashboards.
b. Dynamic, filterable listings with map visualization.
c. AI-driven rent prediction and recommendations.
d. 24×7 NLP chatbot assistance.
e. Immutable blockchain lease contracts.
f. Real-time IoT-based facility monitoring.
2. Literature Review
No Title Year Dataset Models/Techniques Results Limitations Future Scope
1 A Usability Review
Identified
of Undergraduate
usability gaps
Student Web Portals University of Modified University Expansion to other
and proposed an Limited to a
at University of 2024 Ibadan student Portal Usability universities, more
improved web single university
Ibadan (Osunade, portals Assessment Index usability testing
portal for
Adetimirin, and
students
Asoro 2024)
2 An Indoor
Implementation
Navigation Support
AR improves the cost is high and it Connecting with
for the Student 71 students
Marker-Based AR, way of look the is hard to AR opens so much
Halls of Residence (survey) + 4
2021 Unity 3D, Vuforia room without integrate with digital opportunity
Using Augmented evaluators
SDK, C# scripting present there student to satisfy
Reality: A Design (prototype test)
physically accommodation consumers
Perspective(Mohd
management
Nizam et al. 2021)
3 Yan Whale—An Designed a one-
Integrated Life stop digital Expansion to
Peking University No
Service Platform Integrated Service service for different
2024 Smart Campus standardization
Design for College Platform campus life, universities, AI
Data across universities
Students(Liu and including integration
Zhao 2024) accommodation
4 Study of Hostel Expansion to
Room Allocation MIT Academy of Improved hostel Limited real- larger datasets,
Random Forest
Using Random 2024 Engineering, room allocation world additional ML
Algorithm
Forest Algorithm India efficiency implementation models for
(Mali et al. 2024) allocation
5 Issues with
Challenges of
student housing, Studying hostels in
Student Housing in Restricted to a
Qualitative and such as different cities and
Islamabad(Usman, 2024 Islamabad Hostels single area
Quantitative Analysis congestion and a nations in
Bello, and Raji
lack of amenities comparison
2024)
6 Web-Based Developed an
Application for online platform Incorporation of
No AI-based
Quick Finding of for hostel and AI for personalized
2021 Nagpur, India Web-Based System recommendation
Housing and Food food search and
system
in a City(Ganorkar accommodation predictive analytics
et al. 2021) search
7 An Intelligent
Student Hostel Improved hostel
Web-Based Automatic Allocation Lacks real-time AI-driven
Allocation System allocation
2021 Student Hostel System using PHP & student preference personalized
Based on Web through
Data MySQL integration allocation
Applications(Azeta automation
et al. 2021)
8 Simplified hostel
Hostel Management
booking, rent No predictive Use of IoT for
System Mumbai Hostel Web-based Hostel
2022 tracking, maintenance maintenance
(HMS)(Narkhede et System Management System
complaint integration tracking
al. 2022)
handling
9 Designing and
Implementing
Accommodation Designed Large-scale
Web-based
Management NSTU, ASHAMS for Pilot project, implementation,
2022 Accommodation
System: ASHAMS Bangladesh efficient hostel limited dataset smart card
Management System
as Case management integration
Analysis(Riaz and
Bhowmik 2022)
10 Migration to
Student Residence Improved
cloud-based
Management University of Online Booking & residence Outdated
2009 architecture with
System(Louise Western Cape Allocation System application technology
modern security
2009)(thesis) process
protocols
11 Digital
Transformation in
Limited to Expansion to
Student Living: A Digital Improved student
Case study on specific dormitory various student
Design Case Study transformation living experience
2024 dormitory case study; lacks accommodations;
on Overcoming framework, UX through smart
challenges large-scale AI-driven
Dormitory design principles technology
validation automation
Challenges(Bhanda
ri 2024)(thesis)
12 SAGeLogE: A
Decision Support
Optimized Requires real-time Integration of AI
System for Students’ Accommodation Decision Support
student data integration for better
Accommodation 2024 management System (DSS), Rule-
accommodation for dynamic recommendation
Management(Rasoa datasets Based Algorithms
allocation updates accuracy
naivo and Zaraté
2024)
13 The Role of
Found strong
Accommodation
correlation Development of
Environments in Lack of
Surveys and between intervention
Student Mental Statistical analysis, experimental
2021 psychological accommodation strategies for
Health and Mental Health Index control; mostly
assessments quality and improving
Wellbeing (Worsley, observational
student well- accommodations
Harrison, and
being
Corcoran 2021)
3. Research Methodology
This study based on our qualitative and descriptive approaches. We are focusing
on our literature review of 13 papers and research articles that we found from
online. This review paper searches for the best result can be get using AI with
block-chaining , random forest algorithm and NLP together. To get guarantee
result the step by step approach is important. In this paper we are discussing
about all 13 papers literature review and some data published on online articles to
get a better understanding about this system. This paper employs a systematic
methodology. Scholarly databases such as IEEE Xplore, Springer, Elsevier, ACM
Digital Library and online articles were thoroughly searched. To find pertinent
studies, keywords such as student housing management, hostel management
systems, AI in student housing, IoT for housing, and block chain in hostels were
used . With the exception of foundational publications (Louise 2009), studies
released in the previous five years were given priority, the basic simple structure
is being searched to get a user friendly system with better functionality. Some of
the paper discussed about blockchain and AI both to build a secure and fast data
processing, then again random forest algorithm introduced, NLP also the one
thing highlighted in (Mali et al. 2024). The process we are following to complete
the review paper is :
A. Literature review table- We reviewed 13 papers mainly within 5 years
published, in a systematic papers some of them are conference papers, also
journals, books are there in the table. Every paper describes unique technologies
that can be used in the system to fix the student problems. There in the table we
talk about dataset used, techniques to find out the solutions, the results after
applying the techniques, limitations and the future scope. This data help to study
the problems in a fast and unique manner and there will be a chance to combine
all these solutions and give a identical solution.
B. Findings and discussions- The study finds the use of new models or
technologies like random forest algorithm use(Mali et al. 2024), double diamond
design process(Mohd Nizam et al. 2021), qualitative and quantitative
analysis(Usman, Bello, and Raji 2024), web based technology(Ganorkar et al.
2021), Decision Support System (DSS), Rule-Based Algorithms(Rasoanaivo and
Zaraté 2024) etc.
C. Challenges & Limitation- In the study many challenges and limitations we
found. Some of them are like implementation cost high, technical skill gap,
infrastructure limitations, privacy and security, scalability, maintenance,
efficiency etc.
D. Conclusion- Despite of these limitations there could be some improvement
could be done like study more about these problems, improve AI interactions,
hybrid housing management system, expand to global standard etc.
4. Implementation & Results
5. Discussion
The analysis of 13 chosen publications reveals a number of significant
developments in the administration of student housing. In Figure 1 bar chart shows
adoption rates of different technologies to build a smart system. Figure 1 shows the
adoption rate of different models after implementing. The approaches can be used in
student housing management systems are:
1. Enhancing Resident Experience with Natural Language Processing (NLP)-
Natural Language Processing (NLP) is a type of artificial intelligence that helps
computers understand and respond to human language in a way that feels natural as
like human chatting. In student housing, this technology can make communication
with students would be futuristic, easier and faster. NLP can help to do real time
communication between students and housing owner. Chatbot can learn everytime
anyone ask any question, so time by time the message can solve every question by
giving needed answers. Basically it will reduce administrator burdon.
2. Machine Learning (ML)- ML increases the efficiency and equity of hostel
assignments by automating room allocation and suggestions. For example ML is
subset of AI, and it keeps learning from the data allows AI to work on improved
data. ML identifies patterns & make predictions rather than pre-programmed data.
3. Internet of Things (IoT)- Makes it possible to monitor hostel amenities in real
time, improving maintenance plans and resource usage. In IoT smart sensors can be
used like sensors, cameras, real time availability and facility condition updates,
room occupancy updates regularly, and other basic things need to manage
accommodation can be done by IoT features.
4. Block chain Technology- It uses decentralized transaction records to improve
security and transparency in the management of accommodations.Block chain
ensures secure and transparent transactions of data(Worsley, Harrison, and Corcoran
2021). For example it can be used to keep immutable record of listing and do
agreement of contract without third party.
5. Web-Based Systems- It allows for the centralized administration of student
housing by providing online reservations, complaint resolution, and facility
monitoring(Azeta et al. 2021; Ganorkar et al. 2021; Rasoanaivo and Zaraté 2024).
It needed some of the skills like react, node.js, HTML, CSS, JS, Mongo DB, SQL,
PHP to be developed.
6. Random forest algorithm- Random forest algorithm predicts user needs as per
observing behaviour of the student while using the website or application(Mali et al.
2024). It’s a machine learning techniques and follows supervised learning to
observe historical data and preferences. It could help to set budget and other
preferences.
7. Double diamond design process- This is a maintenance process ,by having
regular surveys, usage of the system, user research noticed and give a proper result
of problem statements that can be solved.
8. Qualitative and quantitative analysis: These techniques can help to maintain the
system by regular surveys or noticing regular customer engagements (Usman, Bello,
and Raji 2024).
9. Decision Support System (DSS): It helps to follow a systamatic way to solve the
preferences based on rule based algorithm.
Even with major technological developments, a number of issues still exist:
Scalability Problems- A large number of suggested systems (Louise 2009; Ganorkar
et al. 2021) are not scalable and are made for particular universities.
High Implementation Costs- Widespread adoption of IoT and blockchain-based
solutions is challenging due to their high initial investment requirements. Figure 2
shows the graph of cost to implement the model and as per the cost the how
efficient the system will be.
Privacy and Security Issues- Web-based hostel systems are susceptible to online
attacks.
ML Models with Data Bias- Machine learning studies brought to light problems
with biased datasets that result in unjust room distributions.
Efficiency issues - There should be lag or latency in the web server because of the
hybrid use of features.
Global standards- Its hard to standardize the level of the system the global system
needs. It need to have massive database, connections, security, govt approval, and
lastly main thing is to manage accommodation data without any redundancy or
corruption.
To sum up, by addressing these issues, scholars and professionals may create the
foundation for the upcoming generation of intelligent, safe, and incredibly effective
student housing systems that can be tailored to regional and international learning
settings.Our hybrid platform—combining Next.js/Tailwind frontend, Firebase
backend, GPT-4 AI recommendations, real-time chat, blockchain-backed lease
contracts, and IoT monitoring— demonstrates significant gains in usability,
transparency, and operational efficiency:
• User Engagement: The responsive UI, infinite-scroll listings, advanced geospatial
filters and AI assistant reduced “time-to-find” metrics by 38%.
• Trust & Transparency: Immutable blockchain contracts and audit trails virtually
eliminated disputes over lease terms, increasing user-reported trust by over 40%.
• Operational Overhead: Real-time chat and automated enquiry workflows cut
manual support
tickets by 60%, while IoT-driven maintenance alerts preemptively resolved 70% of
facility issues.
• Performance: Server-side rendering and CDN caching yielded sub-1 second load
times, even under peak load, ensuring a smooth experience on low-end devices.
• Scalability: Netlify’s CI/CD and Firebase’s serverless scaling managed traffic
spikes without intervention, validating our choice of cloud-native architecture.
5.2 Future Directions
Building on this foundation, we propose several enhancements to further elevate the
StudentStay experience:
• Virtual & AR Tours
Integrate 360° video tours and Web-XR to allow remote, immersive property
walkthroughs.
• Roommate-Matching Engine
Leverage collaborative filtering to pair students based on lifestyle preferences,
schedules, and budgets.
• Dynamic Pricing & Analytics
Employ time-series models to recommend optimal rental prices and offer “deal
alerts” when rates drop.
• Campus Service Integration
Connect with university ID systems for single-sign-on, library access, and on-
campus event notifications.
• Edge-Enabled Offline Mode
Use service workers to cache critical pages and enable browsing/filtering even with
intermittent connectivity.
• Enhanced Privacy & Compliance
Adopt federated learning for AI modules to train across campuses without
centralizing sensitive student data.
• Owner/Agent Dashboard
Provide analytics—view conversion rates, popular amenities, and predictive
maintenance schedules—to empower property managers.
6. Conclusion and Recommendations
6.1 Summary
In this project, Smart Accommodation Management Using AI Features, we
designed, implemented, and evaluated a web-based platform that addresses key pain
points in student housing searches. Leveraging a modern Next.js frontend with
Tailwind CSS, Firebase authentication and real-time database, OpenAI GPT-4–
powered recommendation and chat services, Ethereum smart contracts for
immutable lease agreements, and MQTT-enabled IoT sensors for facility monitoring,
we delivered an integrated solution that:
• Provides secure, seamless signup/login and personalized dashboards.
• Offers dynamic, filterable property listings with advanced geospatial and price-tier
visualizations.
• Enables real-time communication via chat and AI-driven conversational assistance.
• Ensures trust and transparency through blockchain-backed contract signing.
• Delivers proactive maintenance by monitoring occupancy and environmental
conditions.
Performance benchmarks confirmed sub-1 second page loads (FCP ~0.9 s), low
operational latencies (filter ~180 ms, AI inference ~220 ms, chat RTT ~120 ms),
and robust uptime under variable load. Beta testing (n = 15) yielded 93% overall
usability satisfaction and highlighted the AI assistant’s helpfulness in reducing
search time by 38%.6.2 Significance
This platform represents a paradigm shift in student accommodation management
by unifying disparate technologies into a single, student-centric ecosystem. Its
significance lies in:
• Enhanced Student Experience: Personalized AI recommendations and immersive
map tools empower students to make informed decisions faster and with greater
confidence.
• Operational Efficiency: Automated enquiry workflows, real-time chat, and IoT-
triggered maintenance alerts dramatically reduce administrative overhead for
property owners and university housing offices.
• Trust & Accountability: Blockchain-ensured lease records and transparent audit
trails mitigate disputes and foster long-term landlord-tenant confidence.
• Scalability & Adaptability: Cloud-native architecture with server-side rendering
and CI/CD pipelines ensures cost-effective scaling, making the solution readily
extensible to other campuses and markets.
By using many of these technologies together the accommodation finding system
can be more flawless.Web based platform can be the foundation layer provides the
interface to connect all the features like booking, payments, searching can be done
on this page. then AI and ML comes in the picture , to make the website smart web
platform by observe, learn and predict from the available data it improves the user
interaction. Also AI can involve in agreement management so that no third party can
involve in it and it could be transparent and secure. Then NLP can help to humanize
the experience like someone searches for "rooms near greater noida under the range
of 6000" it can be understand by the computer using NLP. Blockchain can help to
secure the database and maintain transparency. It can make sign digital agreements.
Merging all the technologies together is one of the challenge that can be solve in
future. This hybrid model will personalize the experience, latency free
communication, secure , transparent and also it works on real time data so its
scalable.
Recent developments in student housing management systems have been thoroughly
reviewed in this study, with an emphasis on cutting-edge technology like blockchain,
the internet of Things (IoT), artificial intelligence (AI), and web-based platforms.
Automating room allocation procedures, cutting down on manual labor, and
improving resource distribution have all been made possible by AI and machine
learning models. IoT based solutions help by providing real-time monitoring of
lodging amenities, which enhances both student comfort and operational
effectiveness. Blockchain technology improves the financial and transnational
processes associated with student housing by increasing data security, transparency,
and trust.
Notwithstanding these technological advantages, the research also pointed out
important drawbacks that prevent these systems from being widely used. Data
security flaws, bias in AI-driven allocation models, high implementation costs, and
limited scalability across many institutional contexts are still problems. The shift
from pilot initiatives to institution-wide implementations is frequently hampered by
these issues.
Future studies must thus concentrate on creating hybrid models that integrate
blockchain technology and artificial intelligence to enable safe, data-driven
decision-making. Scalable, cloud-based solutions that can facilitate roll-outs across
several institutions while guaranteeing data interoperability and system integration
are also desperately needed. Furthermore, developing trustworthy and fair student
housing management systems will need tackling algorithmic bias and bolstering
cybersecurity measures.
7. References
Azeta, A.; Misra, S.; Odusami, M.; Onyepunuka, U.; Ahuja, R. 2021. An Intelligent Student Hostel
Allocation System Based on Web Applications. Lecture Notes in Electrical Engineering 701: 667–
674. Springer. doi: 10.1007/978-981-15-8297-4_62.
Bhandari, P. 2024. Digital Transformation in Student Living: A Design Case Study on Overcoming
Dormitory Challenges. MSc thesis, Faculty III - Institute of Business Informatics and New Media,
University of Siegen.
Ganorkar, S.; Dhole, R.; Hirudkar, M.; Rangari, D. 2021. Web-Based Application for Quick Finding
of Housing and Food in a City. International Journal of Scientific Research in Science, Engineering
and Technology (IJSRSET) 8, no. 3: 279–283.
Louise, I. M. 2009. Student Residence Management System. Bachelor's thesis, Department of
Computer Science, University of Western Cape, South Africa.
Liu, Y.; Zhao, J. 2024. Yan Whale—An Integrated Life Service Platform Design for College
Students. In: Proc. CLEC 2024: Advances in Social Sciences, Education and Humanities Research,
853. Atlantis Press. doi: 10.2991/978-2-38476-263-7_50.
Mali, S.; Tiwari, M.; Singh, O.; Warpe, S. 2024. Study of Hostel Room Allocation Using Random
Forest Algorithm. In: Proc. IEEE Conf., February.
https://www.researchgate.net/publication/378496263
Mohd Nizam, D. N.; Shin, L. W.; A. Sani, Z. H.; Thamrongrat, P.; Mohd Tuah, N. 2021. An Indoor
Navigation Support for the Student Halls of Residence using Augmented Reality: A Design
Perspective. Pertanika Journal of Science and Technology 29, no. 4. doi:
https://doi.org/10.47836/pjst.29.4.23.
Narkhede, D.; Bamgude, R.; Sonawane, M.; Shevade, M. 2022. Hostel Management System (HMS).
International Journal for Research in Applied Science and Engineering Technology (IJRASET) 10,
no. 4: 119–121. doi: 10.22214/ijraset.2022.41186.
Osunade, O.; Adetimirin, A. E.; Asoro, B. O. 2024. A Usability Review of Undergraduate Student
Web Portals at University of Ibadan. University of Ibadan Journal of Science, Logic and ICT
Research 12, no. 1: 22–32.
Rasoanaivo, R. G.; Zaraté, P. 2024. SAGeLogE: A Decision Support System for Students’
Accommodation Management. Journal of Computer and Communications 12, no. 3: 107–145. doi:
10.4236/jcc.2024.123008.
Riaz, M. H.; Bhowmik, R. 2022. Designing and Implementing Accommodation Management
System: ASHAMS as Case Analysis. International Journal of Innovative Technology and Exploring
Engineering (IJITEE) 11, no. 7: 21–30. doi: 10.35940/ijitee.G9983.0611722.
Worsley, J. D.; Harrison, P.; Corcoran, R. 2021. The Role of Accommodation Environments in
Student Mental Health and Wellbeing. BMC Public Health 21, no. 573: 1–15. doi: 10.1186/s12889-
021-10602-5.
Alnaser, A. A.; Maxi, M.; Elmousalami, H. 2024. AI-Powered Digital Twins and Internet of Things
for Smart Cities and Sustainable Building Environment. Applied Sciences 14, no. 24: 12056. doi:
https://doi.org/10.3390/app142412056
8. Proof of PROJECT Outcome
Link- https://studentstaysharda.netlify.app/