IT SCHOOL

Computer Literacy Program - Book 1

 IT SCHOOL
Computer Literacy Program - Book 1
First Edition published in 2021

This book has been prepared by the Computer Science team of the DAV Group of Schools, Chennai (managed by
the Tamil Nadu Arya Samaj Educational Society).

You are free to copy and redistribute the material in any format or medium. You must give appropriate credit
and you may not use the material for commercial purposes without the permission of the author. If you remix,
transform or build upon the material, you may not distribute the modified material.

This is the first version of the book and could contain not only omissions, but also areas of improvement.
We request the reader to excuse us for the omissions, but please do bring to our notice any feedback for correction
and improvement in subsequent versions. We will remain grateful to you for your support and feedback.
You can write to ‘Tamil Nadu Arya Samaj Educational Society’ 212-213, Avvai Shanmugam Salai, Gopalapuram,
Chennai – 600 086 or email to [email protected]. You may also write to us to seek permission to
print all or only certain chapters of the book.

The Author of this book is solely responsible and liable for its contents including but not limited to the views,
representations, descriptions, statements, information, opinions and references.

MRP ` 200/-

II
 PREFACE
Computers play a vital role in the modern world, and even the most basic jobs today involve technology. Therefore,
computer education becomes essential in any student’s development. Expertise in computing enables children
think critically, be more creative and innovative, giving space for collaborative work and individual effort.
The series of books (Class III – IX) aim to holistically develop digital skills, keeping pace with the dynamically
changing industry requirements.
IT education has no boundaries and irrespective of the field of work, each one is expected to have the following
digital skills:
 MS Office (MS Word, MS Excel, MS PowerPoint)
 Photo / Image Editing
 Programming
 Website development
The enriched curriculum therefore covers a wide variety of topics across various classes: TUXPAINT; MS Word
2007 (Level I, II & III) ; MS Excel 2007 (Level I, II & III); MS PowerPoint 2007 (Level I & II); Image / Photo editing
software using GIMP 2.8; Scratch Programming; HTML Programming; Web creation tool using WordPress.
The curriculum uses only open source software (freely available on the Internet) installed in Windows 7 Operating
system.
A brief description of every concept and its application / purpose is provided in every lesson with colorful screen
shots. This not only attracts the readers but also gives them an experience of self-learning. ‘Activity Based Learning’
exercises have been included as part of the curriculum.
We hope this text book finds its place in the readers’ library for future references.

III
 CRITICAL THINKING
COMMUNICATION

CO-OPERATION
COLLABORATION

PROBLEM SOLVING
CREATIVITY

PATRIOTISM SPIRITUALITY
COMPASSION
EMOTIONAL STABILITY
LEADERSHIP HOME
PEACE
SCHOOL

COUNTRY

CULTURE VALUES ETHICS

SELF-CONTROL
KNOWLEDGE
PERSEVERANCE
HUMANENESS

IV
 INDEX
PAGE
S NO TOPIC
NUMBER

TUX PAINT

1 Introduction to Computers 9

2 Introduction to Tux Paint 8

3 Drawing Tools in Tux Paint 10

4 Drawing Pictures Using Paint Tool 13

5 Drawing Pictures Using Lines Tool and Eraser Tool 17

6 Drawing Pictures Using Shapes Tool and Using Undo 20

7 Text and Rubber Stamp Tool 24

8 Magic Tool 27

MS-WORD

9 Introduction to Ms-Word 34

10 Starting with Ms-Word 37

11 Navigation in Ms-Word 39

12 Working with Documents 44

13 Editing in Ms-Word 48

User Skill Typing Tutor 55

V
VI
Tux-Paint
 CHAPTER
1 INTRODUCTION
TO COMPUTERS

A Computer is an electronic device that can store, retrieve and process data at extremely high speed.
• It works very fast.
• It does not make mistakes.
• It makes our work very easy.
• It can remember many things.
• It does not get tired even if it works for a long time.
• It can do big calculations very fast.
• It is used to write, draw, do sums, play games, listen to music and watch cartoon films and movies.

MAIN FUNCTIONS OF A COMPUTER

1. Input
2. Processing
3. Output
DIFFERENT PARTS OF A COMPUTER
1. Monitor
2. Keyboard
3. Mouse
4. CPU
5. Printer
6. Speaker
Each of these devices has a special function to perform.

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FUNCTIONS OF A COMPUTER

Input Processing Output

Input devices Processing Unit Output devices

Keyboard, Mouse CPU Monitor, Printer

The Keyboard and the Mouse are used to enter data into the computer; hence they are called input devices.
CPU stands for Central Processing Unit. It is also known as a brain of the computer. It carries out instructions
and computer programs and performs all the basic arithmetical and logical operations. The CPU processes the
input to give the output.
The Monitor displays the output produced by the CPU. The printer is used to print the output on paper. Both
these devices are used for output and so they are called output devices.
KEYBOARD
Function Keys Special Keys

N
u
m
b
e
r
K
e
y
s
Alphabet Keys Arrow Keys

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Keyboard is an input device which is similar to typewriter. Keyboard has a set of keys which allows the user to give
input to the computer in the form of letters, numbers and symbols.
The standard keyboard has 104 keys. The keys in the keyboard can be grouped under five categories.

• Letter keys (A to Z)
• Number keys (1 to 9)
• Arrow keys
• Function keys (F1 to F12) Doug Engelbart invented
• Special keys such as Enter, Esc, Delete etc the 1st computer mouse
in 1964. It was made of
wood.
MOUSE
Left Mouse
Button

Right Mouse
Button

Scroll
Button

Mouse is an input device. It shows the position of the cursor /mouse pointer on the screen. When the mouse is
moved along a flat surface, the cursor on the screen automatically moves. The items on the screen can be selected
or moved by using the mouse buttons.
There are two types of mouse – wired and wireless mouse.
Mouse is also called as a pointing device. It has three buttons namely left, right and scroll button.
HOLDING THE MOUSE

Hold the mouse and place your index finger on the left mouse button and your middle finger on the right mouse
button. Hold the mouse on the sides with your thumb and the remaining two fingers.

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ACTIONS OF A MOUSE
Left click-Pressing and releasing the left mouse button once.
Double click- Pressing and releasing the left mouse button twice in quick succession.
Right click- Pressing and releasing the right mouse button once.
Drag- Moving the mouse while keeping the left mouse button pressed.
Drop- Releasing the left mouse button after dragging it.

CPU

Charles Babbage
is known as the
“Father of Computers”

CPU stands for Central Processing Unit. It is also called the brain of the computer. It performs the basic arithmetic,
logical and input/output operations. It controls the overall activities of the computer.
MONITOR

Monitor is an output device. It looks like a television screen. It helps us to see what we are doing in the computer.
It displays texts and images. It is also called Visual Display Unit (VDU).

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SPEAKER
Lady Ada Lovelace was the
1st Computer Programmer.

Speaker is an output device. It is used to hear music, songs and other sounds.
PRINTER

A Printer is an output device. We can take printout of text and pictures on paper through the printer and prepare
a permanent document. A printout on the paper is called a hard copy.
Microphone enables many types of audio recording devices for purposes like music and speech recording.
STARTING AND SHUTTING DOWN THE COMPUTER
To start a computer, follow these steps:
Step 1: Switch ON the Power supply.
Step 2: Switch ON the UPS.
Step 3: Switch ON the CPU.
Step 4: Switch ON the Monitor.
After switching on the monitor, wait for a while till you see a screen. This screen is called Desktop.
The small pictures on the desktop are called icons. You can click on these icons to start working on your computer.
TO SHUT DOWN THE COMPUTER FOLLOW THESE STEPS
Step 1: Move the mouse pointer to the start button on the desktop and left click on it.
Step 2: Left click on shut down from the start menu.
Step 3: A screen with a message ‘Shutting down’ will be seen.
Wait for the CPU to turn off. Then follow steps 4 to 6.
Step 4: Switch OFF the Monitor.
Step 5: Switch OFF the UPS.
Step 6: Switch OFF the Power supply.

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 BRAIN DEVELOPER

I) READ THE CLUES TO NAME THE PARTS OF A COMPUTER

1. I look like a TV. I am the _____________.

2. My name is the same as that of an animal. I am the ________________.

3. I have many keys. I am the ____________.

4. I work like your brain. I am the ______________.

5. I am also called Visual Display Unit. I am the __________.

II) MATCH THE COLUMNS

1. A device used to give input a) microphone

2. A device used to listen to sound b) printer

3. A device that shows output c) keyboard

4. A device that prints the output on paper. d) speaker

5. A device used to record sound e) monitor

III) TICK THE CORRECT ANSWER

1. We use computers to

a. Play games b. eat food c. walk in a park

2. This is a part of the computer

a. Cat b. Mouse c. Rabbit

3. This supplies electricity to the computer.

a. CD b. Microphone c. UPS

4. This is also called brain of the computer

a. CPU b. Monitor c. Keyboard

5. It is a pointing device

a. Monitor b. Printer c. Mouse

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IV) COLOUR THE CIRCLES THAT SHOW THE THINGS
YOU CAN DO ON A COMPUTER

1. 2. 3.
Playing Washing Doing
Games Hands calculations

4. Booking 5. Watching 6. Doing

Tickets Movies homework

Teacher’s Signature

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 CHAPTER
2 INTRODUCTION
TO TUX PAINT
• Tuxpaint is a free drawing program with a Graphics Editor.
• It is used for simple animation in the form of Slide Show.
• It has an easy interface, fun, sound effects and drawing tools to make you creative.

STARTING TUX PAINT

Start All ProgramsTuxpaint and choose Tuxpaint Windowed Option.

A SAMPLE SCREEN LAYOUT

Tux Paint can be

downloaded for
free.
It was developed
by
Bill Kendrick.

TUX PAINT COMPONENTS

 Tool Box- Contains various basic tools. On the left side of the screen is the tool box, when any tool is clicked,
on the right side of the screen all the options available under that tool are displayed.
Ex: If you select Shapes tool then you can select different shapes from the right side to draw.
 Application Controls- for creating a new pictures, save, undo and print them.
 Canvas- where images are drawn and edited.
 Colour Palettes- Where colours can be chosen. You can select different colors to draw from here.
 Selector- Provides various selectable objects like brushes, fonts etc.

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 Help: Help, information and tool tips, etc., are given by the penguin in the help tool bar below the color pal-
ette.
• You can start painting in the paint area with a default paint brush. You can try some other types and sizes of
brushes from the selector. Click on Paint Brush tool and observe various brushes available on the right tool bar.
Or click on Shapes tool observe various shapes available on the right tool bar to draw it on the paint area.
• After you finish drawing you can save your picture as a file using “Save” tool bar. To open your saved pictures
you can use “Open” tool bar.
• You can click ‘Quit’ button or close the Tux Paint window or press the Esc key to quit Tux paint.

BRA IN DEVELOPER

I) MATCH THE FOLLOWING QUESTIONS WITH THE OPTIONS

GIVEN BELOW
1. An Application that plays funny sound effects when you select any tool.

2. Where do you find a paint brush in Tux Paint?

3. Which option is used to colour an apple picture in Tux Paint?

4. Where do you edit a Picture in Tux Paint?

5. Which option is used to remove the last inserted image in Tux Paint?

OPTIONS
a) Canvas b) Colour Palette c) undo d) Tool Box e) Tux Paint

II) FIND THE HIDDEN WORDS

A U N D O B C D E
F G E S A V E H I
J K P E L M N O P
T O O L B O X Q R
P A L E T T E S T
A U V C A N V A S
I W X T Y E Z A B
N C D O E W F G H
T I J R K L M N O

Teacher’s Signature
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 CHAPTER
3 DRAWING TOOLS
IN TUX PAINT
Tux Paint has a large variety of Drawing Tools that help children to bring out their creativity.
• Paint Tool- To create free hand drawing and readymade patterns.
• Stamp Tool-To add a readymade stamp in your drawing.
• Lines Tool-To draw straight lines and straight patterns.
• Shape Tool-To draw polygonal shapes.
• Text Tool-To enter text.
• Magic Tool-To draw and give amazing effects to the picture.
• EraserTool-To erase the unwanted parts of the picture.
• New Tool-To open a new file.

BRA IN DEVELOPER

I) DRAW THE FOLLOWING PICTURES USING THE BRUSH TOOL

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II) THE FOLLOWING WORDS ARE USED IN TUX PAINT. PICK OUT
ALL THE RED COLOURED ALPHABETS TO GET THE ANSWER
1) ABZTRURUIRXUIPARIBZNBGBT ________

2) FGEHIJRASLPERRJK ______

3) DYSCGTAJKLMPDR _____

4) TUDSRACWBINGCANNVAMS _______ ______

5) RSTANIUEDFERXHGT ____

III) REARRANGE THE JUMBLED WORDS

1. HASEP ________________

2. TIAPN ________________

3. SINLE ________________

4. MPTAS ________________

5. CMGIA ________________

IV) DRAW THE FOLLOWING MATHEMATICAL FIGURES USING

THE SHAPES TOOL
a) Triangle

b) Rectangle

Starter drawings are

pre-made drawings
c) Diamond
ready to be colored in
Tux.

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d) Square
V) IDENTIFY THE TOOLS USED FOR DRAWING THE FOLLOWING
IMAGES

DAV

Teacher’s Signature

The wheel in a
scroll mouse is
used to scroll
through pages
in a document

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 CHAPTER
4 DRAWING PICTURES
USING PAINT TOOL
We can make free hand drawings using the Paint tool. The Paint tool is selected by default whenever we start Tux
Paint.

TO DRAW PICTURES USING PAINT TOOL

Step 1: Let click on the Paint tool in the Toolbar.
Step 2: Left click on any brush in the Selector.
Step 3: Left click and choose a colour from the Colour box.
Step 4: Move the pointer to the Drawing Canvas. Left click at the position where you want to place the shape.
You will notice the brush shape selected by you appears on the drawing Canvas.
Repeat steps 1-4 with different brushes to draw a colourful picture as shown here.

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DRAW THE FOLLOWING PICTURES USING THE DIFFERENT
BRUSHES AVAILABLE IN THE PAINT TOOL

The help area at the bottom of the window

tells you about the selected tool.

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15
 BRAIN DEVELOPER

I) FILL IN THE MISSING LETTERS

1) _ A_NT

2) _A_V_S

3) T_ _L _AR

4) B_U_H

5) S_L_CT_R
II) ANSWER IN ONE WORD
1. The most commonly used free hand drawing tool. __________________________

2. The tool which is selected by default, when we open Tux Paint._______________

III) MATCH THE FOLLOWING

To print the application

To erase text/Lines

To cancel the last done action

To scribble something

To open an existing file

To type text

To draw pictures using lines

Teacher’s Signature
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 CHAPTER
5 DRAWING PICTURES USING
LINES TOOL AND ERASER TOOL
LINES TOOL
The lines tool is used to draw straight lines of various shapes. A line tool has the same brush shapes in the
sub-toolbox as in the Paint tool.
TO DRAW PICTURES USING LINES TOOL
Step 1: Click on the Lines Tool from Toolbar.
Step 2: Click and choose a colour from the Colors box.
Step 3: Click and select the size of the line from the Selector.
Step 4: Keeping the left mouse button pressed, move the mouse pointer on the Drawing Canvas.
When you finish drawing, release the mouse.
ERASER TOOL
The Eraser Tool is used to erase any part of the drawing.
You can also start a new
To erase the picture using Eraser Tool drawing using Ctrl + N
Step 1: Click on the Eraser Tool from Toolbar.
Step 2: Click and choose a size for the eraser from the Selector.
Step 3: Move the pointer to the Drawing Canvas. Keeping the left mouse button pressed, drag the mouse pointer
over the part of the picture to be erased.When you finish erasing,release the mouse.

BRA IN DEVELOPER

I) DRAW THE FOLLOWING PICTURES USING THE LINES TOOL

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II) * DRAW THE FOLLOWING PICTURE USING THE LINES TOOL

* ERASE THE WINDOW AND THE CHIMNEY USING THE ERASER

TOOL

* DRAW A NEW WINDOW AND CHIMNEY AS SHOWN HERE

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III) * CREATE A NEW BLANK PICTURE
* DRAW A STRAIGHT LINE WITH A THICK BRUSH SIZE

* USING THE ERASER TOOL, ERASE PARTS OF THE LINE

EVENLY AS SHOWN HERE TO GET THIS PATTERN

IV) FILL IN THE BLANKS

1) The ______________ has many tools that help us to work in Tux Paint.

2) The ________________ tool help us to correct mistakes in Tux Paint.

3) The ______________ tool is used to draw a rectangle.

4) The size of an eraser can be chosen from the ________________.

5) There are _____________ colours in the colors box.

6) The ____________tool is used to draw straight Patterns.

You can play a CD in

DVD drive but you Teacher’s Signature
cannot play a DVD in
CD drive.

19
 CHAPTER
6 DRAWING PICTURES USING
SHAPES TOOL AND USING
UNDO
Shapes tool is used to draw various filled and unfilled polygonal shapes. The unique feature of this tool is Rotation.
o
We can also rotate the shapes to any angle on a 360 scale.There are 16 different shapes available in the sub-toolbox
of the Shapes tool.
TO DRAW PICTURES USING SHAPES TOOL
Step 1: Click on the Shapes Tool from Toolbar.
Step 2: Click and choose a colour from the Colors box.
Step 3: Click and select a particular shape from the Selector.
Step 4: Keeping the left mouse button pressed, move the mouse pointer on the Drawing Canvas. When you finish
drawing the shape, release the mouse.

BRAIN DEVELOPER

I) DRAW THE FOLLOWING PICTURES USING CIRCLE SHAPE

II) DRAW THE FOLLOWING PICTURES USING RECTANGLE SHAPE

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III) DRAW THE FOLLOWING PICTURES USING TRIANGLE SHAPE

IV) DRAW THE FOLLOWING PICTURES USING VARIOUS SHAPES

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V) * DRAW A FLOWER LIKE THIS USING THE CIRCLE SHAPE

* CLICK THE UNDO BUTTON. THE LAST PETAL YOU PAINTED WILL
DISAPPEAR

* CLICK THE UNDO BUTTON AGAIN

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* CLICK THE REDO BUTTON. THE LAST PART YOU ERASED WITH
THE UNDO COMMAND WILL BE BROUGHT BACK

* CLICK THE REDO BUTTON AGAIN

Children from all over the globe submit

their art work created in Tux Paint.
The winner’s drawing is then published
in the Tux Paint website.

VI) ANSWER IN ONE WORD

1.The tool that is used to draw filled and unfilled shapes._______________

2.The command that will cancel the effect of the last action.____________

3. The keyboard shortcut to undo an action._________________

4.The unique feature of Shapes tool.___________________

5. Number of filled shapes available in the sub-toolbox of the Shapes tool._________

Teacher’s Signature

23
 CHAPTER

TEXT TOOL
7 TEXT AND RUBBER
STAMP TOOL
The Text tool is the original text-entry tool in Tux Paint. Text entered using this tool can’t be modified or moved
later, since it becomes part of the drawing. However, because the text becomes part of the picture, it can be drawn
over or modified using Magic tool effects (e.g., smudged, tinted, embossed, etc.)
The Text tool is used to type messages in the drawing canvas.
TO TYPE TEXT IN YOUR CANVAS
Step 1: Click on the Text tool.
Step 2: Click and choose a Letter Style from the Selector.
Step 3: Click and choose a colour from the Colors Box.
Step 4: Click on the Drawing Canvas. A blinking line called cursor appears.Type your message.Once you finish
typing,click on any other tool in the Toolbar.
STAMP TOOL
The Stamp tool works like a sticker or rubber stamp. It lets you place different pictures in the drawing.When this
tool is selected ,different stamps are displayed on the right side which can be used. Each stamp can be resized and
flipped before being stamped. Resize button is found at the end of options and above the colors. This button can
be used to increase or reduce the size of the stamps.

BRAIN DEVELOPER

I) TYPE THE FOLLOWING WORDS AND CHANGE ITS STYLE

USING TEXT TOOL

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II) DRAW THE FOLLOWING PICTURE USING BRUSH TOOL AND
NAME THE PICTURE USING TEXT TOOL

III) DRAW THE FOLLOWING PICTURES USING STAMP TOOL AND

RESIZE THE PICTURES

Name the
following buttons

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IV) FILL IN THE BLANKS USING THE OPTIONS GIVEN IN THE BOX

Open Text Color Box Starters

1. You can use the ______________ tool to type messages on pictures.

2. The ____________ is at the bottom of the Tux Paint screen.

3. The Tux Paint screen appears after the ____________ window.

4. The ____________ buttons are used to increase or decrease the size of the typed text.

5. __________ option in Tux Paint allows you to view all the saved files in the form of slide show.
V) STATE WHETHER TRUE OR FALSE
1. The Toolbar is available at the right of the main screen.___________

2. We can draw a picture in the Help area. ___________

3. The selector provides options for a selected tool. __________

4. We can close a drawing by clicking the Erase button.__________

5. The most commonly used free hand drawing tool is the Magic tool.___________
VI) MATCH THE WORD WITH ITS RESPECTIVE FONT STYLE

Teacher’s Signature
26
 CHAPTER
8 MAGIC TOOL

The Magic tool is a set of many special tools. You can make different effects using this tool.
Step 1: Click on the Magic tool.
Step 2: Click and choose a magic effect (tool ) from the Selector.
Step 3: Move the pointer to the Drawing Canvas. Keep the left mouse button pressed,drag the mouse to draw on
the Drawing Canvas.When you finish drawing release the mouse.
Note: Different stamps can have different sound effects. Buttons on the Bottom left corner allow you to replay the
different sound effects.

SOME EFFECTS UNDER MAGIC TOOL

Bricks Effect - Fills a pattern of bricks into the picture.
Blur Effect - Blurs the area of the picture on which this effect is applied.
Grass Effect - Used to give grass effect in a drawing.
Fill Effect - Used to fill colour in an object.
Flower Effect - Ready made option to draw flowers on the canvas.
Drip Effect - Gives a drip effect to our drawing.
Foam Effect - This tool adds a foam effect.
Rainbow Effect - Draws a trail of rainbow colours as you drag the magic wand on the drawing area.
Real Rainbow - Allows you to draw a rainbow that we see in the sky after a rainfall.
Noise Effect - Used to add white noise to our drawing.
Smudge effect - Used to mix two different objects smoothly.
Waves Effect - Used to wiggle any picture side to side.
Wavelets Effect - Used to wiggle your picture up and down (Vertical) rather than side to side.

BRAIN DEVELOPER

I) WRITE TRUE OR FALSE

1. Using the Magic tool, we can apply beautiful effects to our drawing._______

2. The Grass tool is used to create flowers on the canvas.__________

3. Fill effect tool is used to select a colour from the palette._______

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4. Different stamps have same sound effects.___________

5. Waves is used to mix two different objects smoothly.______________

II) MULTIPLE CHOICE QUESTIONS
1. We can create a dripping effect of wet paints using the ______________ effect of Magic tool.

a. Drip b. Smudge c. Foam

2. We can rotate the shape upto ________________ degrees.

a. 180o b. 360o c. 260o

3. ___________ effects adds vertical wavy effects in our picture.

a. Waves b. Wavelets c. Tornado

4. ___________ allows you to draw a rainbow that we see in the sky after a rainfall.

a. Real Rainbow b. Rainbow c. Waves

5. ____________ effect is used to add white noise to our drawing.

a. Noise b. Sound c. Wavelets

III) MATCH THE FOLLOWING
1. Tux Paint Palette - a) Bubbles

2. Text tool - b) 17 colors

3. Eraser tool - c) Font size

4. Magic tool - d) Erases

5. Foam - e) Different effects

You can use a stamp in your

drawing in 12 different sizes.

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IV) CREATE THE FOLLOWING PICTURE USING NEW TOOL AND
MAKE THE PICTURE LOOK MORE ATTRACTIVE BY COLOURING IT

Fill the colours using

Fill tool

DRAW THE FOLLOWING PICTURES USING MAGIC TOOL FILL

OPTION
V) MAKE THE CLOUDS LOOK LIKE A CHALK DRAWING

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VI) DRAW THE FOLLOWING HOUSE USING SMALL BRICK PATTERNS
IN THE MAGIC TOOL. CREATE A GARDEN AROUND THE HOUSE
USING THE AVAILABLE TOOLS

VII) CREATE THE FOLLOWING PICTURE AND DRAW A

COLOURFUL ARC THAT RESEMBLES A RAINBOW

Real Rainbow

The Recycle Bin icon changes to an empty dustbin

when there is no file or folder present in it.

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VIII) DRAW THE FOLLOWING PICTURE USING STRING ART AND
COVER THE PICTURE WITH SNOW FLAKES

Snow flakes

String Tool

IX) CREATE THE FOLLOWING PICTURE AND BEND THE SAME

USING PERSPECTIVE TOOL

Perspective
Tool

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X) CREATE THE FOLLOWING PICTURE USING NEW TOOL AND
TWIST THE PICTURE USING WAVE TOOL

Use Wave Tool

for this

Hewlett Packard developed the

first Laser Printer named Laser Jet
for Personal Computers in 1984.

Teacher’s Signature

32
MS-Word

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 CHAPTER
9 INTRODUCTION
TO MS-WORD
Microsoft Word is an application software developed by Microsoft Corporation, one of the world’s largest
companies in software development, used for Word Processing.
Microsoft Word is used for typing text and creating electronic documents on a computer. We can type and save
those documents and use it later.
USES OF MICROSOFT WORD
 Creating documents such as letters, brochures, learning activities, tests, Quick View: Application or
quizzes and students’ homework assignments. Application Program, is
 The spell and grammar check in word processing makes the document to a software program that
be neat and error-free. runs on your computer.

 Storage of Text – We can take any number of copies with word processor.
REAL TIME APPLICATIONS
 Business and workplace – create all types
Quick View: A computer document of official documents.
Quick View: Software is a set
is a file created by a software  In Education – Type and edit question of instructions that tells a
application. It may contain text, paper, Name list. computer what to do or
images, audio, video, and other  Home-based – to create a birthday card how to perform a task.
types of data. and invitation.
 You can create books, articles, and
newsletters.
USAGE OF KEYBOARD
Keyboard is a set of keys that enables you to enter data into computer. It is the main input device of the computer.
Pressing the keys on the keyboard is called typing.
TYPES OF KEYS
Letter Keys

Number keys

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 Symbol Keys

Special keys

KEYBOARD PRACTICE
Keyboard practice will increase the typing speed and have better control on typographical errors.

Activity Type alphabets A to Z and numbers 1 to 10.

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 BRAIN DEVELOPER

I) IN THE BOX, WRITE ALL THE LETTER KEYS IN THE SAME

ORDER YOU FIND ON THE KEY BOARD

II) MATCH THE FOLLOWING KEYS

1. Software a) Allows to type capital letters
2. Letter key b) Allows to type numbers
3. Caps Lock c) Allows to type alphabets
4. Number key d) Set of instructions

Teacher’s Signature

Microsoft, the company that owns

Windows OS, was founded on
April 4, 1975 by Bill Gates and Paul Allen.

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 10
CHAPTER

You can load Word by clicking

STARTING WITH
MS-WORD
Start ->All Programs ->Microsoft Office -> Microsoft Word 2007.
When you are loading MS-Word window from Windows, your screen will look like this:

Quick View : Microsoft Corporation is an American multinational technology

company with headquarters in Redmond, Washington.
SCREEN LAYOUT
The Word screen is divided into various parts – Office button, Quick Access toolbar, Tabs, Title bar, Ribbon, Ruler
bar, Document area, Vertical scroll bar, Horizontal scroll bar and Status bar.
Office button Title Bar
Tabs

Quick Ribbon Vertical

Access Scroll Bar
Tool Bar Ruler Bar

Document Area

Status Bar

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 Quick View: Mouse Clicks
Quick View: Cursor
A Cursor is a flashing vertical line
which appears on the Word screen
where you type your text.

Activity Load MS-Word window from Windows.

BRAIN DEVELOPER

I) SOLVE THE CROSSWORD PUZZLE WITH THE HELP OF THE

HINTS GIVEN

Across : Down :
1. A bar at the top of the Word window (5,3) 2. A large area used to type text (4, 4)
4. Contain various buttons (4) 3. Contains all the options (6)
6. A flashing vertical line (6) 5. Bars used to move the page up or down (6)

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 11
CHAPTER NAVIGATION IN
MS-WORD
In MS-Word, Navigation means moving within the Word window. In other words, the cursor movement to move
in and around the Word document. When we reach the end of the line while typing the text, the cursor automati-
cally moves down to the next line. This feature of MS-Word is known as Word Wrap. We press the Enter Key only
when we want to start a new paragraph.
We will now learn the different keys on the keyboard and its functions.

KEY FUNCTION (Cursor movement)

Left or Right arrow key One character left or right

Up or Down arrow key Up or down one line

Page Up key Up one screen of text

Page Down key Down one screen of text

Home key To first character of current line

End key To last character of current line

Ctrl + Home key To first character of the document

Ctrl + End key To last character of the document

QUITTING WORD
To quit word, we have to choose Office ->Exit Word. It will ask if you want to save the changes. Choose Yes to save
and exit, and No to exit without saving and choose Cancel to return to the document.

Quick View: Save option

The shortcut to save a
document using the Quick View: Print option
keyboard is Ctrl + S. The shortcut to print
a document using the
keyboard is Ctrl + P.

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Activity 1
Type your Name, Address and Phone Number one below the other as below:
Name:
Address:
Phone Number:
Having typed all these details, your cursor will be blinking where you have stopped typing.
(1) Using your Up arrow key and Left arrow key, go to Address and change it as Permanent Address.
(2) Using Down arrow key, come down to the next line, move to the end using the Right arrow key and keep
a full stop after the Phone Number.
Now, your screen will look like this:

Your cursor is now blinking at the end of the last line after the full stop.
Activity 2a : Use the Home key and see where the cursor is blinking.

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When you use the Home key, the cursor now blinks as shown in the above window at the beginning of the current
line.
Activity 2b : Use the End key and see where the cursor is blinking.

When you use the End key, the cursor moves to the end of the current line.
Activity 3: Type the following paragraph and use the commands given below.
Formatting changes the appearance of the text in the document. It makes your document attractive. You can
change the text size, colour and style, spacing between letters, lines and paragraphs.
(1) Use the Ctrl + Home key and
(2) Use the Ctrl + End key
When you use the Ctrl + Home key, your cursor will blink before the first letter of the document (as shown in the
picture below)

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When you use the Ctrl + End key, your cursor will blink after the last Letter of the document. (as shown in the
picture below)

Activity 4: Quit MS-Word

Win + D opens class windows Desktop.

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 BRA IN DEVELOPER

I) NAME THE KEY(S) THAT ARE PRESSED TO MOVE THE

FOLLOWING
1. Screen down _________________

2. Cursor at the end of the line _________________

3. Cursor at the beginning of the document _________________

4. Cursor at the beginning of the line _________________

5. Cursor at the end of the document _________________

II) FILL IN THE BLANKS
1. _______ is the shortcut key to save a document.

2. We use the _______ key to start typing a paragraph.

3. While typing, when we reach the end of the text in a line, the cursor automatically moves to the next line.
This feature is called ______.

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The shortcut to exit

MS-Word is Alt + F4.

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 12
CHAPTER WORKING WITH
DOCUMENTS
In this lesson we are going to learn to create, save, open, close and print documents.
CREATING DOCUMENTS
The New command creates a new document. To create a new document, click Office -> New. In the New Docu-
ment box, choose Blank and Recent -> Blank document and click Create.
A blank document appears where you can start typing. Word temporarily names new documents in numerical
order as Document 1, Document 2, Document 3 and so on till you give a new document a file name.

Keep saving your

documents after
each paragraph
by pressing
Ctrl + S keys.

SAVING DOCUMENTS
You must save every document that you have created otherwise, if the computer is switched off by mistake, you
will lose your document. The Save command saves the current document. To save your documents:
Step 1: Click Office -> Save.

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The Save As dialog box is displayed like this:

Step 2: Type a file name for your document.

Step 3: Click Save button.
Word automatically adds a .DOCX extension.
OPENING DOCUMENTS
The open command opens an existing document. To open a document that you have already created and saved:
Step 1: Click Office -> Open.
Step 2: The Open dialog box is displayed. Click the document name and click Open button. Your screen will look
like this:

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CLOSING DOCUMENTS

Your screen will look like this:

We must close a document after we finish working with it. The Close command closes the document window. To
close a document, Click:
Office -> Close
PRINTING DOCUMENTS
The Print command is used to send the document to the printer for printing. To print the document, click Office
-> Print.
The Print diaog box appears with several printing options. You can select the pages to print, the number of copies
etc. Once you select the required options, click the Ok button and to return to the document without printing,
press the Cancel button. Your Print dialog box appears like this:

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ACTIVITY
a) Create a blank document in MS-Word.
b) Type something about youself and save the document in your name.
c) Open the document you have saved in your name.
d) Close the document you had opened.

BRAIN DEVELOPER

I) UNSCRAMBLE THE WORDS IN COLUMN B. THEN, MATCH THE

COLUMNS TO COMPLETE EACH STATEMENT
Column A Column B

(a) To open a new file in Word, click on NTRIP …………….

(b) To print a document VASE SA………..

(c) To save a file for the first time, click on NEOP……….

II) TICK THE CORRECT ANSWERS IN THE BOX
(a) Which of the following is not there in the Office button?

New [ ] Save [ ]

Print [ ] Recent documents [ ]

(b) Which command is used to close the word document.

Open [ ] Print [ ]

Close [ ] Save [ ]

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 13
CHAPTER EDITING IN MS-WORD

Editing is making changes in the text. To edit a document, it has to be first selected. Editing text includes moving
the text and arranging as per the requirement. Whenever you work in a word document, you may make a few
typing mistakes. To correct these mistakes, you can use either of the following keys:
• The Backspace key, which deletes the letters on the left of the cursor.
• The Delete key, which removes the letter on the right of the cursor.
SELECTING TEXT
The various steps to select the text are listed below.
1. Bring the cursor to the place from where you want to select the text.
2. Click and drag the mouse button till the end point of your selection.
3. Release the mouse button when the text is selected.
The highlighted text is the selected text. We can make changes in it as desired. After editing, we can deselect the text
by clicking anywhere outside the selection area on the page or by pressing an arrow key on the keyboard.
The following table shows the techniques for selection of text with the mouse:
Selection Technique
A word Double-click on the word.

Several words or lines Drag the mouse over the words, or hold down the Shift key
while using the arrow keys.

Entire document Press Ctrl + A or use the mouse to select all the text.

SELECTING THE TEXT WITH THE HELP OF THE KEYBOARD

1. One word or group of words: Place the cursor at one end of the word. Then, press Shift and move the cursor
with the help of the arrow key to the other end of the word.
2. One word or a group of words: Place the cursor at the beginning of the line. Then, press Shift + Down arrow
or end key.
3. A group of lines: After selecting the line, keep pressing the Down arrow key along with the Shift key.
4. Entire document: Select the entire document by pressing Ctrl + A.

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CUT, COPY AND PASTE COMMANDS
The Cut, Copy and Paste commands are in the Clipboard group of the Home tab. We can also select these com-
mands from the Quick Access Toolbar.
The Cut command removes the selected text from its place, while the Copy command creates a duplicate of the
selected text without changing the original text in any way.
We can use the Paste command to place this cut or copied text where you want.
COPYING TEXT Shortcut key to Copy
The various steps to copy the text are: text is Ctrl + C.
1. Select the text that has to be copied.
2. Click on the Copy button from the ‘Clipboard’ group of the ‘Home’ tab.
3. Take the cursor to the spot where the text has to be copied. Right-click the mouse button and click on the
Paste button. The steps to copy and paste a selected text is given below:

Step 2

Step 1

Step 3

MOVING TEXT
To move the text, we have to select the text and then cut and paste it. We choose the Cut button here instead of
the Copy button and Paste it at some other place.

The various steps to move the text are given below: Shortcut key to Cut text is Ctrl + X
and to paste is Ctrl + V.

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1. Select the block of text.

2. In the ‘Home’ tab, choose the Cut button from the ‘Clipboard’ group. The selected text disappears from its
place.

3. Take the cursor to the spot where the text has to be pasted and click. Choose the Paste button from the
‘Clipboard’ group. Click on Paste.

4. The block of text that has been cut is pasted at its new location. The steps to cut and paste a selected text is
given below:

Step 3

Step 1

Step 2

UNDO AND REDO CHANGES

Ms-Word keeps track of changes that we make, so that we can easily remove a change and restore the original text.
The steps to undo and redo changes are listed below:

1. Click on the Undo button in the Quick Access Toolbar.

2. To reverse the action of the Undo command, click on the Redo button in the Quick Access Toolbar.

Quick Access
Toolbar

Shortcut for
Undo is Ctrl + Z Undo Redo
button button

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 Activity Copy and Paste

Type the following in a blank document. Copy and paste the first line three times in a different place in the
same document.

Cut and paste the second line in the above paragraph in a different place in the same document.

F ORMATTING TEXT
Formatting means changing the appearance of the document to make it look attractive. This can be done by chang-
ing the font type, font size, font color, text alignment, adjusting margins and bold facing, italicizing, underlining
the text, etc. There are two types of formatting in MS-Word.
• Character Formatting : It is applicable to the selected text.
• Paragraph Formatting : It is applicable to the entire paragraph.
There are several ways in which we can do Character formatting. To use any of the Character formatting options
available, the text has to be selected first and then only any change can be made to it. The Font group of the Home
tab has many options to format the text in a document.
When we move the mouse pointer over the selected text or click on it, a mini Toolbar appears with some options
to format the text as shown below:

Now, click on the Font dialog box launcher in the Font group. A Font Dialog box appears as shown below. The box
has many options to format the text of a document.

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In Character formatting, the following options can be used in the Home tab.

OPTION DESCRIPTION

Font: Changes the font type.

Font Size: Changes the font size.

Bold:Converts the text to bold and vice versa. (Shortcut - Ctrl + B)

Italics:Italicizes the text and vice versa. (Shortcut - Ctrl + I)

Underline: Underlines the text and vice versa. (Shortcut- Ctrl + U)

Changes the text color.

• To format the font, select the text to be formatted. Click on the Home tab.
Choose the Font, its size and the color from the Font group.
• A list of the different type of fonts are displayed in the Font drop-down menu.
• The size can be chosen from the Font Size drop-down menu.
• To choose the font color, select the text and then choose the desired color from the Font color drop-down
menu.
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 BRA IN DEVELOPER

I) MATCH THE FOLLOWING COLUMNS

Column A Column B
1. Ctrl + S a) Cut the text
2. Ctrl + C b) Paste the text
3. Ctrl + V c) Select the entire document
4. Ctrl + X d) Copy the text
5. Ctrl + A e) Save the document
II) WRITE TRUE (T) OR FALSE (F)
(a) To edit a text in a document, it has to be first selected.
(b) We cannot insert space between two letters in MS Word.
(c) Ctrl + A makes us to select the entire text in a document.
(d) We cannot select the text with the help of the mouse.
(e) We use the delete key to remove the letters on the left of the cursor.

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54
 User Skill
Typing Tutor

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56
 TYPING TUTOR
INTRODUCTION
 The knowledge of touch typing has become inevitable today in the use of computers.
 With typing tutor, you can learn touch typing in an easier and simple way.
 It is very similar to you that there are 26 letters in English alphabet. All these 26 letters are presented in the
computer keyboard too.
 But, 26 letters are not arranged in an alphabetical order.
 The letters in the keyboard is arranged in QWERTY order.

TYPING STEPS
Follow the steps below:-
Step 1: First of all place your hand on the keyboard.
Step 2: Place your
 Little finger of your left hand gently on the ‘A’
 Ring finger on ‘ S ’
 Middle finger on ‘ D ’
 Index finger for both ‘ F ’ and ‘ G ’
Step 3: Place your
 Little finger of your right hand gently
on the key semicolon ‘ ; ’
 Ring finger on ‘ L ’
 Middle finger on ‘ K ‘
 Index finger for both ‘ H ’ and ‘ J ’

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Step 4: Place both your left and right thumbs on the spacebar key.

Lets start typing. Whatever it may be letter or numbers all most all the keys you can see around your fingers.
LEFT HAND FINGER
Name of the Finger Keys on the Keyboard
Little Finger A
Ring Finger S
Middle Finger D
Index Finger F,G
Thumb Spacebar
RIGHT HAND FINGER
Name of the Finger Keys on the Keyboard
Little Finger ;
Ring Finger L
Middle Finger K
Index Finger J,H
Thumb Spacebar
THE QWERTY LAYOUT
The keys on the keyboard is arranged in QWERTY layout. The layout is referred to us as “QWERTY” because of

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the arrangement of the keys in the upper row is QWERTY.
HOME ROW

The finger of an experienced typist never “rest” However, if we could ask the fingers where they spend most of their
time, it is over the home row.
When you are still learning to access keyboard, be careful to keep at least one finger of each hand anchored over
the home row.
UPPER ROW / QWERTY ROW
QWERTY Row is located just above the Home row. It contains many number of characters.
LOWER ROW
Lower Row is located just below the home row, contains limited number of keys.
NUMBERS ROW
Numbers Row is located above the upper row, number keys are also available in a separate place at the right side
of the keyboard.
ANCHORING
Anchoring means to keep a finger in very light contact with its home row key.
During the early stages of learning keyboard, this is necessary for the brain to develop a sense of position for the
hands and fingers.
As you become a more skilled typist, your fingers will automatically move to the correct position of the keys.

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