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Excel Lookup and Logical Functions

The document provides an overview of Excel lookup and logical functions, including VLOOKUP, HLOOKUP, XLOOKUP, IF, AND, and OR. It explains their purposes, syntax, and provides examples for each function, illustrating how to retrieve data from tables and perform logical tests. Additionally, it highlights the flexibility of XLOOKUP over traditional lookup functions and demonstrates how to use logical functions to determine pass/fail conditions based on student scores.

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Pritha Bhattacharjee
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2 views

Excel Lookup and Logical Functions

The document provides an overview of Excel lookup and logical functions, including VLOOKUP, HLOOKUP, XLOOKUP, IF, AND, and OR. It explains their purposes, syntax, and provides examples for each function, illustrating how to retrieve data from tables and perform logical tests. Additionally, it highlights the flexibility of XLOOKUP over traditional lookup functions and demonstrates how to use logical functions to determine pass/fail conditions based on student scores.

Uploaded by

Pritha Bhattacharjee
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel Lookup & Logical Functions: VLOOKUP, HLOOKUP, XLOOKUP, IF, AND, OR

1. VLOOKUP (Vertical Lookup)

----------------------------

Purpose:

Searches vertically in the first column of a table to find a value and returns data from another column

in the same row.

Syntax:

VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Example Table:

| Product ID | Product Name | Price |

|------------|--------------|-------|

| 101 | Pen | 10 |

| 102 | Pencil |5 |

| 103 | Eraser |3 |

Task: Find the name of the product with Product ID 102.

Formula:

=VLOOKUP(102, A2:C4, 2, FALSE)

Result: "Pencil"

2. HLOOKUP (Horizontal Lookup)


------------------------------

Purpose:

Searches horizontally in the first row of a table and returns data from a specified row in the same

column.

Syntax:

HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])

Example Table:

| |A |B |C |

|-----------|----------|---------|---------|

| Item | Pen | Pencil | Eraser |

| Price | 10 |5 |3 |

| Stock | 50 | 100 | 80 |

Task: Find the price of the Pencil.

Formula:

=HLOOKUP("Pencil", A1:C3, 2, FALSE)

Result: 5

3. XLOOKUP (Excel 365 and 2019+)

-------------------------------

Purpose:

Replaces VLOOKUP and HLOOKUP. Looks both vertically and horizontally. More flexible and

powerful.
Syntax:

XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])

Vertical Lookup Example:

| A (Product ID) | B (Product Name) | C (Price) |

|----------------|------------------|-----------|

| 101 | Pen | 10 |

| 102 | Pencil |5 |

| 103 | Eraser |3 |

Formula:

=XLOOKUP(102, A2:A4, C2:C4, "Not Found")

Result: 5

Horizontal Lookup Example:

|A |B |C |D |

|---------|----------|----------|----------|

| Item | Pen | Pencil | Eraser |

| Price | 10 |5 |3 |

Formula:

=XLOOKUP("Pencil", B1:D1, B2:D2, "Not Found")

Result: 5

Bonus:

Return multiple values:


=XLOOKUP(102, A2:A4, B2:C4)

Returns: "Pencil" and 5 in two cells.

4. IF, AND, OR Functions

------------------------

IF Function:

Used to perform a logical test and return different values for TRUE or FALSE.

Syntax:

IF(logical_test, value_if_true, value_if_false)

AND Function:

Tests multiple conditions. Returns TRUE only if all conditions are TRUE.

Syntax:

AND(condition1, condition2, ...)

OR Function:

Tests multiple conditions. Returns TRUE if at least one condition is TRUE.

Syntax:

OR(condition1, condition2, ...)

Example Table:

| Name | Math | English |


|-------|------|---------|

| Riya | 70 | 65 |

| Arjun | 40 | 55 |

| Neha | 80 | 75 |

Condition: Student passes if both marks are 50 or more.

Formula:

=IF(AND(B2>=50, C2>=50), "Pass", "Fail")

Results:

Riya => Pass

Arjun => Fail

Neha => Pass

Alternative using OR:

Condition: Student passes if either subject mark is 50 or more.

Formula:

=IF(OR(B2>=50, C2>=50), "Pass", "Fail")

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