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Data Collection and Management

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6 views6 pages

Data Collection and Management

Uploaded by

danieltchansi602
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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THEMATIC AREA:

Data Collection and Management

APPLICATION/TOOLS USED:
Microsoft Excel, Google Forms

DATE OF PRACTICAL:
April 10, 2025

SCORE/3:
(To be assigned by the instructor)

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TITLE

Collection and Management of Student Academic Performance Data

INTRODUCTION

The purpose of this mini-project was to collect, organize, and manage data related to student
academic performance in a secondary school class. Data collection and management are essential
skills in computer science, enabling efficient storage, retrieval, and analysis of information. This
project aimed to gather student names, subject scores, and attendance records, store them in a
structured format, and perform basic analysis using a spreadsheet application. The objectives
were to:

 Design a data collection tool to gather accurate student data.

 Organize the data in a spreadsheet for easy management.

 Generate summaries, such as average scores and attendance rates, to demonstrate data
management capabilities. This project simulates real-world scenarios, such as school
record-keeping, and highlights the importance of accurate data entry and organization.

PROCEDURE

1. Designing the Data Collection Tool:

o Created a Google Form titled "Student Academic Performance Survey" to collect


data.

o Included fields for:

 Student Name (text input).

 Mathematics Score (numeric input, 0–100).

 English Score (numeric input, 0–100).

 Attendance Days (numeric input, 0–30).

o Ensured all fields were mandatory to avoid incomplete submissions.

o Shared the form link with 20 classmates to collect responses.

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2. Data Collection:

o Received responses from 20 students over two days.

o Monitored the Google Forms response dashboard to ensure data was being
recorded correctly.

o Exported the form responses as a CSV file for further processing.

3. Data Management in Excel:

o Imported the CSV file into Microsoft Excel.

o Created a spreadsheet with columns: Student Name, Mathematics Score, English


Score, Attendance Days, Average Score, Attendance Percentage.

o Cleaned the data by:

 Checking for duplicate entries (none found).

 Validating scores (ensuring values were between 0 and 100).

 Correcting any formatting issues in names (e.g., removing extra spaces).

o Calculated the Average Score using the formula: =(B2+C2)/2 for each student
(where B2 is Mathematics Score, C2 is English Score).

o Calculated Attendance Percentage using: =(D2/30)*100 (where D2 is Attendance


Days, assuming 30 school days).

o Sorted the data by Average Score in descending order to identify top performers.

4. Data Summarization:

o Used Excel’s AVERAGE function to compute the class average for Mathematics
and English scores.

o Created a pivot table to summarize attendance data, showing the number of


students with attendance above 80%.

o Generated a bar chart to visualize the distribution of Average Scores.

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5. Data Storage:

o Saved the Excel file as Student_Performance.xlsx on the computer.

o Backed up the file to a USB drive to ensure data security.

EVALUATION AND CONCLUSION

The project successfully demonstrated the process of collecting and managing student academic
performance data. Google Forms proved to be an effective tool for data collection, allowing
quick and structured input from multiple respondents. Microsoft Excel facilitated data
organization, cleaning, and analysis, with features like formulas, sorting, and pivot tables
enhancing efficiency.

Achievements:

 Collected complete data from 20 students with no missing entries.

 Identified the class average Mathematics score (78.5) and English score (82.3).

 Found that 85% of students had attendance above 80%, indicating good class
participation.

 The bar chart clearly showed that most students scored between 70 and 90, with two
students achieving above 95.

Challenges:

 Some students initially entered scores outside the valid range (e.g., 120), requiring data
validation in Excel.

 Exporting and importing the CSV file required careful checking to ensure no data was
lost.

Conclusion: This project highlighted the importance of structured data collection and
management. Using Google Forms and Excel, I was able to efficiently gather, organize, and
analyze student data, producing meaningful insights. In the future, I would explore automating
data validation in the form itself and integrating a database tool like Microsoft Access for larger

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datasets. This practical has improved my skills in data handling and prepared me for real-world
applications like school administration systems.

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