Jurnal Minfo Polgan

Volume 14, Nomor 1, Maret 2025 e-ISSN : 2797-3298

DOI : https://doi.org/10.33395/jmp.v14i1.14621 p-ISSN : 2089-9424

Website-Based Village Information System Design

(Case Study: Ujung Batu III Village)
M. Rhifky Wayahdi1, Surya Guntur2
1
Program Studi Sistem Informasi, Fakultas Teknologi, Universitas Battuta
2
Program Studi Manajemen Informatika, Politeknik Ganesha Medan
1
[email protected], [email protected]

Submited : 28 Feb 2025 | Accepted : 03 Mar 2025 | Published : 06 Mar 2025

ABSTRACT

This research aims to design a website-based village information system in Ujung Batu III Village,
Hutaraja Tinggi, Padang Lawas, North Sumatra. With the rapid development of digital technology,
websites have become an important tool for increasing information access, transparency and public
participation. The research method used is the waterfall model, which includes the stages of
communication, planning, modeling, construction and implementation. The research results show
that the village information website has succeeded in increasing community access to important
information, such as village activities and government programs. In addition, training provided to
village officials and community representatives improves their skills in managing content sites,
thereby encouraging community empowerment. This website also functions as a promotional tool
to introduce the village's potential, including tourist attractions and local products, which can attract
the attention of tourists and investors. Increased communication between the village government
and the community via the website creates a more open and responsive channel. With a structured
system, village information management can continue in a sustainable manner, ensuring the
relevance and benefits of information for future generations. This research supports the
development vision of Ujung Batu III Village and contributes to the welfare of the village
community.

Keywords: Website, Information, System design, Ujung Batu III, Digital technology.

INTRODUCTION
With the rapid growth of digital technology, everything in this world can change (Dolega
et al., 2021)(Alisya et al., 2024). Technology has progressed over time, where the exchange of data
and information that was once slow can now be done in seconds (Wayahdi & Ruziq, 2024). One of
the fastest growing technologies is the website. A website is a collection of document pages that
can be accessed publicly and interrelated with each other in one domain name (Wayahdi et al.,
2023). Websites can be used for various purposes, such as conveying information, interacting with
users, selling products or services, and serving as a platform for sharing content (Wayahdi et al.,
2024) (Rahman & Hossain, 2022). By building an attractive and informative website, it will be able
to increase the exposure and visibility of an organization, as well as become a complete information
system to the public (Ginting et al., 2023). A good information system will facilitate decision
making and operations of an organization (Fatmawati et al., 2023).
Websites play an important role as a tool to increase the visibility and reputation of an
organization (Jawabreh et al., 2022) and business processes (Jadil et al., 2022), especially
interactive websites (Shrotri et al., 2021)(Alexander et al., 2021). A well-structured website is
important for creating a positive internet user environment (Widagdo & Roz, 2021). Websites offer
many benefits to both managers and users, as they enable the digital dissemination of information
that can be accessed by anyone, no matter where they are (Ruziq et al., 2023). As such, an effective
website presence is key to achieving success in today's digital age, as it not only increases an

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Commons Attribution-NonCommercial 4.0 International License. 38
 Jurnal Minfo Polgan
Volume 14, Nomor 1, Maret 2025 e-ISSN : 2797-3298
DOI : https://doi.org/10.33395/jmp.v14i1.14621 p-ISSN : 2089-9424

organization's visibility and reputation, but also enables better interaction with users as well as
wider accessibility of information, which in turn can drive growth and innovation in business.
The Ujung Batu III Village Government is one agency that does not ignore technological
developments. Ujung Batu III Village, located in Hutaraja Tinggi Sub-district, Padang Lawas
Regency, North Sumatra Province, has a vision of “The realization of a peaceful, advanced, and
just community in Ujung Batu III Village.” The development vision of Ujung Batu III Village
reflects the desire of the village government and community to achieve better welfare in the next
few years. To realize this vision, democratic, transparent, and caring government services are
needed, as well as the development of healthy, intelligent, and productive human resources. In
addition, environmental conservation is also very important to maintain the quality of the village's
natural resources.
Based on the explanation above, the author will build an information website for Ujung
Batu III Village. The purpose of this research is to help realize the spirit of Ujung Batu III Village
residents as stated in the vision of the Ujung Batu III Village government. This research is important
because the development of an information website will increase community participation,
government transparency, and information accessibility, which supports Ujung Batu III Village's
development vision and community welfare.

METHOD
This research method uses a waterfall model-based process framework approach to provide
an organized structure at each stage of system development. Starting from communication,
planning, modelling, construction, and deployment (Wayahdi & Ruziq, 2024). The research
method can be seen in Figure 1.

Communication

Planning

Modelling

Construction

Deployment

Figure 1. Research Method

Figure 1 shows the stages of the research carried out, namely:

1. Communication
This communication stage is very important at the beginning of the research on the design of a
web-based information system for Ujung Batu III Village because it is the basis for
communicating and collaborating effectively with clients. In this stage, the development team
and village representatives need to reach agreement on various aspects, such as the same
perception of the information system to be built, the expected project duration, the scope of
work, and the goals and expectations to be achieved by the village government and community.
In addition, clear and open communication at this stage also helps identify potential challenges
and risks that may arise during the system development process, so that the team can plan
appropriate solutions and maintain a good relationship with the client throughout the project.
Thus, this communication stage is crucial to ensure that the design of the web-based information
system can meet the needs and expectations of Ujung Batu III Village.

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 Jurnal Minfo Polgan
Volume 14, Nomor 1, Maret 2025 e-ISSN : 2797-3298
DOI : https://doi.org/10.33395/jmp.v14i1.14621 p-ISSN : 2089-9424

2. Planning
In the planning stage of designing a website-based information system in Ujung Batu III Village,
it is important to plan the project in a structured way. This includes defining technical tasks such
as user interface development and database management, as well as analyzing risks that may
arise. In addition, allocating the necessary resources, both human and device, must be done to
support the development. Developing a realistic work schedule is also crucial to ensure each
stage of the project is completed on time. With careful planning, the design of a web-based
information system for Ujung Batu III Village can run more efficiently and effectively,
improving information services for the village community.

3. Modelling
The next stage in this research is modeling. In this stage, the development team will analyze and
document the functional and non-functional requirements of the system, including the features
desired by the village government and the community, as well as how the system will operate
in the local context. The modeling process also includes the creation of flowcharts, data models,
and user interface prototypes that will help in visualizing the system design. By thoroughly
understanding the requirements, the team can design appropriate and effective solutions,
ensuring that the information system built not only meets current needs, but can also adapt to
future developments.

4. Construction
The construction stage in this research includes coding to build a web-based information system
application specifically designed for Ujung Batu III Village. At this stage, the development team
will translate the previously created design into executable code, using the appropriate
programming language and technology to meet the needs of the system. Once the coding process
is complete, the next step is to conduct testing to ensure that the application functions properly
and meets all the requirements that have been set. This testing consists of several stages,
including:
a. Unit Testing: Testing each component or module separately to ensure that each functions as
expected.
b. Integration Testing: Testing the interaction between different modules to ensure that they
can work well together in a larger system.
c. System Testing: Testing the entire system to ensure that all features function properly in the
context of the application as a whole.
d. User Acceptance Testing (UAT): Involves end users, in this case the community and village
government, to test the system and provide feedback on the functionality and usability of the
application.

5. Deployment
The last stage in this research is Deployment, which is the process of handing over the web-
based information system application that has been developed to customers, in this case the
government and community of Ujung Batu III Village. At this stage, the application will be
officially published, so that it can be accessed by the intended users. In addition, it is important
to provide comprehensive supporting documentation, which includes:
a. System Flow: A diagram that describes the processes and interactions within the system, so
that users can understand how the system operates.
b. Table Relationships: A description of the database structure, including the relationships
between tables used in the system, to assist in maintenance and future development.
c. User Manual: A complete guide that explains how to use the application, including steps to
access available features, so that users can make the most of the system.
In addition, system training will also be provided to users, including village government staff
and communities, to ensure that they understand how to use the application effectively. This
training can be conducted through face-to-face sessions or workshops, where users can directly

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Commons Attribution-NonCommercial 4.0 International License. 40
 Jurnal Minfo Polgan
Volume 14, Nomor 1, Maret 2025 e-ISSN : 2797-3298
DOI : https://doi.org/10.33395/jmp.v14i1.14621 p-ISSN : 2089-9424

interact with the system and get answers to any questions they may have.

RESULT AND DISCUSSION

Figure 1 is the main page of the website, where there are several main menus such as
Village Profile, Village Information, Statistical Data, UMKM Products, Contact, and Make a
Complaint. There is also a search field to obtain the information that users need. There are also
several cards that make it easy for users to access Gallery, News, Complaints, Products,
Documents, Announcements, Help, and Maps.

Figure 1. Website main page

Figure 2 displays the complaint form used by the community of Ujung Batu III Village to
submit aspirations, complaints, or feedback to the village government. The form is designed with
a simple and intuitive interface, making it easy for users to fill in the required information. In the
form, there are several columns that must be filled in, including NIK (Population Identification
Number), full name, email address, telephone number, and complaint content. With this form, the
community can easily communicate their problems or suggestions directly to the village, creating
a more open and responsive communication channel.

Figure 2. Complaint form page

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 Jurnal Minfo Polgan
Volume 14, Nomor 1, Maret 2025 e-ISSN : 2797-3298
DOI : https://doi.org/10.33395/jmp.v14i1.14621 p-ISSN : 2089-9424

Figure 3 shows the vision page of Ujung Batu III Village. In the main section, there is a
description of the village's vision, which emphasizes the importance of building a peaceful,
developed, and equitable community. The text explains the goal to improve community welfare in
the next six years through good governance and sustainable services.

Figure 3. Village vision page

Figure 4 displays a page containing the latest news about Ujung Batu III Village, such as
news featuring collaboration between village officials and related agencies, news of community
work together activities, village development, and so on. This page is designed to provide up-to-
date information to the community, so that they can stay involved and participate in various
activities that take place in the village.

Figure 4. Village news page

The research conducted under the title Website-Based Village Information System Design
in Ujung Batu III Village resulted in findings that had a positive impact. The following are some
important things obtained from this research:

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Commons Attribution-NonCommercial 4.0 International License. 42
 Jurnal Minfo Polgan
Volume 14, Nomor 1, Maret 2025 e-ISSN : 2797-3298
DOI : https://doi.org/10.33395/jmp.v14i1.14621 p-ISSN : 2089-9424

1. Improved Access to Information: The research successfully improved access to information

for the community of Ujung Batu III Village through the website, allowing residents to easily
access important information about village activities, government programs, and local news at
any time. This encourages transparency and active community participation in village
development.
2. Community Empowerment: This research also focuses on community empowerment through
training for village officials and community representatives, improving their skills in managing
and updating website content. This empowerment is expected to increase community confidence
in utilizing information technology.
3. Promotion of Village Potential: The website serves as a promotional tool to introduce the
potential of Ujung Batu III Village, showcasing tourist attractions, local products, and culture.
This information can attract tourists and investors, potentially improving the village economy.
4. Improved Communication: The website improves communication between the village
government and its citizens, allowing the community to convey aspirations and suggestions
directly. This creates an open and responsive communication channel, strengthening the
relationship between the government and the community.
5. Sustainable Development: Village information websites ensure the sustainability of
information management in the future. With a structured system, the village can continuously
update the information and perform ongoing maintenance, allowing the village to maintain the
information in the future.

CONCLUSION
Research on Website-Based Village Information System Design in Ujung Batu III Village
shows significant results and has a positive impact on the village community. The development of
information websites has increased access to important information, encouraged transparency and
active community participation in development. Training for village officials and community
representatives empowers them to manage website content, while the website also functions as a
promotional tool to attract tourists and investors. Increasing communication between the village
government and the community through more open channels strengthens the relationship between
the two parties. With a structured system, information management can continue in a sustainable
manner, supporting the vision of development and welfare of the people of Ujung Batu III Village.

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