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Chapter 4

This chapter covers the fundamentals of word processing, including the interface and features of word processing software like Microsoft Office Word. It explains key components such as the Quick Access Toolbar, Ribbon, and editing and formatting features, as well as the advantages and disadvantages of using word processors. By the end of the chapter, readers should be able to create, format, edit, and print documents effectively.

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wilfredothembi
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11 views17 pages

Chapter 4

This chapter covers the fundamentals of word processing, including the interface and features of word processing software like Microsoft Office Word. It explains key components such as the Quick Access Toolbar, Ribbon, and editing and formatting features, as well as the advantages and disadvantages of using word processors. By the end of the chapter, readers should be able to create, format, edit, and print documents effectively.

Uploaded by

wilfredothembi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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CHAPTER 4

WORD PROCESSING I
TR. SSALONGO BUJAASI DAVID LUKONGE
By the end of this chapter you should
be able to:
 understand the word process or interface.
 use a word processing software to create, format, edit and
print a document.
Introduction
 Word processing is a very important skill for you if you are aiming at
becoming computer literate.
 Once you have learnt how to word process, you will be in position to
use word processing software (e.g. MS Word) appropriately to create,
edit and print documents.
 There are specialized programs which you can use to word process.
Such programs are called word processors.
 A word processor has numerous features whose uses you need to
understand if you are to use it appropriately. Microsoft Office Word is
one of the most commonly used word processing software.
 Different versions of Microsoft Office Word include MS Word 2007,
2010, 2013 and 2016. In this chapter we are going to demonstrate
using Microsoft Office Word 2010 Platform.
WORD PROCESSORS

 Word processing: This is the process of creating, editing,


formatting, saving and printing text based documents.
 Word processor: It is an application program used to create,
edit, format, save and print text based documents. Microsoft
word, Corel word perfect, Lotus word pro, Word pad ,
Word star, Abi word, Mac write, etc
FEATURES OF AN MS WORD PROCESSOR (2007)
FEATURES OF AN MS WORD PROCESSOR (2010)
FEATURES OF AN MS WORD PROCESSOR (2016)
Below are the meaning of every part to explain their uses when
creating documents.

 Quick Access Toolbar – Collection of buttons that provide one click


access to commonly used commands such as Save, Undo or Redo.You
can also customize this according to your preference.
 Title Bar – A bar that display the name of active document.
 Ribbon – The main set of commands and controls organized task in
Tabs and groups, you can also customize the ribbon according to your
preference
 Vertical Scroll Bar – Scroll bar to use when you want to scroll
vertically through the document window
 Horizontal Scroll Bar – Scroll bar to use when you want to scroll
horizontally through the document window.
 Zoom Control – Used for magnifying and shrinking of the active
document.
 View Shortcut – Buttons used to change how the document content
is displayed. Print Layout, Full Screen Reading, Web Layout, Outline or
Draft.
 Status Bar – It displays information about your document, such
as what page you are currently viewing and how many words are
in your document, etc.
 Ruler – It used to set the alignment and margins of the elements
in the documents.
 Insertion Point – It is the blinking vertical line in your
document. It indicates where you can enter text on the page.You
can use the insertion point in a variety of ways: Blank document:
When a new blank document opens, the insertion point is located
in the top-left corner of the page.
 Document Window – The white space where you can type or
attached all the data you need in the document.
 Office Button/File Menu – Office button in MS Word 2007
and File Tab for MS Word 2010 or higher version. It provides
access to document level features and program settings.
Other terms used in word processing
 Editing: This is the process of making changes on the existing
content of a document.
 Formatting: This is the process of making changes to the
appearance of the content of a document.
 Saving : This is process of transferring data contents of a
document from memory onto a storage medium.
 Printing: This is the process of producing a hard copy of a
document on a medium such as paper, plastic, canvas, wood etc
 Copying: This is duplicating and storing content of a document
into the clipboard.
 Cutting : This is moving content from a particular position of a
document into the clip board.
 Paste: Is the process of removing copied or cut content from the
clip board onto a particular position.
EDITING FEATURES
Editing: This is the process of making changes on the existing
content of a document. We use features like;
 Find and search
 Copy
 Paste
 Cut
 Spelling checker
 Grammar checker
 Thesaurus
FORMATING FEATURES
Formatting a document. Is the process of improving on the
appearance of a document involving formatting text, setting margins,
borders and shading, page layout, paper size and orientation
Bold
Font (face, size, color)
Underline
Italicize
Color
Alignment
Bullets and numbering
Advantages of word processor programs
1. Easier to use due to automated features such as Word-wrap,
autocorrect and auto complete.
2. They have superior editing tools such as spelling checker, the
Thesaurus, etc., hence making editing easier.
3. Can store documents for future retrieval.
4. They have superior formatting features that make a document
more appealing to the reader.
5. The user can produce multiple copies more easily.
6. Copy and move (cut) operation make it easier to manipulate a
document.
7. Mail merge from a database so that you can easily send out letters
to multiple people at a time.
Disadvantages of word processor programs
1. It needs one to have access to a computer which has
word processing software installed.
2. It takes time to learn to use the program effectively.
3. Cannot be used without electric power or charged
laptop.
4. The files created are prone to computer virus attacks.
5. Some symbols aren’t easily accessible, which makes
typing in different languages that use a different
alphabet difficult.

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