Guidelines for Scanning and Uploading of Photograph, Signature,

thumb impression and hand written declaration

Before applying online, a candidate will be required to have a scanned (digital) image
of his/her photograph, signature, left thumb impression and Hand written declaration
as per the specifications given below.

1) Photograph Image (4.5cm x 3.5cm):

 Photograph must be a recent passport style colour picture.

 Make sure that the picture is in colour, taken against a light-coloured, preferably
white, background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself
in the shade, so that you are not squinting and there are no harsh shadows
 If you have to use flash, ensure there's no "red-eye".
 If you wear glasses make sure that there are no reflections and your eyes can be
clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed
but it must not cover your face.
o Dimensions 200 x 230 pixels (preferred)
o Size of file should be between 20kb–50 kb
o Ensure that the size of the scanned image is not more than 50kb. If the
size of the file is more than 50 kb, then adjust the settings of the scanner
such as the DPI resolution, no. of colours etc., during the process of
scanning.

2) Photograph Capture:
In addition to the above photograph, candidates will also be required to capture and
upload their live photograph either by using webcam or mobile phone.
• On selecting “Capture Photo” option, candidates’ webcam will be activated allowing
them to click their picture, which will get auto uploaded in the application form.
• On selecting “Click here to Scan” option, candidates can use their mobile phone to
scan the QR code, which will redirect to a website, allowing to click photograph on
their mobile phone. On selecting the taken picture, photograph will get auto uploaded
in the application form.

Do’s and Don’ts of Photo Capture

Dos:
• Ensure the photo is captured against a light coloured, preferably white
background and there is adequate light.
• Look straight at the webcam/ camera.
• Photograph should be of passport size.

Don’ts:
• Small size photograph not to be clicked/ uploaded.
• Coloured glasses or sunglasses/ Cap should not be worn.
• Shadow on face/ not facing the camera/ distorted face/ face covered with mask /
blurred image.
Photo not taken in dark/ improper background

3) Signature, Left Thumb Impression and Hand-written declaration Image:

 The applicant has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb
 Ensure that the size of the scanned image is not more than 20kb

 The applicant has to put his left thumb impression on white paper with black or
blue ink.
 File Type : jpg/jpeg
 Dimensions 240 x 240 pixels in 200 DPI (preferred for required quality) i.e.
3cm x 3cm (Width x Height)
 Size of file should be between 20kb – 50kb

 The applicant has to write the declaration in English clearly on white paper
with black ink.
 File Type : jpg/jpeg
 Dimensions 800 x 400 pixels in 200 DPI (preferred for required quality) i.e.
10cm x 5cm (Width x Height)
 Size of file should be between 50kb – 100kb
 The text for the hand-written declaration is as follows –
“I, _______ (Name of the candidate), hereby declare that all the information
submitted by me in the application form is correct, true and valid. I will
present the supporting documents as and when required.”

 The signature, left thumb impression and hand written declaration should be of
the applicant and not by any other person.

 If the applicant signature on the attendance sheet, call later, signed at the
examination, doesn’t match with the signature uploaded, the applicant will be
disqualified.

 Signature/ Hand written declaration in CAPITAL LETTERS shall NOT be

accepted.

3) Scanning the photograph, signature, thumb impression and hand written

declaration:

Set the scanner resolution to a minimum of 200 dpi (dots per inch).
Set Colour to True Colour.
File Size as specified above.
Crop the image in the scanner to the edge of the photograph/ signature/ Document,
then use the upload editor to crop the image to the final size (as specified above).
 The image file should be JPG or JPEG format. An example file name is : image01.jpg
or image01.jpeg Image dimensions can be checked by listing the folder files or moving
the mouse over the file image icon.
Candidates using MS Windows/MS Office can easily obtain photo, signature and
document in .jpeg format by using MS Paint or MS Office Picture Manager. Scanned
photograph, signature and document in any format can be saved in .jpg/.jpeg format by
using Save As option in the File menu and size can be adjust by using crop and then
resize option.

4) Procedure for Uploading the Photograph, Signature, thumb impression and

hand written declaration:

While filling in Online Application Form the candidate will be provided separate link
for uploading photograph, signature, left thumb impression and hand written
declaration.
Click on the respective link “Upload Photograph / Signature/Left Thumb
Impression/Hand Written Declaration”
Browse and Select the location where the Scanned Photograph/ Signature/Left
Thumb Impression/Hand Written Declaration has been saved.
Select the file by clicking on it.
Click the “Open/Upload” button.
If the file size and format are not as prescribed, an error message will be displayed.
Preview of the uploaded image will help to see the quality of image. In case of
unclear/smudged, the same may be re-uploaded to the expected clarity/quality.

Your Online Application will not be registered unless you upload your
photograph, signature, Left Thumb Impression, Hand Written Declaration as
specified.

Note:
1) In case, the face in the photograph or signature or left thumb impression or hand
written declaration is unclear/smudged, the candidate’s application may be rejected.

2) After uploading the Photograph / signature / left thumb impression / hand written
declaration in the online application form candidates should check that the images are
clear and have been uploaded correctly. In case the photograph or signature or left
thumb impression or the hand written declaration is not prominently visible, the
candidate may edit his/ her application and re-upload his/ her photograph or signature
or left thumb impression or the hand written declaration, prior to submitting the form.

3) Candidate should also ensure that Photo is uploaded at the place of Photo and
Signature at the place of signature. If Photo in place of photo and Signature in place of
Signature is not uploaded properly, candidate will not be allowed to appear for the
exam.

4) Candidate must ensure that Photo to be uploaded is of required size and the face
should be clearly visible.
5) If the photo is not uploaded at the place of Photo Admission for Examination will
be rejected/denied. Candidate him/herself will be responsible for the same.

6) Candidates should ensure that the signature uploaded is clearly visible

7) After registering online candidates are advised to take a printout of their system
generated online application forms.