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13 Spreadsheet

The document provides an overview of spreadsheets, highlighting their use for data computation, organization, and analysis in tabular form. It covers key features such as cell structure, formulas, functions, and common spreadsheet software like Microsoft Excel and Google Sheets. Additionally, it explains functionalities like sorting, filtering, and VLOOKUP for data manipulation and analysis.

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saramukhopadhyay
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10 views17 pages

13 Spreadsheet

The document provides an overview of spreadsheets, highlighting their use for data computation, organization, and analysis in tabular form. It covers key features such as cell structure, formulas, functions, and common spreadsheet software like Microsoft Excel and Google Sheets. Additionally, it explains functionalities like sorting, filtering, and VLOOKUP for data manipulation and analysis.

Uploaded by

saramukhopadhyay
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Spreadsheets

Kameswari Chebrolu
Spreadsheets
• Computer application for computation, organization, analysis
and storage of data in a tabular form
– Operates on data entered in cells of a table
– Multiple sheets can be combined to create an entire workbook
• Useful for data analytics, finance/accounting. Some form of
"what-if" analysis
• Commonly used spreadsheet software programs: Microsoft
Excel, Google Sheets, OpenOffice/LibreOffice Calc
Structure
• Ribbon: Used to navigate and access commands
(menu bar, quick access toolbar, commands etc)
• Sheet: set of rows and columns
– Rectangle boxes formed by the pattern are
called cells
– Each cell has a unique reference (columns and
rows intersect)
– Each cell is identified by its column letter and
row number (e.g. F3)
• Can add new sheets at bottom and name them
Entering Info in a Cell
• You enter info by typing it into a cell
• Cell can hold numeric or text data or the results
of formulas over other cells
• Any info entered into a cell will appear in the

Formula bar (box above the columns and rows)


• Can add headers, freeze rows,
insert/delete/resize/hide rows and columns
– Resize via double-clicking: automatically makes a
column wide enough to fit longest entry on any row
• Format Cells: font size, color, background,
alignment etc
– Number formatting: display with some number of
significant digits, or format as date or currency etc
Ranges
• Can specify a rectangular array of cells in terms
upper left and lower right corners
– E.g. A1:A10 (10 cells), B2:K2 (10 cells) , A1:J10
(100 cells)
– Either drag/drop or enter in namebox on the
top or shift +arrow keys
• Filling (small square icon): same value or sequence
• Moving cells: control + x, c and v
Formulas
• Formulas start with “=”, help mathematical calculations
• Can add (+), subtract (-), multiply(*) or divide(/)
numbers in columns or rows
– E.g. =(F5-B5)/B5*100 (Use Parentheses () to change the
order of an operation)
– When you type a formula into a cell and then hit enter, the
formula will disappear and replaced by result of calculation
– Can edit it again via
• Double clicking on the cell to display the formula
• Or click once on cell and use the Formula bar
• &: Allows you to glue the contents of two or more cells
– E.g. "=a1&a2"
• Dragging formulas to other cells
– Cell references in formula updated according to
direction of drag
– Prevent cell references from adjusting via
preceding the original references with "$"
• Show formulas via ctrl+`
• Referencing cells in another sheet
– E.g. =sheet1.a1
• Paste special: inserts the contents of the
clipboard in a format that you can specify
http://www1.udel.edu/paulhyde/lnc/student/1
0_ExcelNinja.pdf
Functions
• Many premade formulas are called functions
– Functions are typed by = followed by the functions name
– E.g. =SUM(A1:A5)
– What happens if you need another row or column?
• Within range, will extend the formula
• At one end of the range, doesn't change the
formula
– Double click to fill
Popular Functions
=AVERAGE Calculates the average (arithmetic mean)

=MAX Returns the highest value in a range

=MIN Returns the lowest value in a range

=MEDIAN Returns the middle value in the data

=MODE Finds the number seen most times

=STDEV Calculates the standard deviation

=COUNT Counts cells with numbers


IF function
• Syntax: =IF(logical_expression, value_if_true,
value_if_false)
– E.g.
• =if(a1<3,sum(a1:a3),average(b1:b3))
• =if(and(a1<3,a2>10),1,"Sorry, the condition is false")
• Syntax: =COUNTIF(range, criterion)
– E.g. =countif(a1:a10,"<2")
• Syntax: =SUMIF(range, criterion, [sum_range])
– See image
Sorting/Filters
• Can sort ascending or descending (numeric as
well as string)
– Be careful when selecting the relevant area to sort
(may end up changing order of corresponding cells)
– Can add multiple levels of sorting
• FILTER function allows you to filter a range of
data based on criteria you define
Vlookup (vertical lookup)
• Helps you look for a specified value by
searching for it vertically across the sheet
• Syntax: =VLOOKUP(lookup_value, table_array,
col_index_number,[range_lookup])
– Lookup_value (key): value that you want to look up in our data
• key should always be the first column in the table array
– table_array: location where the values are present
– col_index_number: column number from where we need to
return the value.
– range_lookup: FALSE: exact match; TRUE: approximate
match.
References
• https://www.w3schools.com/googlesheets/
– It is google sheet, but calc/excel etc are very
similar
• https://www.libreofficehelp.com/vlookup-lib
reoffice-calc/

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