A PROJECT REPORT OF IT AND ITS APPLICATION

(MICROSOFT OFFICE)

BY:
Name: Samir Regmi
Symbol No: 8422/2021
T.U. Reg No : 7-2-239-19-2021

A Report Submitted to
Faculty of Management, Tribhuvan University
in the partial fulfillment of the requirements
for the degree of Bachelor of Business Management (BBM)
At

Shaheed Smriti Multiple Campus

Tribhuvan University

Kathmandu
October, 2024
 AKNOWLEDGEMENTS
I would like to express my sincere gratitude to all those who have
contributed to the successful completion of my IT and its Application
Project report. A special acknowledgment goes to Mrs. Manju Ghale,
my subject teacher, for his unwavering guidance and support throughout
this endeavor. Additionally, I am deeply appreciative of the
encouragement and understanding provided by my friends and family.
I am particularly grateful to Shaheed Smriti Multiple Campus for
granting me the opportunity to undertake this project and refine my
skills in Microsoft Office. I take full responsibility for any potential
inaccuracies in my report and pledge to rectify them promptly as
required.

Abhishek Subedi
Date: May, 2025
 CRETIFICATE FROM SUPERVISOR
This is to certify that the report entitled ‘IT and its Application
Microsoft office project work done by Samir Regmi a student of fifth
semester, in partial fulfillment of the requirement of the degree of
Bachelor of Business Management at the Faculty of Management,
Tribhuvan University under my guidance and supervision. To the best of
my knowledge, the information presented by her in the report has not
been submitted earlier.

……………………..
Rabindra Karmacharya
Subject Teacher
 Chapter-I Microsoft Word

Introduction
Microsoft word is big word processing application software develop by
Microsoft corporation of USA. Using this program we can prepare book,
letters, bio-data and different type of office document. It is also called
winword. The version of ms word are 97, 2000, xp,
2003,2007,2010,2013, 2016, 2019. The extension of the program
is .docx. It's part of the Microsoft Office suite of applications and is
widely used for creating, editing, and formatting documents. Here are
some key features and functionalities.

 Editing Tools: Word offers a wide range of editing tools such as spell
check, grammar check, formatting options (font styles, sizes, colors),
and the ability to insert tables, images, and hyperlinks.
 Collaboration: It supports collaboration features where multiple users
can work on the same document simultaneously, track changes, and
leave comments.
 Page Layout: You can customize page layout settings including
margins, orientation (portrait or landscape), page size, and
headers/footers.
 Integration: Word integrates with other Microsoft Office applications
such as Excel (for data integration), PowerPoint (for embedding
presentations), and Outlook (for email merges).
 Compatibility: It supports various file formats for saving and
exporting documents, including its own .docx format, PDF, plain text,
and more.
 Automation: Word supports macros and scripting through Visual
Basic for Applications (VBA), allowing users to automate repetitive
tasks and create custom functionalities.
 Cloud Integration: With Microsoft 365 (formerly Office 365), Word
documents can be stored and accessed from OneDrive or SharePoint,
enabling seamless cloud integration and access from multiple devices.

Overall, Microsoft Word is a versatile tool that caters to a wide range of users,
from individuals writing letters to complex documents for businesses.
 Layout of MS Word

Microsoft Word, or Word as it is commonly known, is a software application that

allows us (the user) to perform word processing. Microsoft word 2016 is seen
like this:

Top most is the menu bar or office button. It contains new, open, save, save as,
print, prepare, send and close buttons. From this tab we can do following things:
1. Creating a new file
2. Save current file
3. Open old files
4. Print files
5. Prepare files
6. Publish files
7. Close file
Below it is tool bar. It contains home, insert, page layout, references, mailings,
review and view tabs. From this tab we can do followings things:
1. Change font, bold, change size, highlight, italic, underline, strike, bullet,
change style, replace, find, copy and paste word, letters and paragraph.
2. Insert cover page, blank page, page break, table, picture, clip art, shapes,
smart art, chart, hyperlink, bookmark, cross reference, header, footer, page
number, text box, quick parts, WordArt, Drop Cap, equation and symbol.
3. Choose themes, colors, fonts, effects, margins, orientations, size, columns,
breaks, line numbers, hyphenation, watermark, color page, take borders,
indent, spacing, align, etc.
4. Add table, update, table, insert end note, insert foot note, next footnote,
show notes, insert citation, style, bibliography, insert caption, insert table of
figures, update table, cross reference, index and insert table of authors.
5. Create mail, start mail merges, write and insert fields, preview results and
finish mailing.
6. Proof things, write comments, tracking, changes, compare and protect.
7. View documents, show and hide ruler, document map, gridlines,
thumbnails and message bar, zoom, window and macros.

Different types of menus and its content in MS word

1. File Menu: The menu consists of different sub-menus. Following are the
sub-menus and their functions sub-menus functions:
 New: Helps to create or open new or blank documents
 Open: Helps to open the file or saved file
 Save: It helps to save the document by giving the file name in the
location
  Save AS: It saves the already saved file giving different name in the
same or different location. It saves a copy of document in different
format like word document, the document of default format, word
template and others formats available in window.
 Print: The option helps in printing purpose
 Print Preview: The option help to prepare the document for
distribution
 Send: It helps to send a copy of document to other people. Using
media like e-mail, internet, fax etc.
 Publish: It helps in distributing the document to other people.
 Close: It closes the opened document.

2. Home Menu: Home menu includes different sub menus and buttons. Each
buttons have its own function. The buttons are shown in the figure. The
menu consist of Cut, Copy, Paste, Font Changing Fonts, Fonts Size, Fonts
Color, Background Fonts, Color, Bullets, Numbering, Page Heading, Find,
Replace, Select, Go To, Bold, Italic, Underline, Strike Through, Subscript,
Superscript, Change Case, Alignment (left, right, center) and Justify, Line
Spacing, Shading, Bottom Border etc.

3. Insert Menu: The menu consisting of different buttons having their own
functions, some of them are, Cover Page, Blank Page, Page Break, Table,
Picture, Clip Art, Shapes, Smart Art Chart, Hyperlink, Bookmark, Cross
 Reference, Header, Footer, Page Number, Text Box, WordArt, Drop Cap,
Equation, Symbol, Date and Time, Object, Signature line, Quick Parts etc.

4. Page Layout Menu: This menu consists of different sub-menus or buttons.

Some of them are Themes (Colors, Fonts, Effects), (Margins, Orientation,
Size, Columns, Break, Line Numbers, Hyphenation etc.) Under the Page
Setup, Page Background (Watermark, Page Color, Page Borders),
Paragraph (Indent, Spacing), Arrange (Position, Bring to Front, Send to
Back, Text Wrapping, Align, Group, Rotate etc.)

5. Reference Menu: This menu consists of different sub-menus. They are

Table of Contents, Footnotes, Citations and Bibliography, Caption, Index,
Table of Authorities etc.

6. Mailings: This consists (Envelopes, Labels, Mail Merge, Write and Insert
Fields, Preview Results, Finish etc.
 7. Review: This consists Proofing (Spelling and Grammar, Thesaurus,
Translate, Word Count), Comments, Tracking, Changes, Compare, Protect
etc.

8. View: This menu consists of Document Views (Print Layout, Full Screen
Reading, Web Layout, Outline, Draft), Show/Hide (Ruler, Grind-lines,
Thumbnails), Zoom (Zoom, Page Width, Two Pages, One Pages), Window
(New Window, Arrange All, Split, Switch Windows), Marcos etc.

9. Quick Access Bar: A set of predefined or frequently used commands that

can be used and generated in all situations can be found in the Windows
Office quick access toolbar. An office program's quick access toolbar can
be shown above or below the ribbon and is normally found in the upper left
corner. The drop-down arrow located to the right of the toolbar allows the
user to move the quick access toolbar around. In the middle of the
document, there is also a prompt that indicates whether to edit the full
document or just the selected portion for easy access by using the right
mouse button.

10. Task Bar: The task bar is displayed on the edge of windows.

Creating the Cover Page

 Click the cover page in the page group under the insert tab.
  Click the options gallery for cover page layout. Once a cover page has been
included, you may type your text there and replace the sample text by
clicking on a section of the page, like the title, and then typing your text.

Click on the cover page shown in above figure and get the different type of cover
pages that you preferred as shown in the figure below:

Creating a blank table

 Wherever you want the table to appear in the document, mark the place of
insertion.
  Click the Insert tab.
 Press the command for the table.
 Use your mouse to move over the diagram squares and choose how many
rows and columns the table will have.
 The table opens in the document when you click with your mouse.

Mail Merge
When we need to construct a bundle of documents, such a sheet of address labels
or a form letter that is delivered to numerous clients, we use mail merge.
Although the information on each letter or label is the same, the substance is
different. For instance, you can customize each letter you write to your
consumers by addressing them by name. Each letter or label contains unique
information derived from entries in a data source.
The mail merge process entails the following overall steps:
Set up the main document
Start Word
1. The default opening document is blank. Keep it wide open. Close it to prevent
access to the commands in the following step.
2. Select Start Mail Merge under the Mailings tab's Start Mailing Merge group.
3. Select the document type you would like to create.
For an example, you can create;
a. A set of envelopes: Each envelope has a different destination address, but
they all have the same return address. Choose your preferred envelope size
and text formatting on the Envelope Options tab of the Envelope Options
dialog box by clicking Envelopes.
b. A set of form letters: All of the letters and messages have the same general
text, but each one also includes information unique to the recipient, like
name, address, or other details. To create these kinds of papers, click
Letters.

Connect the Document to a Data Source

You need to link your primary document to a data source, or data file, in order to
include information into it. During the mail merging procedure, you can generate
a data file if you don't already have one.
Choose a Data File
1. On the Mailings tab, in the Start Mail Merge group, click Select Recipients
Do one of the followings:
 i. If you want use your Contacts list in Outlook, click Select from
Outlook Contacts.
ii. With the mail merge main document open, in the Start Mail Merge
group of the Mailings tab, click Select Recipients, and then click Use
Existing List.
iii. If you want to create new document, Click Type New List.
2. Type contact and add fields
i. In the main document, click where you want to insert the field.
ii. Use the Write and Insert Fields group on the Mailing tab.
iii. Add any of the option.

Address Block with Name, Address and Other Information

1. Click Address block.
2. In the Insert Address Block dialog box, select the address elements that you
want to include and the formats that you want, and then click Ok.
3. If the Match Fields dialog box appears, Word may have been unable to find
same of the information that it needs for the address block. Click the arrow
next to (not matched), and then select the field form your data source that
corresponds to the field that is required for the mail merge.

Greeting Line
1. Click Greetings line.
2. Select the greeting line format, which includes the salutation, name format,
and following punctuation.
3. Select the text that you want to appear in cases where Microsoft Word can’t
interpret the recipient’s name, for example, when the data source contains
no first or last name for a recipient, but only a company name.
 4. Click OK.
5. If the Match Fields dialog box appears, Word may have been unable to find
some of the information that it needs for the greeting line. Click the arrow
next to (not matched), and then select the field from your data source that
corresponds to the field that is required for the mail merge.

Preview the Merge

You can preview your merged documents and make changes before you
actually complete the merge. To preview, do any of the following in the
Preview Results group of the Mailings tab:
1. Click Preview Results
2. Page through each merged document by using the Next Record and
Previous Record buttons in the Preview Results group.
3. Preview a specific document by clicking Find Recipient.

Print the Merged Documents

1. On the Mailings tab, in the Finish group, click Finish and Merge, and then
click Print Documents.
2. Choose whether to print the whole set of documents, only the copy that’s
currently visible, or a subset of the set, which you specify by record
number.

Change Individual Copies of the Document

1. On the Mailings tab, in the Finish group, click Finish and Merge, and then
click Edit Individual Documents.
2. Choose whether you want to edit the whole set of documents, only the copy
that’s currently visible, or a subset of the set, which you specify by record
 number. Word saves the copies that you want to edit to a single edit to a
single file, with a page break between each copy of the document.

Printing
1. On the File tab, click on Print button. You will see the print preview of
current file on the right side of the print window.
2. Select the number of copies, printer attached to the computer and other
settings.
3. Click on the Print button.
Then select the list you have prepared in MS Excel after that,
 Microsoft Excel

Microsoft excel is a calculation software of Microsoft office. Using this

program we can calculate like bills, salary sheet, mark sheet etc. The
extension of the program is .xlsx. The version of excel are 97, 2000,
xp, 2003, 2007, 2010 and 2013 Excel consists of 1,048,576 rows and
16,384 columns, which intersect to form cells. Each cell can hold data
such as text, numbers, or formulas, and is identified by a unique cell
reference, which combines the column letter and row number (e.g. A1,
B5, C10).
Microsoft Excel Window Components: It is very important to know and

understand what’s where in the window, to use it. The major component of MS
Excel are:

1. Active Cell: A cell which is currently selected and is highlighted by a

rectangular box and its address will be shown in the address bar. We can
activate a cell by clicking on it or by using arrow buttons. To edit a cell, we
can double-click on it or use F2 as well.
2. Columns: A column is a vertical set of cells. A single worksheet contains
16384 total columns. Every column has its own alphabet for identity, from
A to XFD. You can select a column clicking on its header.
3. Rows: A row is a horizontal set of cells. A single worksheet contains
1048576 total rows. Every row has its own number for identity, starting
from 1 to 1048576. We can select a row clicking on the row number
marked on the left side of the window.
4. Fill Handle: It's a small dot present on the lower right corner of the active
cell. It help us to fill numeric values, text series, insert ranges, insert serial
numbers, etc.
5. Address Bar: It shows the address of the active cell. If we have selected
more than one cell, then it will show the address of the first cell in the
range.
6. Formula Bar: The formula bar is an input bar, below the ribbon. It shows
the content of the active cell and we can also use it to enter a formula in a
cell.
7. Title Bar: The title bar will show the name of your workbook, followed by
the application name ("Microsoft Excel").
8. File Menu: The file menu is a simple menu like all other applications. It
contains options like (Save, Save As, Open, New, Print, Excel Options,
Share, etc).
9. Quick Access Toolbar: A toolbar to quickly access the options which you
frequently use. We can add our favorite options by adding new options to
quick access toolbar.
 10. Ribbon Tab: Starting from the Microsoft Excel 2007, all the options
menus are replaced with the ribbons. Ribbon tabs are the bunch of specific
option group which further contains the option.
11. Worksheet Tab: This tab shows all the worksheets which are present
in the workbook. By default we can see, three worksheets in your new
workbook with the name of Sheet1, Sheet2, and Sheet3 respectively.
12. Status Bar: It is a thin bar at the bottom of the Excel window. It will
give us an instant help once you start working in Excel.

Basic Functions of MS Excel

Basic functions in Excel are foundational formulas that perform simple yet
essential calculations on data within cells. Here are brief descriptions of some of

the key basic functions:

1. SUM (): This function adds up all the numbers in a specified range of cells.
It’s commonly used for calculating totals, such as the sum of expenses or sales
figures.
- Example: =SUM (A1:A10) will add all the values from cells A1 to A10.
2. AVERAGE (): This function calculates the mean (average) of the numbers in a
range of cells, which is useful for finding the central tendency of a data set.
- Example: =AVERAGE (B1:B10) will return the average of the values in cells
B1 to B10.
3. COUNT (): This function counts the number of cells that contain numeric data
in a range, helping you quickly determine how many entries exist.
- Example: =COUNT (C1:C10) will count how many of the cells C1 to C10
contain numbers.
4. MIN (): This function identifies the smallest number in a range, which is
useful for finding the minimum value in a dataset. - Example: =MIN (D1:D10)
will return the smallest value in the range D1 to D10.

5. MAX (): Opposite to MIN (), this function returns the largest number in a
range, helping you find the maximum value.
- Example: =MAX (E1:E10) will return the largest value in the range E1 to E10.
6. TIME: It returns a valid time serial number as per Excel's time format. You
need to specify hours, minutes and seconds.
7. DATE: It returns a valid date serial number as per Excel's time format. We
need to specify day, month and year.
8. LEFT: This function extracts specific characters from the cell/string starting
from the left (start). We need to specify the text and number of characters to
extract.
9. RIGHT: This function extracts specific characters from the cell/string starting
from the right (last). We need to specify the text and number of characters to
extract.
10. IF: This function returns a value when the specific condition is TRUE and
returns another values it condition is FALSE.
11. NOW: It returns the current date and time in the cell where we insert it using
your system's settings.

Bill Sheet
Mark Sheet

Salary Sheet
Voting Status

Interest Sheet
 Microsoft PowerPoint
Introduction
Microsoft PowerPoint is one of the most popular presentation
software. With the help of this program, we can create different
types of slide designing; we can also set different animation,
transition and sound effect with required timing to the inserted
slides. This is mostly used in display project overview and
different presentation with projector and Monitor. It is include
in MS-Office. It is developed by Microsoft Company of USA.
The extension of the program is .ppt and application file name
is powerpnt.exe.

Key Features of PowerPoint

1. Slides and Layouts:

o Slides: The basic unit of a PowerPoint presentation. Each
slide can contain various elements such as text, images, and
multimedia.
o Layouts: Pre-designed templates for slides that help you
organize content in a consistent way.
2. Themes and Design:
o Themes: Pre-set combinations of colors, fonts, and effects
that you can apply to all slides for a cohesive look.
o Design Tools: Options to customize the background, color
scheme, and overall design of your presentation.
3. Text and Fonts:
o Text Boxes: Areas where you can add and format text.
 o Fonts: Various styles and sizes of text to enhance readability
and aesthetics.
4. Images and Multimedia:
o Images: Insert photos, diagrams, and illustrations.
o Videos and Audio: Embed or link multimedia files to
enhance your presentation.
5. Charts and Graphs:
o Charts: Create bar graphs, pie charts, line graphs, and more
to represent data visually.
6. Animations and Transitions:
o Animations: Apply motion effects to text and objects on a
slide.
o Transitions: Add effects between slides to make the
transition smooth and engaging.
7. Slide Show:
o Presenter View: A special mode that allows you to see
speaker notes and upcoming slides while presenting.
o Timing: Set automatic timings for slide changes if needed.

HOW TO OPEN MS POWERPOINT 2016?

 Click the Start Button:

  Click the Start button (Windows icon) in the lower-left
corner of your screen, or press the Windows key on your
keyboard.

 Find PowerPoint 2016:

 Scroll down through the list of applications or type

"PowerPoint" into the search bar at the bottom of the Start
menu.

 Open PowerPoint 2016:

 Click on Microsoft PowerPoint 2016 from the search results

or list to open the application.

FUNCTION AND MENUS OF MS POWERPOINT

1. File Menu

 New: Create a new presentation from

scratch or use a template.
 Open: Open an existing presentation file.
 Save: Save the current presentation. Options
include saving as a different file type or in a
different location.
 Save As: Save the presentation under a new name or file type.
 Print: Print the presentation or save it as a PDF.
  Share: Share your presentation via email, cloud storage, or other
methods.
 Export: Export your presentation to different formats, such as PDF
or video.
 Options: Access PowerPoint settings and preferences.

2. Home Menu

 Slides:
o New Slide: Add a new slide to the presentation.
o Layout: Choose or change the layout of the selected slide.
 Font:
o Font Style: Change the font type, size, and color.
o Bold, Italic, Underline: Apply text formatting.
o Text Highlight Color: Highlight text with different colors.
 Paragraph:
o Bullets and Numbering: Add bullet points or numbers to
text.
o Alignment: Align text left, center, right, or justify.
o Line Spacing: Adjust the space between lines of text.
  Drawing:
o Shapes: Insert shapes like rectangles, circles, and arrows.
o SmartArt: Add SmartArt graphics to illustrate concepts.
o Text Box: Insert and format text boxes.

3. Insert Menu

Slides:

 New Slide: Add a new slide with different layout options.

 Images:

 Pictures: Insert pictures from your computer or online sources.

 Online Pictures: Search and insert images from the web.

 Illustrations:

 Shapes: Insert various shapes and customize them.

 Icons: Add icons from the built-in library.
 3D Models: Insert and manipulate 3D models.

 Charts:
  Insert Chart: Add charts like bar graphs, pie charts, and line
graphs to represent data visually.

 Tables:

 Insert Table: Create a table to organize data.

 Text:

 Text Box: Add a text box to any part of the slide.

 Header & Footer: Add header and footer content to your slides.

 Links:

 Hyperlink: Add links to websites, other slides, or documents.

 Media: Insert videos from your computer or online sources and audio
too

4. Design Menu
 Themes: Apply different themes to change the overall look and feel
of your presentation.

 Variants: Choose color schemes and design variants for the selected
theme.

 Customize:

 Slide Size: Change the size of the slides (e.g., standard or

widescreen).
 Background Styles: Customize the background of slides.

5. Transition Menu

 Transition Effects: Apply effects to the way slides transition from

one to the next.

 Effect Options: Customize the settings for selected transitions.

 Timing: Set the duration and speed of transitions

6. Animation Menu

 Animation Styles: Apply animations to objects on a slide (e.g., text

or images).

 Add Animation: Choose specific animations for different elements.

 Animation Pane: View and manage the animations applied to

elements on the slide.

 Trigger: Set triggers for when animations start.

7. Slide Show Menu

 From Beginning: Start the slide show from the first slide.
 From Current Slide: Start the slide show from the currently
selected slide.
 Set Up Slide Show: Configure slide show settings, such as loop
options or presenter view.
 Rehearse Timings: Practice your presentation and set timings for
automatic slide changes.

8. Review Menu

 Spell Check: Check spelling and grammar in your presentation.

 Thesaurus: Find synonyms for selected words.
 Language: Set or change the language for proofing.
 Comments: Add, view, and manage comments and feedback.

9. View Menu

 Normal: View and edit your slides in the normal editing mode.
 Slide Sorter: View and arrange slides in a thumbnail view.
 Reading View: View the presentation in a windowed view.
  Slide Show: Start the presentation in full-screen mode.
 Grid and Guides: Show or hide gridlines and alignment guides.
 Ruler: Show or hide the ruler for precise placement of objects.

10. Help Menu

 PowerPoint Help: Access help documentation and resources.

 Feedback: Provide feedback about PowerPoint.
 Conclusion
In this project, we have developed comprehensive set of
Microsoft Office applications to enhance personal and academic
capabilities. The key steps involved in this process were:
• MS Word Document: We created a professional-looking
document using Microsoft Word, demonstrating our
ability to format text, apply styles, and utilize advanced
formatting options. This document serves as a
comprehensive report detailing our findings and
recommendations.

• MS Excel Spreadsheet: We built a complex spreadsheet

using Microsoft Excel, incorporating formulas, functions,
and dynamic visualizations.

• MS PowerPoint Presentation: We developed an

engaging and visually compelling presentation using
Microsoft PowerPoint. This presentation incorporates
multimedia elements and interactive features to effectively
communicate.

Overall, this project has been a valuable learning experience

that has enhanced my competency with Word, Excel, and
PowerPoint. I am confident that the knowledge and skills
gained will continue to benefit me going forward.