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Unit 2 - NEW

Unit II covers the essentials of preparing presentations, including their definition, purpose, and popular tools like Microsoft PowerPoint and Google Slides. Key elements discussed include slide design, inserting objects such as tables and images, and applying transitions and animations. The document also provides a practical guide for creating a business presentation, emphasizing structure, formatting, and rehearsal techniques.

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7 views8 pages

Unit 2 - NEW

Unit II covers the essentials of preparing presentations, including their definition, purpose, and popular tools like Microsoft PowerPoint and Google Slides. Key elements discussed include slide design, inserting objects such as tables and images, and applying transitions and animations. The document also provides a practical guide for creating a business presentation, emphasizing structure, formatting, and rehearsal techniques.

Uploaded by

kaizenplays010
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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### Unit II: Preparing Presentations

---

#### 1. Basics of Presentations


- Definition:
Presentations are visual tools used to convey
information effectively, typically using slides as part of
the process.

- Purpose:
- To present business proposals, project plans, or
educational content.
- To make communication more engaging and
impactful through visuals and multimedia.

- Popular Presentation Tools:


- Microsoft PowerPoint (most common).
- Google Slides (free and cloud-based).
- LibreOffice Impress (open source).

---

#### 2. Elements of Presentations


- Slides:
- Definition: Individual pages or screens within a
presentation.
- Components: Text, images, charts, tables, and
multimedia.
- Tips: Keep slides clean and avoid overcrowding with
information.

- Fonts:
- Purpose: Enhance readability and design.
- Best Practices:
- Use professional fonts like Arial, Calibri, or Times
New Roman.
- Limit font styles to 2-3 types per presentation.
- Maintain consistency in font size and style across
slides.

- Drawing:
- Involves creating custom shapes, diagrams, or
illustrations directly within the tool.
- Tools in PowerPoint:
- Line, rectangle, circle, arrow tools in the Drawing
Toolbar.
- Custom shapes like flowcharts or callouts.

- Editing:
- Modify slides to improve structure and design.
- Includes resizing, aligning, grouping/un-grouping
objects, and layering elements.

---

#### 3. Inserting Objects


- Tables:
- Present data in a structured format.
- Steps in PowerPoint:
1. Go to Insert Tab > Table.
2. Choose the number of rows and columns.
3. Enter data into the table.
- Formatting Options: Add borders, change colors, or
merge cells.

- Images:
- Add pictures to make slides visually appealing.
- Steps: Insert Tab > Pictures > Select file from your
device.
- Tips: Use high-quality images relevant to the topic.

- Texts:
- Essential for headings, bullet points, and content.
- Use text boxes to insert text anywhere on a slide.

- Symbols:
- Add special characters like currency symbols,
mathematical operators, or emoticons.
- Steps: Insert Tab > Symbol > Choose desired
character.

- Media:
- Types: Videos, audio clips, and animations.
- Steps for Video:
1. Go to Insert Tab > Video.
2. Choose This Device (local file) or Online Video.
3. Insert and resize as needed.
- Steps for Audio:
1. Go to Insert Tab > Audio.
2. Choose a file or record your audio.

---

#### 4. Design
- Definition: Refers to the visual style and layout of
slides.
- Design Elements:
- Slide background: Solid colors, gradients, or images.
- Themes: Pre-designed slide formats with consistent
styles.
- Layouts: Placement of text and objects on the slide
(e.g., title slide, content slide).
- Steps to Apply Themes:
1. Go to the Design Tab.
2. Choose a theme from the gallery.
3. Customize colors, fonts, and effects.

---

#### 5. Transition
- Definition: Visual effects applied when moving from
one slide to another.
- Examples:
- Fade, Wipe, Push, Split, or Morph transitions.
- Steps to Apply:
1. Go to Transitions Tab.
2. Select a transition effect for the slide.
3. Adjust settings (e.g., duration, sound effects).

---

#### 6. Animation
- Definition: Adds motion to objects within a slide (e.g.,
text, images, or charts).
- Types:
- Entrance: How an object appears (e.g., fade-in, fly-
in).
- Emphasis: Draws attention to an object (e.g., pulse,
spin).
- Exit: How an object disappears (e.g., fade-out, fly-
out).
- Motion Path: Moves objects along a custom path.
- Steps to Apply:
1. Select an object.
2. Go to Animations Tab.
3. Choose an animation style.
4. Adjust timing and sequence using the Animation
Pane.

---

#### 7. Slideshow
- Definition: The process of presenting the slides
sequentially on the screen.
- Features:
- Presenter View: Displays slide notes and next slides
for the presenter.
- Navigation Tools: Keyboard shortcuts to move
between slides.
- Steps to Start a Slideshow:
1. Go to Slideshow Tab.
2. Click From Beginning or From Current Slide.
3. Use arrow keys or mouse clicks to navigate.
---

### Practical: Creating Business Presentations


1. Select a Topic:
Example: Marketing Strategy for a New Product.

2. Design the Structure:


- Slide 1: Title Slide (Company name, presentation
title, date).
- Slide 2: Objectives (List key goals).
- Slide 3: Data Representation (Use tables/charts).
- Slide 4: Images and Multimedia (Highlight product
features).
- Slide 5: Summary (Conclude with key takeaways).

3. Apply Formatting:
- Use a consistent theme and readable fonts.
- Add transitions for slide-to-slide movement.
- Animate key elements (e.g., graphs or text).

4. Practice Delivery:
- Use presenter notes for reminders.
- Rehearse timing using the Slideshow feature.

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