ADVTNo.

2025/SGR/09

INDIAN PORTS
ASSOCIATION
ADVERTISEMENT FOR RECRUITMENT OF
EXECUTIVE LEVEL POSTS IN SYAMA PRASAD
MOOKERJEE PORT

I. Indian Ports Association (IPA) on behalf of Kolkata Dock System (KDS) and Haldia Dock
Complex (HDC) of SMP-Kolkata, invites applications for filling up the following Executive
Level vacancies through direct recruitment:-
II. Entry Level Vacancies: Scale of Pay = Rs. 50,000–1, 60,000/- (Pre-revised scale Rs.
20,600 –46,500/-, pre-pre revised scale Rs. 9,100–15,100/-) :-

Reservation Position
No. of Posts
Sl. No. Designation
UR OBC SC ST EWS
KDS HDC
Finance Discipline
Accounts Officer, Grade - I
1 06 - 05 01 - - -
Assistant Manager, Finance Division
2 - 02 01 - - - 01
Civil Engineering Discipline
3 Assistant Executive Engineer (Civil) 09 - 04 01 01 01 02
Assistant Manager, Infrastructure &
4 - 05 03 01 - - 01
Civic Facilities Division
Administration & Traffic Discipline
Assistant Manager, Administration
5 - 01 01 - - - -
Division
Assistant Manager, Personnel &
6 - 01 - 01 - - -
Industrial Relations Division
7 Assistant Personnel Officer, Grade- I 02 - 01 01 - - -

8 Assistant Secretary, Grade - I 02 - 02 - - - -

Assistant Manager, Traffic
9 - 01 - 01 - - -
Operations (Railways) Division
Assistant Manager, Traffic
10 Operations (Shipping & Cargo - 01 01 - - -
Handling) Division
11 Assistant Traffic Manager, Grade - I 07 - 04 02 - 01 -
Estate Management Discipline
Assistant Estate Manager, Grade-I
12 04 - 03 01 - - -
 ADVTNo.2025/SGR/09

Total 30 11 25 9 01 02 04
41

*The Management reserves the right to increase or decrease the number of posts advertised.

III. Prospective candidates will have to apply online after carefully reading the detailed
advertisement regarding the process of examination, eligibility criteria, online registration
processes, payment of prescribed application fee / intimation charges, pattern of examination,
issuance of admit cards / call letters etc. and ensure that they fulfill the stipulated criteria and
follow the prescribed processes.

Please note the Important Dates:

Activity Date
Online Registration & Fee Payment–Start date (Tentative) June 30,2025
Online Registration & Fee Payment–Closing date (Tentative) July 30,2025

IV. Candidates have to submit application by online mode through link provided on
Indian Ports Association website only. No other means/mode of application will be accepted.

Candidates are advised to regularly keep in touch with “Job Openings/Careers” section of
Indian Ports Association website https://www.ipa.nic.in/ for further details and updates. All
updates will be notified in IPA website only.

V. Qualification and Experience

Essential Qualification Desirable

Sl. No. Designation
(Mandatory) (Not Mandatory)
Finance Discipline
Member of Institute of 2 years’ experience in
Accounts Officer, Grade - I Chartered Accountants Executive cadre in the field
1 Scale of pay of Rs 50,000-1,60,000/- of India or of Institute of Finance, Accounting in
of Cost and Works an Industrial/ Commercial/
Accountants of India. Government Undertaking.
Member of Institute of Two years’ experience in
Chartered Accountants Executive Cadre in the field
of India or of Institute of Finance, Accounting in
Assistant Manager, Finance Division
of Cost and Works an Industrial/ Commercial/
2 Pay Scale (Rs. 50,000 – 1,60,000/-)
Accountants of India. Govt. Undertaking.

Civil Engineering Discipline

Degree or equivalent in 2 years’ experience in
Assistant Executive Engineer (Civil) Civil Engineering from executive cadre in Planning /
3 Scale of pay of Rs. 50,000-1,60,000/- a recognised University Construction / Design /
/ Institution. Maintenance preferably of
Port and Marine Structures in
 ADVTNo.2025/SGR/09

an Industrial / Commercial /
Government Undertaking.
Degree or equivalent in Two years experience in an
Civil Engineering from executive cadre in Planning
Assistant Manager, Infrastructure & recognised university / / Construction / Design /
4 Civic Facilities Division Institution (4 years Maintenance, preferably of
Scale of pay of Rs. 50,000-1,60,000/- degree course). Port & Marine Structures, in
an Industrial / Commercial /
Government Undertaking.
Administration & Traffic Discipline
(i) Post Graduate Degree/
Diploma in Personnel
Management / Industrial
Relations / Social Work /
Labour Welfare or allied
subjects or Degree in Law
Assistant Manager, Administration Degree from a from a recognised
Division recognized university University / Institution.
5
Scale of pay of Rs. 50,000-1,60,000/-
(ii) Two years’ experience in
an executive cadre in the field
of General Administration,
Personnel & Industrial
Relations etc. in an Industrial /
Commercial / Government
Undertaking
(i) Post Graduate Degree/
Diploma in Personnel
Management / Industrial
Relations / Social Work /
Labour Welfare or allied
subjects or Degree in Law
Degree from a from a recognised University
Assistant Manager, Personnel & recognized / Institution.
6 Industrial Relations Division university/Institution
Scale of pay of Rs. 50,000-1,60,000/- (ii) Two years experience in
an executive cadre in the field
of General Administration,
Personnel, Industrial
Relations etc. from an
Industrial / Commercial /
Government Undertaking.

(i) Post Graduate degree/

diploma in Personnel
Management/ Industrial
Relations/ Social Work/
Assistant Personnel Officer, Grade - I Labour Welfare or allied
7
Scale of pay of Rs. 50,000-1,60,000/- subjects or degree in Law
from a recognized university/
A Degree from a institution.
recognized university/
institution.
 ADVTNo.2025/SGR/09

(ii) Two years experience in

executive cadre in the field of
General Administration,
Personnel & Industrial
Relations etc. in an
Industrial/ commercial /
Government Undertaking.
(i)Post Graduate degree /
diploma in Personnel
Management/Industrial
Relations / Social Work /
Labour Welfare or allied
subjects or Degree in Law
from a recognized
university/
Institutions.

A degree from a (ii)Two years’ experience in

recognized university. executive cadre in the field of
Assistant Secretary, Grade - I
8 General Administration,
Scale of pay of Rs. 50,000-1,60,000/-
Personnel, Industrial
Relations etc. in an Industrial/
Commercial / Government
Undertaking.
OR
(iii) Post Graduate Diploma in
Public Relations / Mass
communication, Journalism is
also desirable and two years’
experience in executive cadre
in the field of Public
Relations.
Two years executive
experience in Railway
Assistant Manager, Traffic A Degree from a Transportation / Shipping /
9 Operations(Railways) Division recognized University Cargo Operations in an
Scale of pay of Rs. 50,000-1,60,000/-
Industrial / Commercial /
Govt. Undertaking.
Two years executive
Assistant Manager, Traffic experience in Shipping /
Operations (Shipping & Cargo Cargo Operations / Railway
10 A Degree from a Transportation in an
Handling) Division
Scale of pay of Rs. 50,000-1,60,000/- recognized University Industrial / Commercial /
Govt. Undertaking.
Two years executive
experience in shipping /
A Degree from a cargo operations/ railway
Assistant Traffic Manager, Grade - I recognised University. transportation in an Industrial/
11.
Scale of pay of Rs. 50,000-1,60,000/- Commercial / Government
Undertaking

.
 ADVTNo.2025/SGR/09

Estate Management Discipline

Degree with a Post A degree in Law from a
Graduate Degree / recognised University.
Diploma in
Architecture /Town &
Country Planning or
Assistant Estate Manager, Grade-I degree in Civil
12
Scale of pay of Rs. 50,000-1,60,000/- Engineering from a
recognised university/
institution or Corporate
Membership of
Institution of Surveyor
(India).

Eligibility of applicants will be determined based on their self-declaration in the online

application, without initial verification of supporting documents. Candidates must ensure they
provide accurate and complete information in their application. If at any stage of the recruitment
process it is discovered that a candidate does not meet the eligibility criteria, has provided
incorrect/false information, or has withheld material facts, their candidature will be immediately
disqualified. Furthermore, if such discrepancies are discovered after appointment, the organization
reserves the right to terminate their services.

All candidates must possess valid mark sheets, certificates, degrees, diplomas, or
membership documents proving their qualifications and experience as of the closing date of
this advertisement. Please note that the vacancy numbers listed for Kolkata Dock System (KDS)
and Haldia Dock Complex (HDC) of SMPK is provisional, and the Indian Ports Association reserves
the right to cancel the selection process, modify vacancy numbers, or interchange positions across
disciplines at any stage. Reservations will be applied according to prevailing Government of India
Guidelines.
VI (A) Important Information for Persons with Benchmark Disability (PwBD) (Physical
Requirement to be modified by IPA

Physical Requirements for the vacancies advertised above areas follows:-

Maximum
Age as on PwBD
the last Physical Categories
Designation
date of Requirements identified
filing suitable
Application
a) B, LV
Accounts Officer, Grade – I b) D, HH
(KDS) and Assistant Manager c) OA, BA, OL, BL, OAL,
(Finance) (HDC) 30 Years S, BN, MF, RW, SE, C BLOA, BLA, LC, Dw,
AAV, MDy
d) MD involving (a) to (c)
above
 ADVTNo.2025/SGR/09

Assistant Executive Engineer a) D, HH

(Civil) (KDS) and Assistant b) OA, OL, LC, Dw, AAV
Manager, Infrastructure & S, ST, W, BN, JU, CL,
30 Years MF, RW, SE, C c) SLD, MI
Civic Facilities Division (HDC)
d) MD involving (a) to (c)
above
a) B, LV
Assistant Manager,
b) D, HH
Administration Division (HDC)
& Assistant Secretary, Grade - I 30 Years S, ST, RW, C, MF c) OA, OL, OAL, CP, LC,
(KDS) Dw, AAV
d) MI e) MD involving (a) to
(d)
a) B, LV
b) D, HH
Assistant Manager, Personnel
& Industrial Relations Division c) OA, OL, BL, OAL, BA,
30 Years S, RW, H, MF BL, CP, LC, Dw, AAV
(HDC) and Assistant Personnel
Officer, Grade - I (KDS) d) SLD, MI
e) MD involving (a) to (d)
above
Assistant Manager, Traffic a) B, LV
Operations(Railways) Division
b) D, HH
(HDC) , Assistant Manager,
Traffic Operations (Shipping & 30 Years S, ST, BN, MF, RW, SE c) OA, OL, OAL, CP, LC,
Cargo Handling) Division Dw, AAV
(HDC) and Assistant Traffic d) MI e) MD involving (a) to
Manager, Grade - I (KDS) (d)

a) D, HH
Assistant Estate Manager, b) OA, OL, LC, Dw, AAV
Grade-I (KDS) 30 Years S, ST, W, BN, JU, CL,
MF, RW, SE, C c) SLD, MI
d) MD involving (a) to (c)
above

FUNCTIONAL REQUIREMENT ABBREVIATIONS:  S: Sitting , ST: Standing , W: Walking , BN:

Bending , JU: Jumping , CL: Climbing, MF: Manipulation with Fingers , RW: Reading & Writing ,
SE: Seeing , C: Communication, H: Hearing

CATEGORY ABBREVIATIONS USED:B- Blind, LV- Low Vision, D- Deaf , HH- Hard of Hearing, OA-
One Arm, OL- One Leg, OAL- One Arm & One Leg, BL- Both Legs , BA- Both Arms | CP- Cerebral Palsy,
LC- Leprosy Cured, Dw- Dwarfism, AAV- Acid Attack Victims, MI- Mental Illness , SLD- Specific Learning
Disability, MD- Multiple Disabilities, MDy = Muscular Dystrophy, BLOA = Both Legs & One Arm, BLA =
Both Legs & Arms.

Please note:

1. Many positions may require mandatory outdoor work involving significant physical effort.
2. Candidates with Benchmark Disabilities (PwBD) shall be considered for appointment only
after being assessed by the Medical Board constituted by the Kolkata Dock System and
Haldia Dock Complex of SMP-Kolkata. The Board will evaluate both their medical fitness
 ADVTNo.2025/SGR/09

and their ability to meet the prescribed physical requirements as specified above. Only
those PwBD candidates who are declared fit by the Medical Board on both these aspects
shall be considered for appointment.

(B) Additional Information:

 Candidates with a minimum of 40% impairment affecting their dominant writing extremity
are eligible for an additional 20 minutes per hour of examination. To qualify, they must
submit a certificate in the prescribed format, as provided in the Annexure to this
advertisement, issued by the Chief Medical Officer, Civil Surgeon, or Medical
Superintendent of a government health care institution.
 Candidates availing the assistance of a scribe must also submit an undertaking in the
prescribed format, as outlined in the Annexure to this advertisement.
 The scribe's educational background must not be related to the specialization for which the
candidate is appearing of the examination. Further, for post where only a degree is required,
the scribe's educational background must not be related to Business Management/ Banking.
 All candidates must present original documents with photocopies for verification of
category, nationality, age, educational qualifications, and other eligibility criteria.
 Category changes post-application submission are not permitted.
 Results will be processed based on the applied category, subject to Government of India
guidelines.
 Short listing or participation in the selection process does not guarantee employment.
 Requests to consider candidature under categories other than the one applied for will not
be entertained.

VII. Age Limits

Relaxation in upper age limit shall be as follows:-

Sl. No. Category Age relaxation

1 Scheduled Caste/Scheduled Tribe 5years
2 Other Backward Classes (Non creamy layer) 3years
3 Persons with Benchmark Disability 10years (15years for SC/ST and13 years
for OBC candidates)

Age relaxation for Ex-Servicemen will be granted as per Government of India rules i.e. the
upper age limit shall be relaxed by the length of military service increased by three years in the
case of ex- servicemen and commissioned officers including Emergency Commissioned Officers
of Short Service Commissioned Officers.

Candidates applying under age relaxation categories must:-

a) Submit copies of relevant certificates with their application

b) Present original certificates for verification during document scrutiny or at any
stage of recruitment as required by Indian Ports Association.

Important conditions:

SC, ST or OBC candidates applying against Unreserved (UR) category posts will not be
eligible for age relaxation benefits.
 ADVTNo.2025/SGR/09

VIII. Nationality
A candidate applying for recruitment in under this process must be either-
(a) Citizen of India, or
(b) A subject of Nepal, or
(c) A subject of Bhutan, or
(d) a Tibetan refugee who came over to India before 1st January, 1962 with the intention
of permanently settling in India, or (e) a person of Indian origin who has migrated from Pakistan,
Bangladesh, Burma, Sri Lanka or the East African countries of Kenya, Uganda, the United
Republic of Tanzania, Zambia, Malawi, Zaire, Ethiopia and Vietnam with the intention of
permanently settling in India.
Provided that a candidate belonging to category (a) shall produce such proof of his nationality as
the Competent Authority may, from time to time require. Provided further that a candidate
belonging to categories (b), (c), (d) and (e) shall be a person in whose favor a certificate of
eligibility has been issued by the Government of India.
Provided also that a candidate in whose case the proof of nationality or a certificate of eligibility is
necessary may be provisionally appointed, pending the production by him of the necessary
certificate in his favour from the Central Government, as the case may be. In such cases, the
provisional appointment shall not exceed a period of one year.

IX. EMOLUMENTS & BENEFITS

The Pay Package will include Basic Pay, DA based on IDA pattern and Cafeteria allowances @
35% of Basic Pay. In addition to the above, Gratuity, HRA or subsidized accommodation, PF /
Medical benefits, leave encashment, etc. are also admissible as per Rules of Kolkata Dock System
and Haldia Dock complex of SMP-Kolkata.

X. STRUCTURE OF ON-LINE EXAMINATION

A. Structure of On-line examination for Asst Manager (Admin) / Asst. Manager (P&IR) /
Asst Personnel Officer Gr. I / Asst. Secretary Gr. I /Assistant Manager (Rlys.) /Asst.
Manager (SH&CH) / Asst. Traffic Manager Gr I

Computer Based Test Maximum Number of

Duration
(Objective type) Marks questions
Sl. No.

1 Test of Reasoning 25 25
2 Quantitative Aptitude 25 25
3 General Awareness 25 25 90 minutes
4 English Language 25 25
Total Marks in objective Test 100 100
 ADVTNo.2025/SGR/09

B. Structure of On-line examination for Accounts Officer Gr I / Asst. Manager (Finance) /

Asst. Executive Engineer (Civil) / Asst. Manager (I & CF) / Asst Estate Manager Gr-I.

Computer Based Test Maximum Number of

Sl. No. Duration
(Objective type) Marks questions
1 Questions relating to Specialization 100 50
2 Test of Reasoning 15 15
3 Quantitative Aptitude 15 15
120
4 General Awareness 15 15
Minutes.
5 English Language 15 15
Total Marks in objective test 160 110

The online test will be conducted in English. Each incorrect answer will carry a negative marking
of 1/4th marks allotted to that question. The Indian Ports Association retains the right to modify the
examination structure as needed.

To qualify for short listing, candidates must achieve minimum overall marks as follows:

a) General Category: 40%

b) OBC: 35%
c) SC/ST and PwBD: 30%

The Indian Ports Association reserves the right to adjust these qualifying cut-off marks and limit
the number of candidates for short listing / interview as deemed necessary.

In case of a tie between candidates, the tie will be broken according to the following criteria:

a) The candidate scoring higher marks in the Specialization section of the question paper
will be given preference.
b) The candidate with the higher date of birth (i.e., the older candidate) will be given
preference in case of tie at a) above.

XI. Selection Procedure

Candidates must take an online test as outlined in Paragraph X of the advertisement. The
Management will select candidates based on their overall performance in this Computer Based
Test and/or an interview.

Before joining, candidates for all positions must submit original documents for verification to the
Kolkata Dock System and Haldia Dock Complex of SMPK, as specified in this advertisement.
Failure to provide these documents will result in disqualification from the recruitment process.
Additionally, if the submitted documents do not meet the required criteria, the candidate’s
application will not be considered further.

The Indian Ports Association reserves the right to modify the selection procedure if necessary.
 ADVTNo.2025/SGR/09

XII. Application processing Fee

Candidates must pay Application-processing fees online during the designated application period.
Follow the online payment instructions provided on the Application Portal.

Unreserved (UR) candidates Rs.400

Other Backward Classes (OBC) and Economically Weaker Sections (EWS) Rs.300
Scheduled Caste (SC), Scheduled Tribe (ST), and Women candidates. Rs.200
Ex-Servicemen and PwBD No fee

Important Notes:

1. Candidates are responsible for any additional bank transaction or payment gateway
charges and Taxes.
2. Fees once paid are non-refundable and non-transferable to other examinations or selections.

XIII. (A) Examination Centre for Online Test

a) The online examination will be conducted at venues in State Capitals, Major Port Cities
and nearby areas, as specified in the admit cards.
b) Requests to change the post, examination center, venue, date, or session will not be accepted.
c) The organizing authority reserves the right to:-
 Cancel any examination center
 Add new examination centers
 Assign candidates to any center

These decisions will be based on fact or such as response rate and administrative
feasibility.

d) Candidates will attend the examination at their chosen center at their own risk and expense.
The organizing authority will not be liable for any injuries or losses incurred.

(B) Dates of online examination

The dates of online examination may be intimated around 21 days before the examination.

(C) Candidates will not be permitted to appear for the online examination
without the following documents

Candidates must present the following documents to be allowed entry into the examination hall:

1. Valid Call Letter / Admit Card for the specific date and session of the examination
2. Original photo-identity proof (as specified below)
3. Photo copy of the photo-identity proof

(D) Identity Verification Process

In the examination hall and during document verification, candidates must submit:
 Admit Card
 Original photo ID
 Photocopy of photo ID
 ADVTNo.2025/SGR/09

Acceptable photo IDs (name must match Admit Card exactly):

 Aadhaar card/e-Aadhaar card

 PAN Card
 EPIC /e-EPIC
 Passport
 Permanent Driving License.
 Any valid Photo Identity Card issued by Central/State Government.

The invigilator will verify the candidate's identity against the Admit Card, Attendance List, and
submitted documents. Candidates with doubtful identity will not be permitted to take the
examination.

(E) Additional Requirements

 Candidates who have changed their name must provide original Gazette Notification,
original marriage certificate, or original Affidavit.

(F) Important Notes

1. Learner's Driving Licenses are not accepted as valid ID proofs.

2. The name on the Admit Card must exactly match the name on the photo ID. Any mismatch
will result in the candidate being barred from the examination.
3. Candidates arriving after the specified reporting time on the Admit Card will not be
allowed to take the examination.
4. For the convenience and benefit of all candidates, it is strongly recommended to arrive at
the examination venue at least one hour before the scheduled start time. Although the exam
duration is two hours, early arrival ensures sufficient time to complete all essential pre-
examination formalities in a timely manner.

(G) Registration Name

To avoid disputes, ensure the name recorded during registration is identical to the name on your
authorized identity proof.

XIV. LIST OF DOCUMENTS TO BE PRODUCED AT THE TIME OF

DOCUMENT VERIFICATION / INTERVIEW.

Candidates must submit the following original documents and self-attested photocopies at the time
of document verification/interview:

a) Document Verification/Interview Call Letter

b) Valid system-generated printout of online application form and e-receipt
c) Proof of Date of Birth (Municipal-issued Birth Certificate or SSLC/Std. X Certificate with
DOB)
d) Photo Identity Proof as specified in the "IDENTITY VERIFICATION" section of the
advertisement
e) Mark-sheets and certificates of educational qualifications and relevant eligibility
documents for the specific post
f) For SC/ST/OBC candidates: Caste Certificate with caste validity certificate, issued by the
 ADVTNo.2025/SGR/09

competent authority in the prescribed format as stipulated by the Government of India

g) For government/quasi-government/Public Sector Undertaking employees: "No Objection
Certificate" from the employer
h) Experience certificates, as applicable
i) For candidates falling under categories (b), (c), (d), and (e) of Nationality criteria as
specified at Para VI of the Advertisement, Certificate of eligibility issued by the
Government of India
j) Persons with Benchmark Disabilities (PwBD) must furnish a valid disability certificate
that conforms to the Rights of Persons with Disabilities Rules, 2017.
k) Any other relevant documents supporting eligibility
l) Biometric data may be collected before the interview/Document Verification or at a later
stage

Important Notes

i) Failure to submit these documents may result in the candidate being barred from the
document verification/interview and further participation in the recruitment process.
ii) Candidates will not be allowed to appear for document verification/interview without
producing the relevant eligibility documents.
iii) The eligibility criteria specified are the basic requirements for applying for the post.
iv) No changes to application data will be permitted after completing the online application
registration process.
v) Candidates must produce original documents and a self-attested photocopy supporting
their identity and eligibility (category, nationality, age, educational qualifications, etc.) as
indicated in their online application form.
vi) Traveling expenses, if otherwise admissible, will not be paid if the required documents are
not presented.

XV. Special instructions for SC/ST/OBC

For SC/ST/OBC candidates, only certificates issued by the following authorities in the prescribed
form will be accepted as proof of caste/tribe/community:

(a) District Magistrate/Additional District Magistrate/Collector/Deputy

Commissioner/Deputy Collector /First Class Stipendiary Magistrate /Sub-Divisional
Magistrate /Taluka Magistrate / Executive Magistrate / Extra Assistant Commissioner (not
below the rank of First Class Stipendiary Magistrate)
(b) Chief Presidency Magistrate/Additional Chief Presidency Magistrate/Presidency Magistrate
(c) Revenue Officer (not below the rank of Tehsildar)
(d) Sub-Divisional Officer of the area where the candidate and/or their family normally reside

Important Notes

(i) At the time of Interview, candidates must submit the original caste validity certificate from
the appropriate authorities of the state/union territory that issued the caste certificate, along
with a self-attested photocopy.
(ii) For OBC candidates:
 The certificate should specifically state that the candidate does not belong to the
creamy layer section excluded from reservation benefits in Civil posts & services
under the Government of India.
 The OBC certificate containing the Non-creamy layer clause should be valid as of
the last date of online registration and on the date of appointment under KDS &
 ADVTNo.2025/SGR/09

HDC, SMP-Kolkata.
 The caste name in the certificate must match letter-for-letter with the Central
Government list/notification.
 OBC candidates falling under the creamy layer or whose caste is not in the Central
List are not entitled to OBC reservation. They should indicate their category as
General (UR) in the online application form
(iii) All Government of India directives regarding caste status shall apply.

XVI. HOW TO APPLY

Eligible candidates meeting the requisite qualifications should apply online through the Indian Ports
Association website (https://www.ipa.nic.in/).

Candidates are responsible for receiving, downloading, and printing:

 Call Letter/Admit Card for online test

 Call Letter/Admit Card for Interview/Document Verification and Physical tests.

Indian Ports Association is not responsible for:

 Loss of emails due to invalid/wrong email IDs provided by candidates

 Emails delivered to Spam/Bulk mail folders

(A) Important Notes

(i) All details in the online application (including Name, Category, Date of Birth, Address,
Mobile Number, Email ID, and Examination Centre) are considered final. No
changes/modifications are allowed after submission.
(ii) Candidates should fill the online application carefully. No correspondence regarding detail
changes will be entertained.
(iii) Indian Ports Association is not responsible for consequences arising from
incorrect/incomplete details or omissions in the application form.
(iv) Applications considered invalid include:
 Incomplete online applications.
 Applications without proper photograph and signature uploaded.
 Applications with unsuccessful fee payment.
(v) Candidates are advised to apply well before the closing date to avoid issues such as:
 Website disconnection
 Inability to log on due to heavy internet traffic
 Website congestion.
(vi) Indian Ports Association is not responsible if candidates cannot submit applications by the
deadline due to the above reasons or any other reason.
(vii) This online application process is the only valid method. No other application modes will
be accepted.
(viii) Information submitted in the application is binding on the candidate. Candidates are liable
for prosecution/civil consequences if any information/details provided are found false
later.

XVII. Action against candidates found guilty of misconduct.

1. Candidates are strongly advised to provide only truthful and accurate information
 ADVTNo.2025/SGR/09

in their application. They should not:

 Furnish false, tampered, or fabricated details
 Suppress any material information
2. During the online examination or any subsequent selection procedures, candidates found
guilty of the following actions will face severe consequences:
 Using unfair means Impersonating or arranging impersonation by any person
 Misbehaving in the examination/interview hall or document verification venue
 Disclosing, publishing, reproducing, transmitting, storing, or facilitating
transmission and storage of test contents or related information in any form(verbal,
written, electronic, or mechanical)
 Employing irregular or improper methods in connection with their candidature
 Obtaining support for their candidature through unfair means
 Carrying mobile phones or similar electronic communication devices
into the examination/interview hall.
 Indulge in any in appropriate action/activity deemed to be misconduct by the
Management.

3. Candidates engaging in any of the above actions may face the following
consequences, in addition to potential criminal prosecution:
 Disqualification from the examination
 Permanent or temporary debarment from any examination conducted by Indian
Ports Association/Major Ports
 Termination of service if already employed by a Major Port

XVIII. General Information

a) Application Status and Employment:

It is hereby notified that mere application submission, short listing, or success in online
examination and/or any recruitment stage does not constitute a guarantee of employment in
Kolkata Dock System and Haldia Dock Complex of SMPK. The Indian Ports Association
explicitly states that no requests for consideration under categories or posts other than those
initially applied for shall be entertained.

b) Examination Administration

The Indian Ports Association acknowledges the possibility of administrative or technical

complications during examination conduct. In such eventualities, remedial measures shall be
implemented, including but not limited to candidate relocation to alternative examination centers
or administration of subsequent examinations. The Indian Ports Association's decision in such
matters shall be deemed final and binding. Candidates unwilling to comply with such arrangements
shall forfeit their candidature.

c) Multi-Session Examination Protocol

In instances necessitating multiple examination sessions due to infrastructure limitations or

technical impediments, a score equalization methodology shall be implemented to neutralize
variations in difficulty levels across different sessions. Multiple sessions may be scheduled to
accommodate capacity constraints or address technical disruptions at examination centers.
 ADVTNo.2025/SGR/09

d) ELIGIBILITY AND VERIFICATION PROTOCOLS

(i) Candidate Verification

Applications shall be subject to rigorous verification processes. Detection of incorrect information

or procedural violations at any stage shall result in immediate disqualification and may affect
future participation in Major Ports recruitment processes. Retrospective disqualification may be
applicable for violations detected post-selection/appointment.

(ii) Documentation Requirements

a) Age, qualification, and category-related documentation shall be mandatorily submitted

for verification.
b) Category certificates (SC/ST/OBC) must be accompanied by valid caste verification
certificates from designated authorities, explicitly stating:
 Candidate's caste classification
 Applicable Act/Order of recognition
 Original residential details of the candidate

(iii) Employment Status Declarations:

a) Government/Quasi-Government/Public Sector employees must furnish No

Objection Certificates during document verification.
b) Selected candidates shall be required to submit unconditional discharge/relieving letters
from current employers (Government/Public/Private sectors) prior to assuming duties.

e) EXAMINATION AND SELECTION PROCEDURES

(i) Selection Methodology

This selection process shall comprise Online Tests and/or Interviews as applicable. The Indian Ports
Association reserves the authority to:

 Conduct additional assessments as deemed necessary

 Modify, add, or remove examination centers
 Implement changes in the selection protocol

(ii) Examination Regulations

Prohibited Items in Examination Premises:

 Electronic devices including mobile phones and calculators
 Head wear, time pieces.
 Stationery, documentation, wallets.
 Eye wear (excluding prescription glasses)
 Jewelry or metallic items.

(iii) The Indian Ports Association disclaims responsibility for safe keeping of personal
effects.
 ADVTNo.2025/SGR/09

f) APPOINTMENT AND SERVICE CONDITIONS

(i) Medical Requirements

All candidates selected for appointment are required to undergo and successfully obtain medical
fitness certification from the designated Medical Board of the Kolkata Dock System / Haldia Dock
Complex (as the case may be) of SMPK. This certification must be completed and submitted
within the prescribed time limit. Failure to obtain and submit the required medical fitness
certification within the stipulated timeframe will result in automatic cancellation of candidature.
Such cancellation shall be final and irrevocable, and no further correspondence shall be entertained
in this matter.

(ii) Service Terms

Appointed candidates shall be governed by the Service Regulations of the Kolkata Dock System
and Haldia Dock Complex of SMPK.

Appointment shall be contingent upon:

 Satisfactory completion of all verification processes

 Medical fitness certification
 Compliance with Service and Conduct regulations

g) LEGAL AND ADMINISTRATIVE PROVISIONS

(i) Jurisdictional Matters

Legal proceedings pertaining to this recruitment process shall fall exclusively within the jurisdiction
of Delhi Courts/Tribunals/Forums.

(ii) Authority and Modifications:

The Indian Ports Association retains the right to:

 Cancel or modify the recruitment exercise partially or completely

 Make final decisions regarding eligibility and selection
 Reject correspondence or representations regarding selection decisions

(iii) Official Communications:

The detailed advertisement published on the official website (https://www.ipa.nic.in/) shall be

considered authoritative in cases of discrepancy.

IMPORTANTNOTICE

THE ABOVE POSTS ARE BEING FILLED BASED ON THE DRAFT REGULATION
PUBLISHED IN THEKOLKATA GAZETTE EXTRAORDINARY PART-II DATED
JANUARY 29, 2025, PENDING NOTIFICATION BY THE MINISTRY OF PORTS
SHIPPING & WATERWAYS.
 ADVTNo.2025/SGR/09

Any attempt at canvassing in any form shall result in immediate disqualification of

candidature. Candidates are advised to regularly monitor the official website for updates
and modifications to these guidelines.

This document supersedes all previous communications. If any, regarding the recruitment
process and shall be considered binding on all applicants.

Enclosure:-

(1) Undertaking for availing benefit under Ex-Servicemen Category.

(2) Certificate regarding Physical Limitation in an Examination to write.

(3) Letter of Undertaking for using own Scribe

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