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Clearance Handover Form

The handover form is a checklist for employees to complete before their relieving date, ensuring all necessary clearances and handovers are documented. It includes sections for various departments to confirm the return of company property and settlement of dues. The form must be submitted to the HR department by the last working day and should be fully completed to be accepted.

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abhishek Chakraborty
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48 views3 pages

Clearance Handover Form

The handover form is a checklist for employees to complete before their relieving date, ensuring all necessary clearances and handovers are documented. It includes sections for various departments to confirm the return of company property and settlement of dues. The form must be submitted to the HR department by the last working day and should be fully completed to be accepted.

Uploaded by

abhishek Chakraborty
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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HANDOVER FORM

(To be completed before Relieving)

Mr./ Mrs./ Ms.: UPI Code :

Date of Resignation : Date of Relieving :

Business Unit: Date of Joining :

Business Title : Location :

Email id: Tel No.

Address For Future Communication :

S.No Clearance Details Clearance Name of Signature


By: the
Employee
BU / Functional Head
1 Business Unit Head’s clearance for Business Unit
relieving. Head
2 Exit Interview Form Supervisor Sparsh Sunda
3 All official documents/CDs/Process Supervisor
handed over
4 Personal Disk space cleared on Supervisor Anjani Kumar
Computers. Shriwas

Remarks :

Sales Department

5 All sales data handed over Sales Head Aalekh


Shukla
6 Parties documents Sales Head Aalekh
Shukla

Logistics Department

7 Any pending Manager

Production Department

8 Any pending Manager


Marketing Department

9 Any pending Manager Aalekh


Shukla

Administration Department

10 Employee ID Card/Access Card Admin Sparsh Sunda


11 Drawers cleared and keys returned Admin Chandrashekh
ar
12 Mobile handset & Charger Admin Renu Goswami
13 SIM Card Admin Renu Goswami
14 Balance Visiting Cards Admin Sparsh Sunda
15 Pen Drive Admin Chandrashekhar

16 Calculator Admin Chandrashekhar

Remarks Admin :

IT Department

17 Lap Top / Desktop and Accessories Local IT


18 Authorization Code for STD/ISD Local IT Anjani
19 Deactivation from Mailing List Local IT Kumar
20 Calling Cards Local IT Shriwas
Remarks IT Department :

CFO

21 Loans / Deposits CFO


22 Company credit card CFO Tejraj
Sahu
23 Settlement of all dues CFO
24 Submission of all expense vouchers CFO
due.

Remarks by CFO :

HR

25 Intimation for deactivation of access HR Person Renu


card Goswami
26 Acceptance Letter subject to HR Person Sparsh
clearance of dues. Sunda
27 Balance leave status HR Person ________
days;
28 Notice period to be recovered HR Person ________
days;
Remarks by HR :

HR Team :
Termination of record in software if HRSC Team Renu
29 any Goswami

Stores

Equipment (if any) Store in Chandrashekhar


charge
30

Note: * This form should be returned to HR- Department, on or before the last working
day

**Please do not keep any of the field empty, as incomplete form will not be
entertained

***Some of the fields may not be applicable to all, in such case please mention N/A

****Please submit the balance reimbursement and Income Tax proof documents
along with the clearance form

Employee Signature: __________________________


Date : _________________________________

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