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How to setup Time Evaluation in Time Tracking

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SAP Managed Tags: SAP SuccessFactors Employee Central Payroll,

SAP SuccessFactors HCM Suite, SAP SuccessFactors Time Tracking, SAP Timesheet,
HCM Time Management

Why should I read this blog post?

Time Evaluation is needed to process recorded times in a way to calculate overtime

premiums, shift premiums, working time account or overtime account balances, to create
alerts and warnings if employees have times outside their planned hours, outside the

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flextime bandwidth, if they record more than 10hours per day and many more reasons.
Successfactors Time Evaluation provides you a very flexible way to create time valuation
rules to accommodate your company agreements, trade union contracts or even
processes that are derived from laws and regulations like the European Directive on
working time.

Time Evaluation might be easy – but can also be complex. This depends on the business
processes you want to cover. This blog describes the mechanism of the Successfactors
Time Evaluation and each time valuation type in more detail in order to give some hints
and help you to decide which valuation type to be used in what constellation.

Target readers are time management consultants who want to learn more on the
configuration of Successfactors Time Evaluation.

Discover the Latest Updates from October 18,

2024: Introducing Time Containers and new
Valuation Types

In the latest update of this blog post, we have made some small corrections and added
the description of time containers and new valuation types that will greatly enhance your
possibilities. Check it out now!

Time Evaluation
Definitions

Time Evaluation is a valuation of attendance, break, oncall and absence times by

comparing the recorded hours against the company-internal, contractual, and collective
agreement provisions.
Time Evaluation runs periodically to calculate overtime, calculate time off in lieu postings
and working time accounts (flextime), validate attendance recordings, and calculate
wage types (for example, bonuses) for payroll.

Time Evaluation is the process of calculating valuation results from a set of

input time records to generate an output time record.

An output time record can be an interim calculation result or an time valuation

result

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Input time records, output time records and the valuation results are
represented by time type groups.

The complete Time Evaluation contains several small calculation steps with
time type groups as input and output. These steps are called time valuations
and are combined in a time recording profile.

Definition by Example

Time Valuation - Definition by Example

Basics
Time Type Groups – General and Usage
General

Time type groups are containers for interim calculation results and final
time pay types.
Output of time valuations that can be displayed on the Time Sheet UI.UI
Component

Time Pay Type

The calculated time valuation results are stored on the database and
available either for payroll processing or conversion to time off in lieu or

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working time account.

Time Collector

Calculated time valuation result which is aggregated daily, weekly, or

monthly and stored on the database.
Time Container

Time Tracking subscription necessary

Calculated time valuation result which is aggregated daily or for a
period and stored on the database. Daily Time Container, e.g. created
by an Aggregation time valuation, can be read from database by a Time
Type Group of Time Category “Time Container”. They can be used for
periodically calculations and result in periodical Time Containers. These
periodically calculations are processed asynchronously.

Usage and Storage of time valuation results

Usage and Storage of time valuation results

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Time Type Groups – Time Category

Overview

The Time Type Groups on the left hand side are defined by an assignment of time types.
These groups are Set-like Groups.

The Time Type Group on the right hand side is calculated by a time valuation.

Time Type Groups – Time Category

Set-like Groups

The set-like groups are defined by an assignment of time types. You can use absence,
break, attendance and on-call and even mix them in a time type group just as you need.
You can create different set-like time type groups based on the need of your valuations.

The set-like Groups are the starting point to calculate more complex (calculated) groups.

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Time Type Groups – Set-like Groups

Calculated Groups

The calculated groups are calculated by one single or several time valuations in a time
recording profile.

The calculated groups have the time category ‘Calculated Time’ or ‘Counted Events’.

Time Type Groups – Calculated Groups

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The calculation method for a specific calculated result group is defined as a valuation
rule, which describes how one or two result groups are generated from a set of input
groups.

The calculated groups have the time category Calculated Time or Counted Events. The
calculated groups having the time category Calculated Time can be Input groups for
subsequent time valuations.

Time valuation
Input

Input Groups with

Reverse Sign (optional)

Factor (optional)
Processing

Valuation Type (e.g. Aggregate and Split)

Additional fields depending on Valuation Type
Result Groups (Time Category = ‚Calculated Time‘ / ‚Counted Events‘)

Time Type Group Above

Time Type Group Below
Error message

Error flag

No Error message
Raise error on Time Type Group Above / Below
Additional Info
Message
Error Type

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Time Valuation

Time valuation - UI

Time valuations can be setup in Manage Data.

Time Valuation - UI

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How are Time valuations processed?

General

In General all time valuations in a Time Recording Profile are processed on a

daily basis for the entire time sheet period.

All time valuations in a Time Recording Profile are processed first with data
(e.g. scheduled working time and recorded working time) of Monday. After
this the data of Tuesday is processed, and so on.

The order in which the different time valuations are processed cannot be
influenced in the configuration. It is determined automatically, so that
necessary Time Type Groups are already calculated when a time valuation is
using them as Input, Threshold, Comparison or Deduction group.

Time valuation Methods

When using the Valuation Methods "Valuate Per Day" or "Valuate Up To

Today" only the entries for a single day are considered. If the breaks are
deducted from the scheduled working time, this is done with the values of a
single day for instance on Monday the break of 1hr is deducted from the
scheduled working time of Monday 8hr.

The processing is stopped after the processing of the current day when the
Valuation Method "Valuate Up To Today" is used. Days in the future in the
same time sheet period are not processed.

When using the Valuation Method "Valuate Whole Sheet" the entries for the
complete time sheet (usually one week) are considered. This is for instance
necessary to calculate times of the whole time sheet greater 40 hrs per week.

Valuation Method "Valuate Per Day"

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Valuate Per Day

Valuation Method "Valuate Up To Today"

Valuate Up To Today

Valuation Method "Valuate Whole Sheet"

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Valuate Whole Sheet

Excurs on Time Containers

Time Tracking subscription necessary

Daily Time Containers

Calculated groups (time categories CALCULATED_TIME) may be marked as

isTimeContainer in the time type group definition. At the end of the valuation special
database entries (MDF entity Time Container) are created for these time container
groups. The attributes of a time container time type group are earliest start time, latest
end time and duration. The duration of a time container is the sum of the records, so in
contrast to a time record the duration of a time container does not need to match the
period between start and end.

These Daily Time Containers can be read via a public oData V2 API, used for reporting,
or used for calculations within the Time Valuation for flexible periods.

Periodic Time Containers

Set-like time type groups based on daily time containers can be used as input data for
asynchronous calculation steps in the time valuation. Time type groups with category
Time Container have a defined list of time containers (identified by the former TTG’s
external code) instead of having a list of time types and are used as input group,
deduction group etc. of time valuations as always.
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Currently available functionality

Available Periods for periodic Time Containers

Available Periods for Time Containers

Current Restrictions to Keep in Mind

Time Containers for weeks or months can only be created with following valuation types
by the asynchronous part of the Time Valuation.

Aggregate Input Groups and Split

Create Time Record
Deduct Group from Input Groups
Filter Single Records from Input Groups

As the periodic time containers are processed asynchronously, only a warning can be
raised during processing. It is not possible to generate an error, as the recordings are
already saved when the asynchronous Time Valuation is running.

Valuation Types

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Overview

Valuation Types - Overview

Aggregate Input Groups and Split

This type of valuation collects all the time records from a set of input groups. At a certain
threshold value, the collected records shift from the below group to the above group. The
threshold (i.e. when the switch from above to below happens) can be defined per day
and per time sheet period.

The threshold can either be a fix value or a reference to a Time Type Group which was
calculated before as a result of other time valuations.

Possible use case: Which working time is up to 8 hours a day (= regular time) and which
is above 8 hours a day (= overtime)?

Aggregate Input Groups and Split

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Aggregate Input Groups and Split - How it works

Filter Input Groups

The filter used in this valuation is a type of day filter. All the time records from the input
groups passing the day filter with all attributes are collected in the below group. Time
records not fulfilling at least one filter attribute are put to the above group.

This valuation type supports using a Time Segment Filter as well.

Possible use case: Which working time is on full holidays, non-working days, Sundays, at
night shifts, …?

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Filter Input Groups - How it works

Time Records Filter - Overview

Time Records Filter - Overview

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Filter Segments from Input Groups

The segmentation uses a special time segment filter which is a list of time segments.
Time segments are a clocktime intervall. The valuation moves the parts of the input time
records to the below group that overlaps with one of the time segments. The parts not
overlapping are put in the above group.

This means that input records can be split in parts overlapping a time segment and a part
not overlapping any time segment.

This valuation type can only be used for time recording variant clock-time.

Possible use case: Which working time is after 20:00 and needs to be considered for
premium calculation? (Segment Filter: 20:00 – 6:00)

Filter Segments from Input Groups - How it works

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Excurs on cross midnight processing

Excurs on cross midnight processing

All data of a shift day is processed in the shift day, even if it can be on a different physical
day. All time valuations are processed on the shift day as well.

For several night shift requirements it's necessary to process data from the next physical
day. For instance a night shift can end on a public holiday and special premiums for the
part of the night shift on the public holiday has to be paid.

Because the complete night shift is processed on the shift day (the day on which the shift
started) we introduced a next day indicator in the time segment filter. We also enhanced
the time records filter so that it can be checked if the next physical day is a public
holiday.

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Time Segment Filter - Next Day Indicator

Time Records Filter - Public Holidays

Deduct Group from Input Groups

The Valuation Type “Deduct Group from Input Groups” is an enhancement of “Filter
Segments from Input Groups”

Deduction group defines a list of time segments

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Input time record overlapping any time segment (of deduction group)
--> Overlapping part is set to below group, remaining parts to above group

Input time record overlapping none of the time segments (of deduction group)
--> Is set to above group

Example

Which is the (net) working time without breaks?

Deduct Group from Input Groups - Example

Difference Between Threshold and Input

This valuation type compares all time records from a set of input groups to the specified
threshold value per day or per time sheet period. The purpose is to calculate the
difference "input minus threshold" and put this result into the above group.

If the threshold is reached, the time records above the threshold are moved to the above
group. If the threshold is not reached, a new time record with the missing negative
difference is created and put in the above group.

The time type of this new time record is the main attendance time type and the date is
set to the valuated day or – in case of valuation per time sheet period - the end date of
the time sheet period.

Thereby, the above group always contains the positive or negative difference “input
minus threshold”.

So that all result groups have a reasonable definition, the below group is set to the
inverted above group. That means that positive time records out of the above group are
converted to negative time records and vice versa.

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Possible use case: What is the delta between working time and scheduled working time
per day or week? This delta can then be accrued to a working time account (WTA) for
each day or for the whole week.

Difference Between Threshold and Input - How it works

Compare Threshold with Input Groups and Count

Events

Result groups from this valuation are a special kind of calculated time type group: The
above and the below group are so-called 'counter' groups with 'counter' records as time
records.

A counter (time type) group is defined by time category COUNTED_EVENTS and has
only time records with an internal counter time type of time data type 'counter’.

This valuation aggregates all input records of the day (or the whole sheet period
depending on the valuation method).

In case of day valuation, if the amount of all records is above the threshold a “counter
record of 1” (for the counted event above threshold) is put to the above group. If not, the
“counter record of 1” is put to the below group (for the counted event below threshold).

In case of whole sheet valuation method, all input time records together are compared to

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the threshold for the entire week, and depending on the result the “counter record of 1” is
put either into the above group or into the below group on the end date of the valuation
period.

Possible use case: How many days (in the time sheet week) have got working time above
8 hours?

Compare Threshold with Input Groups and Count Events - How it works

Compare Threshold with Comparison Group to Route

Input

This valuation allows to move all input time records together for each day (or for the
whole week depending on the valuation method) either to the above group or the below
group.

Therefore, independently from the input time records, the comparison group is compared
to the threshold. per day or time sheet period. If the time records of the comparison
group are above the threshold, the corresponding input time records are moved to the
above group, otherwise to the below group.

Possible use case: What is the planned working time for days on a public holiday if there
is recorded working time for that day?

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Compare Threshold with Comparison Group to Route Input - How it works

Compare Threshold with Comparison Group to Route Input - How it works

Filter Single Records from Input Groups

Time Tracking subscription necessary

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This valuation type loops over all time records of the input time type group.

For every record, the record attribute (e.g. Start Time) is compared with the attribute that
is configured for the comparison group (e.g. Earliest Start Time).

The comparison operator can be configured as “Equal To”, “Less than or Equal To”, or
“Greater than or Equal To”.

Time records that fulfill the condition are moved to the time type group below. All other
time records are moved to the time type group above.

Possible use case: Find gaps in recorded working time at the beginning or the end of the
scheduled working time.

Filter Single Records from Input Groups - How it works

Create Time Record

Time Tracking subscription necessary

The time valuation 'Create Record' defines a time record and puts it in an output time
type group. The output time type group is always the above group, the below group
cannot be defined for Create Record. This output time type group can then be used in

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any other time valuation as always. There is no input time type group, but there might be
helper time type groups for defining the record.

The newly created record is a clock time record with start time, end time, duration and
time data type "TimeDataCreated".

The definition can be done based on

Fixed values for start time and end time (12:00 AM – 1:00 PM)

Possible use case: Add some extra hours to a Time Type Group as kind of
bonification
Using a start and end time type group with earliest start time and latest end time
(End of scheduled working time – End of scheduled working time + 60 minutes)

Possible use case: Calculate a certain premium for the first hour after the
scheduled working time

According to the defined Time Valuation Method a time record is created

Per day (valuatePerDay)

For the whole period (valuateWholePeriod)

For valuation method ValuateWholePeriod the result record can span a longer
period of several days.

Please adhere to the following restrictions (2H 2024):

Only for Time Recording Variant Clock Time

Record creation based on fixed start and end time only allowed for valuate per day
Valuation method whole period can only be used in time valuations reading daily
Time Containers. These Time Valuations are used for calculating periodically Time
Containers.

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Create Time Records - How it works (without a Time Type Group as reference)

Create Time Records - How it works (with a Time Type Group as reference)

Decision by Business Rule

Time Tracking subscription necessary

This valuation type triggers a business rules that can pass information between time type
groups. It redirects an input time type group to a time type group above or below.

The result in the input time type group is passed to the business rule as a parameter. This
result is accessible in minutes (for example, "If result > 90 minutes" instead of "if result >
1:30 hours")

The conditions are configured in the business rule and there the known possibilities can
be used, like access to Job Info fields and usage of rule functions.
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This valuation allows to move all input time records together for each day (or for the
whole week depending on the valuation method) either to the above group or the below
group.

Possible use case: For FTE less than 1, route a Time Type Group to a specific Time Type
Group to process different Time Valuations using this Time Type Group as Input,
Comparison, Deduction or Threshold group.

Decision by Business Rule - How it works

Calculation by Business Rule

Time Tracking subscription necessary

This valuation type triggers business rules that can fill a time type group with a value that
is calculated in the business rule. The calculation can include the information from the
input time type group which is passed to the business rule, fields from job info, fixed
values and can use rule functions as well. The calculated value must include a value in
minutes (for example, a returned value of 600 will be processed as 10 hours in
subsequent time valuations).

The result in the input time type group is passed to the business rule as a parameter. This
result is accessible in minutes (for example, "If result > 90 minutes" instead of "if result >
1:30 hours").

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Please note that Time Type Groups created by Time Valuation may have unexpected
Start and End times. A dummy start and end time is calculated for the duration of the
group. For example, if the rule returns a duration of 1 hour, the start time of the Time
Type Group is 00:00 and the end time is 01:00.

Possible use case: This can be used to multiply the input time type group (which, for
example, contains the scheduled working time) by the FTE.

Calculation by Business Rule - How it works (without usage of an Input Time Type Group within the business rule)

Calculation by Business Rule - How it works (with usage of an Input Time Type Group within the business rule)

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Configuration Options for Valuation Types

Configuration Options for Valuation Types

Examples
Some information in front about the examples
The example configurations, described in this document, must be adapted
accordingly to fit in existing Time Recording Profiles and meet requirements.

They need to be adapted with regards to used Set-Like Time Type Groups
(e.g. WT-SCHED for scheduled working time) and the naming of necessary
Time Type Groups and time valuations.

Partially the configurations are simplified for a better understanding of the

basic functionality.

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Overtime Recorder with Premium for Overtime above

40 total hours per week
Requirement

An Overtime Recorder records only overtime by using a certain Time Type

Group. For all times (scheduled working time + overtime) above 40 hours per
week there must be paid a premium.

The premium must be calculated for the day on which the overtime was
recorded, not at the end of the week.

Solution in a nutshell

The recorded overtime is available in a Time Type Group of Time Category

„Recorded Overtime“

The difference between 40 hours and the scheduled working time for a week
is calculated and stored in a Time Type Group

The part of the recorded overtime above the value of the Time Type Group,
that contains the difference between 40 hours and the scheduled working
time, is moved to a Time Type Group for the premium.

Overtime Recorder with Premium for Overtime above 40 total hours per week

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Weekly overtime calculation

Requirement

For the first two hours overtime per week a premium OT 1.5 has to be paid.
For every additional overtime a premium OT 2.0 has to be paid.

The OT 2.0 premium has to be paid for working time on non-working days as
well, independend if the employee worked overtime in this week at all.

Solution in a nutshell

Use a time records filter to filter work on non-working days. Recorded working
time on non-working days can directly be moved to a Time Type Group OT
2.0

Use a time records filter to filter work on working days.

Calculate daily overtime by split recorded working time after reaching the
scheduled working time.

Split the weekly overtime by two hours. Overtime up to two hours are paid OT
1.5. Overtime above two hours are paid OT 2.0.

Aggregate OT 2.0 from non-working days and working days in one Time Type
Group.

Weekly overtime calculation

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Daily overtime calculation

Requirement

A positive recorder records working time and overtime and both is considered
for calculating a overtime premium of 100% for more than two hours per day.

For the overtime up to two hours per day a premium of 50% must be
calculated

Solution in a nutshell

Breaks are deducted from overtime relevant time

Breaks are deducted from the scheduled working time

Overtime per day is calculated by deducting the scheduled working time

without breaks from the overtime relevant time without breaks

Breaks are deducted from recorded overtime

Calculated overtime and recorded overtime are aggregated to the total

overtime per day

The part of the overtime above two hours is moved to a Time Type Group for
the 100% premium. The overtime up to two hours are moved to a Time Type
Group for the 50% premium.

Daily overtime calculation

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Core night detection

Requirement

In Germany if working time for a night-shift started before midnight then the
tax free portion of the night premium is 25% till 00:00, but 40% in the time
frame from 00:00 - 04:00 and after 04:00 it is again 25% till 06:00 in the
morning.

Core night detection

Solution in a nutshell

For further usage in the core night detection we need to deduct breaks from
the recorded working time.

We need to filter recorded working time without breaks for the following time
frames:

8:00 PM – 12:00 AM

12:00 AM – 4:00 AM on the day after the start day of the night
shift

4:00 AM – 6:00 AM on the day after the start day of the night shift

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Any recorded working time in the time frame 12:00 AM – 4:00 AM is moved to
a Time Type Group for tax-free night premiums when there was working time
recorded in the time frame 8:00 PM – 12:00 AM.

If there is no recorded working time in the time frame 8:00 PM –

12:00 AM then the recorded working time 12:00 AM – 4:00 AM is
moved to a Time Type Group for taxable premiums

The taxable premiums 8:00 PM – 12:00 AM, 12:00 AM – 4:00 AM, and 4:00
AM – 6:00 AM are aggregated in one Time Type Group

Core night detection

One remark

The documented solution is simplified and needs to be adapted because a

part of the night shift can fall into a sunday or a public holiday, and in these
cases higher premiums needs to be calculated.

Detection of Late comers

Requirement

An Employee must be counted as a late comer on every day on which he/she

clocks in more than 15 minutes after the beginning of the scheduled working
time. For every occurence of late coming a warning message must be raised.

When there is a gap at the beginning of the scheduled working time but the
employee recorded additional working time before the beginning of the
scheduled working time, he/she must not count as a late comer.

When there is no working time at all recorded the employee must not count
as a late comer.

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The monthly occurrences of late coming must be counted and a warning

message is raised when the employee came too late more than three times in
a month.

Solution in a nutshell

A time valuation finds gaps within the scheduled working time, in which no
working time is recorded, and stores them in a Time Type Group. This Time
Type Group would also contain a gap e.g. caused by a lunch break.

In a time valuation possible gap at the beginning of the scheduled working

time are filtered out of all gaps of the entire day. If a gap at the beginning of
the scheduled working time is found, this gap is stored in a Time Type Group.

A time valuation checks, if there is recorded working time for this day at all,
and routes the gap at the beginning of the scheduled working time to a Time
Type Group if there is working time recorded. If there is no working time
recorded at all for a day it is not a late comer. It might be that this employee
forgot to record attendances, or an absence.

A time valuation checks if there is recorded working time before the beginning
of the scheduled working time and stores it in a Time Type Group.

A time valuation routes the gap at the beginning of the scheduled working
time to a Time Type Group in case that there is no working time recorded
before the beginning of the scheduled working time.

A time valuation routes the gap at the beginning of the scheduled working
time to a Time Type Group when the gap is longer than the threshold value 15
minutes. In this case, a warning is raised. In this time valuation a "real" late
comer is detected according to the described requirements.

A time valuation counts the occurrences of late coming in a month in a Time

Type Group. This Time Type Group is of Time Category "Counted Events".

A last time valuation raises a warning when an employee clocked in too late
more than three times in a month.

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Detection of Late Comers

Special Topics
Check Tool

The configurations in a Time Recording Profile can be checked by several checks in the
check tool.

That should be done before a Time Recording Profile is used to avoid errors caused by
erroneous configurations during runtime.

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Check Tool

Time Valuation – Employee Time Valuation Result

Employee time valuation results are shown in the Employee Time Sheet object in
Manage Data

Condensed per time type group, day and cost center

Posting Target defines further processing (Payroll, Time Account, Working

Time Account)

Contains also allowances for payroll

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Employee Time Valuation Result

Time Recording Profile Visualization

The MDF object Time Recording Profile Visualization can be created in the Manage Data
UI for each existing Time Recording Profile, showing all Time Valuations and Time Type
Groups used in a graphic diagram.

Using the Focus on Time Type Group field, the output can be restricted to only the Time
Valuations necessary for the selected Time Type Group.

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Time Recording Profile Visualization

Time Valuation – Trace

The trace, that can be called from the Time Sheet UI, is a tool that is used from Admins
to analyze the results of the Time Evaluation for one week of an employee.

Permission needs to be granted in Role Based Permissions.

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Trace - Permissions

Shows the result of new valuation run (Results can differ from results for Time
Type Groups shown on the Time Sheet UI)

Two Parts

Time Valuation Result

Valuated Time Records (not equal to UI Time Records)

Time Type Groups with Result (incl. Time Records)

Time Valuations with Results (incl. Time Records)

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Time Valuation Trace

Runtime view

According to internal recursive time valuation algorithm

No allowances

Trace

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Troubleshooting / Hints & Tips / Q&A

Q: A Time Type Group is not filled with a value, also Time Type Groups that
contribute to this Time Type Group are not filled. For these Time Type Groups
„No time records“ is shown in Trace.

A: Time Type Groups are only calculated when they are configured
as pay type, UI component, or Time Collector or they contribute to
such a Time Type Group.

Q: Threshold with minutes is not considered correctly

A: Please check in which format the threshold is configured. If you

want to use ½ hour as a threshold you need to configure 0,5
instead of 0,3.

Q: The weekly result of a Time Type Group for the current week is wrong
because future days are considered.

A: Please check if in affected time valuations the valuation method

„Valuate Up To Today“ needs to be used.

Q: How can I use < as comparison operator?

A: You can use „Reverse Sign“ for the Input Time Type Group and
compare it with a negative threshold.

Q: How can I trigger a time valuation only on a certain weekday, on a working

(non-working) day, on a day with a certain shift classification, on a public
holiday?

A: Use a Time Records Filter within a time valuation of type „Filter

Input Groups“

Q: I only want to aggregate Time Type Groups without Split. How can I
configure this?

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A: Create a time valuation of type „Aggregate Input Groups and

Split“ with the Threshold type „Fixed Value“ and the Threshold
Value 0.

Q: I need to change a time valuation but do not know in which Time

Recording Profiles it is used so that I can estimate the impact of my change
and I can test it.

A: You can use the Time Management Configuration Search

Labels:

Product Updates

Tags:

time evaluation

Add tags

Comment

61 Comments

juergenprinz
Explorer


‎2022 Oct 21 2:01 PM

 0 Kudos

Hi Timo, thanks a lot for this great article. Very informative and well explained.

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 42/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

best regards

Juergen

TB
Product and Topic Expert


‎2022 Oct 21 2:11 PM

 0 Kudos

Hi Juergen,

thanks a lot for your feedback. Please feel free to contact me in case of questions.

Best Regards,

Timo

Venkat_Iyengar
Product and Topic Expert


‎2022 Oct 21 2:16 PM

 0 Kudos

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 43/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

timo.biedenbender - This is an awesome blog explaining the concepts of Time Evaluation

in a well structured and informative way. Thanks for the blog.

Venkat

TB
Product and Topic Expert


‎2022 Oct 21 2:19 PM

 0 Kudos

Hi Venkat,

thanks a lot for you feedback. Please do not hesitate to contact me in case of questions.

Best Regards,

Timo

manibell
Explorer


‎2022 Oct 21 8:03 PM

 0 Kudos

Hi Time sorry Timo :),

I'm not surprosed why your name rhymes with time and I believe it should continue. Such
a wonderful piece of work on Time Evaluation. You have made it simple for everyone to
https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 44/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

understand this.

Let such sharing continue in future.

Regards

Prasanna

Question: Do you think the product will accommodate scenario of entering amount
instead of only time; like how we do in CATS? This will help us to enter the amount
directly for a on Call duty or derive using some valuation type. If not I don't mind creating
an idea incident for this.

Regards

Prasanna

manibell
Explorer


‎2022 Oct 21 10:35 PM

 0 Kudos

Hi Timo,

Another Question

In the picture 'Difference between threshold and input' in the left hand side 'Day 3' you
have put 10:00-17:00 but in the right hand side it's 00:00-01-:00, I'm not sure how this
entry is picked up? Can you please throw some light.

Regards
https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 45/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Prasanna

TB
Product and Topic Expert


‎2022 Oct 24 6:19 AM

 0 Kudos

Hi Prasanna,

thanks a lot for your feedback. I make this typo in my name quit often.

Regarding your question: Do you mean it should be possible to have a clock-time

recorder who can record certain data like on-call as a duration? To make sure I got it
right: You ask for the combination of clock-time and duration recording?

This is currently not possible. A clock-time recorder can only record clock-times (with
exception of allowances) and a duration recorder can only record durations. It would be
good if you create an influence request.

Best Regards,
Timo

TB
Product and Topic Expert


‎2022 Oct 24 7:05 AM

 0 Kudos

Hi Prasanna,
https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 46/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

thank you for this hint.

I added the following to the description of this valuation type to make it clearer.

'So that all result groups have a reasonable definition, the below group is set to
the inverted above group.'

I hope this answered your question.

Best Regards,
Timo

I815923
Product and Topic Expert


‎2022 Oct 24 10:45 PM

 0 Kudos

Excellent Blog and thank you so much to share it!!!

TB
Product and Topic Expert


‎2022 Oct 25 6:05 AM

 0 Kudos

Thanks a lot for your feedback

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 47/82
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Tui_Pachara_Padetpai
Product and Topic Expert


‎2022 Nov 03 12:35 PM

 0 Kudos

Dear Timo,

It is very comprehensive and excellent detailed knowledge. Thank you so much. I have a
scenario I would ike to ask the possbility to calculate by Time Evaluation. Many
customers I have talked to, they have employees who work OT across midnight, and they
want the OT after midnight calculated based on what the next day is.

For example: Employee has regular schedule from 8am - 5pm today. He/she worked OT
from 5pm to 2am on the next day. The OT after midnight from 12am - 2am will be
different upon what the next day is. If the next day is Working Day, it will be granted OT
1.5X for 2 hours. However, if the next day is Non-Working Day, it will be granted OT 3.0X
for 2 hours.

I can't find the simple configuration which we can do in Time Evaluation. As I explored
with my collegues, we tried to use the Filter Input Group by Type of Day (Working/Non-
Working), but Time Evaluation consider the current day to be the Filter Group, not the
next day. Next, we tried to use Time Fiter Segment, but it is not possible to know whether
the next day is working or non-working day. We tried to flag the 'across midnight' for
today work schedule, but it is not allow because the today work schedule is 8am-5pm
which is not across the midnight. We understand that currently Time Evaluation can
identify whether next day is the public holiday, but what we are looking here is to identify
whether the next day is working or non-working day. Or better if it can identify what the
nexy day is, it would be the best.

My questions is whether it is possible to configure in current Time Evaluation? Or if not,

would it be possibility to consider putting in the future release?

Best Regards,

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 48/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

TB
Product and Topic Expert


‎2022 Nov 04 5:37 AM

 0 Kudos

Dear Pachara,

thanks a lot for your feedback and raising this really good question.

For me, it's crucial to know if the non-working days are always Saturday and Sunday or if
they can rotate during the week.

In case that they are always Saturday and Sunday you can use a time records filter for
Friday and setup a time segment filter with next day indicator.

When the non-working days are rotating during the week I see currently no possibility to
check if the next day is a non-working day. When we process the current day we can not
check the definition of the next day. We would need something similar like the filter on
public holidays in the time records filter.

I hope this answered your question.

Best Regards,
Timo

Tui_Pachara_Padetpai
Product and Topic Expert


‎2022 Nov 04 6:54 AM

 0 Kudos

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 49/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Dear Timo,

Thank you for the answer. For your question, the non-working days are not always Sat or
Sun, otherwise we would be able to use time rcords filter for Day of Week.

As currently we can't check the next day, would it be any chance to have future roadmap
to add more filter? Ex: check Day Model of the next day, or check working/non-working
day (Planned Hours = 0) of the next day. If there is more filter, I believe it would be really
useful to handle a lot more complex time scenarios.

Best Regards,

Pachara

TB
Product and Topic Expert


‎2022 Nov 04 7:30 AM

 1 Kudo

Dear Pachara,

we are aware that we should close this functional gap, but unfortunately it's not on our
roadmap yet.

I didn't found a request in our influence tool

(https://influence.sap.com/sap/ino/#/campaign/2419) about this requirement. It would be
good if you can create one, so that other customers can vote for this requirement.

Best Regards,
Timo

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 50/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Tui_Pachara_Padetpai
Product and Topic Expert


‎2022 Nov 09 3:57 AM

 0 Kudos

Sure. Thank you Timo.

Stephen_B
Participant


‎2022 Nov 16 9:26 AM

 0 Kudos

Hi Timo,

We are a conglomerate from the Philippines and still heavily relying on the old SAP HCM
Time Evaluation solution (pcr and schemas) for our employees on positive time. Do you
think the current Succesfactors Time valuation solution robust enough to replace our SAP
Time evaluation? Do you already have customers outside of Germany?

Can you also point me to resources where I can read the roads maps or existing
functionality for Succesfactors Time Evaluation.

Thanks and great article!

Stephen

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 51/82
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Frans_Smolders
Product and Topic Expert


‎2022 Nov 16 11:45 AM

 1 Kudo

Hi Stephen, that might very well be the case

Please read this post: https://blogs.sap.com/2021/12/21/how-does-sap-successfactors-

time-management-compare-to-sap-hcm-time...

The crux is: SFSF Time Management meanwhile is becoming so robust that on a high
level you can't say anymore if it is feasible, or is not feasible. You have to look at the
individual use cases.

Cheers, Frans

Stephen_B
Participant


‎2022 Nov 16 5:39 PM

 0 Kudos

Thanks, Frans.

I have not been keeping abreast with SFSF roadmaps and it's good to know that SAP has
been busy developing a solution akin to SAP Time Management - an area that has been
in limbo since SAP announced that SAP HCM does not figure in theirs plans for the
future. =,(

I've read the article you've linked and I just have a question.

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 52/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

1. Does SFSF Time Management have or will have a feature similar to the 'Time Wage
Type selection' configuration options in SAP Time Management. To illustrate with an
example below:

An employee works night shift from 8pm – 4am (crossover midnight). He

worked Overtime from 4am – 8am on a day that falls on a special holiday.

We should be able to generate the time value (hours or minutes) for the
following 'time wage types' that will be fed to payroll for valuation:

Time value the employee is late/undertime based on his/her biometrics

clock data.

Time value the employee's night premium coz he worked at a time

period (10pm - 6am) where s/he is eligible to be paid night premium. (4
hours, in this example 10pm - 4am)

Time value the employee worked OT for the first 2 hours and the
succeeding 2 hours - 2 different time wage types since they have
different rate of pay.

Time value the employee worked OT on a special holiday. (4 hours)

This is just an example and we have prolly have hundreds/thousand of

permutation of these scenarios. Currently, we are able to met these
requirements via Time Wage type selection config and pcr configurations in
Time Evaluation schema.

Will SFSF have something similar to this i.e. we can also deliver the
requirements via configuration and without resorting to development or code
changes.

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 53/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Thanks

Stephen

Frans_Smolders
Product and Topic Expert


‎2022 Nov 17 7:41 AM

 0 Kudos

Hi Stephen, yes this should be possible. In this blog you find how time valuation for night
shifts works and how we can differentiate premiums for different segments:
https://blogs.sap.com/2021/10/26/successfactors-time-management-new-features-in-h2-
2021/ Hope this helps? Cheers, Frans

Prasitw
Explorer


‎2022 Dec 16 10:16 AM

 0 Kudos

Hi Timo,

I feel thankful for this your article to explain about time valuation help me to understand
and clearly about this so much.

Thank a lot to share

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 54/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Prasit Watthana.

Sanjayt
Explorer


‎2023 Jan 06 8:32 PM

 0 Kudos

Hi timo.biedenbender

Is there anyway a clock in/clock out employee can apply for an absence outside planned
working hours. Currently employees get the below error when they apply for a leave
outside absence hours. "Please enter a start and an end time that falls within the
planned working time".

This is required because employees work on flexible schedule even though there is a
fixed planned working time on day model. Could you please advise if there is any
workaround.

Thank you,

Sanjay

parthu6
Participant


‎2023 Jan 20 10:29 AM

 0 Kudos

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 55/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Hi timo.biedenbender,

Excellent and spoon feeding blog, Thanks alot.

Thanks,

Parthu

former_member29554
Discoverer


‎2023 Mar 05 6:08 PM

 0 Kudos

Hi All,

Is Time valuation functionality covered in EC license or do we need Time Tracking

license?

TB
Product and Topic Expert


‎2023 Mar 06 5:40 AM

 0 Kudos

Hi Faisal,

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 56/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

the Time Valuation itself and the major part of their functionality is part covered by the EC
subscription.

New features of the Time Valuation (e.g. cross midnight for attendances, latecomer
detection, rest period determination) are (or will be in future release) only available with
the Time Tracking subscription. The configuration for these functionalities is only possible
when Time Tracking is enabled.

Best Regards,
Timo

rderaser
Discoverer


‎2023 Mar 16 6:58 AM

 0 Kudos

Hi Timo,

great set of information, thank you!

I got questions regarding the time valuation trace: I am struggling to understand the
sequence of the trace compared to the sequence of time valuations in the time recording
profile. Coming from the SAP HCM time management world, I am probably used to the
readibility of the schema.

Is there an explanation on why the time valuation is sequenced the way it is? Or do I
always need to search for content that I am looking for?

Thanks and best regards,

Michael

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 57/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

arrouth
Participant


‎2023 Mar 17 6:06 AM

 0 Kudos

Thanks a lot Timo!

TB
Product and Topic Expert


‎2023 Mar 17 7:00 AM

 1 Kudo

Hi Michael,

thanks a lot for your feedback.

The sequence of the trace is essentially due to the fact that the order of processing the
Time Valuations is determined by the Time Valuation Engine during the runtime. The
order of the Time Valuations in the Time Recording Profile has no impact on the
processing order.

We are aware, that it could be difficult to use the trace when you want to analyze how a
certain Time Type Group was calculated. We are thinking of an enhancement, that the
calculation of a selected Time Type Group can be shown/explained in the trace in the
processing order. This is not on the road map, yet.

Your feedback on this approach would be welcome.

Best Regards,
Timo

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 58/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

rderaser
Discoverer


‎2023 Mar 17 9:00 PM

 2 Kudos

Hi Timo,

thanks for your reply! I think such an enhancement would be really helpful!

Is there any source of information where I can learn about the details of how the engine
works? E.g. I saw a SAP note recently that said "The time valuation starts its process on
all time type groups that are marked relevant for UI or for payroll."

Information like that would probably make it easier to understand the approach.

Best regards and have a nice weekend,

Michael

clumbert
Contributor


‎2023 Mar 22 7:58 PM

 1 Kudo

Thanks for asking this question Michael. I have been struggling with the same issue. In
some of the more simple Time Valuations, I have been able to follow it, but when they
start getting complex, it is really difficult to understand. It is especially difficult when I am
supporting a Time Recording Profile that I did not build, so I don't know the background
of why things were set up the way they are.

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 59/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

I would love to see the enhancement, but agree that an understanding of the processing
order would be helpful.

Thanks,

Cindy

danneu
Explorer


‎2023 Apr 26 9:44 AM

 0 Kudos

Hi Timo,

Thanks a lot for the great work!

I wonder why in the chart for the Valuation Type Aggregate Input Groups and Split clock
times are shown as output. I assumed that this Valuation Type only holds the duration,
correct?

Best regards,

Daniel

TB
Product and Topic Expert


‎2023 Apr 28 11:52 AM

 0 Kudos

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 60/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Hi Daniel,

thanks a lot for your feedback and your question.

In case of a duration recorder, you are right.

For clock time recorders the clock times are considered as well by this valuation type.
When the threshold is reached within a record in a Time Type Group this Time Type
Group is split into two.

If you configured a Time Valuation of this type with threshold 10 hours, and there is a
record in the Time Type Group from 5:00 PM to 7 PM and the threshold is reached at
6:00 PM, the time frame from 5:00 PM to 6:00 PM will be booked to the Time Type
Group Below and the time frame from 6:00 PM to 7:00 PM will be booked to the Time
Type Group Above.

I hope, this answered your question.

Best Regards,
Timo

chiru_for_SuccessFactors
Participant


‎2023 Apr 28 5:44 PM

 0 Kudos

Hi timo.biedenbender

Are the alert notification Business rule assigned under the "Post Save Rules " section of
the object definition: 'Time Valuvation".

Or is there any other way where we could trigger alert email notification for scenarios:

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 61/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Alert 1: The working time per day exceeds 10 hours (8 regular hours + 2 hrs
overtime)
Alert 2: The working time per week exceeds 50 hours (40 regular hours + 10 hrs
overtime).

Prior to creating this alerts, I have configured the Time Valuations per day and per week
and assigned on the Time Recroding profile.

My sample rule looks liken this:

Could you please share a sample business rule for one of the scenarios above?

Thanks a lot for your inputs in advance!

Best Regards,

Chiru

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 62/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

TB
Product and Topic Expert


‎2023 May 02 5:54 AM

 0 Kudos

Hi Chiru,

for me these requirements look like typical requirements for our Time Valuation and not
for business rules. I recommend setting up Time Valuations in your time recording profile.

If you've the regular hours in one Time Type Group, and the overtime hours in a second
Time Type Group, you can create a Time Valuation of type "Aggregate Input Groups and
Split".

These Time Type Groups are used as Input Time Type Groups of this Time Valuation.

If you configure Threshold Type as "Fixed Value" and Threshold Value as 10, all the hours
above ten hours would be transferred to the Time Type Group Above.

With help of the "Message Flag", you can raise an alert on the Time Type Group Above.

I hope, this answered your question.

Best Regards,
Timo

chiru_for_SuccessFactors
Participant


‎2023 May 02 9:11 AM

 0 Kudos

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 63/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Hi timo.biedenbender

Thank you for your comments, the infomration above answers my question to some
extent.

I have already set up the Time Valuation as suggested above and the user gets the
'Message Text' as a pop up within the 'Time Sheet UI' depending on the 'Message Type' =
'Error'/'Alert and warning'.

Until here, everything is fine.

But here the employee is allowed to record more than 10 hours per day, (Message Type
= 'Alert and Warning'), but the Manager/HR should get an alert notification email, each
time the employee books/records more than 10 hours per day.

Is it possible via 'Post Save' business rule under 'Time Valuation' mdf object or from 'Time
Valuation' itself or from 'Validation Rules' section under the respective 'Time Recording
Profile' or from somwehere else within the configuration?

Many thanks in advance!

Best Regards,

Chiru

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 64/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Former Member


‎2023 Jun 28 4:30 PM

 0 Kudos

Hello, very good blog, I would like to know if it is possible through the integration center
to send absences based on time collectors of the clock in and clock out (the difference
between the planned time vs the registered one), I ask since I did some tests but it
seems that integration center does not accept the start and end time, otherwise it sends
the absence with a duration equal to the planned time.

parthasarathy
Explorer


‎2023 Jul 12 5:57 AM

 0 Kudos

Dear Timo,

As per our current understanding, Time Off and Time Valuation is still considered as part
of EC license subscription. Can you please advise if there is any latest update/ future
roadmap from SAP, to consider Time Off & Time Valuation- as part of separate license
and not included as part of EC license?

iamishantdua311
Discoverer

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 65/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community


‎2023 Aug 28 1:23 AM

 0 Kudos

Hello timo.biedenbender

This is a fantastic blog and fills up much of the Gap which we were seeking for. Wish that
this type of content gets in the standard Implementation Guides also and makes all our
lives easier :).

However, I do have one query though - with valuation type "Difference between
threshold and Input" - it does not matter whether I choose valuation per day or valuation
per week, the result is always shown for the whole week.

As in your example, if you don't apply anything for Day 4 to Day 7, then the Time type
above group will have an output of 0 + 2 - 1 - 8 - 8 - 8 - 8 = -31 Hours even through we
have selected Valuation method as "Valuate per day".

My question is then how can we valuate per day and store in a Time type group per day?

Thank You in advance

Ishant Dua

A Time Management Enthusiast

TB
Product and Topic Expert


‎2023 Aug 29 10:36 AM

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 66/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

 0 Kudos

Hello iamishantdua3112

Thanks a lot for your feedback.

The main difference between these different Valuation Methods is, that the values of
Time Type Groups and Fixed Values are processed daily or aggregated for a complete
week / time sheet. The result is stored daily in the Time Type Group Above and Time Type
Group Below independently of the selected Valuation Method.

In the following example, recorded overtime is split with a fixed threshold of 5. One Time
Valuation uses the Valuation Method "Valuate Per Day", the other one uses the Valuation
Method "Valuate Whole Sheet".

Time Valuation "Valuate Per Day": Difference OT - Threshold 5 --> Time Type Group
"Diff OT-5 Daily"

Time Valuation "Valuate Whole Sheet": Difference OT - Threshold 5 --> Time Type
Group "Diff OT-5 Weekly"

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 67/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

I hope, this answered your question.

Best Regards,

Timo

mihaivasile
Discoverer


‎2023 Aug 31 8:32 PM

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 68/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

 0 Kudos

Hi,

It is possible to configure a valuation rule to raise a message if break time was not
clocked by the employee?

Thanks,

TB
Product and Topic Expert


‎2023 Sep 01 12:53 PM

 0 Kudos

Hi mihai.vasile

It should be possible to configure such a Time Valuation as here described.

For this, you need to separate the time type for generated breaks, which is configured as
the Main Break Time Type in the Time Profile, from the time type for manually recorded
breaks.

The Main Break Time Type must not be enabled for ESS, so that an employee can’t
record breaks using this Time Type. This Time Type is used for generated breaks and for
import of breaks via External Time Data. Recorded breaks need to be recorded with a
separate, ESS enabled, Time Type. Both Time Type group need to result in separate Time
Type Groups, which can be processed by our Time Valuation Engine.

A Time Valuation of valuation type "Compare Threshold with Comparison Group to Route
Input" can check if the duration of recorded breaks in the Time Type Group, that includes

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 69/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

the Time Type for recorded breaks, is greater than 0. If this condition isn't fulfilled, the
Input Time Type Group is routed to the Time Type Group Below. As a last step, you can
raise an alert on the Time Type Group Below. This alert is shown in the Time Sheet UI
and in the Admin Alerts UT.

There’s one last challenge. We need an Input Time Type Group that has always a value.
We can create an additional Time Valuation, which uses the valuation type "Create Time
Record" for this. This valuation type is only available when Time Tracking is enabled.
Otherwise, the described configuration needs to be adapted.

It might be necessary to aggregate both Time Type Groups in one single Time Type
Groups for further calculations in the Time Recording Profile.

When breaks aren't recorded with a Time Type, but arise because of gaps in recorded
working time, another configuration is needed. This might be when employees clock in
and out at time terminals. In such cases, a gap can result when an employee clocks in at
7:00 AM, clocks out at 12:00 PM and clocks in again at 1:00 PM. The gap from 12:00 PM
to 1:00 PM can be considered as a break, as well. For this, the documentation for
determination of rest period can help. The described configuration must be adapted. For
the rest period determination, features are used which are only available when Time
Tracking is enabled.

I hope this hints helped.

Best Regards,

Timo

mihaivasile
Discoverer


‎2023 Sep 14 7:12 PM

 0 Kudos

Thanks a lot for your answer.

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 70/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

I have one more question/scenario. One of my clients has the following scenario: The
manager records an overtime request for the employee of 2 - 3 hours. Then the
employee clocks the normal hours then he clocks the overtime separately by using a
specific Time event type "Overtime".

It is possible to somehow create a valuation rule forcing the employee to clock the
Overtime by using the Time event type "Overtime" only during the time frame specified
by the Overtime request (Overtime request is a time type with Classification Extra)

More to the point if the employee haze the Overtime request from 17:00 to 19:00 the
clock overtime should be used only during that interval.

It is possible?

Best regards,

TB
Product and Topic Expert


‎2023 Sep 15 8:44 AM

 0 Kudos

Hi mihai.vasile

If you want to check the recorded overtime against the exact time of the overtime
request, this should be possible using a time valuation of the valuation type "Deduct
Group from Input Groups".

The borderline case, if a recording partially outside the overtime request is allowed (e.g.
the recording is starting before the start of the overtime request and ends within the
overtime request), the described approach needs to be adapted.

The mentioned Time Valuation can look like this:

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 71/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

Create a Time Type Group that only contains the Time Type Overtime, which is
used by the employees for recording this special kind of overtime.

Use this Time Type Group as the Input Time Group for the Time Valuation of type
"Deduct Group from Input Groups".

Configure as the Deduction Group, the Time Type Group that contains the Extra
Time Type used for the overtime request.

Use a Time Type Group Above that will be filled with recorded overtime outside the
overtime request. This Time Type Group is a kind of dummy, because the value is
only used for raising an error.

Raise an Error on the Time Type Group Above.

When there is overtime recorded outside the overtime request, an error will be
raised by this Time Valuation.

Best Regards,

Timo

mihaivasile
Discoverer


‎2023 Sep 15 3:44 PM

 0 Kudos

Thanks a lot. I highly appreciate your reply.

If I can still be bold and ask your opinion on another point :).

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 72/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

I configured Time Off in Lieu so the overtime done by the employee is accumulated and
is used later to take some time off. The client wants to have a maximum balance of 40
hours per year.

How do I stop the accumulation of hours in the Time Off in Lieu time account type at 40
hours?

Best regards and again I truly appreciate your help.

Antoine_DeWinte
Explorer


‎2023 Oct 04 2:18 PM

 0 Kudos

Hi Timo,

Nice blog.

I am trying to write a time valuation which gives an error when 'WorkingHours' are
registered.

1 outside the bandwidth (7:30 - 20:00)

2 inside the core hours (08:00 - 16:30).

we have negative clock time for which the workinghours outside the core hours are
stored in the 'Flex Time' time account.

At this moment whatever working hours I register outside the core hours gives an error;

Thanks

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 73/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

TB
Product and Topic Expert


‎2023 Oct 06 4:53 AM

 0 Kudos

Hi antoine.winter

thanks a lot for your feedback.

Sorry, I didn't understand your requirement.

When a certain Time Type is recorded, you want to raise an error? Do you want to raise
this error only when the recording overlaps a certain time frame? Is this time frame
defined by fixed times or is it a segment from the Work Schedule?

Thanks,

Timo

Samo
Explorer


‎2023 Oct 11 8:03 AM

 0 Kudos

Hi Timo,

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 74/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

This is an excellent blog, thanks a lot for your comprehensive explanation about Time
Evaluation, really appreciate it!

Short question, Is it possible to create a dynamic threshold value for the time valuation, I
would like to adjust it based on the FTE, I mean when an employee is working part time
the overtime will be considered based on the FTE*daily hours as regular time, any value
above should be considered as overtime. Is that possible?

Thanks in advance!

Best regards.

TB
Product and Topic Expert


‎2023 Oct 13 9:18 AM

 0 Kudos

Hi samuel.moran.g,

Thanks a lot for your feedback.

Currently, we have no access to any job info fields within our Time Valuation.

Since we are aware that this is necessary in many cases, we are working on a solution to
integrate business rules in our Time Valuation. At the moment I cannot say in which
release this feature will be general available.

This new feature should meet your requirement. Such a business rule can get the
scheduled working time as an input, multiply this value by the FTE, and returns the
result. The result is available in a Time Type Group and can be used as a threshold.

Best Regards,
Timo

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 75/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

WJANPOOM
Discoverer


‎2023 Dec 01 8:43 AM

 0 Kudos

Hi Timo,

Thank you so much for the helpful sharing.

And I have the questions as below. Could you please help?

How can I create the record from the midnight to start plan?

Thank you so much.

WJANPOOM

mihaivasile
Discoverer


‎2023 Dec 17 1:02 PM

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 76/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

 0 Kudos

Hi Timo.

Thanks a lot for your help in my previous comments.

I have one let's say strange question. As standard timesheet, UI displays error messages
but when there are multiple errors does not provide the date or day on which the error is
present.

There is any possibility of adding the date in the system text or in the Time Valuation
Message Text?

Best regards,

Mihai

Standard error message display

Gaparicio0021
Explorer


‎2024 May 27 4:53 PM

https://community.sap.com/t5/human-capital-management-blog-posts-by-sap/how-to-setup-time-evaluation-in-time-tracking/ba-p/13545654 77/82
5/31/25, 3:10 PM How to setup Time Evaluation in Time Tracking - SAP Community

 0 Kudos

Hi Timo.

Thanks for your great explanation.

I am trying to trigger an error message but the system does not allow me, saying that the
time type group is influenced by a time container. It is not possible to trigger a error
message when using time containers?

Thanks,

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