Objective 5: Create and

Modify Charts
A PowerPoint chart is a graphic representation of numeric data. Commonly used
chart types include bar and column charts, pie charts, and line charts. A chart
that you create in PowerPoint is stored in an Excel worksheet that is
incorporated into the PowerPoint file.

PowerPoint 3: GO! Learn How Video, Objective 5

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Activity 3.24: Inserting a Column E USE OF

Chart

MOS 4.2.1

A PowerPoint column chart is useful for illustrating comparisons among related

numbers. In this Activity, you will create a column chart that compares
enrollment in each category of recreation activities by season.
 1. Display Slide 4. In the content placeholder, click Insert Chart to
display the Insert Chart dialog box. Compare your screen with Figure 3.44.

Along the left side of the dialog box, the types of charts that you can
insert in your presentation display. Along the top of the dialog box,
subtypes of the selected chart type display. By default, Column is
selected and a Clustered Column chart displays in the preview area on
the right side of the dialog box.

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Clicking the Insert Chart icon opens a shortcut menu rather than a dialog box.

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Figure 3.44

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2. Along the top of the dialog box, point to each column chart to view the

ScreenTip. Select Clustered Column, and then click OK. Compare your
screen with Figure 3.45.
 The PowerPoint window displays a column chart in the content
placeholder. A Chart in Microsoft PowerPoint worksheet window
displays with cells, columns, and rows. A cell is identified by the
intersecting column letter and row number, forming the PowerPoint
cell reference.

The worksheet contains sample data from which the chart on the
PowerPoint slide is generated. The column headings—Series 1, Series 2,
and Series 3 display in the chart legend and the row headings—
Category 1, Category 2, Category 3, and Category 4—display as
PowerPoint category labels. The legend identifies the patterns or colors
that are assigned to the data series in the chart. The category labels

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display along the bottom of the chart to identify the categories of data.
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Mac Tip

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If the Chart in Microsoft PowerPoint window opens maximized in Excel, you can
resize it manually so you can see the chart below it.
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Figure 3.45 PR WI
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 Activity 3.25: Entering Chart Data
You will use the Chart in Microsoft PowerPoint worksheet window to enter the
data for your chart.

1. In the Chart in Microsoft PowerPoint worksheet window, in cell B1, which

contains the text Series 1, type Athletics and then Press to move to
cell C1.

Below the chart, the chart legend is updated to reflect the change in
the Excel worksheet.

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O IBLeisure and then Press
2. In cell C1, which contains the text Series 2, type
DType Arts and then Press . Notice that cell A2,
to move to cell D1.

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which contains the text Category 1, is selected. Compare your screen with
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Figure 3.46.

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The outlined cells define the area in which you are entering data. When
you press in the rightmost cell, the first cell in the next row
becomes active. ISP
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Figure 3.46
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3. Beginning in cell A2, type the following data (starting with Spring),

pressing to move from cell to cell.

 4. In cell D5, which contains the value 5, type 710 and then press .

Pressing in the last cell of the outlined area maintains the

existing data range.

Alert

Did You Press After the Last Entry?

If you pressed after entering the data in cell D5, you expanded the chart
range. Press
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to undo.
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5. Compare your worksheet and your chart with Figure 3.47. Correct any

typing errors by clicking in the cell that you want to change, and then

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retype the data.

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Each of the 12 cells containing the numeric data that you entered is a
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PowerPoint data point—a value that originates in a worksheet cell.
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Each data point is represented in the chart by a data marker—a

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column, bar, E dot, pie slice, or other symbolF in a chart that
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represents a singleRdata
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I point. Related dataWpoints form a data series;
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U for Athletics, Leisure, and Arts. Each
for example, there is a data series
data series has a unique color or pattern represented in the chart
legend. A placeholder for the chart title displays above the chart.

To the right of the chart, three buttons display. The PowerPoint Chart
Elements button enables you to add, remove, or change chart
elements such as the title, legend, gridlines, and data labels. The
PowerPoint Chart Styles button enables you to set a style and
color scheme for your chart. The PowerPoint Chart Filters button
enables you to change which data displays in the charts.

Figure 3.47
 6. In the upper right corner of the Chart in Microsoft PowerPoint worksheet

window, click Close . Save your presentation.

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When you save the presentation, the worksheet data is saved with it.
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More Knowledge

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Editing the Chart Data After Closing the Worksheet
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You can redisplay the worksheet and make changes to the data after you have
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closed it. To do so, click the chart to select it, and then on the Chart Tools
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Design tab in the Data group, click Edit Data.

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Activity 3.26: Applying a Chart Style

and Modifying Chart Elements

MOS 4.2.2

A chart style is set of predefined formats applied to a chart, including colors,

backgrounds, and effects. Chart elements are the various components of a chart,

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including the chart title, axis titles, data series, legend, chart area, and plot area.
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1. Click the outer edge of the chart, if necessary, to select it. On the Chart

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Design tab, in the Chart Styles group, click More to display the Chart
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Styles gallery.

2. In the Chart Styles gallery, point to each style to Live Preview the style.

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Notice that as you point to a chart style, a ScreenTip indicates the chart
style number. Click Style 5. Compare your screen with Figure 3.48.
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This style includes lightly shaded column data markers. Horizontal
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gridlines display behind the columns.

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Figure 3.48
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 3. To the right of the chart, click Chart Elements , and then compare your
screen with Figure 3.49.

Figure 3.49

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A list of chart elements displays to the left of the chart. You can select
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the chart elements that you wish to display in your chart. In this slide,

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the slide title describes the chart so a chart title is not necessary.
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4. Under Chart Elements, click Chart Title to clear the check box and remove

the chart title placeholder from the chart. Click Chart Elements to

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close the Chart Elements list.

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On the Chart Design tab, click Add Chart Element.

5. Click in a blank area of the slide, and then compare your screen with

Figure 3.50. Save your presentation.

Figure 3.50
Activity 3.27: Creating a Line Chart
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and DeletingOChart Data IB
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MOS 4.2.1

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To analyze and compare annual data over a three-year period, the presentation
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requires an additional chart. Recall that there are a number of different types of
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charts that you can insert in a PowerPoint presentation. In this activity, you will
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H chart, which is commonly used to illustrate trends over

create a PowerPoint line
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time.

1. Display Slide 5. In the content placeholder, click Insert Chart . On the

left side of the Insert Chart dialog box, click Line, and then on the right,
click the fourth chart—Line with Markers. Click OK.

2. In the worksheet, in cell B1, which contains the text Series 1, type Youth

and then Press . In cell C1, type Adult and then Press . In cell D1,
type Senior and then Press .

3. Beginning in cell A2, type the following data, pressing to move from
cell to cell. If you make any typing errors, click in the cell that you want to
change, and then retype the data.
 4. In the worksheet, position the pointer over row heading 5 so that the

pointer displays. Compare your screen with Figure 3.51.

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Figure 3.51

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5. With the pointer displayed, right-click to select the row and display
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the shortcut menu. On the shortcut menu, click Delete to delete the extra

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row from the worksheet, and then compare your screen with Figure 3.52.

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The data in the worksheet contains four columns and four rows, and
the outline area defining the chart data range is resized. You must
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delete columns and rows from the sample worksheet data that you do
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not want to include in the chart. You can add additional rows and
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columns by typing column and row headings and then entering

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additional data.
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the range is resized toVinclude W
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Figure 3.52
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Activity 3.28: Formatting a Line

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Chart

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1. Close P window. To the right ofILthe chart, click Chart

the worksheet
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Styles . Compare your A TE U
screen OF 3.53.
SEFigure
with

The Chart Style gallery displays on the left side of the chart and the
Style tab is active. The chart styles display in a vertical gallery.

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Figure 3.53
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2. In the Chart Style gallery, be sure that Style is selected. Scroll the list, and
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close the Chart Style gallery.

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The styles that display when you click the Chart Styles button are the

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same as those that display in the Chart Styles gallery on the ribbon.
Apply chart styles using the technique that you prefer.

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On the Chart Design tab, click More.

3. In the chart, click the text Chart Title, and then type By Age Category

4. Click in a blank area of the slide, and then compare your screen with

Figure 3.54. Save your presentation.

Figure 3.54
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Activity 3.29: Animating a Chart

The effect options to animate aNchart
DISupon
OTdepend TRthe type of chart.
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1. Display Slide 4, and then click the column chart placeholder to select it. On

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the Animations tab, in the Animation group, click More , and then

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under Entrance, click Fade.

2. In the Animation group, click Effect Options, and then under Sequence,

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click By Series. In the Preview group, click Preview to preview the By Series
effect. On Slide 4, notice the chart animation sequence. Compare your
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The By Series option displays the chart one data series at a time, and
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LF indicate the four parts
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the numbers 1,
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of the chart animation sequence.
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chart
the background, followed by the Athletics data series for each season,
and then the Leisure series, and then the Arts series.

Figure 3.55
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3. In the Animation group, click Effect Options, and then under Sequence,
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click As One Object. View the slide show from the beginning. On Slide 4,

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presentation.

Activity 3.30: Animating a Chart with .ROJ...

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the Morph Transition

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MOS 5.2.1
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You have applied animation effects to charts, to make them move in a specified
manner as they enter the slide. Another way to animate objects is by making
duplicate slides and applying the Morph transition.

1. Display Slide 5, Press + to duplicate the slide.

 Mac Tip

Press + to duplicate the slide.

2. On Slide 6, click to select the chart. On the Chart Design tab, click Edit

Data to open the Chart in Microsoft PowerPoint window. Edit the data in
the range A2:D4 using the following:

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3. Close D
the Chart in Microsoft PowerPoint window.

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4. On the Transitions tab, in the Transition to This Slide group, point to

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Morph, to display the ScreenTip. Compare your screen with. Figure 3.56

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Figure 3.56

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5. Click Morph. Change the Duration to 1.00.

6. Display Slide 5. On the Slide Show tab, in the Start Slide Show group, click

From Current Slide. Click to advance to Slide 6 and notice the morph
transition of the graph.
 The lines appear to move as you advance the slides.

7. Press to return to your presentation.

8. Insert a Header & Footer on the Notes and Handouts. Include the Date

and time updated automatically, the Page Number, and a Footer. In the
Footer box, type 3B_Enrollment and then click Apply to All.

For Non-MyLab Submissions

Determine What Your Instructor Requires

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As directed by your instructor, submit your completed PowerPoint presentation.
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9. Display the document properties. As the Tags, type recreation enrollment

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and as the Subject, type your course and section number. Be sure your
name displays in as author, and then Save your file.

10. Close PowerPoint. E

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11. In MyLab IT, locate and click the Grader Project PowerPoint 3B
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Enrollment. Upload your completed assignment

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YourName_PowerPoint_3B_Enrollment IL PowerPoint Chapter 3
from your
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folder. ATE USE OF W

You have completed Project 3B - END

In MyLab IT, explore PowerPoint features similar to those in this

project by completing 3B Office for the web: PowerPoint
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