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Objective 4: Create and

Modify Tables
A PowerPoint table is a format for information that organizes and presents text
and data in columns and rows. The intersection of a column and row is referred
to as a PowerPoint cell and is the location in which you type text in a table.
Tables are a useful way to organize information.

PowerPoint 3: GO! Learn How Video, Objective 4

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Activity 3.18: Creating a Table E USE OF

MOS 4.1.1

There are several ways to insert a table in a PowerPoint slide. For example, you
can insert a slide with a Content Layout and then click the Insert Table button.
Or, click the Insert tab and then click Table. In this presentation, a table will be
used to summarize the recreation program.
 1. Navigate to your PowerPoint Chapter 3 folder, and then double-click the

downloaded PowerPoint file that displays your name—

Student_PowerPoint_3B_Enrollment. In your presentation, if necessary, at
the top, click Enable Editing.

2. Display Slide 2. In the content placeholder, click Insert Table to

display the Insert Table dialog box. In the Number of columns box, type 3
and then Press . In the Number of rows box, if necessary, type 2 and
then compare your screen with Figure 3.34.

Enter the number of columns and rows that you want the table to
contain.

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Figure 3.34 O I B
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3. Click OK to create a table with three columns and two rows. Notice that
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the insertion point is blinking in the upper left cell of the table.
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The table extends

RIV IL
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ATcolumns
right side, and the three
F W in width. By default, a
E USEareOequal
style is applied to the table.

4. With the insertion point positioned in the first cell of the table, type

Athletics and then Press .

Pressing moves the insertion point to the next cell in the same
row.

Alert
 Did You Press instead of ?

In a table, pressing creates another line in the same cell. If you press by

mistake, you can remove the extra line by pressing .

5. With the insertion point positioned in the second cell of the first row, type

Leisure and then Press . Type Arts and then Press to move the
insertion point to the first cell in the second row. Compare your table with
Figure 3.35.

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Figure 3.35 O I B
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6. With the insertion point positioned in the first cell of the second row, type
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Team sports and . Type Personal development classes

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and then press RIVMusic and danceF classes
. Type
ATE USE O W
7. Save your presentation.
Activity 3.19: Inserting Rows and
Columns in a Table

MOS 4.1.2

You can modify the layout of a table by inserting or deleting rows and columns.

1. With the insertion point positioned in the last cell of the table, press

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and notice that a new blank row is inserted.
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When the insertion point is positioned in the last cell of a table,

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pressing inserts a new blank row at the bottom of the table.

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2. In the first cell of the third row, type Youth and then Press . Type
Older adults and then Press . Type Young adults and then compare

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your table with Figure 3.36.

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Figure 3.36
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 Alert

Did You Add an Extra Row to the Table?

When the insertion point is positioned in the last cell of the table, pressing
inserts a new blank row. If you inadvertently inserted a blank row in the table,
press to undo.

3. Click in any cell in the first column, and then click the Layout tab. In the

Rows & Columns group, click Insert Left.

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A new first column is inserted and the width of the columns is
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adjusted so that all four columns are the same width.

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4. In the second row, click in the first cell, and then type Largest
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Enrollments

5. In the third row, click in the first cell, type Primary Market and then

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compare your table with Figure 3.37.

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Figure 3.37
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6. With the insertion point positioned in the third row, on the Layout tab, in

the Rows & Columns group, click Insert Above to insert a new third row.
In the first cell, type Average Enrollment and then Press . Type the
remaining three entries, pressing to move from cell to cell: 85% of
capacity and 62% of capacity and 78% of capacity

7. Save your presentation.

More Knowledge

Deleting Rows and Columns

To delete a row or column from a table, click in the row or column that you
want to delete. Click the Layout tab, and then in the Rows & Columns group,
click Delete. In the displayed list, click Delete Columns or Delete Rows.

Activity 3.20: N OT DIaSTTable

Sizing RI
O
D by sizing handles and canB be resized in the same
A selected table is surrounded

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manner in which a shape or picture is resized.

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1. If necessary, on the View tab, in the Show group, select the Ruler box to

display the ruler. Point to the bottom, center sizing handle to display the

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pointer. Compare your screen with Figure 3.38.

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Figure 3.38
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2. Hold down the left mouse button, and then drag down until the ruler guide

is positioned on the lower half of the vertical ruler at 2 inches. Compare

your screen with Figure 3.39.

A dim border and the red dotted ruler guides display, indicating the size
of the table.

Figure 3.39
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3. Release the mouse button to size the table, and then Save your
presentation.

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On the Layout tab, in the Table Size group, type 3.5 in the Height box.
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Activity 3.21: Distributing Rows and

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Aligning Table Text

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By default, table text is aligned left EU E Oadjust as you enter text. This
theSrows
can result in a table with rows of unequal height, which may be visually
unappealing or difficult to read. You can adjust the text alignment within the
table cells—both horizontally and vertically. You can use the Distribute Rows
command so the rows are of equal height.

1. Click in the first cell of the table. On the Layout tab, in the Cell Size group,

click Distribute Rows. Compare your table with Figure 3.40.

The Distribute Rows command adjusts the height of the rows in the
table so that they are equal.
Figure 3.40

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2. On the Layout tab, in the Table group, click Select, and then click Select
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Table. In the Alignment
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Vertically .

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All of the table text is centered horizontally and vertically within the cells.

3. Save your presentation.

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Distributing ColumnsE P I
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To distribute columns, click anywhere in the table, and then on the Layout tab,
in the Cell Size group, click Distribute Columns.

Activity 3.22: Applying and

Modifying a Table Style
 MOS 4.1.3

You can modify the design of a table by applying a table style. A table style
formats the entire table so that it is consistent with the presentation theme. There
are color categories within the table styles—Best Match for Document, Light,
Medium, and Dark.

1. Click in any cell in the table. On the Table Design tab, in the Table Styles

group, click More . In the Table Styles gallery, point to several of the
styles to view the Live Preview of the style.

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2. Under Light, in the third row, click the fourth style—Light Style 3 – Accent
D to the table.
3—to apply the style

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3. On the Table Design tab, in the Table Style Options group, clear the

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Banded Rows check box, and then select the Banded Columns check box.
Compare your screen with Figure 3.41. Save your presentation.

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The check boxes in the Table Style Options group control where Table
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Figure 3.41
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 Activity 3.23: Applying Table Effects
and Font Formatting
Use table effects and font formatting to further format your tables.

1. Move the pointer outside of the table so that it is positioned to the left of

the first row in the table to display the pointer, as shown in Figure
3.42.

Figure 3.42

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2. With the pointer pointing to the first row in the table, click the mouse
button to select the entire row so that you can apply formatting to the
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3. With the first row still selected, on the Table Design tab, in the Table Styles
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group, click Effects.
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first bevel—Round. Depending F Wof PowerPoint, this may be
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named Circle. With the first table row selected, point to the selection and
right-click. On the mini toolbar, change the Font Size to 28.

Mac Tip
Click the Home tab to change the font.
 4. Select the first column, and then right-click to display the mini toolbar and

shortcut menu. Apply Bold.

5. Click in a blank area of the slide, and then compare your slide with Figure

3.43. Save your presentation.

Figure 3.43

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