Agilent CrossLab Start Up Services

Agilent 8697 Headspace Sampler

Installation Checklist

Thank you for purchasing an instrument from Agilent Technologies. CrossLab Start Up is focused on
helping customers shorten the time it takes to start realizing the full value of their instrument investment.
Installation, Introduction and First Run Assist are service engagements to get your new instrument and
lab productive. Success starts here.

The CrossLab Start Up Installation provides the services for setting up your new system. This Checklist
provides a record of the Installation.
Agilent 8697 Headspace Sampler Installation Checklist

Introduction

Customer Responsibilities
• Customers should leave the instrument shipment for the engineer to unpack.
• Customers should provide all necessary operating supplies upon request of the engineer.
• A customer representative should be available to the engineer while performing the installation.
• Being present at some installation tasks will be beneficial to you – refer to sections in this checklist
that are noted with (Customer Presence Recommended).

Important Customer Web Links

• The Agilent Community is an excellent place to get answers, collaborate with others about
applications and Agilent products, and find in-depth documents and videos relevant to Agilent
technologies. Visit https://community.agilent.com/welcome
• To access Agilent University, visit http://www.agilent.com/crosslab/university/ to learn about
training options, which include online, classroom and onsite delivery. A training specialist can work
directly with you to help determine your best options.
• A useful Agilent Resource Center web page is available, which includes short videos on maintenance,
quick lists of consumables for new instruments, and other valuable information. Check out the
Resource Page here: https://www.agilent.com/en-us/agilentresources
• Need technical support, FAQs, supplies? – visit our Support Home page
http://www.agilent.com/search/support
• Videos about specific preparation requirements for your instrument can be found by searching the
Agilent YouTube channel at https://www.youtube.com/user/agilent

Service Engineer’s Responsibilities

• Only complete/printout pages that relate to the system being installed.
• Complete empty fields with the relevant information.
• Complete the relevant checkboxes in the checklist using a “X” or tick mark “✓”.
• Check “Section not applicable” check boxes to indicate services/tasks not delivered, as appropriate.
• Complete the Service Review section together with the customer.
• Complete the fields for page numbers at the foot of each selected page.
• Complete the total number of pages field in the Service Completion section.
• Ask the customer to sign the Service Completion section including the customer’s and your
signature.

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Agile Document Number: D0008190
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© Agilent Technologies, Inc. 2024
Agilent 8697 Headspace Sampler Installation Checklist

Additional Instruction Notes

• There are separate checklists like this one for each major system component installed with the GC.
Make sure that all checklists for the system are available prior to beginning the installation.
• User information is available from the touchscreen interface and the manuals are available via the web
server (Browser Interface) built into the GC.
• GC, ALS, MSD and accessory user manuals, the GC Firmware/PID Update Tool, Parts Finder and other
tools are included on the " GC and GC/MS User Manuals and Tools" DVD set. These will be installed as
part of this Headspace Installation Procedure.
• Refer to the following User Manuals as you go through this checklist procedure.
- Installation Manual
- Operation Manual
- Maintaining Your Headspace Sampler

System Information

❑ Check this box if an instrument configuration report is attached instead of completing the table.

Instrument System Name and ID

Instrument System Site and

Location

List the Serial Numbers of each

List System Component Product Numbers
Component
1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Revision: 2.00, Issued: Dec.11, 2024

Agile Document Number: D0008190
DE number: DE-003224 Page __3__ of __7__
© Agilent Technologies, Inc. 2024
Agilent 8697 Headspace Sampler Installation Checklist

Preparation (Customer Presence Recommended)

❑ Unpack/verify the condition and completeness of shipment. For discrepancies, use the following
table.

Product or Part Description Observation Action

❑ Before starting, discuss any specific questions or issues with the customer.
❑ Review with the customer the location in the lab for the instrument system and areas near the
instrument where consumables, accessories and tools will be stored.
❑ Before starting, discuss any configuration options with the customer.
❑ Check for required service note applicability and firmware update requirements.
❑ Upgrades only – Ensure with customer that instrument control settings, data, methods, etc. have
been properly saved or archived before starting any installation procedures.

Revision: 2.00, Issued: Dec.11, 2024

Agile Document Number: D0008190
DE number: DE-003224 Page __4__ of __7__
© Agilent Technologies, Inc. 2024
Agilent 8697 Headspace Sampler Installation Checklist

Installation Procedure

HS Installation Tasks
❑ Place the HS on the bench.
❑ Verify that the customer site line voltage is compatible with the configuration plug and power
cord that was shipped with the unit.
❑ Remove the tray from the packing box.
❑ Remove the shipping screws and clamps from the tray using the T-20 screwdriver provided in the
instrument ship kit.
❑ 120-Vial tray only: Lift the two clips from the rail
❑ Install the tray on top of the HS unit and connect the cable from the tray to the HS unit.
❑ Install the two vial racks for 8697 HS 48-vial tray and five vial racks for 120-vial tray
❑ Remove the transferline from the packing box.
❑ Install the transferline to the HS unit and connect the heater/sensor cable to the HS unit.

Install the Bar Code Reader (optional)

❑ Section not applicable
❑ Remove the bar code reader from the packing box.
❑ Install the bar code reader on the tray base.
❑ Attach the bar code reader cables to the tray.

Connect Cables & Plumb Gases

❑ Connect the LVDS cable to the GC.
❑ Connect the power cable.
❑ Connect the carrier and vial pressure gases. Connect traps.
❑ If the customer purchased a vent trap, install the vent trap.
❑ Connect the headspace transfer line to the GC inlet.
❑ Leak check all gas connections.

Startup the Headspace

❑ Power ON the HS. Verify Power ON is successful.
❑ Run the System Calibration to align the Tray to the headspace mainframe.

Revision: 2.00, Issued: Dec.11, 2024

Agile Document Number: D0008190
DE number: DE-003224 Page __5__ of __7__
© Agilent Technologies, Inc. 2024
Agilent 8697 Headspace Sampler Installation Checklist

Load the Checkout Method

❑ Configure the Instrument
❑ Configure the gas types.
❑ Configure the sample loop size.
❑ Configure the proper carrier control.
❑ Enter the checkout method to allow the temperature zones to begin heating up to temperature.

Install Software & Update Firmware

❑ Section not applicable
❑ Install the headspace add-on software after the instrument control and data analysis software is
installed.
❑ Update the HS firmware to the latest revision. Before performing the update, check with the
customer and check that firmware is compatible with all components in the system.
❑ Launch and configure the software to the HS system.

Installation Checkout (Customer Present)

❑ Verify that the headspace checkout method is loaded on the 8697.
❑ If using headspace add-on to the data system enter the GC method parameters into the software.
❑ Transfer the Agilent checkout sample into a headspace vial.
❑ When the GC detector output is stable and HS sampler is ready perform one injection of checkout
sample.
❑ Compare the resulting chromatogram with the typical results documented in the User Manual.
❑ Discuss any deviations with the customer.

Revision: 2.00, Issued: Dec.11, 2024

Agile Document Number: D0008190
DE number: DE-003224 Page __6__ of __7__
© Agilent Technologies, Inc. 2024
Agilent 8697 Headspace Sampler Installation Checklist

Service Review
❑ Attach available reports/printouts to this documentation.
❑ Record the time/date of installation or upgrade completion in the customer’s records/logbook.
❑ Complete the following Service Engineer comments section if there are additional comments.
❑ Review the installation/upgrade with the customer.
❑ Explain Agilent warranty for instruments.
❑ Explain how to use manuals, guides, and online help.
❑ Explain how to get self-help, and FAQs online.
❑ Explain how to log an instrument service call and support services that are available.
❑ Advise customer of additional instrument training options.
❑ If the instrument firmware was updated, record the details of the change in the service engineer’s
comments box or if necessary, in the customer’s IQ records.
❑ Provide the customer a copy of the Smart Alerts flyer.
❑ Describe Smart Alerts to the customer.
❑ Install Smart Alerts if requested.

Service Engineer Comments (optional)

If there are any specific points you wish to note as part of performing the installation or other items of
interest for the customer, please write include them in this box.

Service Completion
Service request number Date service completed

Agilent signature Customer signature

Total number of pages in this document

Revision: 2.00, Issued: Dec.11, 2024

Agile Document Number: D0008190
DE number: DE-003224 Page __7__ of __7__
© Agilent Technologies, Inc. 2024