Video 1

Tabulation Uses of Tables

Definition of Tabulation - Facilitates the placement of

information for clear
- Tabulation involves arranging communication.
numeric data in rows or columns
for comparison or statistical - Allows insertion of additional rows
analysis. and columns, cell splitting, and
merging.

Types of Tabulation - Adjusts row height and column

width.
Simple Tabulation:
- Creating column and row headings. - Applies borders and shading.

- Using oblique and vertical - Aligns text in any direction.

headings.
- Inserts formulas for calculations.
- Applying borders and aligning
tables (vertically, horizontally, or - Creates charts.
both).

- Sorting data. Guidelines for Drafting Tables

Block Style:
- Can be done in Microsoft Word or.
Excel. - Heading flushed to the left margin.

- Figures with four or more digits

Advanced Tabulation: should use a space instead of a
comma (e.g., 12 000 500).
- Using simple formulas in
spreadsheet or database software
for functions like sum, average,
Centered Style:
minimum, and maximum.
- Heading centered.
- Inserting charts and graphs.
- Figures with four or more digits
- Formatting tables with percentages, should use a comma (e.g., 12,000).
dollars, invoices, debit notes, and
credit notes.
Alignment Rules - Ensure the correct cell range is
selected and press Enter to get the
- Words are left-aligned, and figures
sum.
are right-aligned.

- Figures can be centered but should

Sum Function:
maintain their original alignment
(left or right). - Manually input the sum function to
total expenses for each month.

Video 2 - Use relative cell referencing to

autofill the formula across other
- The video demonstrates creating cells.
tables in Microsoft Excel

Formatting as Currency:
Step-by-Step Guide
- Highlight figures in the spreadsheet
and format them as currency using
the format cells dialog box.
Merge and Center Heading:
- Use the "Merge and Center" feature - Select the appropriate currency
to create the main heading "Income symbol (e.g., English (Jamaica) for
Statement." Jamaican dollars).

- Center the heading using the

alignment options. Applying Borders:
- Highlight all cells and apply
borders using the border icon on
Autofill Feature:
the ribbon.
- Fill in the months using the autofill
feature by dragging the fill handle
from January across the desired Vertical or Oblique Headings:
cells.
- Apply vertical or oblique headings
to the months by formatting cells
and adjusting the text orientation.
Adding a Total Column:
- Add a column titled "Total" to the
right of the existing data. Bold Headings:
- Bold all headings including
months, sales, and expenses.
AutoSum Feature:
- Use the AutoSum feature to
calculate total sales for the period.
Centering Table: - Apply the formula to the other
cells using the autofill feature (fill
- Center the table vertically and
handle).
horizontally on the page by
adjusting custom margins in print
- Ensure the formula is applied
preview.
correctly across all rows using
relative referencing.
- Adjust column widths to fit the
table on one page if necessary.
Formatting Decimals:

Video 3 - Highlight all cells with numbers

and set them to two decimal places
- The video provides a using the increase/decrease decimal
demonstration on creating a tabular icons.
report in Microsoft Excel.
- Align text and numbers
appropriately; text is left-aligned,
Step-by-Step Guide and numbers are right-aligned by
default.

Setting Up the Document:

Formatting and Aligning Text:
- Create a heading for the school,
"Knowledge Center High," and the - Center-align headings and data
year "2019." within cells for a tidy appearance.

- Add spacing between the main - Use the merge and center feature
heading and the subheading for for the main heading.
clarity.
- Change the font size and style (e.g.,
bold, all caps) to enhance
Entering Data: readability.
- Enter subjects and corresponding
grades.
Adding Space Between Sections:
- Adjust the column widths to avoid - Adjust row heights to add space
clustering. between the main heading,
subheading, and the body of the
table.
Calculating Averages:
- Center-align text within cells
- Use the AVERAGE function to
vertically and horizontally as
calculate the average of term and
needed.
exam grades.
Vertical Headings: Video 4
- Format certain headings (e.g., term, Key Requirements for Tabular Work
exam, average) to be vertical.
1. Main Heading
- Use the format cells dialog to set
2. Oblique or Vertical Headings
the text orientation to vertical or
oblique. 3. Sorting
4. Multiple Columnar Headings
Sorting Data:
- Sort the data alphabetically by Setting Up in Excel:
subject using the sort and filter
- A sample tabular work is shown
feature.
with a main heading and column
headings.
- Highlight the entire table except
for the headings before sorting.
- The table is already sorted
alphabetically.
Adding Header and Footer:
- Insert a header with the document Creating Multiple Columnar Headings:
name and author’s name.
- Multiple columnar headings
involve a main heading that spans
- Use the header and footer tools to
several subheadings.
position text appropriately.
- Example: "Total Value" merged
over subheadings "2012" and
Centering the Table on the Page:
"2013."
- Adjust the page layout to center
the table vertically and horizontally
using custom margins. Formatting Oblique or Vertical Headings:
- Highlight the cells to be formatted.
Final Adjustments:
- Right-click and select "Format
- Ensure all headings and data are Cells," then choose "Alignment."
centered correctly.
- Set the text orientation to 45
- Align the first column’s heading to degrees for oblique headings or 90
the left, while other headings can degrees for vertical headings.
be centered.
- Adjust row height if necessary for
- Perform a print preview to verify better visibility.
the table’s layout on the page.
Aligning Figures:
- Ensure figures are properly aligned
in columns.

- Use the increase and decrease

indent icons to adjust spacing while
maintaining alignment.

- Avoid centering numbers directly,

as it misaligns digits and decimal
points.

Example:
- A new example is created with
headings like "Basic Pay" and
"Overtime," each spanning
multiple subheadings.

- Steps to merge and center cells to

create multiple columnar headings
are demonstrated.

- Oblique headings are applied to

"Basic Pay" and "Overtime."

Gridlines and Bold Formatting:

- Add gridlines for better table
visibility.

- Bold key headings for emphasis.