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Microsoft Excel is an electronic spreadsheet that runs on a personal computer. You can use it to organize your data into
rows and columns. You can also use it to perform mathematical calculations quickly. A worksheet divide 10, 48,576 row
or 16,384 columns.

What is row?

Row is a vertical line in Ms excel sprit sheet the number of row in Ms excel 2007 is 10, 48,576 and excel 2003 are
65536.It denotes to 1, 2, and 3,4,5,1048576

What is Column?

Column is a horizontal line in Ms excel sprit sheet the number if column is Ms excel sprit sheet 2007 is 16,384 or ms
excel 2003 is 256. It denotes to A, B, C, D, G, and H……….FXD.

Method 1
How to open ms excel
 Click on star button
 Click on program option
 Click on ms office option
Veena computer
Pvt.Ltd. Ms Excel
2007

 Click on ms excel 2007 option

Method 2

 Press window + R button

 In the appeared box write excel

 Press enter button

The Microsoft office Button

Microsoft office button is the radio button it is available in top of left corner in appeared application
Office tool

It is used to contain different types of options such as new, open, save, save as, print etc.

New (Ctrl + N)
It is used to create a new text file in ms word document.
 Click on office tool
 Click on new option
 Click on create option

Open (Ctrl + O)
It is used to open previous saved file.
 Click on office tool
 Click on open option
 In the appeared list select your file
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 Click on open option

Save (Ctrl + S)
It supports to save current file in specify name or specify address.
 Click on office tool
 Click on save option
 Write file name or click on ok button
Save as (Ctrl + F12)
It supports to save current file in different name or location.
 Click on office tool
 Click on save as option
 Change file name or Click on ok button
Print (Ctrl + P)
It is used to take the print out of current file on paper through printer.
a. Click on office tool
b. Click on print option
c. It display massage box
d. Give number of copy
e. Click on print button
Quick Print
It is used to print the current document without any massage box.
a) Click on office tool
b) Click on print option
c) Click on quick print option
Print preview

It support to gives us option to display the result before printing.

 Click on office tool

 Click on print option

Prepare

It supports to add the properties of current document

 Click on office tool

 Click on prepare option

 Click on properties option

 New and title or sub title

Send

It supports to gives us options to send the current file through internet.

 Click on file menu

 Click on send option

 Write email address

 Click on send button

Formula bar

Formula bar is a rectangular line which is available in top of the appeared application in formula bar we can display
the formula of selected cell
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How to create salary sheet

h) Open new blank file

i) Now open a blank sheet

Total
Average

=sum (Cell Range) Press Inter =Avg (Cell Rand) Press inter

=sum (F4:J4) Press inter =Avg (F4:J4) Press inter

=IF (AND (F4>=30, G4>=30, I4>=30, J4>=30, M4>=30, M4>=60),”FIRST”,

IF ( AND (F4>=30, G4>=30, H4>=30, I4>=30, J4>=30, M4>=45),”SECOND”,

IF (AND (F4>=30, G4>=30, H4>=30, I4>=30, J4>=30, M4>=30),”THIRD”,”FAIL”,)))

How to create salary sheet

 Open new blank file

 Now open a blank sheet

4 DA TA
Dearness allowance Traveling allowance
@ 10% basic salary @ 10% of basic salary @ 15% basic salary @ 10% of basic salary

=F4*10% =F4*15%

HAR PF
House rent allowance Provident Fund
@ 15% basic salary @ 25% of basic salary @ 10% basic salary @ 10% of basic salary
=F4*25% =F4*10%

ESI Total salary

Employee allowance =sum (CELL RANGE)
@ 15% basic salary @ 10% of basic salary =sum (F4:K4)
=F4*2.5%

NET SALARY
SALARY PAR DAY
=TOTAL SALARY – (PF+ESI)
=NET SALARY/NUMBER OF DAYS)
=L4-(J4+K4)
=M4/30

Home section

CLIP BOARD

The first section is the Clipboard. The Clipboard is a very useful tool to move text, pictures, and charts from one
place to another on a page or from one document to another.

Cut(Ctrl +X)

It supports to gives us option to cut selected word and send in to clip board

 Select the cell range

 Click on home section

 Click on cut option

Copy (Ctrl + C)

It is used to copy the selection word or put in to office clip board.

a) Selection the cell range

b) Click on home section

c) Click on copy option

Past ( Ctrl + V)

It is used to import the cut or copy contain from office clip board

 Click on home section

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 Click on copy option

Format Painter (Ctrl + C)

It is used to copy formatting and pest into other location

 Select the cell range

 Click on home section

 Double click on format painter

 Click specify location if you want to paste formatting

FONT

The Font section of Ms Word 2007 works a lot like it does in Word 2007. You can change the font style, size bold,
italic, underline, background colour, or font colour

Font Style

It is use to change the writing style in selection in cell range.

 Select the cell rane

 Click on home section

 Click on font style option

 Chose desired style

Size

It is used to change the writing style in selected cell range.

 Select the cell range

 Click on home section

 Click on font style option

 Chose desired style

Grow font (Ctrl + shift +>)

It is used to increase the font size step by step.

 Select the cell range

 Click on home section

 Click on grow font option

Shrink font (Ctrl + B + <)

It is used to decrease the font size step by step.

a) Select the cell range

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b) Click on home section

c) Click on shrink font option

Bold (Ctrl + B)

It is used to create a bold effect on the selected cell range.

 Select the cell range

 Click on home section

 Click on bold option

0Italic ( Ctrl + I)

It is used to create a italic effect on the selected cell range.

 Select the cell range

 Click on home section

 Click on italic option

Under line ( Ctrl + U)

It is used to create a underline effect on the selected cell range .

 Select the cell range

 Click on home section

 Click on under line option

a) Border

It is used to gives us option to insert border of selected cell.

 Select the cell range

 Click on home section

 Click on border option

 Click on all border option

b) Fill colour

It supports to gives us option

 Select the cell range

 Click on home section

 Click on Text highlighting colour otion

 Choose any one colour

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c) Font colour

It supports to gives us option to change the selected word colour

i. Select the cell range.

ii. Click on home section

iii. Click on font colour option

iv. Choose any one colour

 Alignment

It supports to gives us option to set the alignment in the selected word or number e there are are six types of
alignment such as Left , Right, Centre, Top, Bottom, Middle.

 Click on home section

 Click on alignment option

 Select desired alignment option

Orientation

The Orientations button will change the text in the cell so you can align text at angle, vertical, up, down, or
open the Format Cell Alignment window to do more in depth modifications.

 Click on home section

 Click on orientation option

 Select desired angle

Decrease indent

It supports to gives us option to decrease the space of number.

 Select the number

 Click on home section

 Click on decreased indent option

Increase indent

It supports to gives us option to increase the space of selected number.

 Select the number

 Click on home section

 Click on increase indent option.

Merge and center

It supports to gives us options to merge more than two cell and create centre alignment.

 Select the cell

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 Click on home section

 Click on merge and center option

Wrap text

It supports to gives us option to wrapping the text the through columns.

 Select the word

 Click on home section

 Click on wrap text option

Number

This options of home section helps us to give a Notice how I didn’t type a dollar sign or put decimals in my amounts.
You can change the number format in any cell. You will especially need to do this if you are putting or calculations
into your spreadsheet.

 Select the world

 Click on home section

 Click on number option

 Select desired number format

 Such as normal number date etc.

Style

It supports to gives us option to change the different type of style in ms excel street sheet.

Conditional formatting

It supports to gives us option to format selected cell range in given condition.

 Click on home section

 Click on conditional formatting option

 Select desired condition

 Select desired format

 Click on ok button

Format as table

It supports to gives us option to format the table automatically.

 Click on home section

 Click on format as table option

 Select desired format

 Click on ok button
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Cell style

It supports to gives us option to change the cell style in different format

 Click on home section

 Click on cell format option

 Select desired style

Cell

Cell is a combination of row or columns. It denotes to A, A1, B5 etc.

Insert

It supports to gives us option to insert row, column, sheet, and cell at cursor position.

 Click on home section

 Click on insert option

 Select desired option in the list

 Delete

It supports to gives us option to delete selected row/column/cell/and sheet.

 Click on home section

 Click on insert option

 Select desired option in the list

 Such as Delete Cell, Delete sheet row, Delete Sheet columns

Format

It supports to gives us option to format selected cell that means change the row height column width and cell format.

Row height

It supports to gives us potion to increase or decries row height.

 Click on home section

 Click on format option

 Click on row height option

 Now increase or decrees row height

 Click on ok button

Auto fit Row height

It supports to gives us option to set the stander height in selected row.

 Click on home section

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 Click on format option

 Click on auto fit row height option

 Click on ok button

Column width

It supports to gives us option to increase r decries column with.

 Click on home section

 Click on format option

 Click on column width option

 Now increase or decries column width

 Click on ok button

 Auto fit column width

It supports to gives us options to set the stander width in selected column.

 Click on home section

 Click on format option

 Click on auto fit column width option

 Click on ok button

Hide and unhide

It supports to give us option to hide and unhide selected row, column and , sheet

 Click on home section

 Click on format option

 Click on hide and unhide option

 Select row/column/sheet/options

Rename sheet

It supports to gives us option to change the name of current sheet.

 Click on home section

 Click on format option

 Click on rename sheet option

 Now change the name of sheet.

Moved or copy sheet

It supports to gives us option to move or create a copy in the selected sheet.

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 Click on home section

 Click on format option

 Click on format option

 Click on move or copy sheet option

 Selected create copy option

 Click on ok button

Tab colour

It supports to gives us option to change the tab colour in current sheet.

 Click on home section

 Click on format option

 Click on tab colour option

 Selected desired colour in the appeared list.

Protect sheet

It supports to gives us option to protect our work book with the help of password. When we open the work book than
give the correct password.

 Click on home section

 Click on home section

 Click on home section

 Click on format option

 Select desired colour desired colour in the appeared list.

7. Editing

It supports to gives us option to change te any types of work in ms excel 2007

a) Auto sum

It supports to gives us option to calculate the total in selected cell range.

 Selected cell range

 Click on home section

 Click on home section

 Click on auto sum option

b) Fill

It supports to gives us option to fill the row or column in different series such as liner, growth , and
date.
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c) Series

It supports to gives us option to fill the row or columns in line format and growth format or date
format.

 Give the starting value in ell

 Click on home section

 Click on series option

 Click in liner growth option

 Click on step value option and write starting value

 Click on stop value option and write last value

 Click on ok button

d) Across work sheet

It supports to gives us option to create duplicate copy in the selected data in other sheet without
using cut or copy command.

 Select the data

 Hold tab button

 Click on home section

 Click on series option

 Click on sheet2

 Click on across worksheet option

 Click on ok button

e) Clear

It supports to gives us options to clear select contain, selected formats , selected comment and clear
all selected data .

 Select the data

 Click on clear section

 Select desired option

 Click on ok button

8. Sort and Filter

a. Sort

It support to gives us option to sorting the selected data in ascending or descending order.

 Select the data

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 Click on home section

 Click on sort and filter option

 Click on Z to A or A To Z option

b. Custom sort

It supports to gives us option to sorting the selected data in ascending or descending order in specify filed.

 Select the data

 Click on home

 Click on custom sort option

 Select any one field in the list

 Now select ascending or descending option

c. Filter

It supports to gives us option to find particular data in required condition.

 Select the data

 Click on filter option

 It display a pick list

 Select desired condition

9. Editing

i. Find (Ctrl +F)

It supports to gives us option to find particular word in current document

 Click on home section

 Click on find option

 In the appeared box write particular word

 Click on find next option

ii. Replace (Ctrl +H)

It is used to replace the find word in new word

 Click on home section

 Click on replace option

 Click on find what box and write current word

 Click on replace with box and write new word

 Click on replace all option

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iii. Go to (Ctrl+ G)

It is used to send the cursor directly required line number, page number, book mark no and
section number.

 Click on edit menu

 Click on go to option

 Give line number

 Click on ok button

Insert section

Pivot table

It supports to gives us option to create pivot table and chart report in the selected table

Sales Details
Name Item Quantity Date

Ram LG TV 10 1/5/2019

Mohan PHILIPS TV 15 1/4/2019

Ram LG TV 5 2/5/2019

Mohan PHILIPS TV 20 5/5/2019

Shyam LENOVO LAPTOP 10 5/5/2019

Mohan FREEZE 5 5/5/2019

Shyam LENOVO LAPTOP 15 5/5/2019

Mohan FREEZE 10 5/5/2019

Sanjeev LG LAPTOP 5 1/4/2019

 Select the Table

 Click on insert section

 Click on Pivot Table option

 Now select name, Item , Quantity pick list

 Now create summarized data

 Click on filter option

 And drag the headings in filter field

Picture
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It supports to gives us option to insert a picture from file if we save in computer

 Click on insert section of insert section

 Click on picture option

 Now select your picture

Clip art
It supports to gives us option to insert a picture from clip art
 Click on clipart option of insert section
 Click on picture option
 Now select your picture

Shapes
It supports to gives us option to insert different types of shapes in current document.
 Click on insert section
 Click on shapes option
 Now select desired shapes and drag it
Smart art
It supports to gives us option to insert different types of diagram.
 Click on insert section
 Click on smart art option
 Chose desired smart art Now put desired word
Chart
It supports to gives us option to insert different types of chart in the selected data.
 Click on insert section
 Click on chart option
 Select desired chart type
 Click on next button two times or click on ok button
Hyperlink
It supports to gives us option to add two or more than two file at a home page.
 Click on hyper link option of insert section
 Select any one file in the list if you want to create hyper link
 Click on ok button
Header
It supports to gives us option to write the same heading in the top of the all page.
 Click on header option of insert section
 White any heading
Footer
It supports to gives us option to write the same heading in the bottom of the all page
 Click on insert section
 Click on footer option
 White any heading
Text Box
It supports to gives us option to insert a text box in desired position and write some word .
 Click on insert section
 Click on text box option
 Write desired text
 Click on outside
Word Art
It supports to gives us option to insert different types of word art picture
 Click on insert section
 Click on word art option
 Select desired word art format if you want
 Write the text if you want to create word art
 Click on ok button
Signature Line
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It supports to gibes us option to insert a signature line at the current cursor position.
 Click on insert section
 Click on signature line option
 Click on ok button
 Now draw a picture
Object
It supports to gives us option to insert object at current current cursor position it helps us to use other application in
ms word application word application
 Click on insert section
 Click on object option
 Click on bit map image option
 Click ok button
Symbol
It supports to gives us option to insert different type of symbol at current cursor position who is not available in key
board.
 Click on symbol option of insert section
 Choose any one symbol

Page layout section

Themes
It supports to gives us option Change the overall design of the entire document, including colours, fonts, and effects.
 Select the data
 Click on page layout section
 Click on themes option
 Select the desired theme
Colors
It supports to gives us option change the fonts for the current themes.
 Select the data
 Click on page layout section
 Click on page themes colour option
 Select the desired theme color
Fonts
It supports to gives us option change the fonts for the font for then current theme.
 Select the data
 Click on page layout section
 Click on font option
 Select the desired font
Effects
It supports to gives us option to change the effects for the current theme.
 Select the data
 Click on page layout section
 Click on themes option
 Select the desired effects
Page set up
This option of page layout section helps us to set the printed page.
Margin
It supports to gives us option to select the margin sizes for the entire document or the current selection.
 Click on page layout section
 Click on margin option
 Select desired margin
Orientation
It supports to gives us option to change the layout of page as well as portrait and landscape layout.
 Click on page layout section
 Click on orientation option
 Now select portrait /landscape option
Size
It supports to gives us option to choose a paper size for the current section. To apply a specific paper size to all
sections of the document such as A4, A5, late later size etc.
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 Click on page layout section

 Click on size option
 Now select desired size
Print Area
It supports to gives us option mark a specific area of the sheet for printing.
 Click on page layout section
 Click on size option
 Now select desired size
 Click on set print area option
Breaks
It supports to gives us option Specify where a new page will begin in the printed copy. Page breaks are inserted above
and to the left of the selection.
 Select the data
 Click on page layout section
 Click on break option
 Click on insert page break option
Prints Titles
It supports to gives us option to specify rows and columns to repeat on each printed page.
 Click on page layout section
 Click on print title option
 Write desired title
 Click on ok button
Diagonal Arrow
Click on the arrow in the bottom right corner of page setup to see the page setup dialog box( page tab selected , three
other tabs are available)
 Click on page layout section
 Click on diagonal arrow option
 It display page setup box
Scale to fit
Width
It supports to gives us option to shrink the width of printed output to fit a maximum number of pages.
 Click on page layout section
 Click on width option
 Now give desired width
Height
It supports to gives us option shrink the height to printed output to fit a maximum number of pages
 Click on page layout section
 Click on height option
 Now give desired height
Scale
It supports to gives us option to stretch or shrink the printed output to a percentage of its actual size. The maximum
width and height must be set to “Automatic”, to use this feature.
 Click on page layout section
 Click on Scale option
 Now give desired percentage
Gridlines
It supports to gives us option to show, or hide, the lines between rows and columns in the sheet.
 Click on page layout section
 Click on gridlines option
 Select view /print option
Headings
It supports to gives us option to show row and column headings. Row headings are the row number on the side of te
sheet that range from 1 to 1,048,576, Column headings are the letters that appear above the columns on a sheet that
range from A to XFD. This is also found on the View tab of an Excel Workbook.
 Click on page layout section
 Click on heading option
 Select view / print option
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Formula section
1. Insert
It supports to gives us option Edit the formula in the current cell by choosing functions and editing the arguments.
The keyboard shortcut to insert a function is shift + F3
1. Auto sum
It supports to gives us option Edit to Display the sum of the selected cells directly after the selected cell.
A. Sum()
This is mathematical function which supports to calculate and return total value of selected cell range.
A B C D E F G H I
1 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH Total
2 50 40 50 62 32 65 45 44 388
3 20 40 60 58 45 65 32 42 362
=SUM (CELL RANGE) PRESS ENTER BUTTON
= SUM (A2:H2)

B. AVG()
This is mathematical function which supports to calculate and return average value of selected cell range.
A B C D E F G H I
1 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH LCM
2 10 20 30 40 50 60 70 80 40.22
= AVE (A2:H2)

C. Count number()
This is mathematical function which supports to calculate and return count the cell which is fill in
number
A B C D E F G H I
1 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH
2 10 20 30 40 50 60 70 80

=countnumber (cell range)

=countnumber (A2:H2)
D. MAX()
This is mathematical function which supports to calculate and return maximum value of selected cell range.
A B C D E F G H I
1 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH
2 10 20 30 40 50 60 70 80

=MAX (Cell range)

=max (A2:H2)
Ans. 80
A. MIN( )
This is mathematical function which supports to calculate and return minimum value of selected cell range.
A B C D E F G H I
1 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH
2 10 20 30 40 50 60 70 80

=MIN (cell range)

=min (A2:H2)
Ans. 1

2. Recently Use

It supports to gives us option to Browse and select from a list of recently used functions.

3. Math and Trig

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This supports to gives us option to Browse and select from a list of math and trigonometry functions.

I. SumQ()

This is mathematical function which supports to calculate and return the sum of the squire of selected number.

A B C

1 1ST 2ND SUM Sq.

2 5 10 125

3 2 4 20

4 10 12 120

=sumq (A2:H2) = 125

=sumq (A2:A4, B2:B4) =389

II. SUMPRODUCT()
III. This is mathematical function which supports to calculate and return the sum of the multiplication of selected
number.

A B C

1 1ST 2ND SUM Sq.

2 5 10 50

3 2 4 8

4 10 12 120

=SUMPRODUCT (CELL RANGE)

=SUMPORDCT (A2:B2)
= 50

Iv. SUMIF ()

This is mathematical function which supports to calculate and return the sum of selected cell range with
given condition

A B C

1 Name Post Salary]

2 Ram Kumar Manager 20000

3 Mohan Kumar Casher 15000

4 Rohan Kumar Manager 18000

5 Kabita kumara Clerk 15000

6 Rani Kumar Manager 14000

7 Balram Kumar Clerk 12000

=SUMIF (Condition cell range, condition, value cell range)

=SUMIF (b2: b7,”manager”, c2:c7) =52000

V. SUMIFS ()
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This is mathematical function which supports to calculate and return the sum of the selected cell range with given
condition.
A B C D

1 Name Region State Sales

2 Ram Kumar North Up 20000

3 Mohan Kumar East Bihar 40000

4 Rohan Kumar North Up 50000

5 Kabita kumari East Bihar 20000

6 Rani Kumar West MP 30000

7 Balram Kumar South Up 40000

=SUMIFS (D2: D7, B2:B7,”NORTH”, C2:C7,”UP”)

=70000

VI. SUMX2MY2 ( )

This is mathematical function which supports to calculate and Return the subtraction is squire of given number.

A B C

1 1st number 2nd number SUMX2Y2

2 5 5 75

3 2 2 12

4 10 12 44

=SUMX2MY2 (A2:C5)

=SUMX2MY2 (A2:B2)

VII. COUNTA ()

This is mathematical function which supports to calculate and return the cell which is fill Number. Text and an special
symbol.

A B C

1 84 %

2 Mohan “

3 Sohan 54 $

4 Arun #

5 Raman 54

=COUNTA (A1:C5) =11 ANS.

III. COUNTBLANK ()
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This is mathematical function which supports to calculate and Return the cell number which is blank

A B C

1 84 %

2 Mohan “

3 Sohan 54 $

4 Arun #

5 Raman 54

=COUNTBLANK (CELL RANGE)

=COUNTBLANK (A1:C5) =3 ANS.

IX. COUNTIF ( )

This is mathematical function which supports to calculate and return the count the cell with given condition.

A B C

1 Name Post Salary

2 Ram Kumar Manager 20000

3 Mohan Kumar Casher 15000

4 Rohan Kumar Manager 18000

5 Kabita kumari Clerk 15000

6 Rani Kumar Manager 14000

7 Balram Kumar Clerk 12000

=COUNTIF (B2:B7,”Manager”) = 3 ans.

X. COUNTIFS ()

This is mathematical function which supports to calculate and return the count the cell with given condition.

A B C D

1 Children name Date of Birth Gender Birth Palace

2 Rajan 02-01-2005 Male Delhi

3 Rani 05-01-2005 Female Goa

4 Shaddam 03-04-2004 Male Delhi

5 Roshini 04-04-2002 Female Goa

6 Ranjita 01-01-2003 Female Delhi

7 Rajmani 01-01-2004 Male Goa

=COUNTIFS (C2:C7,”Male”, D2:D7,”DELHI”) =3 ANS.

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XI. FACT ( )

This is mathematical function which supports to calculate and return factorial of given number.

XII. FACTDOUBLE ()

This is mathematical function which supports to calculate and return factorial of given number in even or odd.

A B C

1 Number Fact Double fact

2 5 120 15

3 10 3628800 3840

4 6 720 48

=FACT (A2)

=FACTDOUBLE (A2)

III. PI ()

This is mathematical function which supports to calculate and return 𝝅 value.

=PI () ANS. 3.14159

IV. SQRT ()
This is mathematical function which supports to calculate and return squire rout value of given number.

A B

1 Number Fact

2 100 10

3 141 12

4 169 13

v. SQRTPI()

This is mathematical function which supports to calculate and return squire rout value of given
number with PI value.

A B

1 Number Fact

2 4 3.544908

3 100 17.72454

4 16 7.089815

=SQRTPI (CELL RANGE)

=SQRTPI (A2)

vi. POWER()

This is mathematical function which supports to calculate and return power value of given number.
23

A B C

1 Number Power Power value

2 5 4 625

3 10 3 1000

4 6 4 1256

vii. ROMAN()
This is mathematical function which supports to calculate and return roman value of selected cell
range.
A B C D E F G H I
1 1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH
2 10 20 30 40 50 60 70 80 100
3 X XX XXX XL L LX LXX LXXX C

=ROMAN (A)

viii. LCM ()
This is mathematical function which supports to calculate and return remaining value of base and
divider.
=LCM (A2:H2)
ix. MOD()
This is mathematical function which supports to calculate and return remaining value of base and
divider.
=MOD (63, 3)
4. TEXT FUNCTION
1) UPPER()
This is text type function which supports to change the giver word in capital letter
=upper (Veena computer classes)
Ans. = VEENA COMPUTER CLASSES
2) Lower ()
This is text type function which supports to change the giver word in small letter
=lower (VEENA COMPUTER CLASSES)
Ans. = veena computer classes
3) Len ()
This is text type function which supports to calculate the length of given word.
=Len (veena computer classes) ans. =22
4) Left ()
This is text type function which supports to calculate and return the left value of given word in
specify character.
=LEFT (veena computer classes, 5)
5) Right ()
This is text type function which supports to calculate and return the right value of given word in
specify character.
=RIGHT (veena computer classes, 7)
5. Date and time function
a. Now()
This date and time function which supports to calculate and return current date and time at current
cursor position.
=NOW ( )
Current date and time
b. Today ()
This is date and time function which supports to calculate and return current date and time at
current cursor position.
=Today ()
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c. Days360()
This is date and time function which supports to calculate and return number of days between given
date.
=Days360 (Starting date”, “End Date”)
=Days360 (“01/01/1995”, 01/01/2020”) , Ans. =9000

Lookup and Reference

This look up and reference function which supports to calculate and analyse the date with given condition.

VLOKUP ()

This function import the data with given condition in master data with given condition in other location.

A B C

1 Name Mobile Number Adhar number

2 Ram Kumar 8877242772 564561565152

3 Mohan Kumar 9123281261 586936958954

4 Manoj Kumar 9155406633 478596369845

5 Rahul Kumar 9931908033 789569864715

6 Mayank Agrawal 9955662434 5847963525

7 Raju restage 9546465285 458796369245

8 Maharana pratap 9546465285 451236987545

=lookup (A2, sheet1! A1:C8, 2, FALSE)

2. NAME MANAGER.
a. It is used to define number in name.
 Selected formula cell
 Click on name manager option
 Click on define name option
 Now write the name
 Click on ok button
b. Name manager
It is used to display all defined name in Ms excel application
 Select formula cell
 Click on name manager option
c. Use in formula
 Select formula cell
 Click on name manager option
 Click on use in formula option
 Select any one defined name
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3. Formula audition
a. Trade precedents
It is used to display all related cell using selected formula.
 Select formula cell
 Click on formula section
 Click on trace precedents option
b. Trade Dependent
It is used to display all dependent cell using formula.
 Select the cell
 Click on formula section
 Click on trace precedents option
c. Remove arrow
It is used to display or hide trace precedents and trace dependent arrow
 Click on formula section
 Click on remove arrow option
d. Show formula
It is used to display or hide inserted formula.
 Click on formula section
 Click on show formula option.
e. Error Checking
 Select wrong formula cell
 Click on formula section
 Click on error checking option
 Click on show calculation step option
 Click on edit in formula bar option
Date section
1. Get external Data
a) Form Text
It is used to import the file from Notepad and WordPad application.
 Click on data section
 Click on from text option
 Select any one text file in the list
 Click on import option
b) Form Web
It is used to import the file from Internet and web page.
 Click on data section
 Click on from web option
 Select desired web file
 Click on import option
c) Form Access
It is used to import the file from ms access application.
 Click on data section
 Click on from access option
 Select desired access file
 Click on import option
2. Sort and Filter
a. Sort A to Z
It is used to arrange selected data in ascending order in first field.
 Select the table
 Click on data section
 Click on sort and filter option
 Click on A to Z option
b. Sort Z to A
It is used arrange selected data in descending order in first field.
 Select the table
 Click on data section
 Click on sort and filter option
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c. Custom sort
It is used to arrange selected data in ascending and order in specify field.
 Select the table
 Click on data section
 Click on sort and filter option
 Click on custom sort option
 Select any one field in the list
 Click on ascending and descending order
 Click on ok button
d. Filter
It is used to gives us option to insert pick list and find the data in required given
 Select the table
 Click on data section
 Click on filter option
 It display a pick list in all column
 Select desired condition
e. Advance Filter
It is used to gives us option to insert a pick list and find the data in required given Condition.
Tax Invoice
VEENA COMPUTER CLASSES PVT.LDT.
NAME OF ITEM RATE QUANTITY AMOUNT
LENOVO LAPTOP 20000 2 40000
LENOVO PC 15000 2 30000
INTEX KEYPAD 300 10 3000
LOGITECH WRELASS MOUSE 1200 10 12000
CPU 32" 10000 2 20000
PRINTER 1000 HP 12000 1 12000

CGST 18% 21060

SGST 18% 21060
TOTAL AMOUNT 159120

 Write desired condition in blank cell

 Click on advance filter option of data section of data section
 Click on list range option and select the table
 Click on criteria range option and select condition cell range
 Now select the cell range to store find data
 Click on ok button
3. Clear
It is used to gives us option to clear the filter and sort data for the current range of data.
 Click on advance filter option of data section
 Click on clear option
4. Data tool
a. Text Columns
It is used to gives us option to separate the contents of one Excel into separate columns. For example,
you can write the full name in a cell there contain was divided in to separate columns
 Write the sentence in one cell
 Click on data section
 Click on text to column option
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 Click on next button

 Click on finish option
b. Remove Duplicates
It is used to remove the duplicate record of selected data.
 Write the sentence in one cell
 Click on data section
 Click on remove duplicate option
 Data validation
c. Data validation
It is used to set the valid rule of selected cell range.
 Select cell range if you want to insert validation
 Click on data section
 Click on data validation option
 Click on setting option
 Click on allow option and select whole number option
 Give maximum number or minimum number
 Click on input massage option or write “PI ENTER A NUMBER “
 Click on error alert option and write “STOP INVALID NUMBER”
 Click on ok button
d. Consolidate
It is used to gives us option to combine values from multiple ranges into one new range.
VEENA COMPUTER CLASSES PVT. LDT.
EXPENCE SHEET JANUARY 2020
PERTICULAR AMOUNT
ROOM RENT 2000
ELECTRIC BILL 1500
MOBILE EXPENCE 1200
OIL AND FULE 1570
DOCK CHARGE 1250
CARRIAGE IN WARD 4200
ADVIRTISMENT 5000

 Create six month expense report

 Click on data section
 Click on reference option
 Select all month expenses report cell
 Click on add button one by one
 Click on top row or let column option
 Click on ok button
e. What –if Analysis
It supports to try out various values for the formulas in the sheet.,
Scenario manager
It is used allow you create different data and store in scenario now find the specify data – in selected table

VEENA COMPUTER CLASSES PVT. LTD.

TORING PACKAGE 4 DAYS AND 4 NIGHT JANUARY
CITY GOA
HOTEL CHARGE 12000
LUNCH DINNER & BREAKFAST 10000
TRAVLING EXPENCE 18000
AGENT METTING 20000
TOTAL 60000
 Select the table
 Click on data section
28

 Click on what if analysis option

 Click on scenario option
 Click on scenario name box and write the scenario name
 Click on ok button
 Now change the rate of tour package
 Repeat above step to set summer rate
 Click on ok button
How to show scenario manager rate
 Click on what if analysis option
 Click on scenario option
 It display a list of scenarios
 Click on show option
What if analysis
It is used to change the rate of scenario manager.
 Click on data section
 Click on what if analysis option
 Click on goal seek option
 Click on set cell option and give total value option and give the cell range
Group
It is used to give us option to create a group from selected row or columns
We can press shift + Alt +Right to create group
 Select the cell range
 Click on data section
 Click on group option
 Select row/column option
UN Groups
It is used to gives us option to ungroup from selected row or columns we can press
 Shift + Alt + left to remove group
 Select the cell range
 Click on data section click on ungroup option
 Select row/column option.
Subtotal
It is used to gives us option to check to total several rows of related data data together by automatically inserting
subtotals and totals for the selected cells.
 Select the cell range
 Click on data section
 Click on subtotal
Review section
Spelling and grammar
It is used to gives us option to check the spelling and grammatical error and change to correct word.
 Click on review section
 Click on spelling and grammar option
 Click on change option
Research
It is used to gives us option to open a research task pen and the search the result related to given world.
 Click on review section
 Click on research option
 It display a task pen
 Click on search for box and write particular word
 Click on go button
Thesaurus
It supports to gives us option to suggest other word in a similar mining
 Click on review section
 Click on thesaurus option
 It display a task pen
 Click on search for box and write particular word.
 Click on go button
29

Translate
It is used to give us option to translate the text in to a different language.
 Click on review section
 Click on translate option
 It display a task pen
 Click on search for box and write particular word
 Click on go button
New comment
It is used to gives us option to insert a comment in selected word
 Select the word if you want to insert comment
 Click on review section
 Click on new comment option
 In the appeared box write desired comment.
Delete comment
It is used to gives us option us option to send the cursor the previous comment
 Select the comment
 Click on review section
 Click on delete comment
Previous comment
It is used to gives us option to send the cursor the previous comment
 Select the comment
 Click on review section
 Click on previous comment option
Next comment
It supports to gives us option to send the cursor in next comment
 Select the comment
 Click on review section
 Click on next comment option
Show hide comment
It supports to gives us option to display or hide inserted comment
 Click on review section
 Click on next show /hide comment option
Show all comment
It supports to gives us option to display all comment at a same time.
 Click on review section
 Click on show all comment option
Protect sheet
It supports to gives as option to protect our work book with the help of password.
 Click on review section
 Click on protest sheet option
 Now give same password two times
 Click on ok button
Protect work book
 Click on review section
 Click on protect work book option
 Click on protest structure or windows option
 Now give same password two times
Shared work book
It supports to gives us option to shred our work book in different user’s well as internet or manual user.
 Click on review section
 Click on shared work book option
 Click on allow change by more than one user option
 Click on ok button
Protect and share workbook
It supports to gives us option to protect or shared current work book at a time
 Click on review section
 Click on shared work book option
 Click on allow change by more than one user option
30

 Now password two times to protect workbook

 Click on ok button
Allow user to edit range
It supports to gives us option to protect the selected cell range with the help o fpassword we cannot wrie the cell
without password.
 Click on review section
 Click on allow user to edit range option
 Select the cell range if you want to insert password
 Now give range password two times
 Click on ok button
 Click on protest sheet option
 Now give two times sheet password
 Click on ok button
Track change
It supports to gives us option to insert the comment symbol in the left upper corner in all cell after input track change.
 Click on review section
 Click on track change option
 Click on highlighting change option
 Click on ok button
View section
Normal
It supports to gives us option to print current file in normal view.
 Click on view section
 Click on normal option
Page layout
It supports to gives up option to change the current file in page layout view
 Click on view section
 Click on page layout option
Page break preview
It supports to gives us option to insert display the page break preview.
 Click on view section
 Click on page break preview option
Full screen
It supports to gives us option to view the document in full screen mode.
 Click on view section
 Click on full screen option
Ruler
It supports to gives us option to show or hide ruler line.
 Click on view section
 Click on ruler option
Grid lines
It supports to gives us option to display or hide gridlines.
 Click on view section
 Click on grid lines option
Heading
It supports to gives us option to display or hide row heading and column heading.
 Click on view section
 Click on heading option
 Click on view option
Formula bar
It supports to gives us option to display or hide formula bar.
 Click on view section
 Click on formula bar option
Window
New window
Open a new window containing a view of the current document.
31

 Click on view section

 Click on new window option
Arrange All
It supports to Title format all open program window side –by –side on the screen.
 Click on view section
 Click arrange all option
Freeze Panes
It supports to gives us option to freeze the selected row or columns
 Click on view section
 Click on freeze panes option
Split
It supports to split the window into multiple resizable panes containing views of your
 Click on view section
 Click on freeze panes option
 It display a line on screen
 Click on desired position
View side by side
View two worksheets side – by – side so that you can compare their contents.
 Click on view section
 Click on view side by side option
Synchronous scrolling
It supports to synchronize the scrolling of two document so that they scroll together. To enable this feature, turn on
view side by side.
 Click on view section
 Click on synchronous option
Switch windows
It supports to switch to a different currently open window.
 Click on view section
 Click on switch window option
Macros
It supports to gives us option to record all action in Ms excel application.
 Click on view section
 Click on macro option
 Click on record new macro option
 Write macro name
 Click on ok button
How to play recording Macros
 Click on view section
 Click on macro option
 Click on view macro option
 Click on run option

The End
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