NRI Institute of Technology: Guntur

Department of MBA

IT LAB
Index

Exercise – Name Page

1.Write a Program to create Macros in Excel.

2.Explain step by step process for creating a Template.

3.Explain how to design a Visiting card in Excel.

4.How to create a Custom Layout in Power Point.

5.Write the steps to access cell formatting options in MS Excel.

6. Explain the steps to create a named range in MS EXCEL.

7.performing Basic Operations in MS excel

8. Write the Steps to Format cells in MS Excel.

9.Write the steps to format cells by using Conditional Formatting in Excel.

10.Operations to perform on MS Excel

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1)Creating macros in Excel allows you to automate repetitive tasks. Macros are
created using VBA (Visual Basic for Applications), but Excel also provides a simple
way to record actions without writing any code.

Steps to Create a Macro in Excel:

1. Enable the Developer Tab

If it’s not already visible:

Go to File > Options.

Click Customize Ribbon.

Check the Developer checkbox and click OK.

2. Record a Macro

Go to the Developer tab.

Click Record Macro.

In the dialog box:

Name your macro (no spaces allowed).

(Optional) Assign a shortcut key.

Choose where to store the macro:

This Workbook: Only available in the current file.

New Workbook: Creates a new file for the macro.

Personal Macro Workbook: Available for all Excel files.

Add a description (optional).

Click OK to start recording.

3. Perform Actions

Do the steps you want the macro to automate (e.g., formatting, calculations, sorting). Excel will record each
action.

4. Stop Recording

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Once finished:

Go back to the Developer tab.

Click Stop Recording.

5. Run the Macro

Click Macros in the Developer tab.

Select your macro from the list.

Click Run.

6. View or Edit the Macro (Optional)

Go to the Developer tab.

Click Macros, then select your macro and click Edit.

2)Creating a template in Excel allows you to save a file with pre-set

Steps to Create a Template in Excel

1. Design Your Workbook

Open a new Excel workbook.

Set up:

Headers, formulas, data tables, and formatting

Include things like charts, drop-down lists, logos, etc.

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Leave cells blank where users will input data.

2. Remove Unnecessary Data

Delete any sample data that should not appear in the template.

Keep only structure and examples if needed.

3. Save as Excel Template

Go to File > Save As.

Choose location: This PC or Browse.

In the Save as type dropdown, select:

Excel Template (*.xltx) – for standard templates

Excel Macro-Enabled Template (*.xltm) – if your file includes macros

Enter a name and save.

Note: Excel saves templates by default in the Custom Office Templates folder, making
them easily accessible.

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4. Using Your Template

Go to File > New.

Click Personal (or "Custom" in some versions).

Select your saved template.

A new workbook based on that template will open.

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3)Creating a custom layout for a professional PowerPoint presentation.

Step-by-Step: Create a Custom Layout in PowerPoint

1. Open Slide Master View

Go to the View tab.

Click Slide Master.

This opens the master slide and all layout templates.

2. Customize the Master Slide

The top slide is the Master Slide; changes here affect all slides.

Set:

Fonts (use professional fonts like Calibri, Segoe UI, or Lato).

Color Scheme (corporate or subtle tones like navy, grey, white).

Background Style (gradient, solid fill, or image).

Logo (Insert > Picture) – place it in the header/footer area.

3. Create Custom Layouts

Right-click under the master slide, choose Insert Layout.

Add or remove Placeholders:

Title, Content, Image, Chart, Table, etc.

Use Insert Placeholder from the Slide Master tab.

Design layouts like:

Title Slide

Section Header

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Content + Image

Two-column Text

Comparison Slide

4. Name Your Custom Layouts

Right-click the custom layout > Rename Layout for easy identification (e.g., "Title +
Image").

5. Close Slide Master

Click Close Master View on the Slide Master tab.

Now, your custom layouts are available in the Layout dropdown on the Home tab.

4)Designing a visiting card in Excel

Step-by-Step Guide to Design a Visiting Card in Excel

1. Set Page Layout

Open Excel and go to the Page Layout tab.

Set the paper size to “A4”.

Set Margins to “Narrow” (or custom if needed).

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Set the Orientation to “Landscape” for better card layout.

2. Adjust Cell Size

Select all cells and resize rows and columns:

Column Width: ~15–20

Row Height: ~60–100 (adjust depending on content)

This will create a grid suitable for placing text and graphics.

3. Create Card Borders

Use Merge & Center to merge a group of cells for one card (e.g., a 4x4 cell block).

Add Borders using the “Borders” tool in the Home tab to define card outlines.

Copy-paste to fill the page with 8–10 cards depending on size.

4. Insert Content

Inside each card section, insert:

Name (bold, larger font)

Designation

Company Name

Phone Number

Email Address

Website or LinkedIn

Address (optional)

Use different font sizes and bold styling to highlight key elements.

5. Add Logo or Image

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Go to Insert > Pictures to insert your logo.

Resize and position it in the corner of the card area.

6. Format the Design

Use Fill Color to add background color to the card area.

Use Font Colors to match branding.

Align text (center or left) based on your preference.

Add icons (optional) using Wingdings/Webdings or pasted symbols.

7. Final Touches

Adjust spacing for visual balance.

Check print preview (Ctrl + P) to ensure cards fit on the page.

Save your file.

5)Steps to access cell formatting options in Microsoft Excel

In Microsoft Excel:

1. Right-click Method:

Right-click on the cell(s) you want to format.

Click "Format Cells..." from the context menu.

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2. Ribbon Menu Method:

Select the cell(s).

Go to the Home tab on the ribbon.

Use options under the "Number", "Alignment", "Font", "Border", "Fill", and "Protection" sections.

For more options, click the small arrow in the bottom-right of the "Number" or "Font" groups.

3. Keyboard Shortcut:

Press Ctrl + 1 (Windows) or Cmd + 1 (Mac) to open the Format Cells dialog.

In Google Sheets:

1. Toolbar Method:

Select the cell(s).

Use toolbar buttons for bold, italic, alignment, number format, etc.

2. Menu Bar Method:

Select the cell(s).

Click Format in the top menu.

Choose options like Number, Text, Merge, Borders, Alternating colors, etc.

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6) steps to create a named range in Microsoft Excel,

a. By using Name Box

b. By using Ribbon

Method 1: Using the Name Box

1. Select the cell or range of cells you want to name.

2. Click the Name Box (left of the formula bar).

3. Type a name (e.g., Sales2025) — no spaces, must start with a letter.

4. Press Enter

Method 2: Using the Ribbon (Formulas Tab)

1. Select the range of cells.

2. Go to the Formulas tab.

3. Click Define Name in the Defined Names group.

4. In the dialog:

Enter a name.

Confirm the scope (workbook or specific sheet).

Add a comment (optional).

Check the correct range in Refers to.

5. Click OK.

To Use the Named Range:

Type the name in a formula, e.g., =SUM(Sales2025)

Or press F3 to insert a name into a formula.

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7)Basic Operations in Microsoft Excel:

a. Insert data in a excel

b. Delete data from excel

To Insert Data:

1. Into a Cell:

Click on the cell.

Type your data (text, number, date, formula).

Press Enter or Tab to move to the next cell.

2. A New Row or Column:

Right-click a row number or column letter.

Select Insert.

This shifts existing data down (for rows) or right (for columns).

Or go to the Home tab → Insert → Choose Insert Sheet Rows or Insert Sheet Columns.

3. Insert a New Cell:

Right-click a cell → Insert... → Choose:

Shift cells right

Shift cells down

Entire row

Entire column

To Delete Data:

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1. From a Cell:

Select the cell(s).

Press the Delete key to clear content (keeps formatting).

2. Delete Rows or Columns:

Right-click a row number or column letter.

Click Delete to remove the entire row or column (data and formatting).

Or use Home tab → Delete dropdown.

3. Delete Cells:

Select the cell(s), right-click → Delete...

Choose to shift cells left or up.

8)Steps to format cells in Microsoft Excel

1. Select the Cell(s) to Format:

Click and drag to highlight the cells you want to format.

2. Open the Format Cells Dialog:

Method 1: Right-click

Right-click the selected cells.

Click "Format Cells..."

Method 2: Ribbon

Go to the Home tab.

Click the small arrow at the bottom-right of the Number, Font, Alignment, or Cells group.

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Department of MBA

Method 3: Keyboard Shortcut

Press Ctrl + 1 (Cmd + 1 on Mac).

3. Use the Tabs in the Format Cells Dialog:

Number – Choose formats like Currency, Date, Percentage, etc.

Alignment – Set text alignment, wrap text, merge cells.

Font – Change font style, size, color.

Border – Add or customize borders.

Fill – Add background color.

Protection – Lock or hide cells

4. Apply and Close:

Click OK to apply the formatting

You can also use quick formatting tools on the Home tab, such as:

Bold / Italic / Underline

Font color

Fill color

Border styles

Number format dropdown

9)To format cells using Conditional Formatting in MS Excel

1. Select the Cells You Want to Format:

Click and drag to highlight the range of cells.

2. Go to Conditional Formatting:

On the Home tab, click Conditional Formatting in the Styles group.

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3. Choose a Rule Type:

Common Options:

Highlight Cell Rules – Format cells greater than, less than, equal to, etc.

Top/Bottom Rules – Highlight top 10 items, bottom 10%, etc.

Data Bars – Visual bars inside cells.

Color Scales – Shades from lowest to highest values.

Icon Sets – Add icons based on value ranges.

4. Set the Condition:

Enter the value or formula for the condition.

Choose the format style (color, font, border, etc.).

5. Click OK:

The formatting is applied based on the condition.

Optional: Manage or Edit Rules

Go to Home > Conditional Formatting > Manage Rules to:

Edit or delete existing rules.

Set rule order or stop rule evaluation.

Example:

To highlight cells greater than 100:

Select range (e.g., B2:B10)

Go to Home > Conditional Formatting > Highlight Cell Rules > Greater Than

Enter 100, choose a formatting style, click OK

10)Explain how to select, cut, copy, and paste data in Microsoft Excel:

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1. Select Data:

Single cell: Click once on the cell.

Multiple cells: Click and drag, or use Shift + arrow keys.

Entire row/column: Click the row number or column letter.

All cells: Press Ctrl + A (Cmd + A on Mac).

2. Cut Data:

Select the cells.

Press Ctrl + X (Cmd + X on Mac), or right-click and choose Cut.

A dashed border appears around the cut area.

3. Copy Data:

Select the cells.

Press Ctrl + C (Cmd + C on Mac), or right-click and choose Copy.

4. Paste Data:

Select the destination cell.

Press Ctrl + V (Cmd + V on Mac), or right-click and choose Paste.

5. Paste Special (for more options):

Right-click the destination cell → choose Paste Special.

Options include:

Values only

Formulas

Formats

Transpose (flip rows and Columns)

Double-click the bottom-right corner of a copied cell to auto-fill formulas.

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