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CAT Module 1.4

A file is a single unit of information, while a folder is a container for organizing files and subfolders. Tips for planning a folder structure include using descriptive names, grouping similar files, and keeping the structure simple. File extensions indicate file types, and the 'Open with' command in Windows allows users to select an alternate program for opening files.

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11 views3 pages

CAT Module 1.4

A file is a single unit of information, while a folder is a container for organizing files and subfolders. Tips for planning a folder structure include using descriptive names, grouping similar files, and keeping the structure simple. File extensions indicate file types, and the 'Open with' command in Windows allows users to select an alternate program for opening files.

Uploaded by

lcass
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1. Explain the difference between a file and a folder.

• A file is a single unit of information, such as a document, image, or video,


stored on a computer.

• A folder is a container used to organize files and other folders (subfolders). 2.

What is a subfolder?

• A subfolder is a folder contained within another folder, used to organize files or


additional folders in a hierarchical structure.

3. Give three tips on planning a suitable folder structure.

1. Use clear, descriptive names for folders.

2. Group similar files into the same folder or subfolder.

3. Avoid creating too many layers; keep the structure simple and easy to
navigate.

4. Explain why it is not a good idea to use the default names for files and folders, such as
“Doc1” or “New Folder.”

• Default names are not descriptive, making it difficult to identify or locate files and
folders later. This can lead to confusion and wasted time when searching for specific items.

5. Give the keyboard shortcut to open Explorer.

• Windows Key + E

6. What is a file extension?

• A file extension is a suffix at the end of a file name (e.g., .txt, .jpg, .docx) that
indicates the file type and determines which program can open it.

7. What would happen if you tried to open a file created with a program not installed on
your computer?
• The file would not open, or the system might prompt you to choose an
application to open it. In some cases, an error message will appear, stating the program is
missing.
8. Why does Windows sometimes provide you with an “Open with” command when you
right-click a file in Explorer?

• The “Open with” command allows you to choose an alternate program to open
the file, useful when multiple programs can handle the same file type.

9. Name three properties or pieces of information that can be displayed about a file in
Explorer, other than the name of the file.

1. File size

2. Date modified

3. File type (e.g., PDF, JPEG, Word Document)

10. Your father wants to delete some of the largest files from his flash drive. What would be
the quickest way for him to identify which files to delete?

• Sort the files by size in Explorer, and delete the largest ones.

11. What is the difference between the Copy and Cut options for files in Explorer?

• Copy creates a duplicate of the selected file, leaving the original in its place.

• Cut moves the selected file to a new location, removing it from its original spot.

12. Explain why one might create a shortcut to a file.

• Shortcuts provide quick access to a file or folder without navigating to its


original location.

13. Give two possible reasons why one might want to save a file in a different

format. 1. To ensure compatibility with other programs or systems.

2. To reduce file size for easier sharing or storage.


14. What program (or type of program) would most likely be opened when each of the
following files is double-clicked in Explorer? Briefly explain where necessary.

• a) Agenda.pdf – A PDF reader, such as Adobe Acrobat Reader. • b)

Agenda.txt – A text editor, such as Notepad or WordPad.

• c) Agenda.docx – A word processor, such as Microsoft Word. • d) Agenda.exe –

An executable program (it will run the application directly). • e) Agenda.jpeg – An

image viewer or editor, such as Photos or Paint.

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