LIBRARY MANAGEMENT

SYSTEM

A MINI PROJECT REPORT

Submitted by

P.ISHWARYA (960119104008)

L.KANAKAVALLI (960119104009)

M.SOWMIYA (960119104018)

in partial fulfillment for the award of the degree

of

BACHELOR OF ENGINEERING

IN

COMPUTER SCIENCE AND ENGINEERING

ANNAI VAILANKANNI COLLEGE OF ENGINEERING

ANNA UNIVERSITY : CHENNAI 600025

JUNE 2022

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 ANNA UNIVERSITY: CHENNAI 600 025

BONAFIDE CERTIFICATE

Certified that his project “LIBRARY MANAGEMENT

SYSTEM” is bonafide work of P.ISHWARYA (960119104008),
L.KANAKAVALLI(96011910409),M.SOWMIA(960119104018)
who carried out the project work under supervision.

SIGNATURE SIGNATURE

HEAD OF THE SUPERVISOR

DEPARTMENT

Computer Science Computer Science

And Engineering And Engineering

Annai Vailnkanni Annai Vailnkanni

College Of Engineering College Of Engineering

Submitted for semester Mini-Project viva-voce examination held

on -----------------

INTERNAL
EXTERNAL
EXAMINAR
EXAMINAR

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 ACKNOWLEDGEMENT

We extend our sincere and heartfelt thanks to our esteemed guide,

Mrs.R.Sumitta, for providing us with the right guidance and advice at the
crucial junctures and for showing me the right way. We extend our sincere
thanks to our respected Head of the division Mrs.Anugraha, for
allowing us to use the facilities available. We would like to thank the other
We take this occasion to thank God, almighty for blessing us with his
grace and taking our endeavor to a successful faculty members also, at this
occasion. Last but not the least, we would like to thank our friends and
family for the support and encouragement they have given us during the
course of our work.

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 TABLE OF CONTENTS

ABSTRACT 5

1. INTRODUCTION 6
PROJECT AIMS AND OBJECTIVES 6
BACKGROUND OF PROJECT 7
OPERATION ENVIRONMENT 7

2. SYSTEM ANALYSIS 8
SOFTWARE REQUIREMENT SPECIFICATION 8
EXISTING VS PROPOSED 12

3. SYSTEM DESIGN 13
TABLE DESIGN 13
DATA FLOW DIAGRAM’S 16

4. SYSTEM IMPLEMENTATION 21
MODULE DESCRIPTION 22
SCREEN SHOTS 26

5. CONCLUSION & FUTURE SCOPE 32

6. REFERENCES 33

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 ABSTRACT

Library management system is a project which aims in

developing a computerized system to maintain all the daily work of
library .This project has many features which are generally not available
in normal library management systems like facility of user login and a
facility of teachers login .It also has a facility of admin login through
which the admin can monitor the whole system .It also has facility of an
online notice board where teachers can student can put up information
about workshops or seminars being held in our colleges or nearby
colleges and librarian after proper verification from the concerned
institution organizing the seminar can add it to the notice board . It has
also a facility where student after logging in their accounts can see list of
books issued and its issue date and return date and also the students can
request the librarian to add new books by filling the book request form.
The librarian after logging into his account ie admin account can
generate various reports such as student report , issue report, teacher
report and book report

Overall this project of ours is being developed to help the students as

well as staff of library to maintain the library in the best way possible
and also reduce the human efforts.

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 CHAPTER 1
INTRODUCTION

This chapter gives an overview about the aim, objectives ,background

and operation environment of the system.
PROJECT AIMS AND OBJECTIVES

The project aims and objectives that will be achieved after

completion of this project are discussed in this subchapter. The aims
and objectives are as follows:
1. Online book issue

2. Request column for librarian for providing new books

3. A separate column for digital library

4. Student login page where student can find books issued by him/her

and date of return.

5. A search column to search availability of books

BACKGROUND OF PROJECT
Library Management System is an application which refers to
library systems which are generally small or medium in size. It is
used by librarian to manage the library using a computerized system where
he/she can record various transactions like issue of books, return of books,
addition of new books, addition of new students etc.Books and student
maintenance modules are also included in this system which would keep
track of the students using the library and also a detailed description about
the books a library contains. With this computerized system there will be no
loss of book record or member record which generally happens when a non
computerized system is used.

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In addition, report module is also included in Library Management
System. If user’s position is admin, the user is able to generate
different kinds of reports like lists of students registered, list of books,
issue and return reports.

1.5 OPERATION ENVIRONMENT

Processor Intel Core Processor Or Better Performance

Operating System Windows Vista ,Windows7, Ubuntu

Memory 1gb Ram Or More

Hard Disk Space Minimum 3 Gb For Database Usage For Future

Database My Sql

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 CHAPTER 2

SYSTEM ANALYSIS

In this chapter, we will discuss and analyze about the developing

process of Library Management System including software requirement
specification (SRS) and comparison between existing and proposed
system. The functional and non functional requirements are included in
SRS part to provide complete description and overview of system
requirement before the developing process is carried out. Besides that,
existing vs proposed provides a view of how the proposed system will be
more efficient than the existing one.

SOFTWARE REQUIREMENT SPECIFICATION

General Description
Product Description:
Library Management System is a computerized system
which helps user(librarian) to manage the library daily
activity in electronic format. It reduces the risk of paper
work such as file lost, file damaged and time consuming.
It can help user to manage the transaction or record more
effectively and time- saving.
System Objectives
1. Improvement in control and performance
i. The system is developed to cope up with the current issues
and problems of library
ii. .The system can add user, validate user and is also bug free.

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 2. Save cost
i. After computerized system is implemented less human
force will be required to maintain the library thus
reducing the overall cost.
3. Save time
i. Librarian is able to search record by using few clicks
of mouse and few search keywords thus saving his
valuable time.
4. Option of online Notice board
i. Librarian will be able to provide a detailed description
of workshops going in the college as well as in nearby
colleges
5. Lecture Notes
i. Teacher have a facility to upload lectures notes in a
pdf file having size not more than 10mb

FUNCTIONAL REQUIREMENTS
1. Normal User
2. User Login

Description Of Feature
This feature used by the user to login into system. They are required to
enter user id and password before they are allowed to enter the system
.The user id and password will be verified and if invalid id is there user
is allowed to not enter the system.

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Functional requirements
1. user id is provided when they register
2. The system must only allow user with valid id and password to enter the
system
3. The system performs authorization process which decides what user level
can acess to.
4. The user must be able to logout after they finished using system.

Register New User

Description of feature
This feature can be performed by all users to register new user to create
account.

Functional requirements
1. System must be able to verify information
2. System must be able to delete information if information is wrong

REGISTER NEW BOOK

Description of feature
This feature allows to add new book
tothe library Functional requirements

System must be able to verify

information

1. System must be able to enter number of copies into table.

2. System must be able to not allow two books having same book id.

1.5 SEARCH BOOK

Description Of Feature
This feature is found in book maintenance part . we can search
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 book based on book id , book name , publication or by author
name.
Functional requirements
1 System must be able to search the database based on select
search type

2 System must be able to filter book based on keyword enterd

3 System must be able to show the filtered book in table view

Issue Books And Return Books

Description Of Feature

This feature allows to issue and return books and also view reports of book
issued.
Functional requirements

1. System must be able to enter issue information in database.

2. System must be able to update number of books.

3. System must be able to search if book is available or not before issuing

books

4. System should be able to enter issue and return date information

5. Event Addition

6. Description Of Feature

This feature allows teacher and student to add information about various
workshops being conducted in college and colleges nearby.

Functional requirements

1. System should be able to add detailed information about events .

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 2. System should be able to display information on notice board
available in the homepage of site

EXISTING VS PROPOSED SYSTEM

1. Existing system does not have any facility of teachers

login or student login where as proposed system will
have a facility of student login as well as teacher’s
login.

2. Existing system does not have a facility of online

reservation of books whereas proposed system has a
facility of online reservation of books
3. Existing system does not have any facility of online
notice board where description of workshops happening
in our college as well as nearby colleges is being
provided.
4. Existing system does not has any option of lectures notes
uploaded by teachers whereas proposed system will have
this facility
5. Existing system does not have any facility to generate
student reports as well book issue reports whereas
proposed system provides librarian with a tool to
generate reports

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 CHAPTER 3

SYSTEM
DESIGN

Table Design

Various Tables To Maintain Information

Book Table For Keeping Track Of Books

Field Data type Default Key Extra

Code INT(11) Not Null Primary Auto
increment
Bookname VARCHAR(255) Null
Author VARCHAR(255) Null
Publicatio VARCHAR(255) Null
n
Subject VARCHAR(255) Null
No of INT(10) Null
copies

STUDENT TABLE FOR STUDENT INFORMATION

Field Data type Default Key Extra

Libid INT(11) NOT NULL Primary key Auto increment

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Regno INT(10) NULL
Branch VARCHAR(255) NULL
Section VARCHAR(255) NULL
semester VARCHAR(255) NULL
Section VARCHAR(2) NULL
yearofadm INT(5) NULL

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 TEACHER TABLE TO KEEP TEACHER INFORMATION

Field Data Type Default Key Extra

Tid INT(11) NOT NULL Primary key Auto

increment
Name VARCHAR(25 NULL
5)
Designation VARCHAR(25 NULL
5)
Branch VARCHAR(25 NULL
5)
Contactno INT(13) NULL

Lectures LONG BLOB NULL

⚫ STUDENT LOGIN TABLE

Field Data type Default Key Extra

Logid INT(11) NOT NULL Foreign References

key Student
Username VARCHAR(255 NULL
)
Password VARCHAR(255 NULL
)

Numbooks INT(1) NULL

⚫ TEACHER LOGIN TABLE

Field Data Type Default Key Extra

Loginid INT(11) NOT NULL Foreign References

key teacher

Username VARCHAR(255 NULL

)

Password VARCHAR(255 NULL

)

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⚫ EVENT TABLE FOR EVENT INFORMATION

Field Data type Default Key Extra

Name Varchar(255) NULL

Date Date(yyyy/mm/dd) NULL
Time VARCHAR(255) NULL
Mname VARCHAR(255) NULL
Contactno Int(30) NULL
.
Email VARCHAR(255) NULL
Venue varchar(255) NULL

TEACHER LOGIN TABLE

Field Data Type Default Key Extra

Loginid INT(11) NOT NULL Foreign References

key teacher

Username VARCHAR(255 NULL

)

Password VARCHAR(255 NULL

)

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 DATA FLOW DIAGRAMS

Data Flow Diagram For Teacher Login

TEACHER
DATABASE

ENTER
TEACHER ENTE USERNA CHECK
R ME VALIDIT
URL & Y
PASSWOR
D IF
VALID
TEACHE
WEB R
SERVER LOGIN
PAGE
After entering to the home page of the website , teacher can choose the Teacher
Login option where they are asked to enter username & password , and if he/she
is a valid user then a teacher login page will be displayed.

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 DATA FLOW DIAGRAM FOR STUDENT LOGIN

STUDENT
DATABASE

ENTER
STUDENT ENTER USERNAME CHECK
URL & VALIDITY
PASSWORD

IF VALID

STUDENT
WEB SERVER LOGIN PAGE

After entering to the home page of the website , student can choose the student
login option where they are asked to enter username & password , and if he/she is
a valid user then a student login page will be displayed.

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 DATA FLOW DIAGRAM FOR BOOK ISSUE

LOGIN
DATABASE

IF NO.
STUDENT SELECT ENTER IF OF UPDATE MESSAGE
BOOK BOOK SELECT
LOGIN ISSUE DETAIL BOOK ISSUE
NO. OF
COPIES
“BOOK
BOOK
PAGE AVBL ISSUED LESS THAN RESERVED”
3

BOOK LOGI BOOK

DATABAS N DATABASE
E TABL
E

It is a 2nd level Data Flow Diagram where after entering STUDENT LOGIN page
he/she can select a book issue option where after entering the book detail, he/she
can select the book issue option and if the maximum no of books issued limit is not
crossed then a request will be sent to the librarian who will approve the book issue.

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 DATA FLOW DIAGRAM FOR BOOK SEARCH

IF
SELECT ENTER
HOME ADVANCE SEARCH BOOK DETAIL BOOK
FOUND DETAILS

BOOK
DATABASE

After the home page login there will be an option of the book search where after
entering book detail like author name, publication, book name etc book details will
be displayed.

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 DATA FLOW DIAGRAM FOR ACCOUNT CREATION

SELECT ENTER ADMIN MESSAGE

HOME VERIFY STUDEN T
ACCOUNT CREATION STUDENT DETAIL SENT
TO STUDENT

IF ALL REG. IS IF VALID

PARTIALLY FILLED

ADMIN STUDENT
DATABASE DATABASE

After the home page login there will be an option of CREATE AN ACCOUNT
where after entering student detail ,if all the fields are filled then a request will be
sent to the librarian who will approve him as a registered member of the library.

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 CHAPTER 4
SYSTEM IMPLEMENTATION

Screenshot for homepage

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MODULE DESCRIPTION

For Library Management System it is divided into the following Modules:

Admin Module

ADMIN

STUDENT VALIDATION TEACHER REGISTRATION BOOK ADDITION REPORT GENERATION

The following module contains various facilities like student validation,

teacher registration, book addition, and report generation.

Code for Admin module

<?php
//Start session
session_start();
//Unset the variables stored in session
unset($_SESSION['SESS_FIRST_NAME']);
unset($_SESSION['SESS_LAST_NAME']);
?>
<!DOCTYPE html>
<html xml:lang="EN" lang="EN" dir="ltr">
<head>
<title>SOE LIBRARY INFORMATION SYSTEM</title>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />
<meta http-equiv="imagetoolbar" content="no" />
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 <link rel="stylesheet" href="../styles/layout.css" type="text/css" />
<!-- Homepage Specific Elements -->
<script type="text/javascript" src="../scripts/jquery-1.4.1.min.js"></script>
<script type="text/javascript" src="../scripts/jquery-
ui-1.7.2.custom.min.js"></script>
<script type="text/javascript" src="../scripts/jquery.tabs.setup.js"></script>
<!-- End Homepage Specific Elements -->
</head>
<body id="top">
<div class="wrapper row1">
<div id="header" class="clear">
<div class="fl_left">

<h1><a href="homepage.php">SOE LIBRARY MANAGEMENT

SYSTEM</a></h1>
<p></p>
</div>
<div class="fl_right">
<ul>
<li><a
href="http://localhost/xampp/project/library/homepage.php">Home</a></
li>
<li><a
href="http://localhost/xampp/project/library/contact/Contactus.php">Cont
act Us</a></li>
<li><a

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href="http://localhost/xampp/project/library/egateway/egateway.php">E-
Gateway</a></li>
<li><a
href="http://localhost/xampp/project/library/studentlogin/studentlogin.php"
>Student Login</a></li>
<li ><a href="teacherlogin.php">Teacherlogin</a></li>
<li><a
href="http://localhost/xampp/project/library/admin/adminlogin.php">Admi
nlogin</a></ li>
</ul>
<form action="#" method="post" id="sitesearch">
<fieldset>
<strong>Search:</strong>
<input type="text" value="Search Our webiste for books;"
onfocus="this.value=(this.value=='Search Our website for books;')? '' : this.value
;" />
<input type="image" src="../images/search.gif" id="search" alt="Search" />
</fieldset>
</form>
</div>
</div>
</div>
<div id="topnav">
<ul>
<li class="active"><a
href="http://localhost/xampp/project/library/homepage.php">Home</a></li>
<li><a
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href="http://localhost/xampp/project/library/newarrivals.php">New
Arrivals</a></li>
<li><a
href="http://localhost/xampp/project/library/onlinebooks.php">Online
Books</a></li>

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 <li><a
href="http://localhost/xampp/project/library/egallery.php">E
Gallery</a></li>
<li><a
href="http://localhost/xampp/project/library/questionpaper.php">Questio
n Paper</a></li>
<li><a
href="http://localhost/xampp/project/library/aboutus.php">About
Us</a></li>
<li><a href="http://localhost/xampp/project/library/bookissue.php">Book
Issue
</a></li>
<li class="last"><a href="#"></a></li>
</ul>
</div>
<div class="wrapper">
<div id="featured_slide" class="clear">
<!-- ###### -->
<div class="overlay_left"></div>
<div id="featured_content">
<div class="featured_box" id="fc1"><img src="../images/demo/slider/1.gif"
alt=""
/>
<div class="floater">
<h2>All ABOUT SOE LIBRARY</h2>

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 <p>School oF Engineering Library or the S.O.E library is one of the finest
library
in kerela having a good collection of books related to various subjects</p>
<p class="readmore"><a href="#">Continue Reading &raquo;</a></p>
</div>
</div>
<div class="featured_box" id= "fc2"><img src="../images/demo/slider/2.gif"
alt=""
/>
<div class="floater">
<h2>Existence</h2>
<p>School oF Engineering library came into existence in year 1995 and
from then
on it has been a premier source of information for college students</p>
<p class="readmore"><a href="#">Continue Reading &raquo;</a></p>
</div>
</div>
<div class="featured_box" id="fc3"><img src="../images/demo/slider/3.gif"
alt=""
/>
<div class="floater">
<h2>Collection</h2>
<p>School of Engineering Library has a collection of over 25000 books
related to
various subjects in engineering</p>

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 <p class="readmore"><a href="#">Continue Reading &raquo;</a></p>
</div>
</div>
<div class="featured_box" id="fc4"><img src="../images/demo/slider/4.gif"
alt=""
/>

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Screenshot for Admin login

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screenshot for Book search

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 CHAPTER 6

CONCLUSION & FUTURE SCOPE

This website provides a computerized version of library management system

which will benefit the students as well as the staff of the library.
It makes entire process online where student can search books, staff can generate
reports and do book transactions. It also has a facility for student login where
student can login and can see status of books issued as well request for book or
give some suggestions. It has a facility of teacher’s login where teachers can add
lectures notes and also give necessary suggestion to library and also add info
about workshops or events happening in our college or nearby college in the
online notice board.

There is a future scope of this facility that many more features such as online
lectures video tutorials can be added by teachers as well as online assignments
submission facility , a feature Of group chat where students can discuss various
issues of engineering can be added to this project thus making it more interactive
more user friendly and project which fulfills each users need in the best way
possible

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 CHAPTER 7
REFERENCES

1. http://www.w3schools.com/html/html_intro.asp
2. http://www.w3schools.com/css/css_background.asp
3. http://www.w3schools.com/js/js_datatypes.asp
4. http://www.w3schools.com/sql/sql_insert.asp
5. http://www.w3schools.com/sql/sql_update.asp
6. http://www.w3schools.com/php/php_forms.asp
7. Fundamentals of software engineering by Rajib mall, PHIlearning
8. Web development and application development by Ivan Byross BPB publications

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