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TLMS 00549 - Introduction To Excel - Conditional Formatting IT Essentials Collection - Transcript

The document provides an overview of conditional formatting in spreadsheets, explaining how to apply it to cells based on specific criteria such as font style, fill color, and borders. It covers various functionalities including top/bottom rules, adding visualizations like data bars and color scales, and creating custom rules. Additionally, it discusses managing and editing existing rules using the Conditional Formatting Rules Manager.

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bakhtawar shah
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9 views2 pages

TLMS 00549 - Introduction To Excel - Conditional Formatting IT Essentials Collection - Transcript

The document provides an overview of conditional formatting in spreadsheets, explaining how to apply it to cells based on specific criteria such as font style, fill color, and borders. It covers various functionalities including top/bottom rules, adding visualizations like data bars and color scales, and creating custom rules. Additionally, it discusses managing and editing existing rules using the Conditional Formatting Rules Manager.

Uploaded by

bakhtawar shah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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TRANSCRIPT

Video 1: What is conditional formatting? Video 4: Top/Bottom Rules


Conditional formatting is a tool that lets you You can also set top and bottom rules.
automatically change the appearance of your cells
For example, you can highlight the top 10% of values.
according to criteria you’ve set.
That percentage range can be changed in the
It can be applied to a whole spreadsheet, a range of
dialog box.
cells, or a pivot table.
Now you can see at a glance the top 10% of values in
You can set conditions for things like font style, fill
your selected data.
color, and borders, and create rules for different types
of information, like text and numbers.
For example, you could use conditional formatting to Video 5: Adding visualization
make negative figures appear in a red font…
To add some extra visualization to your table, you can
…or highlight the highest figures in a data set. add some data bars.
This makes it easier to spot patterns in data, or simply Or choose a color scale. The color assigned is
make the information in your spreadsheets stand out. dependent on the value size.
To make your data look really interesting,
use Icon Sets.
Video 2: Using conditional formatting
To use conditional formatting, first select a range
of cells. Video 6: Creating custom rules
You’ll find Conditional Formatting here in the If none of these options are exactly what you want for
Styles group. your data, you can create your own rules by clicking
on New Rule.
This gives you the option to set rules for your
conditional formatting. Many common rules are First select a Rule Type.
available for selection.
Let’s choose “Format all cells based on their values.”
These options will let you highlight cells that meet
certain criteria. You can edit the rule description, here.

If you’re not happy with your conditional formatting Select a format style. Let’s use the 2-Color Scale, and
choices, you can click on Clear Rules to remove them. change the type to percent, and set the values as 0
for minimum and 100 for maximum.
The color can be changed, too, so let’s select a
Video 3: Rules for highlighting cells different one.
You can highlight cells for different conditions. Now you can see this rule applied.
For example, numerical values greater than, lower
than, between, or equal to a specified value.
Video 7: Using the Conditional Formatting
Text that contains specific words or letters. Rules Manager
Dates and duplicate values. If you want to view all the conditioning rules in
your selected cells, you can use the Conditional
Let’s choose Greater Than. This lets you set a rule that
Formatting Rules Manager.
cells containing values over a specific amount will be
red, or yellow, and so on. To access this, click on Manage Rules.
TRANSCRIPT

From here, you can manage the rules for the current
selected cell range, the worksheet you’re using, or
other worksheets in your workbook.
This tool gives you options to add more formatting
rules to your selected cells, do further editing, delete
rules, and make duplicate rules.

Video 8: New rules, editing rules, and duplicates


You can add another rule by clicking New Rule. This
opens the New Formatting Rule dialog box.
Edit Rule takes you to the Edit Formatting Rule
dialog box. This contains the conditions you’ve
already set on your selected cells. You can change
them here.
You can also duplicate the rule. This lets you keep
your original formatting rule, and edit the duplicate
to create a variation.
The rules listed here have an order. The highest ones
on the list take priority. You can change the priority
by clicking on these up and down arrows to move
the rules.

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