4/30/2025

The Institute of Finance

Management
Faculty of Computing and
Mathematics
PROGRAMMS
BBF BAC BSP BAS BTX BIRM BEF

Module Name:
Business Computer Applications
1

COMPUTER APPLICATION
SOFTWARE

Lecture 5
2

1
 4/30/2025

Today’s Topics

Graphics and Business Application

Multimedia Software Software

4/30/2025 3

Lecture Objectives
 Understand how system software supports
application software.
 Describe the most popular types of general-
purpose applications.
 Explain the advantages and disadvantages of
standalone programs, integrated programs,
and software suites.
 Explain the advantages of Web-hosted
technology and file compatibility.

4/30/2025 4

2
 4/30/2025

Lecture Objectives
 Explain the concept of software versions
and software upgrades.
 Understand how commercial software,
shareware, freeware, and public domain
software differ.
 Describe the essential concepts of
application software and the skills needed
to use it.
 Identify the key features of widely used
graphics and multimedia programs
 Describe the learning aids available for
application software
4/30/2025 5

Background Information
How System Software supports Application
Software?
 System Software Programs that control the
operations of the computer.
 Serves as the interface between the user, the
application software, and the computer’s
hardware

4/30/2025 6

3
 4/30/2025

Application Software
Application software consists of programs
designed to make users more productive
and/or assist with personal tasks
 To make business activities more efficient
 To assist with graphics and multimedia
projects
 To support home, personal, and
educational tasks
 To facilitate communications

4/30/2025 7

Application Software
Application software Is the general
designation of computer programs for
performing tasks.
•The application software may be general
purpose (word processing, web browsers.) or
have a specific purpose (Accounting (Tally),
truck scheduling etc)

4/30/2025 8

4
 4/30/2025

Application Software
 General-purpose applications are the
programs that enable users to complete
common tasks.
Examples: word-processing, spreadsheet
programs

4/30/2025 9

Application Software

How do you start an

application?
From the desktop,
click the Start button,
point to All Programs,
and click the name of
the application
The program’s
instructions load into
memory.
4/30/2025 10

5
 4/30/2025

Business Software
 Business software is application software that
assists people while performing business activities

Word
Spreadsheet Database Presentation
Processing

Personal Business Business

Note Taking Information Software for Software
Manager Phones Suites

Enterprise
Project Document
Accounting Computing
Management Management
Software
4/30/2025 11

Business Software
 Word processing
software allows users
to create and
manipulate documents

 Clip art is a
collection of
electronic drawings,
photos, and other
images
4/30/2025 12

6
 4/30/2025

Business Software
Developing a word document

Edit a
• Enter text and document • Change
numbers appearance
• Insert images • Make changes to
existing content • Font
• Perform other • Font size
tasks • Inserting, deleting,
Create a cutting, copying,
document and pasting Format a
document

4/30/2025 13

Business Software
 Spreadsheet software allows users to organize data
in rows and columns and perform calculations

4/30/2025 14

7
 4/30/2025

Business Software
Charting depicts data in a Microsoft
spreadsheet in graphical form.

4/30/2025 15

Business Software
Presentation software
allows users to create
visual aids for
presentations to
communicate ideas,
messages, and other
information to a group.

4/30/2025 16

8
 4/30/2025

Business Software
 A database is a collection of data organized
in a manner that allows access, retrieval,
and use of that data.
Database software allows users to create,
access, and manage a database.

4/30/2025 17

Business Software
 Note taking software is application
software that enables users to enter typed
text, handwritten comments, drawings, or
sketches anywhere on a page.

4/30/2025 18

9
 4/30/2025

Business Software
 A software suite is a collection of individual
programs available together as a unit
 A personal information manager (PIM) is
application software that includes
Appointment calender and Address Book.

4/30/2025 19

Business Software

20

10
 4/30/2025

Business Software
Enterprises typically require special
computing solutions for various functional
units
Human
Accounting Engineering Manufacturing
Resources

Customer
Marketing Sales Distribution
Service

Information
Technology

21

Graphics and Multimedia Software

Web page authoring software helps users of
all skill levels create Web pages that include
multimedia and interactive content.

22

11
 4/30/2025

Graphics and Multimedia Software

23

Software for Home, Personal,

and Educational Use

Personal finance software

Legal software

Tax preparation software

24

12
 4/30/2025

Software for Home, Personal, and

Educational Use

Personal DTP software

Personal paint/image editing

software

Personal photo editing software

25

Software for Home, Personal, and Educational

Use

Travel and mapping software

Reference software

Educational software

Entertainment software

26

13
 4/30/2025

General-Purpose Applications
Productivity programs Make it easier to do
work.
Examples
Word-processing software
Spreadsheet or database software
Presentation software
Project management software
Personal information management software

4/30/2025 27

Web Applications
A Web application is
a Web site that allows
users to access and
interact with software
from any computer or
device that is
connected to the
Internet.

28

14
 4/30/2025

General-Purpose Applications
Internet programs
Help users communicate, learn, and
interact through the Internet
Examples include:
E-mail
Instant messaging software
Web browsers
Video conferencing programs

4/30/2025 29

Communications Software
Popular Internet software –Examples

Google Chrome
Mozilla Firefox
Safari
Microsoft Edge
Internet Explore
Opera

4/30/2025 30

15
 4/30/2025

Learning Tools for Application

Software
Online Help is the
electronic equivalent of a
user manual
You can ask a question or
access the Help topics in
subject or alphabetical
order

31

Communications Software
 Internet software –Example
Popular mail Clients
Software includes:
MS Outlook Express
Mozilla Thunderbird
Windows mail
Mailbird
Postbox

4/30/2025 32

16
 4/30/2025

General-Purpose Applications
Compression/decompression
algorithms and Codecs – are included
in most multimedia software to reduce
space required by multimedia
documents.
Compressing files enables better use of
disk space and faster Internet transfer
speeds.

4/30/2025 33

General-Purpose Applications
Compressing files enables better use of
disk space and faster Internet transfer
speeds.
Lossless compression does not delete any
information needed to reproduce the image
without flaw.
Lossy compression removes some
information, but the loss is typically not
noticeable.

4/30/2025 34

17
 4/30/2025

General-Purpose Applications
•Animation programs give the user the ability
to create animation from images, as well as
run the animation.

4/30/2025 35

General-Purpose Applications
Audio software is Standard sound file
used to capture and formats include:
process sound used MP3/4
in multimedia
Windows Media
presentations.
Audio (WMA)
Sound files can be WAV
saved in a number of
Musical
standard formats
Instrument Digital
and contain digitized
Interface (MIDI)
data.
4/30/2025
36

18
 4/30/2025

General-Purpose Applications
Video editors enable the user to:
Modify digitized videos
Save those videos in at least one of the
following video file formats:
Moving Picture Experts Group (MPEG)
QuickTime
Video for Windows

4/30/2025 37

General-Purpose Applications
Multimedia
authoring systems
Used to create
multimedia
presentations
Require a large
amount of disk
space and memory
to run properly

4/30/2025
38

19
 4/30/2025

Tailor-Made Applications
These are Software designed for
specific businesses or users.
Normally cost more than general-
purpose applications because of their
development costs.

4/30/2025 39

Tailor-Made Applications
When an application is not available,
custom software, software developed for
a user’s specific needs, may be necessary.
Packaged software is developed for the
mass market.

4/30/2025 40

20
 4/30/2025

Standalone Programs, Integrated

Programs, & Software Suites
 A fully self-contained program is called a
standalone program.
 Advantages:
 Users can purchase and install standalone
programs separately.
 Standalone programs function by
themselves.
 Disadvantages:
 Standalones take up a lot of storage space.
 Standalones do not share resources.
4/30/2025 41

Standalone Programs, Integrated

Programs, & Software Suites
Integrated programs provide all the leading
productivity programs in one package.
Advantages:
Integrated programs are easy to learn.
Integrated programs share the same
interface.
Disadvantages:
The individual modules of integrated
programs usually have fewer features than
are found in standalone programs or software
suites.
4/30/2025 42

21
 4/30/2025

Standalone Programs, Integrated

Programs, & Software Suites
 A software suite is an interconnected
bundle of programs.
 Advantages:
 The programs within a suite share
resources.
 The programs within a suite are
designed to work together.
 These applications share common
program code, interfaces, and drivers.

4/30/2025 43

Standalone Programs, Integrated

Programs, & Software Suites
 Microsoft Software suite, also called
office suites, usually include:
 Word processing programs
 Spreadsheet programs
 Presentation graphics programs
 Database programs
 Personal information managers (PIMs)

4/30/2025 44

22
 4/30/2025

Standalone Programs, Integrated

Programs, & Software Suites

4/30/2025 45

Standalone Programs, Integrated

Programs, & Software Suites
 Web-hosted technology is a new variety of
office suite that enables users to upload files
online for viewing, editing, and collaboration
purposes.
 Advantages:
 Web-hosted technology is usually free.
 It makes sharing files and collaboration easier.
 Web-hosted technology helps avoid file-sharing
problems.

4/30/2025 46

23
 4/30/2025

System Requirements & Software

Versions
System requirements outline the
minimal level of resources that a
program requires.
Releases of programs are cited by a
year or version number.

4/30/2025 47

System Requirements & Software

Versions
Time-limited trial versions are
occasionally offered for commercial
programs by software companies.
Beta versions of software are
sometimes available to users.
Software is in the final testing stages
and may contain bugs.
Access is free.
4/30/2025 48

24
 4/30/2025

System Requirements &

Software Versions
Software is kept current through
software upgrading.
Small fixes to software are called
patches.
Large or major fixes to software are
called service packs or service
releases.
Software can be distributed through
the Internet, not just purchased in
stores.
4/30/2025 49

Application Software
Application Software are available in
a variety of forms.

4/30/2025 50

25
 4/30/2025

Software Licenses & Registration

The contract included with purchased
software, which permits the user to install
the program on one computer, is known as
a software license.
The contract that gives organizations the
right to install copies of programs on a
precise number of computers is known as a
site license.
4/30/2025 51

Software Licenses & Registration

Commercial Software
Copyrighted – but available for free.
Pay on honor system.
Users must purchase before using
Examples:
Microsoft Office
Adobe Acrobat
Shareware
You may try software before purchasing
If you like it, pay for it and continue use
4/30/2025 52

26
 4/30/2025

Software Licenses & Registration

Freeware
Free to users as long as users do not sell it to
others
Copyrighted – but available for free. Pay on honor
system
Public domain software
Copyright-free software
Can modify or sell
legal to copy
Copy-protected software
Internal process prohibits making unauthorized
copies
4/30/2025 53

Installing & Managing Application

Software
Installing software on a computer
includes moving the software to the hard
disk and properly configuring the
software.
Uninstalling software takes the program
off the hard disk.
Launching software moves the software
to memory from the hard disk.
4/30/2025 54

27
 4/30/2025

Installing & Managing Application

Software
Users can choose Options to identify
how they want a program to run.
Defaults are software settings that are
used by the program unless overridden by
the user.
Quitting or closing down an application
is known as exiting.

4/30/2025 55

Any Question

56

28