PHARMACY MANEGMENT SYSTEM

FOR CENTRAL PHARMACY

KATTANKUDY

PROJECT PROPOSAL

SUBMITTED BY: - MMM. Mohammed Murshid Husni

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1.PROJECT PROPOSAL 03
2.INTRODUCTION 04
3.BACKGROUND AND MOTIVATION 05
4.PROBLEM IN BRIEF 06
5.AIMS AND OBJECTIVES 07
6.PROPOSED AND SOLUTION 08
7.RESOURCE REQUIREMENTS

 Functional Requirements 09
 Non – Functional Requirements 10
8.REFERENCE 11
 Design 12

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INTRODUCTION

Technology plays a major role in different fields and areas that affects all the
aspect of Human Activities. Therefore, our societies get a lot of benefits from
modern technology including the medical field.
Pharmacy Management System is designed to improve accuracy and to enhance
safety and efficiency in the pharmacy. It is a computer-based system which is
details through the system and they can upload a prescription after creating an
account. By logging to the system, they can view the status of their uploading.
Due to the size and quality service of the pharmacy, the pharmacy has a large
customer base. These customers tend to visit the pharmacy for services mostly
when they close from work. At this period, the number of customers that patronize
the pharmacy is on the increase, thereby making the workload of the pharmacists
much more tedious.
This case makes it difficult for the pharmacist to attend to customers in a short
period. Meanwhile the pharmacist has to ensure satisfaction in services to keep
their customers. The factors mentioned above, results in delay of the services
being rendered to the customers, thereby slowing down sales and risk losing
valuable customers in the long run. Helps not only to the pharmacist but also the
customers.
The system involves manual entry upon arrival of new batches of drugs and upon
drugs movement out of the pharmacy for a certain period, e.g. every month.
It will also give report showing the list of products expiries after specified date
before the products eventually expires, the movement of drugs in and out of the
pharmacy, the list of stock ending details.
The SMS and e-mail facility available in the system. The customer can view the
stock available

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BACKGROUND AND MOTIVATION

Central Pharmacy is a very popular pharmacy in Eastern province. It is located in

Kattankudy. It, Launched in 2018. All kinds of medicines can be obtained here.
There are 4 people work here. Here you can get all kinds of medicines at very
cheap prices.
We selected their pharmacy for our project. They have been doing data Manually
since the day they started pharmacy till date. So we decided to convert their
system online. Through this they can easily manage their data. Also at the end of
the month they can get their balance statement. And their profitability can be
easily known.

The automated pharmacy management system can be used for the sake of
ensuring effective and clear data saving and manipulating as well as neat work on
the pharmacy medical products.
Highly minimize time and resource by which, searching the medicine data, can
get the data in quickest time.
And almost the resources are wise used since most actions are done on the
pharmacy system.
Some of the resources minimized include paper, manpower and related thing.
The other thing is for storing data's in secure way.
A summarized list of drugs dispensed to patient can be viewed for monitoring
purposes.
Also, PMS will be able to generate report on the list of drugs dispensed in the
polyclinic for the given time period.
And there is a message alert for the user if the stock holding quantity reaches a
low level.
Thus, the pharmacist will need to replenish the drugs.

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PROBLEM IN BRIEF

Pharmacy management of the central pharmacy has kept paper record in filing
cabinets.
Managing a pharmacy with records on papers will be tedious and difficult to keep
track of inventories with regards to the drugs in the store, expiry date, quantity of
drugs available based on the categories and their functions.

The pharmacist has to order drugs to replenish the already diminishing stock. In
addition, ordering of drugs is being carried out manually.
Significant amount of time is allocated for writing the order as the pharmacist
needs to go through the stock balance and make rough estimate of the amount to
order based on figures. Drugs are not supposed to be used after they have expired.

In addition, the pharmacist has to manage employees and their details such as
their personal information, employment details and attendance manually.
In the aspect of customer, they need to physically be in pharmacy to purchase
medicines and finding the relevant medicine according to prescription is a time
consuming task.

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AIMS AND OBJECTIVES

Pharmacy Management System is a user-friendly application which reduces the

burden and helps to manage the all sections of pharmacy like medicine
management and billing etc., which improve the processing efficiency.

The aim of this project is to develop user-friendly application for the effective
management of The Central Pharmacy which reduce the burden and helps to
pharmacy like medicine store and etc.

It will be able to achieve the following objectives;

• Ensuring effective policing by providing statistics of the products in the
stock.
• Maintaining correct Database by providing an option to update the
products in the stock.
• To provide optimal drug inventory management by monitoring the drug
movement in the pharmacy.
• To be able to generate various reports according to the requirements.
• Fast searching of medicines.
• The Automating tasks of maintaining of bills.
• To manage the employee records.

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PROPOSED SOLUTIONS

The set-up of the Pharmacy Database Management system will ensure availability
of sufficient quantity of drugs.
Pharmacy Management System will design to detect drug interaction.
The Pharmacy Database Management System is based on Computer Technology
that gives service for users, managed by the pharmacist.
who gives implementation of function relatively in effective times as well as will
design for removing time wasting, saving resources, easy data access of the
medicine, security on data input and data access by removing almost manual
based system.

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RESOURSE REQUIRENMENTS

Requirements Definition; -
Preliminary investigation plays an important role in developing a satisfactory
requirement. Its’ as a result of thorough investigation of how the current or the
existing system works using the facts gathered at the preliminary investigation
that leads to focusing on the possibility of replacing the existing system or
improving upon the existing system. This task involves information gathering.

Functional requirements: -

Store the necessary information of the products:

The PMS (Pharmacy Management System), stores the detail information about
each product including the medicine. Since the information for each drug were
required in some cases like the use of drugs, when use drugs and for whom is
given.
User can import data to the database by using an excel or csv file. It is an
additional advantage for the users, because it helps to insert large number of
records at once to a table. Then time and effort of the user may save.

Searching facility:
This facility is provided for all including the customers. The PMS has easily
searching of product, the behavior of the medicine, quantity remain etc. The
searching process is based on the name of the given data or the “id” of the item.

Upload prescription:
The customer can upload a prescription after register with the system. He can
view his prescription status by logging to his profile. It will help to reduce waiting
times in queues.
Billing facility:
In this system, automated billing facility is provided. It can calculate total price
automatically when entering the quantity of the product and “id”. It’s very
accurate rather than manual calculations.
Profit And Lost Statement (Profitability Calculation):
Through this You can easily know how much profit and how much interest is
available every Month.

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Non-Functional requirements: -

Portability:
Portability specifies the ease with which the software can be installed on all
necessary platforms, and the platforms on which it is expected to run.

Reliability:
Reliability specifies the capability of the software to maintain its performance
over time. Unreliable software fails frequently, and certain tasks are more
sensitive to failure

Availability:
A system's availability, or "uptime," is the amount of time that it is operational
and available for use. This is specified because some systems are designed with
expected downtime for activities like database upgrades and backups.

Robustness:
A robust system is able to handle error conditions gracefully, without failure. This
includes a tolerance of invalid data, software defects, and unexpected operating
conditions.

Scalability:
Software that is scalable has the ability to handle a wide variety of system
configuration sizes. The nonfunctional requirements should specify the ways in
which the system may be expected to scale up.

Usability:
Ease-of-use requirements address the factors that constitute the capacity of the
software to be understood, learned, and used by its intended users.

Efficiency:
Specifies how well the software utilizes scarce resources: CPU cycles, disk space,

memory, bandwidth, etc.

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REFERENCE
 https://www.pppmag.com/article/107/November_2006/Function
al
Requirements_for_Pharmacy_Information_Management_Syste
ms

 /https://www.slideshare.net/HabtamuAsmare/pharmacymanage
mentmanagement-system-requirement-analysis-and-
elicitaiondocument

 https://www.academia.edu/39914042/Title_of_the_Project_Onli
ne_Pharmacy_Management_System

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DESIGN
 To develop this Pharmacy management system Visual Basic is the main
Programming language and it will be used to write Application, MS
ACCESS is selected as the database Storage

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