IT Application Tools in Business (AE21) ➢ If you have Microsoft Word or the entire Microsoft Office package

Module 2: The Manual Business System using Microsoft Applications installed on Microsoft Windows, you can access Microsoft Word in
your Start menu.
The Manual Business System using the Microsoft Application ➢ Remember that new computers do not include Microsoft Word. It
➢ A manual system is a bookkeeping system where record are must be purchased and installed before running it on your computer.
maintained by hand, without using a computer system. Transactions If you do not want (or cannot afford) to purchase Microsoft Word, you
are written in journals, from which the information is manually rolled can use a limited version for free at the Microsoft Office website.
up into a set of financial statements. A manual accounting system is
a bookkeeping system for recording business activity transactions, If Microsoft Word is installed on your computer, but you can't find it in your
where financial records are kept without using a computer system Start menu, use the following steps to launch Microsoft Word manually.
with specialized accounting software. Manual processes involve one
or more humans performing tasks, such as data entry and/or 1. Open My Computer or File Explorer.
verification, while automated processes involve one or more 2. Click or select the C: drive. If Microsoft Office is installed on a
machines performing tasks, such as scanning and/or sorting. drive other than the C: drive, select that drive instead.
➢ However, in the business world, using Microsoft applications helps 3. Find and open the Program Files (x86) or Program Files folder.
business to better maximize the applications that helps business to 4. Open the Microsoft Office folder.
connect employees to the people, information and content they need 5. In the Microsoft Office folder, open the root folder. Then open the
to do their best work, from any device. The uses of Microsoft OfficeXX folder, where XX is the version of Microsoft Office (e.g.,
application is one way to have their business do things manually. The Office16 for Microsoft Office 2016) installed on your computer.
report generation may use the MS Excel to edit, customize and modify 6. Find and double-click the file named winword.exe to start the
reports according to their needs. Using MS application like Excel is Microsoft Word program.
considered to be a manual business system in the form MS
application. How to open Microsoft Word without using a mouse
1. Press the Windows key.
Microsoft Word 2. Type Word and select the Microsoft Word entry in the search
➢ Microsoft Office Word, sometimes called Winword, MS Word, or results.
Word, Microsoft Word is a word processor published by Microsoft. It 3. If Microsoft Word does not open after selecting it in the search
is one of the office productivity applications included in the Microsoft results, press Enter to launch it.
Office suite. Originally developed by Charles Simonyi and Richard
Brodie, it was first released in 1983. What are the uses of Microsoft Word?
➢ Microsoft Word is a word processor, and, like other word processors,
What is Microsoft Word used for? it's capable of helping users create various types of documents. For
➢ Microsoft Word lets you create professional-quality documents, example, users can create a résumé, business contract, instruction
reports, letters, and résumés. Unlike a plain text editor, Microsoft document, or a letter to another person. We've included a list of the
Word has features including spell check, grammar check, text and top uses of a word processor on our word processor page.
font formatting, HTML (hypertext markup language) support, image
support, advanced page layout, and more. How many lines are there on a page in Microsoft Word?
➢ By default, there are 29 lines on one page in Microsoft Word.
Where do you find or start Microsoft Word?
What type of files can Microsoft Word create and use? Microsoft Excel
➢ Early versions of Microsoft Word primarily created and used the .doc ➢ Excel is a spreadsheet application developed and published by
file extension, while newer versions of Word create and use the .docx Microsoft. It Is part of the Microsoft Office suite of productivity
file extension. software. Unlike a word processor, such as Microsoft Word, Excel
organizes data in columns and rows. Rows and columns intersect at
More recent versions of Microsoft Word support the creation and opening a space called a cell.
of these types of files:
• .doc, .docm, .docx Excel overview
• .dot, .dotm, .dotx ➢ Excel is a tool for organizing and performing calculations on data. It
• .htm, .html can analyze data, calculate statistics, generate pivot tables, and
• .mht, .mhtml represent data as charts or graphs.
• .odt ➢ For example, you could create an Excel spreadsheet that calculates a
• .pdf monthly budget, tracks associated expenses, and interactively sorts
• .rtf the data by criteria.
• .txt ➢ For example, you could create an Excel spreadsheet that calculates a
• .wps monthly budget, tracks associated expenses, and interactively sorts
• .xps the data by criteria.
• .xml ➢ Below is an example of Microsoft Excel with each of its major sections
highlighted. See the formula bar, cell, column, row, or sheet tab links
Example of a Microsoft Word .doc file for further information about each section.
➢ We created a Microsoft Word document that you can download and
open in most word processor programs, including Microsoft Word. Where do you find or start Excel?
Click the link below to download the example Word document and ➢ If you have Excel or the entire Microsoft Office package installed on
experiment more with a word processing document. your Windows computer, you can find Excel in the Start menu.
➢ Remember that new computers do not include Excel. It must be
Why use Word instead of a plain-text editor? purchased and installed before running it on your computer. If you do
➢ Microsoft Word offers many features not found in a traditional text not want (or cannot afford) to purchase Excel, you can use a limited
editor or a plain-text file. Some advantages include changing the version for free at the Microsoft Office website.
formatting (e.g., center), editing the font type, size, and color, inserting ➢ If Excel is installed on your computer but isn't in your Start menu, use
pictures, and more. the following steps to launch Excel manually.
Tip: The features above are also available in a rich-text editor, such as 1. Open My Computer or File Explorer.
WordPad, which is included with Microsoft Windows. 2. Click or select the C: drive. If Microsoft Office is installed on a
drive other than the C: drive, select that drive instead.
Why use Word instead of a WordPad? 3. Find and open the Program Files (x86) or Program Files folder.
➢ A rich-text editor, like WordPad, offers many of the same basic 4. Open the Microsoft Office folder.
features as Microsoft Word. Where Microsoft Word differs is the ability 5. In the Microsoft Office folder, open the root folder. Then open the
to do more advanced features. The advanced features include mail OfficeXX folder, where XX is the version of Microsoft Office (e.g.,
merges, spellchecker, styles, tables, headers & footers, WordArt, Office16 for Microsoft Office 2016) installed on your computer.
columns, margins, and more. 6. Find and double-click the file named EXCEL.EXE to start the Excel
program.
If there is no root folder, look for and open the folder with Office in the
folder name.

How to open Microsoft Excel without using a mouse

1. Press the Windows key.
2. Type Excel and select the Microsoft Excel entry in the search
results.
3. If Excel does not open after selecting it in the search results, press
Enter to launch it.

How can Excel be formatted?

➢ Each of the rows, columns, and cells can be modified in many ways,
including the background color, number or date format, size, text font,
layout, etc. In our example above, you can see that the first row (row
1) has a blue background, bold text, and each cell has its text
centered.

How to format a Microsoft Excel spreadsheet.

Download an example of a spreadsheet file. We created a Microsoft Excel
spreadsheet that you can download and open in any spreadsheet
program, including Microsoft Excel. This spreadsheet illustrates some
capabilities of a spreadsheet, formulas, and functions, and lets you
experiment more with a spreadsheet.

Why do people use Excel?

➢ There are many reasons people use Excel. For example, someone
might use Excel and a spreadsheet to keep track of their expenses.
See
our spreadsheet definition for a complete list of reasons and examples of
how
people use a spreadsheet.
Why would someone use Excel over another spreadsheet program?
Today, there are many free spreadsheet programs that someone could
use
instead of Excel. However, even with the available free options, Excel
remains
the most-used spreadsheet because of all its available options, features,
and
because many businesses still use the program.