GOVINDRAO WANJARI COLLEGE OF ENGINEERING AND

TECHNOLOGY, NAGPUR
Salai Godhani,Nagpur

FORMAT FOR PREPARATION OF PROJECT –

REPORT
1. ARRANGEMENT OF CONTENTS:

The sequence in which the project report material should be arranged and bound should
be as follows:

1. Cover Page & Title Page

2. Certificate
3. Acknowledgement
4. Abstract
5. Index
6. Table of Contents
7. List of Tables
8. List of Figures
9. List of Symbols, Abbreviations and Nomenclature
10. Chapters
11. References
The table and figures shall be introduced in the appropriate places.

2. PAGE, PAPER AND BINDING SPECIFICATIONS:

The dimension of the project report should be A4 size. Single side printing, Report bound.

3. PREPARATION FORMAT:

3.1 Cover Page & Title Page –

White Cover with Black text (cover page) with embossing
Side strip contents (Project name & Session)

3.2 Abstract – The abstract shall give the important features of the material contained in the
individual chapters. Separate paragraph should be made for each chapter. Abstract should not
exceed 500 words.

3.3 Table of Contents – The table of contents should list all material following it as well as any
material which precedes it. The title page and Certificate will not find a place among the items
listed in the Table of Contents but the page numbers of which are in lower case Roman letters.
One and a half spacing should be adopted for typing the matter under this head.
3.4 List of Tables – It shall indicate table number, table title and corresponding page number.
The table number should be in decimal notation indicating the chapter number and table number
in the chapter e.g. 2.11 refers to table 11 in chapter 2. Any reference in the text should be given
as by quoting the relevant paras as “Table 2.11” The list should use exactly the same captions as
they appear above the tables in the text. One and a half spacing should be adopted for typing the
matter under this head.

3.5 List of Figures – It shall indicate figure number, figure title and corresponding page
number. The figure number should be in decimal notation indicating the chapter number and
figure number in that chapter e.g. 4.6 refers to figure 6 in chapter 4. Any reference in the text
should be given as by quoting the relevant paras such as “Fig 4.6” The list should use exactly the
same captions as they appear below the figures in the text. One and a half spacing should be
adopted for typing the matter under this head.

3.6 List of Symbols, Abbreviations and Nomenclature – It should contain the list of the
symbols used. They shall be arranged alphabetically in the order of Latin letters, Greek letters,
letters superscripts. As far as possible the generally accepted symbols, abbreviations should be
used. Symbols not available in software shall be written in permanent black ink. One and a half
spacing should be adopted or typing the matter under this head.

3.7 Page numbering: Page numbers in Arabic numerals shall start with ‘1’on first page of the
Introduction chapter. The page number should be on the bottom centrally located. All pages
including those with tables and figures must have page numbers. Chapter separators should not
be considered as a page and shall not bear any page number.

3.8Chapter numbering: The chapters shall be numbered in Arabic numerals. Sections and
subsections of any chapter shall be decimal notation. All chapters shall begin on new page. Titles
of the chapters, sections, subsections shall be in block letters, for sub-subsections 1 st letter should
be capital. The chapter number and title shall be properly centered at the top the page and have
three spaces between them.

Item Font size Case

Chapter & chapter title 16 bold Upper case
Section & section title 14 bold Upper case
Subsection & subsection title 12 bold Upper case
Sub-subsection & sub-subsec.title 12 bold Title case
Title of Figures & Table 12 Title case
Other written matter 12 Normal

3.9 Chapters – The chapters may be broadly divided into 3 parts (i) Introductory chapters-
Introduction, Review of Literature, (ii) Chapters developing the main theme of the
project work and (iii) Calculations (if any), Discussions ,Conclusion and Scope of future
work.
 The main text will be divided into several chapters and each chapter may be further
divided into several divisions and sub-divisions.

 Each chapter should be given an appropriate title.

 Tables and figures in a chapter should be placed in the immediate vicinity of the
reference where they are cited.

 Footnotes should be used sparingly. They should be typed single space and placed
directly underneath in the very same page, which refers to the material they
annotate.

 Clear film/Transparency and chapter separators should be placed before each

chapter.

Every chapter should have introductory remark at beginning and concluding remarks at
the end.
(a)Introduction:
(b) Review of Literature:.
(c) Related Work
(d) Design & Implementation:
(e) Calculations (if any), Discussions ,Conclusion and Scope of future work.:

3.10 References –‘References’ shall follow the last chapter. It shall give the list of works
(papers, books etc) referred to in the body of the text and shall be arranged in the order they are
first cited in the text. The numbering shall be in Arabic numerals indicated in [ ] brackets along
with the author names in text. (Sandor [5] has used elliptical sprockets for…….)
For any paper, information shall contain the names of the authors, the title of the paper,
the name of the journal, the volume number underscored, the page number and year of
publication in parenthesis. In case of reference from journal or books in languages other than
English, the title of the journal or book should be transliterated in Latin script and not translated.
For any book the information shall contain the names of authors, the title of the book, the name
of publisher, the edition and the year of publication in parenthesis. For papers and books with
joint authorship, the names of all the authors shall be reproduced in the same order. The author
name should begin with the last name followed by the initials. For example,

Paper: Machean W; Theory of Strong Electromagnetic Waves In Massive Iron;

Journal of Applied Physics, 25, 1267(1954)
Book: Blowley L. V.: Two Dimensional field In Electrical Engineering,
Mcmillan, London (1948)
The text of the thesis should positively indicate the numbers given to the paper or book in
the list of references, wherever they are referred to.
Example:
[1] Dowling NE. Mechanical behaviour of materials. New Jersey:Prentice-Hall; 1993.
[2]Bannantine JA, Comer JJ, Handrock JL. Fundamentals of metal fatigue analysis. New Jersey: Prentice-Hall; 1990.
[3] Mitchel MR. Fatigue and microstructure. Metals Pack (OH): American Society for Metals; 1979, p. 385.
[4] Manson SS. A complex subject—some simple approximations. Experimental Mechanics 1965;5:193–226.

3.11 Other instructions:

• Page & page setup: Use A4 size Bond paper of minimum 70GSM quality.
Top margin : 1.0” Bottom margin : 1.0”
Left margin : 1.5” Right margin : 1.0”
• Text matter:
Written matter font size- -12 Font - Times new roman
Line spacing - 1.5 Text - Justified.
Paragraph spacing - 2.0 Paragraph indentations – Single / Double Tab.
The impression on the typed copies should be black in colour.

• No matter should be written on the left side. All matter should be (including written
Matter, figures, photographs) should be on the right side. Photographs should be
mounted on thick sheet, titled and inserted at appropriate place or all together as
independent appendix.
• Use of italic and short forms should be avoided. If short form is to be used first a long
form and then in bracket its short form should be given. (It is common to use Flexible
Manufacturing System (FMS) under such……..)
• Written matter should be in third person (Use of I, We, You etc. should be avoided)
in present tense as far as possible.
• Care must be taken to minimize spelling and grammatical mistakes.

• Table and figures - By the word Table, is meant tabulated numerical data in the body of the
project report as well as in the appendices. All other non-verbal materials used in the body of the
project work and appendices such as charts, graphs, maps, photographs and diagrams may be
designated as figures.