Performance Based Culture

& Appraisal Practice

(PBCAP)
Version 2.0

Sanaka Educational Trust’s Group of Institutions

Durgapur
2023
Our Institution has decided to adopt a performance-based culture while focusing on the
followings:

• improving the results of the Institution by motivating the members to be dedicated and
determined to get consistent results.
• bringing in required behavioural changes and reframing of mindset towards collective
growth.
• involving clear expectations alongside beneficial behaviours.
• ensuring cross-functional teams and work groups to apply their unique skills.
• helping in growth and advancement of the members.
• creating opportunities to overcome the challenges.
In this regard, various steps including implementation of faculty-oriented schemes (e.g. SPIRIT)
have been initiated. The Institution intends to achieve optimum performance in every walk of
its functioning, and it is needless to mention that faculty members are one of the major stake
holders in achieving the institutional objectives. In order to ascertain a ready adoption of the
performance-based culture and to maximize the potential of its faculty members, the Institution
hereby introduces a 3600-performance evaluation system involving self-evaluation, student
feedback and evaluation by the reporting heads. The followings have been identified as the Key
Performance Indicators (KPIs):

1. Teaching-Learning Process
• Pedagogical effectiveness
• Course feedback
• Laboratory handling skill
• Quality of semester tests, assignments and final evaluation
• Involvement in student projects

2. Student Support Activity

• Mentoring effectiveness
• Contributory role in student participation and achievements in various forums

3. Institution Level Role

• Activities pertaining to assigned roles
• Contributions in various curricular and extension activities of the Institution
• Leadership/Supporting role in activities pertaining to student admission, placement,
and alumni linkage
• Specific contribution to management of the Institution in extraordinary circumstances

4. Department Level Role

• Activities pertaining to assigned roles
 • Contributions in curricular, co-curricular and extra-curricular activities of the
Department
• Strategic planning & implementation towards accreditation and ranking processes

5. Academic Research and Innovative Practices

• Research publications, and editorial roles
• Development of innovative tools for Teaching/Learning/Assessment Processes
• Invited talks delivered

6. Sponsored Research
• Research funded from outside
• Research funded by Institution
• Industry consultancy

7. Quality Improvement Programme

• Pursuing PG/Ph.D.
• Participation in FDP/STTP/Certification courses
• Participation in Seminar/Conference/Workshop
• Participation in up-skilling, cross-skilling, and externship programmes

8. Outreach and Engagement

• Collaboration with external groups towards mutual benefits
• Promoting Department/Institution level activities as a part of community
engagement
• Awards & professional recognitions

The performance review of the regular faculty and TA members will be conducted on annual
basis with the review period from Jan 1st to Dec 31st. The members will be filling the information
on the performance appraisal form, and will provide the performance details pertaining to the
KPIs. The members will be completing the self-appraisal section (rate their own performance),
and the concerned reporting head will provide his/her evaluation taking into account the
performance of the member in comparison to his/her peers as per the set targets.

Timeline:
Jan 7th : Faculty and TA members submit the filled-in performance appraisal form while
enclosing the supporting details to the immediate reporting head as applicable.
Jan 15th : Reporting head submits his/her evaluation to the Director Office.
Jan 31st : Review Committee approves (with/without changes) the evaluation and
communicates to the Registrar Office
Feb 7th : Registrar Office communicates the decision of the Review Committee
Performance Evaluation Scheme:
The following evaluation scheme is applicable for all the Faculty and TA members.

KPI Professor/ Sr. Lecturer / TA

Asso. Prof./ Lecturer
Asst. Prof.

Teaching-Learning Process 15 15 10

Student Support Activity 10 15 --

Institution Level Role 20 25 40

Department Level Role 20 20 30

Academic Research and innovative 10 05 --

practices

Sponsored Research 10 -- --

Quality Improvement Programme 10 20 20

Outreach and Engagement 05 -- --

Max. Points 100 100 100

Completion status of the targets set 50 50 50

based on the feedback of the
previous appraisal process

Total 150 150 150

 Performance Appraisal Form

Performance Year : ____________

I. Personal Details:

Name :

Designation :

Work Unit :

Department :

Present Designation :

Present Monthly Salary :

(Also mention the breakup)

Date of Joining :

Whether acquired any additional qualification during the year under report (Mention if
YES) :

Mobile No. :

Email ID :

Vidwan Profile URL :

LinkedIn Profile URL :

Date of Submission :
II. Summary of activities during the year under report:
(Please enclose supporting details wherever applicable)

Description Enclosure Self- Points awarded

No. awarded by Reporting
points Head

1. Teaching-Learning process
• Pedagogical effectiveness
• Course feedback
• Laboratory handling skill
• Quality of semester tests, assignments and final
evaluation
• Involvement in student projects
2. Student Support Activity
• Mentoring effectiveness
• Contributory role in student participation and
achievements in various forums
3. Institution level role
• Activities pertaining to assigned roles
• Contributions in various curricular and extension
activities of the Institution
• Leadership/Supporting role in activities pertaining
to student admission, placement, and alumni
linkage
• Specific contribution to management of the
Institution in extraordinary circumstances
4. Department level role
• Activities pertaining to assigned roles
• Contributions in curricular, co-curricular and extra-
curricular activities of the Department
• Strategic planning & implementation towards
accreditation and ranking processes
5. Academic research and innovative practices
• Research publications, and editorial roles
• Invited talks delivered
• Development of innovative tools for
Teaching/Learning/Assessment Processes

6. Sponsored research
• Research funded from outside
• Research funded by Institution
• Industry consultancy
7. Quality Improvement Programme
• Pursuing PG/Ph.D.
• Participation in FDP/STTP/Certification courses
• Participation in Seminar/Conference/Workshop
• Participation in up-skilling, cross-skilling, and
externship programmes
8. Outreach and engagement
• Collaboration with external groups towards mutual
benefits
• Promoting Department/Institution level activities as
a part of community engagement
• Awards & professional recognitions

9. Completion status of the targets set based on the

feedback of the previous appraisal process

Total Points Awarded ------

N.B.: Leave Without Pay will lead to proportionate deduction from the Total Points Awarded.

➢ Additional information/comments:

Date: Signature of Employee

➢ Observations/comments

Date: Signature of Reporting Head

➢ Observations/comments

Date: Signature of Chairperson, Review Committee