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Lesson 8 Hmis Data Quality

This lesson covers data quality assessment, emphasizing its importance and the tools available for ensuring high-quality data. It outlines various techniques for root cause analysis and introduces the Lot Quality Assurance Sampling (LQAS) and Routine Data Quality Assessment (RDQA) methods. Additionally, it discusses the Development Implementation Plan as a project management tool to enhance communication and efficiency in data management.

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Chilian Anglo
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3 views21 pages

Lesson 8 Hmis Data Quality

This lesson covers data quality assessment, emphasizing its importance and the tools available for ensuring high-quality data. It outlines various techniques for root cause analysis and introduces the Lot Quality Assurance Sampling (LQAS) and Routine Data Quality Assessment (RDQA) methods. Additionally, it discusses the Development Implementation Plan as a project management tool to enhance communication and efficiency in data management.

Uploaded by

Chilian Anglo
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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LESSON 8

HMSI DATA QUALITY


INTENDED LEARNING OUTCOMES

• At the end of the lesson, the students should be able to:


1. Discuss data quality assessment, and development implementation plan;
2. Explain the importance of data quality tools; and
3. Differentiate the different techniques used in root cause analysis.
DATA QUALITY

• Is the overall utility of dataset(s) as a function of its ability to be processed


easily and analyzed for a database, data warehouse, or data analytics
system.
• Signifies the data’s appropriateness to serve its purpose in a given context.
Having quality data means the data is useful and consistent.
ASPECTS OF DATA QUALITY

• Accuracy
• Completeness
• Relevance
• Consistency
• Reliability
• Presentability
• Accessibility
LOT QUALITY ASSURANCE SAMPLING (LQAS)

• Is a tool that allows the use of small random samples to distinguish between
different groups of data elements (or lots) with high and low data quality.
• The concepts and applications have been adopted in the context of District
Health Information System (DHIS) data quality assurance.
STEPS IN APPLYING LQAS

1. Define the service to be assessed


2. Identify the unit of interest
3. Define the higher and lower thresholds of performance based on prior information about the
expected performance of the region of interest.
4. Determine the level of acceptable error.
5. Determine the sample size and decision rule for acceptable errors to declare an area as
performing “below expectations.”
6. Identify the number of errors observed (mismatched data elements will be reliably
determined if the facility is performing above or below expectations).
ROUTINE DATA QUALITY ASSESSMENT (RDQA)

• Is a simplified version of Data Quality Audit (DQA) tool which allows


programs and projects verify and assess the quality of their reported data.
• Aims to strengthen data management and reporting system.
OBJECTIVES OF RDQA
(RDQA USER MANUAL, 2015)
1. Rapidly verify the quality of reported data for key indicators at selected
sites.
2. Implement corrective measures with action plans for strengthening data
management and reporting system and improving data quality.
3. Monitor capacity improvements and performance of data management and
reporting system to produce quality data.
RDQA USE CASE

• Routine Data Quality checks as part of on-going supervision.


• Initial and follow-up assessments of data management and reporting systems.
• Strengthening of the program staff’s capacity in data management and
reporting.
• Preparation for a formal data quality audit
• External assessment by partners of the quality of data.
DEVELOPMENT IMPLEMENTATION PLAN

• A project management toll that illustrates how a project is expected to progress at a


high level.
• It helps ensure that a development team is working to deliver and compete tasks on
time.
• Also important in ensuring the efficient flow of communication between those who are
involved in the project so as to minimize issues that would delay delivery of the
project.
• It validates the estimation and schedule of the project plan.
DEVELOPMENT IMPLEMENTATION PLAN

• Define goals/objectives
• Schedule milestones
• Allocate resources
• Designate team member responsibilities
• Define metrics for success
DATA QUALITY TOOLS

• Analyzes information and identifies incomplete or incorrect data.


• Data cleansing follows after the complete profiling of data concerns, which
could range anywhere from removing abnormalities to merging repeated
information.
DATA QUALITY TOOLS

• Parsing and standardization


• Generalized “cleansing”
• Matching
• Profiling
• Monitoring
• Enrichment
ROOT CAUSE ANALYSIS

• Problem solving method that identifies the root causes of problems or events
instead of simply addressing the obvious symptoms.
• Aims to improve the quality of products and services by using systematic ways
to address problems in order to be effective.
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Failure Mode and Effects Analysis: aims to find various mode of failure within
a system and addresses the following question for execution:
a. What is the mode in which an observed failure occurs?
b. How many times does a cause of failure occur?
c. What actions are implemented to prevent this cause from occurring again?
d. Are these actions effective and efficient?
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Pareto Analysis: uses the Pareto Principle which states that 20 percent of the
work creates 80 percent of the result.
• It is used when there are multiple potential causes to a problem.
• The Pareto chart was created using the Excel software. It lays down the
potential causes in a bar graph and tracks the collective percentage in a line
graph to the top of the table.
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Fault Tree Analysis: used in risk and safety analysis.


• It uses Boolean logic to determine the root causes of undesirable event.
• The undesirable results is listed at the top of the tree and then all the
potential causes are listed down to form the shape of a upside down tree.
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Current Reality Tree: used when the root causes of multiple problems need to
be analyzed all at once. The problems are listed down followed by the
potential cause for a problem.
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Fishbone Diagram: also called the Ishikawa or caused-and effect diagram.


• The diagram looks like a fishbone as it shows the categorized causes and sub-
causes of a problem.
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Kepner-Tregoe Technique: breaks down to its cause by assessing a situation


using priorities and orders of concern for specific issues.
• The various decision that should be made to address the problem are then
outlined.
• Potential problem analysis is made to ensure that the actions recommended
are sustainable.
TECHNIQUES IN ROOT CAUSE ANALYSIS

• Rapid problem resolution (Rpr problem diagnosis): diagnoses the causes of


recurrent problems by following the 3 phases:
• Discover
• Investigate
• Fix

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