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Assignment 1

The document defines key terms such as word processor and computer, highlighting the functionalities and advantages of electronic word processors. It discusses factors to consider when choosing a word processor, including ease of use, cost, must-have features, compatibility, and collaboration tools. Additionally, it outlines the procedure for opening, formatting, and saving a document in Microsoft Word.

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12 views

Assignment 1

The document defines key terms such as word processor and computer, highlighting the functionalities and advantages of electronic word processors. It discusses factors to consider when choosing a word processor, including ease of use, cost, must-have features, compatibility, and collaboration tools. Additionally, it outlines the procedure for opening, formatting, and saving a document in Microsoft Word.

Uploaded by

davionse007
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

Define the term


(I) Word processor - A word processor is a software application or program used for creating,
editing, formatting, saving, and printing text-based documents. It provides tools for manipulating text,
such as font styling, paragraph alignment, spell-checking, and the insertion of images or tables

(II) Computer - A computer is an advanced electronic device that processes data


according to programmed instructions, transforming raw input into meaningful output. It
combines hardware (physical components like the CPU, memory, and storage) and software
(programs and operating systems) to perform a vast range of tasks—from simple calculations
to running complex simulations, managing networks.

2. explain 5 advantages of electronic word processor

I. Efficiency – Type, edit, and format text faster than handwriting or typewriters.

II. Easy Editing – Correct mistakes instantly without retyping entire pages.

III. Professional Formatting – Use fonts, styles, and layouts for polished documents.

IV. Spell/Grammar Check – Automatically detects errors for accuracy.

V. Digital Storage & Sharing – Save, email, or collaborate online in real time.
3.Differentiate between;
I. Thesaurus and spell check- thesaurus suggest synonyms to improve vocabulary, while spell
check detects and corrects misspelled words.
II. Scrolling and document creation- document creation is the writing, formatting, saving
a file from scratch. While scrolling is moving through a document to view content
(up/down/sideways)
4. Explain five factors to consider when choosing a word processor.

1.Ease Of Use

If the software feels clunky or confusing, you’ll waste time fighting it.

it’s easier getting a clean layout, intuitive menus, and handy shortcuts (like CTRL+B for
bold).

2. Cost

Free options: Google Docs, LibreOffice Writer (good for basics).

Paid options: Microsoft Word (more features), Apple Pages (for Mac users).

3. Must-Have Features
Editing: Spell check, grammar suggestions, undo/redo.

Formatting: Font styles, bullet points, tables, page layouts.

Extras: Mail merge (for letters), footnotes (for essays), PDF export.

4. Compatibility

Files: Can it open/save in formats like .docx, .pdf, or .odt?

Devices: Works on your phone, tablet, and computer? (e.g., Word works everywhere; Apple
Pages doesn’t play nice with Android).

5. Cloud vs. Offline

Cloud (Google Docs): Auto-saves, access anywhere, easy sharing.

Offline (Microsoft Word): More control, no internet needed, but risk losing files if not saved.

6. Collaboration Tools

Real-time teamwork: Multiple people editing at once (Google Docs excels here).

Comments/track changes: Helpful for feedback (Word’s "Review" tab is great).

7. Support & Updates

Help guides: Does the app have tutorials or customer service?

Updates: Regular bug fixes and new features (avoid abandoned software).

5. Describe the procedure to open a Microsoft word document, format text and save a
file Procedure, Opening, Formatting, and Saving a Document in Microsoft
Word

1.Launching Microsoft Word

Double-click the Microsoft Word icon on the desktop (if a shortcut exists).

Press the Windows key, type "Word", and select the app from search results.

2. Creating/Opening a Document
New Document:

Click "Blank Document" on the startup screen.

Existing Document:

Press Ctrl + O (or File > Open) and browse to the file location.

3. Formatting Text (Basic Operations)

Selecting Text:

Click and drag to highlight text (or Ctrl + A for full document selection).

Font Formatting:

Use the Home tab > Font group to adjust:

Typeface (e.g., Calibri, Arial).

Size (e.g., 12pt).

Styles (Bold Ctrl+B, Italic Ctrl+I, Underline Ctrl+U).

Paragraph Formatting:

Adjust alignment (Left/Center/Right via Ctrl+L/Ctrl+E/Ctrl+R).

Set line spacing (1.0, 1.5, 2.0) under Paragraph > Line Spacing.

Technical Note: Stored in w:pPr (paragraph properties) in the document XML.

4. Saving the Document

Initial Save (Save As):

Press F12 (or File > Save As).

Choose:

Location (OneDrive, This PC, or network path).

File Type (e.g., .docx for standard use, .pdf for sharing).
Subsequent Saves:

Press Ctrl + S to overwrite the existing file.

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