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Database Concepts and Basic Skills

The document provides an overview of database concepts, including their structure and uses, such as storing and managing data through tables, queries, forms, and reports. It explains how to start a database application and the importance of data types and primary keys in defining records. Additionally, it highlights the functionality of field properties in controlling data appearance and behavior.

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11 views12 pages

Database Concepts and Basic Skills

The document provides an overview of database concepts, including their structure and uses, such as storing and managing data through tables, queries, forms, and reports. It explains how to start a database application and the importance of data types and primary keys in defining records. Additionally, it highlights the functionality of field properties in controlling data appearance and behavior.

Uploaded by

t.memoddd
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as ODP, PDF, TXT or read online on Scribd
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Database concepts

and basic skills


By Miss Ndlela
Databases and their uses

• A database is application software that allows you to


store and manage a collection of related data.
• Databases are divided into:
• Tables – where records are saved.
• Queries – used to extract certain information.
• Forms – a user-friendly way to input data.
• Reports – a summary of selected information.
Databases can be used to:

• create an address book and extract the information you


need
• create a list of all the songs per artist that you have on
your computer
• find all BMW motor cars
• print a Report of a specific student‟s marks.
First looks

• To start the database application, click Start, All


Programs, select Microsoft Office and then Microsoft
Office Access.
• Three options are available once you have started the
program:
• create a database from existing templates
• create a database from templates available on line
• create a blank database.
Database Screen
Objects are the parts that define the
structure of the database, such:
Tables, records, fields and field names

• A row is called a record, and a column is called a field. A


value that is entered in a field forms one part of the
record.
• In Design View, you can enter the field name and
choose the data type from the options given.
• In Datasheet View you can add a new field by entering
information, rename the column and choose a data
type.
Data types

• Every field will have its own data type. A data type
determines the format of the data that will be entered.
be entered
•
Data types continues…
Primary key

• A primary key is a unique identification field that is used


to identify records.
• Right-click on the field in Design View and choose
primary key to set the primary key.
•
Field properties control what a data
type does and how it appears
Field properties control what a data
type does and how it appears

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