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rREVIEW MS ACCESS FINAL EXAM BATCH

The document outlines an examination for the IT User Skills course focused on Microsoft Access, requiring students to create a database that includes a table, form, report, and queries. Students must follow specific instructions to set up the database structure, input data, and generate reports based on the provided criteria. The examination aims to enhance the college's ability to track student information efficiently.

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20 views3 pages

rREVIEW MS ACCESS FINAL EXAM BATCH

The document outlines an examination for the IT User Skills course focused on Microsoft Access, requiring students to create a database that includes a table, form, report, and queries. Students must follow specific instructions to set up the database structure, input data, and generate reports based on the provided criteria. The examination aims to enhance the college's ability to track student information efficiently.

Uploaded by

fsngmd
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Examination

Course: IT User Skills (Access Trainer: Yorro


Database) Jammeh
Class: Diploma (Level 2) Duration: 1:30mins
Batch: 30 Date: April 2025
Microsoft Access: Create a Database – Forms, Report and Queries

In this exercise, you will create a database that includes a table, form, report and queries

Future starts Now Gambia seeks to provide a quality education to each of its students. In order to do this, the
college administration needs an efficient way to keep track of the vast amounts of information associated with
each student served. A college administration has asked you to create and updated a database to help with this
task.

Exam Instructions:

1. Create a New Blank database.


2. Name the Access file as your last name in all lowercase letters.
(For example, Mosquito female would save her file as “mosquitofemaleaccdb”)
(Be sure to make the database before hitting the “Create” button)
3. In Design View, create a table using the structure shown below:
a. Name the table: Diploma Batch 30
b. Set the “student #” field as the Primary Key

Field Name Data Type Field Size Other Field Properties


Student # Number 5
First Name Short Text Default
Last Name Short Text Default
Age Number 2 Validation Rule: between 18 and 25
Validation Text: age below 18 and above 25 is allow

Address Short Text Default


Town Short Text 15
Region Short Text 3 Format: Upper Case
Default Value: KMC
Zip Code Number 5
Balance Currency Currency
First Term Attended Short text 4 Format: Upper Case
(10 Marks)
4. In Datasheet View, add the data below to the “Student List” table.
Note: for “First Term Attended" the last characters are numbers, not letters. For example. “SP20” is an
abbreviation of “spring 2020” Thus the ‘20’ should both be numbers – not number “2” and letter “I”.

Student First Name Last Age Address Town Region Zip Tuition First
# Name Code Fee term
Attended

54783 Peter Malack 24 Bakoteh Njago KMC 60605 15,000 SP20


64589 Tima Bah 19 Manjai Soseh KMC 60606 20,000 FA12
95874 Madame Theressa 25 Kunkujang Keitaya BAC 60605 10,000 SP13

23895 Fatoumata Bah 24 Nema Kunku Koing Bi BAC 60641 20,00 FA20

96312 Mariama Confused 21 Josh Wang SDA KMC 60605 15,000 FA12

54387 Mutarr Jallow 24 Kanifing Kanifing KMC 60605 28,000 FA20


Estate
54123 (Your (Your (Your (type in any (Your (Your (your 54,000 FA20
Name) Name) Age) street Town) Region) Zip
address) code)

5. Modify the column widths as necessary.


6. Create a form using the From Wizard based on the “Diploma Batch 30” table.
a. Use All Fields
b. Layout: Columnar
c. Form Name: Student Registration Form
d. Insert a background Image on the form
7. In Design View, Change the Theme to “Slice”.

(15 Marks)

8. Add the following records using the form:


(your field data will not wrap around in the field as shown below)

Student# First Last Age Address Town Regio Zip Tuition First
Name Name n Code Fee Term
Attended
36987 Kumba Badjie 25 Lamin Lamin BAC 52577 18,000 WI 20
Lodge
78213 Rose Manneh 23 Fajikunda Badala KMC 84134 56.000 FA09

9. When you have finished adding the records, save the form as “student Registration form”.
10. Using the report wizard, create a report based on the “student list” table, according to the following
specifications:
a. Use all fields
b. Group by: First Term Attended
c. Layout: Tabular/ Stepped
d. Orientation: Landscape
e. Title of the report: Student report
f. Adjust column widths in Design View as necessary
g. Insert a picture as the report header.

(25 Marks)

11. Create Queries:


a. Query 1: Create a query from the “Diploma Batch 30” table using the simple query design.
The basis of the query is as follows.
I. Your supervisor wants to see a report with the names and student numbers, age above 18yrs
and who first attended in the Fall of 2020.
II. Select the appropriate fields and the appropriate criteria. Run this query.

12. Query 2: Create a query from the “Diploma Batch 30” table using the simple query design. The basis of
the query is as follows:
 You need to mail a “Billing Statement” to students who owe the institution more than D18,000
 Run a query to indicate all students whose names contain “A”and “E”.
 Execute a query again to display students whose first name starts with “M”.

13. Save your completed Access file as your last name, mat# number, and shift in all lowercase letters.
(For example, Mr. Jammeh would save His file as “Yorro Jammeh2405896” and kindly checked your
work thoroughly before calling the attention of invigilator.

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