SAP Implementation Project “Rupantar” User Manual Funds Management Implemented By qe TATA TATA CONSULTANCY SERVICESWWIAMRWN 10 i 12 13 14 15 16 CONTENTS Getting Started Create Fund Center Change Fund Center in FM Area. Display Fund Center in FM Are: Edit Commitment Item -Create. Edit Commitment Item -Change Display Commitment Item. FM Derivation Strategies, Budget Upload Budgeting Workbench — Create Budgeting Workbench — Supplement .. Budgeting Workbench ~ Transfer... Budgeting Workbench ~ Retum, Display Budget. Budget Overview Overview of Annual Valveansaction Code List S.No. 10° 11 12 43 14 45 | Transaction code ~~ FMDERIVE ZFMBBC ! FMBBC FMBBC FMBBC FMBBC FMEDD “FMRP_RW_BUDGET FMAVCROL Description Create Fund Center in FM Area Change Funds Center in FM Area Display Funds Center in FM Area Edit Commitment Item-Creote Change Commitment item Display Commitment Itern FIM Derivation Strategies Budget Upload Budgeting Workbench- Create Budgeting Workbench Supplement Budgeting Workbench-Transfer Budgeting Workbench-Return Display Budget Dato Budget Overview Display Annual Values of Control ObjectsCommon buttons used | >To post/Save the document ‘To Enter EIB! > ro navigate the screen >To Create iS} >To Change >To Display ® >10 execute1 Getting Started Das click on the SAP Logon Pad which is available on your desktop cence) button. elect the server name and Click on loyGa vats top| Nowen...Cngelin Doe es if DOE RO LON6.2.242 ae FHSIN3BI98S0HY ime, =| Semen S-Series toute a fo! gees {PIES PowerGi WS 01129445 sy PSCL QTY i I iG Sabor HAS PED 17.31.2163 o | 3d, SMD EONN.I9196 a |velect Client inter User and Password. & yor Sytem Heb , - tg @ “249 000 BHE DHSS BB OB wr foe mania | pasword Fremont Langage A The following screen will appear.f I \ Hen Gok Favetes Bites Sytem Heb » Degas | + 2) accountng t » Cioran esc i » Ch nfomates sytem @ C00 GAR NNOD-ER OB2 Create Fund Center “und center represents responsibility center which can be made accountable for execution and control of budget. - ‘und center will be created for each department. “" ~~ und center will be of 10 digits and fund center code will be same as profit center and cost center code. Procedure 1, Access the transaction choosing one of the following navigation options: SAP R/3 menu, Accounting > Public Sector Management -> Funds Management > Master Data > Account Assignment Elements > Fund Centre > Individual Processing > Create Transaction code FMSA Enter FM Area-1100 FieldName | R/O_ | Description User Action and Values Comments Funds Center | Give alphanumeric | 1080120109 0 code to create Fund Centre. Valid From R | Date which specifies | 01.04.2013 the beginning of validity. valid To R Date which defines | 31.12.9999 the end of the validity. FM Area R FM Area 1100"& fundscenter Edt Goto Fxtrgs System Heb SCO DAR ANAS SG rwares ° Funds Center Valid from FM Area , Funds Center PM Area ess Enter, it will take you to next screen.(© funds center gdt Goto Extras Environment System Help 4G (OGG ais anae me oe ____ inal Fit area Powergrd “ffosorzoies 1 aie toe Faine fom” TESE- tape” ~~ Anase Tone fame to (GRE SHES Pe tiigiarchy _\ PT Address “| Ek communication | i Le one Vaid From ; Authorization group_ 1 | Fund, Defaut value |} Company Code User name : | Name FieldName | R/0_| Description User Action and Values Comments Name R | Enterthenameof | SRSX-Neimgala (Gay the fund center Description |® | Description of fund | TR-SR2-SRSX-Nelamangala | * center Bay Company Coue | R Enter Company 100 Code User Name Rg User ID of the Tes_manisha With respect person responsible availability control,i} for the funds center. you specify the person responsible for the budget and therefore the recipient of the automated system message here Name of the person [Sudarshan I Name oO responsible, [& gundscenter Edt Goto Extras Enyronment System Help € gl 48 ©@@ SHH HTS BA eR \ Funds Genter Create a : ee i (Biong Text ....Gassification FM Area . i100) FM area Powergrid Funds Center [esoizor0s Analysis Tene Frame from 'ai.01 2800" (Ba vierarchy >" =Vadaress ss {Nemes |= | Name Description SRSX-Neimgala T Bay “TR-SR2-5RSX-Nelamanaala | Bay { Basic data’ Vaid From, authorizstion group. Fund Defout Value Company Code Business Aree Valid unt Person responsible” Uses name Heme L save fund center select © button. 395]$ Change Fund Center in FM Area Procedure 1. Access the transaction choosing one of the following navigation options: Menu Path Accounting Public Sector Management > Funds Management > Master Data > Account Assignment Elements > Fund Centre > Individual Processing>Change ~~ FMSB Transaction Code. 2. Enter the following basic data: Field Name | R/O | Description User Action and Values Comments Funds Center R Enter the name of 1080120109 the fund center which you want to change Description R Enter FM Area 1100 © funds center Edt Goto Extras System Heb °d8 6@@ GAH ABHS 4 Change Funds Center in FM Area__ ANaldty Petod = GFE area Foon Funds Center (ioe0120168 p Fol Area 1100Press Enter, it will take you to next screen. {© Funds center Edt Goto Extras Enyironment System Help —48 Cee bak $058 BH O6 Se Change’ docyments” an FM Area. Funds Center Analysis Time Frame from FM area Powergrid™ Analysis Time Frame to 31.12.9999] * Valid From . Authorwation group | ! Fund Defauit Vatie I Company Code aior POWER GRID CORP. OF INDIA sone . Business Area Person responsible. User name fires YaNTsHn Name “nu can not change the validity period. ‘ect & button to save the changes.4 Display Fund Center in FM Area Procedure 1. Access the transaction choosing one of the following navigation options: ‘Menu Path Accounting > Public Sector Management > Funds Management > Master Data -> Account Assignment Elements > Fund Centre > Individual Processing > Display "Transaction Code FMse 2. Enter the following basic data: Field Name R/O _| Description User Action and Values Commenis Funds Center [R | Enterthenameof | 1080120109 the fund center which you want to change Description R Enter FM Area 1100 ( fundscenter Edt Goto Extras System Hel gi ~ 4G @@@ SHR AnAA splay. Funds Center in FM Area * Gem area F, nay Funds Center _tosoizez09 Pp FM Area 2106 Press Enter, it vill take you to next screen += founds center Edit Goto Extras envionment System Help '€G@ BHR SH OS BAe FM Area jateol Fil area Powerarid Funds Center = tog0n20108 Analysis Tina Frame from {01, 01,1906] Analysis Time Frame to 131,12,.9999}" Description [Basie data Valid From Authorization group Fund Default Valie Company Code Business Area Person responsible User name Name . Sudarshan_ Edit Commitment ttem -Create ‘ommitment item describes an organization's functional breakdown structure. this will facilitate the Budget availability check. -ommitment will be of 10 digits and the code of commitment item will be same as Gl code. isto be noted that each Commitment item will have a financial transaction type and an item category. It will Jetermine the nature of FM postings to be made i. whether it will be a revenue/expense booking or a Cash valance item. In SAP system there will be one to one mapping of expense and Inventory GL codes with commitment item. For revenue GL. accounts we will create statistical commitment item. For other balance sheet items one commitment item will be created in the system. Procedure 1. Access the transaction choosing one of the following navigation options: "Menu Path Accounting > Public Sector Management > Funds Management > Master Data > Account Assignment Elements Commitment Item individual Processing ““Transuction Code FMCIA 2. Enter the following basic data: Field Name “| R/O | Description User Action and Values Comments ‘Commitment |R | Enterthenameof | 4110110099 Commitment will be Item the commitment of 10 digits and the item code of commitment m will be same as Glcode. Description )R | Enter FM Area 1100+ Commitment tem Edt Goto Extras System Help, d6 @©@@ SHH DANS! BH'e@ (gutona0m _ jat¢o! FM area Powergrid “Zied Ela! Valid from i q Uf Expiration Date t } Oltot Deectly Postable | Favaneclal trans, Q j Commitment item Cat. fe ‘Authoration group Oiitegative Busget Carryfwd item cat. ~ Ostat.cor-etment ter t Proposal Funds Ctr. Criterion category i Hierarchy Assignment Superior commitment ter re “oct Lt create button and press enter3. Enter the following data: Field Name Description User Action and Values Comments Name Refers to the Name of Commitment Item Give the Name of Commitment item you wish to create. Description Refers to the Description of Commitment Item Give the Description of Commitment item you wish to create. Valid From Date which specifies the beginning of validity. (01.04.2013 Valid to Date which specifies the beginning of validity. 31.12.5999 Dir, Postable You can define here if the commitment iter is directly postable Select Dir. Postable radio button Financial trans. Reproduces business transactions from the feeder systems (Financial Accounting and Materials Management} 30 Commitment item cat. Used for differentiating commitment and actual values from other components Stat. Commitment Item ifyou flag a commitment item as statistical, this commitment item is only updated statistically, if we create commitment item as statistical, then it will not check the budget availability,-¥ Commitment item Edit Goto Extrgs System = Help eC Vidh ©€G6e 24s nOHn EH @ " Bbdinge Commitment Remo gan eae the SNES ei ‘Secrange documents Bong Text Sew area SP where-Used ise ‘Commitment Item aaiibss | Content teem Tyne _[ rm aise FER ana rome ize) Se) ‘ Base Data So t | Description 1 ! ‘4 " vabd ftom in if Expiration Date i i nok Directly Postabie 4 ' Financial trans, 135] Post revenua, expenditure, asset, inventory stocks... {| Commitment Itern Cat. ‘sl expenditures : : Authorization group ~~ I"INeuative Budget if » Catryfwd tem cat. ov (Mistat.commitment tem sf Proposal Funds Ctr. Criterion category | | Hilererchy Assignment oof , Supetior commitment item ect & button to save the commitment item master.3 Edit Commitment Item -Change >rocedure | 1. Access the transaction choosing one of the following navigation options: “Menu Path ~ Accounting > Public Sector Management > Funds Management > : Master Date > Account Assignment Elements > Commitment ftem-> individual Processing Transaction Code FMCIA 2. Enter the following basic data: FieldName | R/O_| Description User Action and Vatues Comments Commitment |R | Enterthenameof | 4110110099 ‘Commitment will be item the commitment of 10 digits and the item code of commitment item will be same as Glcode, Description | R | Enter FM Area 11002 Commitment tem — Ede goto Extras System Help gv | *(8916G@ SHR HHO Ba! OR a SEES Tee ___ feziniiongs 7 Fu Area = f400' FM area Powergrid % ‘Atemative Hierarchy. 7 @br. postabye Cobet Directy [Sot Post revenue, expenditure, asset, inventory stocks... Expenditures Ciegatre Budget C)stac.commaeens Proposal Funds Ctr. ~~ i Crterion category Superior commitment item tect 7] button to change commitment item.& Commitment tem Edt Goto Extras System Help e@, “148'©G6@' SHH nHaD| __ {efierisss | [9800] PM area Powerard or Name [Development Expend! ‘Deseiption [Development Expenditure Expenses (Oonss Directly Postable [30] Post revenue, expenditure, asset, inventory stocks... ts | ‘3! * Expenditures . Authorization group T * ‘TiNegative Budget j Catryfwd item cat. (T1stat.commitment tem, A Proposal Funds Cts. ] : Criterion category J i | ! Superior commément iter ‘You can change the valves of Name, Description, Valid from, Valid to fields. 1 it is only possible to change the financial transaction, before budget values or actual values have been posted | to the commitment item. . Select button to save the changes.7. Display Commitment Item procedure 1. Access the transaction choosing one of the following navigation options: Vienu Path * Accounting Public Sector Management > Funds Management > | Master Data > Account Assignment Elements -> Commitment oo “tem PDispley Transaction Code FMCIC 2, Enter the following basic data: [Felaname | R/0 | Description User Action and Values Comments _ commitment [R | Enterthename of | 4110110099 Commitment will be item the commitment of 10 digits and the item code of commitment \ item will be same as | GL code. "Sescription R Enter FM Area 2100e Commitment kem — Edit Goto | oe ‘vald from Financial trans. Commitment ikem Cat. | Carpyfind Rem cat. | Proposal unde cr, |" cokeron category i Hierarchy Assignment Superior commitment item pa @1, postable * Opoe oe f30! Post revenue, expenditure, aéset, nventory stocks... Expenditures® FM Derivation Strategies vrocedure 1. Access the transaction choosing one of the following navigation options: tenu Path "Accounting > Publie Sector Management > Funds Management > Master Data > Use of Account Assignment Elements -> Process Account Assignment Derivation FMDERIVER “ Transaction Code "seldname | R/0 | Description User Action and Values Comments [Derivation R Defines how the 1100 strategy values are derived from the values of other account 1 assighments or objects.fou will get the following screen e “Defvation Rule eR Goto System Help oC) 46-60e Gum soba ane (| Iberian Rule “Baance Sheet GL Account- Commtment Item {1 [Derivation Rule pa GL Account - Commitment Item 2] [Derivation Rule Cost Center - Fund Center (i lpervation Rule Prof “Center Fund Center Double click on Derivation Rule and you will get the fotlowing screen.= Fotries dk Goto View Extras. System Help @ i (Bi@@e BHH: Boa: Aa. ® Refnton Rule P&i. GL Account - Commitment Item No Value Fiter Active ji s120100116 fassonooiz7 = uaso100127 jazorcorte mi e1zovcosie paleseicoris ey snonicenns exsen00120 aazoioei2, e1seiooiz2 sasozeez3 stsozoorz | 4130200125 | jes2e.00126 sason00iz6 la130100127 ei 4130100127 jsusoro0ze = sis0ic012 faasoroo.zs = aiseecnza 4130106130 = 4139109130 . |_essctectst =" 130200132 a Tea poe 2. Enter information in the fields as specified in the table below | Fietd Name | 8/0 | Description User Action and Values Comments vol Account R ‘The G/t account Enter GL Account Number | Number number identifies | the G/L account in a chart of accounts, commitment” [| Wtreflects the Enter Commitment item : “em functional structure t of an organization in \Funds Management. Select 3 Budget Upload Approved budget data will be downloaded from BPC and uploaded in ECC. Following embedded file will be uploaded in ECC. a) fnbbe-xiox Procedure 1. Access the transaction choosing one of the following navigation options: Menu Path Transaction Code | ZFMBBC © program Edt Goto system Help eS 4 6@@ 2HH 2844 MA @ - FiBBC : Budget Upload eee ® _Bendion Seat = : Upload Fa Path a Wi Test Run Select the file which you want to upload and deselect test run button button to save the entries and select © button. oe tntect & execute button ware then faced by the following screen with display log details. 10 Budgeting Workbench — Create scedure 1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Accounting > Public Sector Management > Funds Management > . Budgeting > Budget Control System (BCS) > Entry Documents-> Create ‘ransaction code FMBBC ‘er FIM Area-1100select I button or press enter. it will take you to the next screen.> pocurent ak Sato Bt Seam He oC )48 See BMH AnOS.a Bong Text Qtvtessaces a Document _[___] Status (neta Data version Document Date Period cel Year Budget Type 8. ' Oss a aie @ el q Lines “ | Funds Center Commitment em ‘Amount (INR) | DK Fext AlLavout SAP001 has been adapted to full Customwing settingsinter the following data FieldName | R/O | Description User Action and. Values Comments Process R | Enter budget Enter Select Enter from the process drop down list Budget R__| The budget category | Commitment Select Commitment Category is used to from the drop down distinguish between list the different ledgers Document R | Select Original ‘ORBU Select document type Type Budget document from the drop down type. list, Fiscal Year R | Enter Fiscal Year| 2013 Budget type |R | Select Enter Budget | ENTR Select budget type Type from the drop down list Version R Select Version o Document R Enter document 20.11.2013 Date date on which you want to create Budget Data Period R | Everybudgeting | All transaction is allocated to one or more budgeting periods, lines fund Center R Enter Fund center 080S702B03 You can also select for which you are the fund center from assigning budget the drop down list .| Commitment R Enter Commitment |.4130100016 You can also select tem . Item for which you the Commitment item = | are assigning budget from the drop down list ‘Amount R Enter Budget 10000 Amount DK R Select Distribution 0 key¥% Document Edt Goto Extras System Heb Process ST tot | a Budget Catagory Version lo Document type _ Document Date __ [20.11.2033] ! Fiscal Year Period Gudget Type___[ENTR enter audget ts : (CJS) (2s) (3) a) es : y ae [|B une Funds concer Commitment item ‘Amount (NR) | DK | Text (0000, 0BGS702803 4130100616 10,000.00 .0 1 ! 1 valect button to save the budget document. "2 Document 1000000006 has been created successfully in FH area 1100 document year 201311 Budgeting Workbench ~ Supplement >rocedure: 1. Access the transaction choosing one of the following navigation options: iSAPR/3menu ~ Accounting ~ Public Sector Management > Funds Management > | 4 Budgeting > Budget Conirol System (BCS) > Entry Documents >> ate L res Transaction code FMBBC Enter FM Area-1100 Select % putton or press enter. it will take you to the next screen.* Bocument Gk Goto Estas System Help a! 14: eae: Bai. D069 HA Oe aa Prepost Bag tet Buiessees tog. Document f~ Status Aintat TE rot wae e9 Version _ Document type Document Date (29.71.7003) Fecal Year Perod as audget Type fF | oes oe / : Une» Funds Center Commitment 2tem, ‘Amount (IR)! DK. [ Text.” if | i ca : Wy ed } i 1 u t “J Layout SAP001 has been adapted to full Eustomiing settingsinter the following data Field Name’ | R/O | Description “| User Action and Values Comments Process R Enter budget Supplement Select Supplement process from the drop down fist. Budget R The budget category | Commitment Select Commitment Category is used to . from the drop down, distinguish between the different ledgers list Document R | Select Supplement] SUPL Select document type Type Budget document from the drop down type. list Fiscal Year (| R | EnterFiscalYear | 2013 Budget Type R Select Supplement SUPL Select budget type me Budget Type from the drop down fist, Version R Select Version. 0 Document R Enter document 20.11.2013 Date date on which you want to create Budget Data Period R | Every budgeting | All transaction is allocated to one or more budgeting periods. Lines Fund Center R Enter Fund center 080$702B03 You can also select for which you are the fund center from ‘ assigning budget the drop down list Commitment R Enter Commitment ‘| 4130100016 ‘You can also sélect Item Item for which you ‘the Commitment item are assigning budget . from the drop down list Amount R Enter Budget 10000 Amount I OK R | Select Distribution | 0 Key |Verson Document Date Period on | comatment tern : Amount (INR) OK Text Foousyoza0s © «130x006 10000 0 te) 1 ~ ect Button to save the supplement budget. .s. Document 2000000000 has baen created successfully it FM area 1100 documant year 201342 Budgeting Workbench — Transfer Procedure : 1, Access the transaction choosing one of the following navigation options: ‘Accounting > Public Sector Management > Funds Management > Budgeting > Budget Contro! Systems(BCS) > Entry Documents > Create FMBBC 4) Select button or press enter. It will take you to the next screen."% pocument Edt Goto Extras System Help go “148: ©4@ BH HOOD 8H.OB ea z roe a Sas rows we + Budget Category my Document type ‘20,43. dons} Fiscal Year 2 fA? Budget Type | TTS Een aa thes fii Une funds Center’ Commitment Item ‘Amount (IMR) |DK Text 1 1 i 1 We 1 1 a 1 Ts 1 ll 1 1 It J Layout SaPG01 His been adapted to full Customeng settingsEnter the following data [FieldName '|'R/0- | Description. | User Action and Values ‘Comments Header Data - = Process R Enter budget Transfer Select Transfer from process the drop down list Budget R ‘The budget category | Commitment ‘Select Commitment Category is used to from the drop down distinguish between list the different ledgers Document R Select Transfer TRAN Select document type Type document type. from the drop down : list Version R Select Version 0 Document R Enter document 20.11.2013 Date date on which you want to create Budget Data Sender Fiscal Year R Enter Fiscal Year 2013 Budget Type R Enter Budget Type TRAN Enter Transfer Budget . Type Period R Every budgeting All transaction is 7 allocated to one or more budgeting, periods. Receiver Fiscal Year Rx Enter Fiscal Year 2013 Budget Type R Enter Budget Type TRAN Enter Transfer Budget Type Period R Every budgeting Alb transaction is allocated to one or more budgeting . periods. . Lines Sign for line +} R For transfers, is Select sign from drop used for senders, down list - and "+! is used for receivers. Fund Cer: R Enter Fund (080S702803 You can also select‘centerfor which you are assigning budget the fund center from the drop down list Key "Commitment Enter Commitment | 4130100016 You can also select stem Item for which you the Commitment item are assighing budget from the drop down list Amount. Enter Budget 3000 Ot Amount 0K Select Distribution | 0 Key Sign for fine “7+ For transfers, “is | + Select sign from drop used for senders, * down list and '+'Is used for receivers. “und Center Enter Fund center | 080S702811 You can also select J for which you are the fund center from assigning budget the drop down list Commitment Enter Commitment | 4130100018 You can also select tem item for which you the Commitment item are assigning budget from the drop down list. Amount Enter Budget 3000 Amount 0K Select Distribution | 0© document Ede Goto Eras System Heb et "14a eae cH aoe, 5 oe Process [transfer Total ft TotalRecewer [0.00 - Budget Category Version fo} it typ Document Date Fiscal Year 2013 ' i Budget Type _ 1 | | | Reever || Fscal Year 20x Budget Tyoe [TRAN] Budget Transfer | DEERE VAw 2 ej mGs Lines: tine [44° {Funds Center [Comment item ‘Amount (INR)! OK | Text ooco,, - 0808702803 4130100016 3000 6 900g, + © 9808702811 4130100018 3000 fa setect © putton to save the document. Document 3000000000 has been created successfull in FHM area 1100 document year 201343 Budgeting Workbench — Return rrocedure 1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Accounting > Public Sector Management > Funds Management > Budgeting > Budget Control System (BCS) > Entry Documents > Create Transaction code FMBBC enter FM Area-1200 -siect button or press enter. it will take you to the next screen.TE pocument - Edt Goto Extys System Help @ fo) dB eee CHM SEHn w Boom FE] total weg od Budgatine braces] veson Dacurent Date Peto Fiscal Year | | | Une [Funds center [Cornmiment tem "| ‘Amourtt (BIR) |OX Text ‘DK iTet . \ 2 e = [Yj Layout 5APD01 has been adapted to fulil Customizing settingsEnter the following data Veietd Name | R/0 | Description User Action and Values ‘Comments Process R Enter budget Return Select Return from process the drop down list Budget R The budget category | Commitment. _ Select Commitment | Category is used to fee from the drop down distinguish between list the different ledgers Bocument | R | Select RETN Select document type Type Returndocument from the drop down type. : list Ficalvear | R | EnterFiscalVear | 2013 JudgetType [RR _| Select Return RETR Select budget type Budget Type from the drop down list, Version R Select Version Oo ~ Document R Enter document 20.11.2013 Date date on which you want to create Budget Data Period R [Every budgeting | All transaction is i allocated to one or more budgeting periods, : ines fundCenter [R | EnterFundcenter | 0808702803 * You can also select for which you are the fund center from assigning budget _- the drop down list Commitment Rg Enter Commitment | 4130100016 You can also select tem tem for which you the Commitment item are assigning budget from the drop down list, Amount R Enter Budget 1000 ~ Amount 0K R | Select Distribution | 0 Key“TE pocument &i Edk Gotc Extras. Setem te ef eh CCC DER Shes DOR Process, Retum ~) Total _. 8.60 Budget Cetegory DeEO Sree Sena [Funds center Conhitment item ‘Amount (HR) {OK | 0s0S702803 4130100016 1600 1 setect button to'save the document. Document 4000000000 has been created successfuly in FM area 1100 document year 201314 Display Budget -ocedure 1. Access the transaction choosing one of the following navigation options: ~fenu Path Transaction Code ”” Accounting > Public Sector Management > Funds Management > | | Budgeting > Budget Control System (BCS) Entry Document > Display FMEDD 2. Enter the following basic data: | Fleld Name R/O | Description User Action and Values Comments oM Area R Enter FM Area 2200 Jocument R The document year | 2013 Year is part of the document identifier. | Itis determined automatically from I the fiscal year. entry Oo Enter Document Enter the document. Socument Number number if you know, j Slumber otherwise select Fa button, it will give you | the search options for entry document[& progam Edt Goto Extras Enyronment System Helb ef... 118 @@@:888 araa MH Document Family Number Budgeting Process PEREEE Original Application Entry Document Type Text Name . ?| Created on . 2| Document Date > Date 2 Person Responsisle > Document Status > Reversal status ts Reversal Document Number [>] S > Select © button or press FB to execute the transaction It will give you the list of all budget documents.F Usk edk Goto Settings System He "7148 -©G@: 28H SHSTiEH OB Yi seed ul i« Effective Documents = [Cove vest boemare + Doc Fa Ose. Toe nam sl Procese| vb. | Og fopktrented by “[owiedon |oct.bite 1 © 20134 000000000 onsU Posted ENTE HWS TES MANISHA “16.06.0013 16.08.2013 t ~ rooodoats ORDU Posted | i HA 26.20.2013 26.10.2013 ‘0900004 One Posted “ENT davies TEE NanisHA 12.11.3015 [26.10.2613 | -o0debo00s ons Posted y £0: TCS MANISHA. 12.11.2013 ‘26.10.2013 1 cuble click the line item to check the details 1S Let Et Goto Settings System Hep @ > 48 ©@@ SMa HnHH 5 on ‘Selection List G0 BR APF BXND NSAE Ae Bowe Boe Wisaum. Go Year Docurant * Doc Fant Oo Tye Document Spaces [Vers On Append by created on Dac. Oate | 2043 ‘Tavac00000 Otay Powtes NTR 0 EWS. TeS.NANSHA 16.08.2013 18.08.2013 900060003 ona Posted NTR “0” BWB_TCS_HINNSHA 2502013 26.40.2013 090000008 one) Posted SVTR_ 0 GAPBED TCSLFANISHA 12.41.2019 26.10.2003 a e00p00905 one Posted = ENTR BAPLED YCS_MANISHA 12.11.2013 26.10.2013 I e Effective Documents | | | . will take you to the next screenDocument Year Entry Document Number Layout for Year Tab Layout for Period Tab elect @ button of press F8 to execute the transaction. t will take you to the entry document screen Document gue Goto Enytonment System Heb or 418 €0@ Bae ano statue Poste Total 5,000.00 ''scs vaue toe udcer eudget Category ‘Comeserene j Socument type — feRga? Document Date 16.08, 2083 Yerson ° BROS) EUs. Bie 1) Line FundsCeiter)—_Conmiment em ‘hoe * tooo, soarercex — SL00000 tH Decumere Yaar ie Fecal Yat Gout aroun (HR) ‘Amount (BR LC OK 1A 10,000.00 3000000 DRY15 Budget Overview erocedure 4. Access the transaction choosing one of the following navigation options: Jenu Path » "accounting > Public Sector Management > Funds Menagement > Information System > Total Records > Budget Control System (BCS) Budget-> Budget Overview Transaction Code FMRP_RW_BUDGET 2. Enter the following basic data: (Fietdame | R/O | Description User Action and Values Commients Financial R Enter FM Area 1100 | Management (Area Budget R 96 Select Budget j Category Category_ “Version R 0 Select version lselection Groups Veund Center [O Select Fund Center If you will not select any fund center, | system will give you | the report of all fund centers. Commitment | 0 Select Commitment item IF you will not select "rem any commitment I item, system will give . . you the report of all tl commitment items.( program Edi “erutonment System Heb . : ©Ge0/GHM SDSS HE Of -Splactionvalies. een _Ffoancial Management Area Budget Category Selection, GrouRs - 1 gudget Type _ ] | Orvatets) ) | Funds Conter . | orvate(s) 1B) Commitment em, Or value(s) [>] Functional Area — or valie(s) to ™ [8] Funded Program a __ or value(s) a to 1?) select © button or press FB to execute the transaction. *Report EU Golo Vew Estas Setngs System Heb oo 148 6@8 BHM NODE EF OR 0805702809 C2BHASANSZS7O2CV.C11| 1,080 1,000 EOS SPL ey eco yosta2e1i vzaaesws257020710211 3,000 Rito ARES | aya0 | | ovussoisi2 usasusersnacvin2| 1000 | 1,000} SANGO EB ROR Le El L000 1900 | © | suenenccc see ice send 13,000 10,008 | of RTD RADA BAe, ch) 10,090 30,600 ‘WOBUOLOCRR. TR-SR2-Fal venchepet 3,000 | 3,000 Aas a een 1,000 | 1,009 2,900 2,000 get Repost Dates 20.14.2013 fee 1s 2 Finacial Necapsent bres 1100 Pt acen Poveageid FL oonitaent Rudge raseel Year 2m3 Yeesloa e Aare ‘ Rctione) Aesop t at Doestro . andes Provren/icoy + Year of Cem erect YoekFlo States ML slgetFextot/oeom9 Jats cuicarieinaine-ttea | Current audaet | ocisinel ovseet | Retams [ads Cue feouse 1. | 24,00 25,008 1,000 1,000 308 |. omsroztea_oupmsusasrononou 16000 10,009 Yom | 39,000 3000+ REGO GOUT, MOEA EA 16,000 | 10,060 1,000-| 19,000 3,000.16 Overview of Annual Values rrocedure _ Transaction Code 1. Access the transaction choosing one of the following navigation options: Accounting > Public Sector Management > Funds Management > Information System-> Total Records >Budget Control System FMAVCRO1 2. Enter the following basic data: (BCS) >Availability Control > Overview of Annual Values document identifier. It is determined automatically from the fiscal year. FieldName | R/O | Description User Action and Values Comments FM Area R | Enter FM Area 1100 Document R | Thedocument year | 2013 Year is part of the Control Ledger | R Enter Document Number ‘91-FM CB Availability Controt Type of Account Assignment Control R Objects Select Cantrol Objects Radio Button - Selection of Account Assignments Fund Center | O ‘Select Fund Center if you will not select any fund center system will give you the report of all fund centers, Commitment | Item Select Commitment item If you will not select any commitment item system will give youthe report of all commitment items. “isplay Options “ise View R Select Use View ‘Outgoing ‘Outgoing Amounts’ Button \mounts’ Maximum R 100 Jsage Rate Only Obj. With [O) Select Only Obj. With Annual snnual Checks Checks Hierarch. View |O -* Select Hierarch. View of AVC of AVE Elements Elements[& program Gat Goto Enysonment System Help ero Tb e6e BHE HOS BB Focal Year Control Ledger Accoynt assignments spectied below are: @Dontvol objects ‘OBudgat Addresses OPosting addeesses {Selection of Account Assignments Funds Contes. Use View ‘Outgoing Amounts’ 7 Use View ‘Incoming Amounts’ Haxirum Usnge Rate 700.60 .- Doe | Disply Budget Deficts Oniy a Ge Only Obj. With Annual Checks© progam Edit Goto —Enyionment System Help ef FT 4 eGe BHR ana flush Conch Oe ian Control Ledger ‘Hie oF Account Races {Account assignments spectfied below are: i @contsol objects ' OBudget Addresses | O)Posting Addresses i 1 Funds Center, | “Commitment Item i | [Restriction according te attributes => Multiple Selection FM Account Assignm, fs Layout Options j Display Options 2 Use View ‘Outgoing Amounts’ Use View ‘Incoming Arnounts’ Maximum Usage Rate Display Budget Deficks Only - Only Obj. with Annual Checks Hierarch. view of AVC Elements select ® button or press FB to execute the transaction.ux cde soto sytem ey oo of 41a See AmB oneoRe @ ‘Hierarchy of Control Objects Budget Addresses ~ Posting Cconaurmbie | Consumed Amt! Avaibla fet 0 “> [Gi Sever Finds Center Vatier> [5 0600 - + €3 0805707801 i 0.00 7 » Boaoszo2s02 I 6.00 99,000,00- 99,000.00 a » Qososrozs0+ 0.00 10,000.00 40,000.00 | » Q@ogusra25i1 | ooo = 2,000.00 2,000.00 | ~ 3 ososo0:812 i 4,060.00, 20.85 798.15 Le a arso100065 i 0.09 Soo 7 S natgon18i3/2330 i ¥ YB ciaoi70000 r 0.00 | » Searaor20023 0.00 0.00 + Boaasa19000 0.00 201.85, : > @osaseo 702 Hl 0.08 4,000.60 4,000.00- a + Gqoscosoisis | aco 3,000.00 _3,000.00- i: » Soseavousos : fo 218,000.00 215,000.09 | >» Groexavortor i 0.00 © «46,000.00 © 46,000.00- it > GBoswounrs07 | 9.99 206.30 204.30 + @1010000K1 0.00 7,908,632.06 7,208,832.00- » Earorecoce 0.00 261,620,005.49- 261,630,005.49 » once 30,000.00, 7 » Ex iezxoc0ect i 000° 122,123.00 123.123.00- » &r0s00000% | 00d 40,aa0.co 10,410.00 » Axroscooc0% : aco — 900.00 © 19,c00.00- + Eroonn 02x {3000.00 32,074.92 29,074.82 » Erosaez01x% : oo == evon.0n —67,000.00- + Qros00202% : ooo 17,900.00 —37,900.00- » & ros00a91% 0.00 300.09 100.09-coor wMIscurrorsy sceateneOe wa os thor ae t nev torr om amie Oe ase exanate eeu yamanaeg 8A semmnoq eae susaNBeT YOTETEN PONY HA unouiy ing PELINAD ImRQpINS edAs BOHM Az0S0axD sOGONE