EXPENSE TRACKING USING PYTHON

Submitted in partial fulfillment of the requirements of the degree of

Bachelor of Computer Engineering

Mr. Manoj Kushwaha ARMIETCS23/KM002

Mr. Abhishek Maurya ARMIET/CS23/MA006
Mr. Anirudh Karamungikar ARMIET/CS23/KA008
Mr. Aayush Sawant ARMIET/CS23/SA060

Under the Guidance of

Prof. Shivnath Dwivedi

ALAMURI RATNAMALA INSTITUTE OF ENGINEERING AND TECHNOLOGY

Affiliated to

UNIVERSITY OF MUMBAI

DEPARTMENT OF COMPUTER ENGINEERING

Academic Year – 2024-2025
 CERTIFICATE

This mini project-1B Report entitled “EXPENSE TRACKING SYSTEM” by Mr. Abhishek Maurya,
Mr. Manoj Kushwaha, Mr. Aayush Sawant, Mr. Anirudh Karamungikar is approved for the second-year
degree of Bachelor of Engineering in Computer Engineering (CE) (SECOND YEAR SEM IV) for
academic year 2024 - 2025.

Examiners

1.

2.

Supervisor

1.

Prof. Shivnath Dwivedi

Head of the Department Principal

Date:

Place:
 DECLARATION

We declare that this written submission represents our ideas in our own words and where others ideas or
words have been included, We have adequately cited and referenced the original sources. We also
declare that we have adhered to all principles of academic honesty and integrity and have not
misrepresented or fabricated or falsified any idea/data/fact/source in our submission. We understand that
any violation of the above will be cause for disciplinary action by the Institute and can also evoke penal
action from the sources which have thus not been properly cited or from whom proper permission has
not been taken when needed.

Mr. Abhishek Maurya Mr. Manoj Kushwaha Mr. Aayush Sawant Mr. Anirudh Karamungikar
ARMIET/CS23/MA006 ARMIET/CS23/KM002 ARMIET/CS23/SA060 ARMIET/CS23/KA008

Date:

Place:
 ACKNOWLEDGEMENT
We Thank Prof. Mayank Mangal sir and Prof. Vivek Pandey sir for giving a valuable suggestion in
a project. We are extremely thankful to guide Prof. Shivnath Dwivedi and our class teacher Prof.
Jagruti Gujare for his valuable time and support.

We owe project success to our guide and convey my thanks to him. We would like to express our
heartfelt to all the teachers and staff members of Computer Engineering department of ARMIET for
their full support. we would like to thank our principal for conductive environment in the institution.

We are grateful to the library staff of ARMIET for the numerous books, magazines made available for
handy reference and use of internet facility.

Lastly, we are also indebted to all those who have indirectly contributed in making this project
successful.

MANOJ KUSHWAHA
ABHISHEK MAURYA
ANIRUDH KARAMUNGIKAR
AAYUSH SAWANT
 CONTENTS

CH.
TOPIC NAME PAGENO.
NO
LIST OF FIGURES I

LIST OF TABLES II

LIST OF ABBREVATION III

ABSTRACT IV

1 INTRODUCTION 1
1.1 Motivation 2
1.2 Problem Statement 2
1.3 Objective 3
1.4 Project Scope 3

2 LITERATURE SURVEY 4

2.1 Literature Review 5

3 RESEARCH GAP 7

4 RESEARCH OBJECTIVE 9

PROPOSED SYSTEM 11
5 5.1 System Architecture 12
5.2 Flow Chart 14
5.3 Block Diagram 15
SYSTEM REQUIREMENT 16
6 6.1 Software Requirement 17
6.2 Hardware Requirement 17
6.3 Technology Used 17
PROJECT IMPLEMENTATION 18
7.1 Implementation 19
7
7.2 Results Analysis 20

CONCLUSION 22
REFERENCES 23
 LIST OF FIGURES
Sr. No Fig. No Figure Name Page
No

1 5.1 System Architecture 13

1 5.2 Flow Chart 14

2 5.3 Block Diagram 15

3 7.1 Irrigation Implementaton 19

4 7.2 Hardware Working 20

5 7.3 Equipment’s page 21

5 7.4 Product Detail 21

I
 LIST OF TABLES

Sr Page No
No. Table No. NAME OF TABLE

1. 2.1 Literature Survey 6

II
 LIST OF SYMBOLS

SR. ABBREVATION DEFINITION

NO.
1 IN Income

2 EX Expense

3 ID Transaction ID

4 CAT Category

III
 ABSTRACT

An "Expense Tracking System " is a practical tool designed to help individuals, families, and busi-
nesses monitor, record, and analyze their spending habits. It aims to bring greater clarity and control
over financial management by systematically tracking where money is being spent. In an increasingly
complex financial landscape, managing expenses can become overwhelming, whether it's keeping track
of daily purchases, monthly bills, or larger, less frequent expenditures. An expense tracker serves as a
solution to this issue by providing a clear and organized overview of financial activity.

At its core, an expense tracker breaks down income and spending into categories, making it easier to
visualize and understand where money is going. This might include categories like food, transportation,
entertainment, utilities, savings, and more. By categorizing expenses, users gain insight into patterns in
their spending and can identify areas where they might be overspending or where adjustments can be
made to improve financial health. For example, one might discover they are spending more than expec-
ted on dining out or entertainment, prompting them to reconsider their priorities and cut back.

Expense trackers can take various forms, from physical notebooks and spreadsheets to mobile apps or
online platforms that offer additional features like syncing with bank accounts, real-time updates, and
automatic categorization. These digital tools often include advanced functionalities such as budgeting,
forecasting, and reporting, which can help users set realistic financial goals and stay on track. The ease
of use and accessibility of these digital expense trackers make it possible for almost anyone to manage
their finances effectively, regardless of their financial knowledge.

The primary benefit of using an expense tracker is its ability to promote better financial awareness. By
consistently monitoring income and expenses, individuals and organizations can avoid the common pit-
falls of untracked spending, such as accumulating debt or failing to save enough for future goals. In ad-
dition, expense trackers can help in setting and achieving financial goals, whether that’s saving for a
vacation, paying off debt, or building an emergency fund. They also offer a way to keep track of recur-
ring payments, ensuring bills are paid on time and preventing late fees or missed payments.

IV
 Expense Tracking System

CHAPTER 1
INTRODUCTION

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INTRODUCTION

1.1 MOTIVATION:

An expense tracker is a tool designed to help individuals and businesses monitor and manage their
spending. In today’s fast-paced world, keeping track of expenses can be challenging, but an expense
tracker provides a simple and efficient way to stay on top of your finances. Whether you’re trying to
stick to a personal budget, monitor a household's monthly spending, or manage business expenses, an
expense tracker offers a clear and organized way to track every dollar spent.

1.2 PROBLEM STATEMENT:

Many individuals and businesses struggle to manage their finances effectively due to a lack of
organized tracking of their expenses. Without a clear understanding of where money is being spent, it
becomes difficult to stick to a budget, save for goals, or avoid overspending. People often overlook
small, recurring expenses or fail to categorize their spending, leading to financial stress, debt, or missed
savings opportunities. In businesses, poor expense management can result in overspending, cash flow
issues, and inaccurate financial forecasting. The absence of an efficient system for tracking income and
expenses makes it challenging to make informed decisions, adjust spending habits, or plan for the
future. Therefore, there is a clear need for a tool that helps individuals and businesses track their
spending in an organized and streamlined way, offering insights and control over their financial
decisions. An expense tracker addresses this problem by providing a structured method for monitoring,
categorizing, and analyzing expenditures, ultimately leading to better financial management and
decision-making.

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1.3 Objectives:

The objective of an expense tracker is to help individuals or businesses monitor and manage their
spending efficiently. By recording daily expenses, it enables users to gain insight into their financial
habits, identify areas where they can cut costs, and stay within budget. It aims to provide an easy-to-use
tool that categorizes and tracks expenses, offering visual reports and reminders. This way, users can
make informed decisions about their finances, improve savings, and achieve financial goals with
greater control and clarity over their spending patterns.

1. Track Spending: Monitor daily expenses to stay aware of financial habits.

2. Manage Budget: Help users stick to a set budget and avoid overspending.
3. Identify Savings Opportunities: Highlight areas where spending can be reduced.
4. Organize Expenses: Categorize expenses for better clarity and understanding.
5. Financial Insight: Provide visual reports to offer a clear overview of finances.
6. Support Financial Goals: Assist users in achieving savings or investment targets.
7. Improve Financial Control: Empower users to make informed decisions about their money.

1.4 Project Scope:

The objective of an expense tracker is to help users efficiently manage their finances by recording and
categorizing expenses. It aims to provide clear insights into spending habits, allowing users to make in-
formed decisions about their money. By setting budgets, tracking expenses, and offering visual reports,
the tracker helps users stay within their financial limits, identify areas to save, and meet financial goals.
Ultimately, it provides a simple and effective way to gain control over personal or business finances,
improving financial health and decision-making.

 Expense Tracking: Allow users to log and categorize daily expenses easily.
 Budget Management: Enable users to set and track budgets for different expense categor-
ies.

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 Reports & Analytics: Generate visual reports and charts to analyze spending trends over
time.

CHAPTER 2

LITERATURE SURVEY

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Literature Survey

2.1 Literature Review:

A. Intelligent Online Budget Tracker: The development of this application has been conducted in a
stepwise manner using the well-defined methodology, RUP, customized according to the requirements
of the system. Most of the goals set at the start of the development phase have been met. Security
problems like web security or network security have also been treated in the design and development of
the system, thus increasing the reliability of the system. Quality management issues have also been
handled satisfactorily.
B. Online Income and Expense Tracker: This project is work more efficient than the other income and
expense tracker. The project successfully avoids the manual calculation for calculating the income and
expense per month. The modules are developed efficiently and also in an attractive manner.
C. Family Expense Manager Application : As the result, the user can make use of this application in
his/her daily life. After being used it can be a part of daily life to update and view daily expenses and
family expenses. This helps to keep track of expenses & manage it for the user as they are busy in their
daily routine, they are not able to keep track of their incomes & expenses.
D. Personalized Expense Managing : Assistant Using Android Some of the features are like enabling
users to register to the application using an existing email or social network account, it will synchronize
the user's profile information to the application. Apart from this, the application can be used to gather
samples of data related to user's expenses with consents and use those sample data as parameters to
assess patterns of spending. Using some data mining techniques expenses can be classified and can be
used in market analysis and planning.

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 Expense Tracking System

Table 2.1: Literature Review Table

Researcher(s) Title Year Working

Developed an Android
app for tracking daily
Atiya Kazi et al. Expense Tracker 2023 income and expenses,
with savings alerts and
monthly reports.
Explored tools for
personal finance
Personal management, enabling
Pallavi Patil et al. Expenses Tracker 2023 users to categorize
expenses and track
budgets.
Created a system for
systematic budgeting and
tracking expenses, with
Sakthivel M. et al. Personal Expense Tracker 2023 predictive analytics.
Application

Designed and evaluated

Personal Finance Cashew, a mobile app for
Management: Design and tracking expenses
J. M. Clark et al. 2020
Assessment of a Mobile
Expense Tracker"

Comparing Manual and Compared manual and

L. V. Ackerman and M.
Automatic Expense 2020 automatic methods for
Weigel
Tracking" tracking expenses.

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 Expense Tracking System

CHAPTER 3
RESEARCH GAP

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Research Gap

1. Integration with Emerging Financial Technologies: There is a need for research on how ex-
pense trackers can better integrate with new technologies like AI, blockchain, and biometric
data for enhanced security, automation, and predictive insights.
2. User Engagement and Behavior: Research could explore how user behavior influences the ef-
fectiveness of expense trackers, focusing on areas such as habit formation, motivation, and sus-
tained use over time.
3. Customization and Personalization: There's a gap in developing highly customizable and per-
sonalized expense trackers that cater to individual user needs, financial goals, and unique spend-
ing patterns.
4. Cross-Platform Synchronization: While many expense trackers work across different devices,
the seamless synchronization of financial data between various platforms (e.g., mobile, web,
wearables) still presents challenges and needs further study.
5. Cultural and Regional Adaptation: Expense trackers often assume a one-size-fits-all ap-
proach, but different cultures and regions have varied spending habits, financial systems, and
user expectations. Research can address how to adapt these tools for different cultural contexts.
6. Impact on Financial Behavior: There’s limited research on the long-term behavioral impact of
using expense trackers, particularly in terms of how consistent use alters financial habits, sav-
ings rates, and overall financial health.
7. Privacy and Data Security Concerns: Given the sensitive nature of financial data, research is
needed on improving security measures in expense trackers, ensuring data privacy, and building
trust with users.

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 Expense Tracking System

CHAPTER 4

RESEARCH OBJECTIVE

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RESEARCH OBJECTIVE

1. Improving User Engagement and Retention: Investigate how expense trackers can better en-
gage users over the long term by incorporating behavior psychology and personalized features,
such as goal-setting and notifications, to maintain consistent usage.
2. Enhancing Cross-Platform Integration: Explore methods for improving seamless synchroniz-
ation of financial data across multiple devices (mobile, desktop, wearables) while ensuring data
consistency and security.
3. Personalization Based on Spending Behavior: Research ways to better customize expense
trackers to adapt to individual financial habits, regional spending behaviors, and different finan-
cial goals to increase user satisfaction and effectiveness.
4. Impact of AI on Expense Tracking: Study the potential of artificial intelligence to predict fu-
ture expenses, provide more accurate budgeting recommendations, and offer real-time insights
based on historical data, enhancing financial decision-making.
5. Cultural and Regional Adaptation of Expense Trackers: Explore how expense trackers can
be tailored to suit various cultural and regional financial systems, spending patterns, and user
preferences for better global applicability.
6. Privacy and Security Improvements: Investigate how expense trackers can adopt advanced
data encryption and privacy protocols to ensure secure handling of sensitive financial informa-
tion, especially when integrated with third-party services or banking systems.
7. Effectiveness in Improving Financial Habits: Research the long-term effectiveness of ex-
pense trackers in improving financial habits, reducing debt, and increasing savings, focusing on
user behavior before and after using the tool.

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 Expense Tracking System

CHAPTER 5

PROPOSED SYSTEM

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Proposed System
The proposed system for an expense tracker aims to provide users with a comprehensive tool to
manage their finances effectively. It will feature easy expense logging, automatic categorization, and
budget tracking to help users stay within their financial limits.
5.1 System Architecture

The system architecture for an expense tracker consists of several key components designed to ensure
smooth and secure operation::

1. User Interface (UI):

o Provides an easy-to-use platform for users to log expenses, set budgets, and view re-
ports.
o Accessible across multiple devices (mobile, web).
2. Backend Database:
o Stores user data, including expenses, categories, budgets, and goals.
o Organizes and securely manages financial information.
3. Cloud Server:
o Ensures data synchronization in real-time across devices.
o Allows users to access their data anytime and from any device.
4. Analytics Engine:
o Analyzes spending data and generates personalized insights.
o Provides visual reports and trends to help users track their financial health.
5. Security Layer:
o Encrypts user data and ensures secure authentication.
o Protects sensitive financial information from unauthorized access.

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 Expense Tracking System

SYSTEM
USER

ADD
ACTIVITY/PROFILE EXPENSE/REMOVE
EXPENSE

VIEW EXPENSE DATABASE

Fig 5.1 system architecture

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 Expense Tracking System
5.2 FLOW CHART:

START

ENTER EXPENSE
REGISTERATION LOGIN DETAILS

ADD/DELETE EXPENSE
OLD USER

DISPLAY DATA
NEW USER LOGOUT

Fig 5.2 Flow chart

Flowchart Description:

1. Start: The process begins.

2. Registration: New users must register.
3. Login: Users log into the system.
o New User: Redirected to registration if not registered.
o Old User: Proceeds to enter expense details.
4. Enter Expense Details: Users input their expense data.
5. Add/Delete Expense: Users can modify their expense records.
6. Display Data: The system shows the stored expense information.
7. Logout: Users can log out and return to the login screen.

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 Expense Tracking System

CHAPTER 6

SYSTEM REQUIREMENT

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 Expense Tracking System
SYSTEM REQUIREMENT

6.1 Software Requirement:

Device: Smartphones, tablets, or desktops (iOS, Android, or Windows devices).

Storage: Sufficient storage space for data (cloud-based or local storage).
Internet Connection: Required for syncing data across devices and accessing cloud features.

6.2 Hardware Requirements:

Operating System:

 iOS, Android for mobile apps.

 Windows, macOS, or Linux for desktop/web applications.

Database System: SQL or NoSQL database for storing and managing user data.
Cloud Platform: AWS, Google Cloud, or Microsoft Azure for cloud storage and synchronization.

6.3 Technology Used:

FrontEndTechnologi:

 PYTHON TKINTER: For building the structure, design, and interactivity of the web interface.

BackEndTechnologie:

 Node.js or Django/Flask (Python): For handling server-side logic, processing data, and man-

aging API requests.

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 Expense Tracking System

CHAPTER 7

PROJECT IMPLEMENTATION

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 Expense Tracking System

7.3 IMPLEMENTATION:

The implementation phase will involve:

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7.4 RESULT (Output):

The results will be analysed based on:
 Expense details
o Users can enter expense names and corresponding amounts.
o All expenses are displayed in a table format using Treeview.
o Automatically calculates and displays the total expenses.
o Simple and user-friendly design using Tkinter.
 User feedback on system usability and effectiveness.

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 Expense Tracking System

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CONCLUSION

In conclusion, an expense tracker is a powerful tool that significantly enhances financial man-
agement by allowing users to monitor and control their spending. By providing an organized
way to record daily expenses, set budgets, and track savings, it helps users understand their
financial habits and make informed decisions. The ability to categorize expenses and generate
detailed reports offers valuable insights into spending patterns, highlighting areas for poten-
tial savings and financial improvement.

With the integration of modern technologies such as cloud synchronization, real-time up-
dates, and advanced security features, expense trackers are becoming increasingly accessible
and reliable across various devices. Additionally, the personalized financial insights and goal-
setting features help users stay on track toward achieving their financial objectives, whether
it's saving for a major purchase or reducing debt.

As financial literacy becomes more important, expense trackers serve as a practical tool for
individuals and businesses alike, empowering them to take control of their finances. Ulti-
mately, with the continuous advancements in technology, the role of expense trackers will
continue to grow, fostering better financial habits, increasing savings, and promoting overall
financial well-being.

an expense tracker is an invaluable tool for managing personal or business finances

effectively. By allowing users to log, categorize, and track their spending, it helps provide
clear insights into financial habits and enables better budgeting decisions. With features like
real-time synchronization, personalized reports, and secure data management, an expense
tracker promotes financial discipline and supports users in achieving their financial goals. As
financial technology continues to evolve, the expense tracker will play a crucial role in
empowering users to take control of their financial well-being, leading to smarter financial
choices and improved savings.

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REFERENCES

1. Kumar, A., & Sharma, P. (2022) - “Personal Finance Management through Mobile
Applications”
 This paper discusses the development of mobile-based expense tracking applications
and their impact on personal finance management.
2. Gupta, R., & Verma, S. (2021) - “Budget Management and Expense Monitoring Using
Smart Apps”
 The authors propose an AI-integrated expense tracking app that provides insights into
spending habits and offers financial advice.
3. Zhao, L., & Chen, H. (2020) - “Efficient Expense Management with Cloud-Based
Systems”
 This study focuses on the use of cloud storage for real-time expense tracking and data
security.
4. Smith, J., & Johnson, R. (2019) - “Behavioral Analysis of Spending Patterns through
Expense Trackers”
 The paper analyzes how user behavior changes after using expense management
applications for financial planning.
5. Patel, N., & Lee, D. (2018) - “Machine Learning Algorithms in Expense Tracking
Systems”
 This research incorporates machine learning algorithms to predict future expenses
based on past financial data.

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