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Table 2C - Paragraph formatting commands

The document outlines various paragraph formatting commands including showing/hiding formatting marks, aligning text, adjusting line and paragraph spacing, adding borders, shading, and setting indentations. Each command is explained with steps and options available in the software interface. Visual aids are provided to enhance understanding of the formatting features.

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Caroline Siphiwe Mashaba
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6 views

Table 2C - Paragraph formatting commands

The document outlines various paragraph formatting commands including showing/hiding formatting marks, aligning text, adjusting line and paragraph spacing, adding borders, shading, and setting indentations. Each command is explained with steps and options available in the software interface. Visual aids are provided to enhance understanding of the formatting features.

Uploaded by

Caroline Siphiwe Mashaba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Table 2C: Paragraph formatting commands

Font Action to be performed with examples Options


command
1. Show/ You can turn on the formatting marks in two ways:
hide
formatting • Click on the Show/Hide formatting marks
marks button.
• Click on File tab, Click Option. Select the Display
tab. You can click on the checkboxes to
determine what you want to display.
Figure 2.C1: The formatting marks
display settings

2. Aligning The text in the paragraph can be aligned in one of


text four ways:
• Left: Aligns text to the left margin.
• Center: Aligns text to the centre of the page.
• Right: Aligns text to the right margin.
Figure 2.C2: The paragraph alignment
• Justified: Aligns text to both left and right text options
margins.
3. Line and • Click on the Home tab.
paragraph
• In the Paragraph group, click on the paragraph
spacing
settings button.
• The Paragraph dialogue box window will open.
• Refer to the Spacing section.
• It has two options:
o The first option allows you to set the spacing
between paragraphs (both before and after
the paragraph).
o The second option allows you to set the line
spacing for the paragraph.

Figure 2.C3: The paragraph dialogue box

4. Borders • Click on the Home tab, in the Paragraph group,


click on the Borders command drop-down button.
• The Borders dialogue box will appear.
• For more options, click on Borders and Shading.
• The Borders and Shading dialogue box will open.
• Choose the type of border from the Setting
section.
• Select the line style, colour, width or art values.
• You can use the preview window to make
adjustments. Figure 2.C4: The Borders and Shading
dialogue box

TVET FIRST Computer practice N5 1


Font Action to be performed with examples Options
command
5. Shading • Select the area to shade.
• Click on the Home tab, in the Paragraph group,
click on the Shading command drop-down button.
• Select colour you want to apply.
• Click on the More Colors command, for more
colour options.

Figure 2.C5: The shading dialogue box

6. Using the • Select the line or paragraph to be indented.


indent
• Click on the Home tab.
buttons
• In the Paragraph group, the indentation section
has two options: Figure 2.C6: The paragraph indent
o Decrease Indent: Shift text one-tab space to buttons from the Home tab Paragraph
group
the left.
o Increase Indent: Shift text one-tab space to
the right.
7. Setting Setting the indent space values enables you to set the
the indent left and right Indentation values. This is also known as
space values indenting from both sides.
You can set the indent space value in one of two Figure 2.C7: The Indentation section
ways: from the Paragraph dialogue box
• The Paragraph dialogue box from the Home tab
has an Indentation section which allows you to set
the value.
• The Layout tab, in the Paragraph group, also
enables you to set the Indentation values.

Figure 2.C8: The Paragraph group the


from Layout tab

2 Revision of N4 work TVET FIRST

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