Advanced spreadsheet

Scenarios Analysis( data analysis)

1. It refers to a cell or a range of cells on a worksheet and can be used to find the values or data that you
want formula to calculate
(a) Row (b) Column (c) Autosum (d) Cell Reference
Ans:d.

2. A______________ refers to a cell or a range of cells on a worksheet whose data values can be used in
a formula.
(a) sheet (b) cell (c) cell reference (d) cell data
Ans:d.

3. The process of collecting and integrating data from multiple sources (such as worksheets) into single
destination is known as Data __________.
(a) Integration (b) Consolidation (c) Aggregation (d) Summarisation
Ans:b

4. Which of the following commands allows you to perform Data Consolidation.

(a) Data Consolidate (b) Tools → Data Consolidation
(c) File → New Data consolidation (d) Formula → Data Consolidation
Ans:a

5. In Calc, while performing data consolidation, if the same data range is selected from multiple
worksheets, consolidation is done by ____________.
(a) Applying product function on selected ranges
(b) Applying sum function on selected ranges
(c) Placing selected ranges one below another
(d) Placing selected ranges in adjacent columns
Ans:b

6. __________ feature adds data arranged in a group of cells in Calc, with labels for columns and/or
rows.
(a) Average (b) Subtotal (c) Goal seek (d) Solver
Ans:d

7._________, totals/adds data arranged in an array that is, a group of cells with labels for columns
and/or rows.
Which step one must should follow before using the Subtotal option?
(a) Consolidate (b) Rename Data (c) Filter Data (d) Subtotal
Ans:d.

8. Hyperlink in Calc can be either relative or absolute.(T/F)

a. True
b. False
Ans: a. True
9. To create subtotals in a worksheet, the field for subtotalling is specified through option.
(a) Function (b) Options (c) Subtotal (d) Group by
Ans:d

10. Which of the following is not a 'what-if analysis' tool?

(a) Scenario (b) Track Change (c) Solver (d) Goal Seek
Ans. b

11. The is the process of changing the values in cells to see how these changes will affect the
outcome of formulas on the worksheet.
(a) Subtotal (b) What-if Analysis (c) Scenario (d) Goal seek
Ans:b

12. Scenarios are a tool to test questions.

(a) Auto (b) Goal Seek (c) What-if (d) Drop Down
Ans:c

13. _________feature of Calc is used to test 'what-if' questions.

(a) Solver (b) Goal seek (c) Scenario (d) Styles
Ans:c

14. ____________ is when you change one or more values in a spreadsheet and then assess how those
changes affect the calculated values.
(a) What-if analysis (b) Track Changes (c) Save Changes (d) All of these
Ans:a

15. Which of the following is more elaborate form of Goal Seek?

(a) Subtotal (b) Scenario (c) Solver (d) Consolidate
Ans. c

16. A ________ tool helps build a model wherein changes made in values are selected in the possible
outcome based on a formula using these values.
(a) Subtotal (b) What-If Analysis (c) Scenario (d) Goal seek
Ans: c

17. A_______ tool is an analysis tool that calculates backwards to obtain an input that would yield given
output.
(a) Subtotal (b) What-If Analysis (c) Scenario (d) Goal seek
Ans:d

18. ___________is a more elaborate form of Goal seek and it deals with equations with multiple
unknown variables.
(a) Solver (b) What-If analysis (c) Scenario (d) Subtotal
Ans:a

19. ______________ allows you to combine data from multiple worksheets into a single master
worksheet.
a. Data Consolidation b. Multiple Data c. Scenarios d. Goal Seek
Ans: a. Data Consolidation

20. _______________series of worksheets or workbooks summarizes it into a single worksheet.

a. Multiple Data b. Data Consolidation c. Scenarios d. Goal Seek
Ans: b. Data Consolidation

21. Which function cannot be performed through Subtotal in a Spreadsheet?

a. Sum b. Product c. Average d. Percentage
Ans: d. Percentage

22.. Scenarios are a tool to test questions.

a. Auto b. Goal Seek c. What-if d. Drop Down
Ans: c. What-if

23. When making a watermark or putting an image in the backdrop of a document, __________ comes
in useful.
a. Transparency b. Fill c. Filters d. Crop
Ans: a. Transparency

24. It refers to a cell or a range of cells on a worksheet and can be used to find the values or data that
you want a formula to calculate.
a. Row b. Column c. Autosum d. Cell Reference
Ans: d. Cell Reference

25. __________, totals/adds data arranged in an array—that is, a group of cells with labels for columns
and/or rows Which step one must follow before using the Subtotal option?
a. Consolidate b. Rename Data c. Filter Data d. Subtotal
Ans: d. Subtotal

26. A ______ hyperlink contains the full address of the destination file or web page.
a. Relative b. Absolute c. Mixed d. Address
Ans: b. Absolute

27. Which of the following reflects the importance of Goal Seek?

a. Subtotal b. Scenario c. Solver d. Consolidate
Ans: c. Solver

28. _________ means combining data in a spreadsheet from different worksheets into master
worksheet
a. Hyperlinks b. Consolidating c. Linking d. Filter
Ans: b. Consolidating

29. An __________ link will stop working only if the target is moved while a__________ link will stop
working only if the start and target locations change relative to each other.
a. absolute, fixed b. Relative, Absolute c. absolute, relative d. permanent, absolute
Ans: c. absolute, relative
30. _________is a spreadsheet function that is designed to minimize or maximize a result based on a
set of rules that you describe.
a. Goal Seek b. Scenario c. Solver d. Subtotal
Ans: c. Solver

31. The intersection point between a row and column is called _______.
a. Row b. Column c. Table d. Cell
Ans: d. Cell

32. Formulas in a Spreadsheet must begin with a __________ sign.

a. $ b. @ c. # d. =
Ans: d. =

33. ___________ is a tool to test “what-if” questions.

a. Scenario b. Solver c. Macro d. Average
Ans: a. Scenario

33. You can use ________ to combine data from multiple worksheets into a master worksheet.
a. Data Consolidation b. Goal Seek c. Solver d. Total data
Ans: a. Data Consolidation

34. The Consolidated option is available under _________ menu.

a. View b. Tool c. Insert d. Data
Ans: d. Data

35. In the consolidate window, which of the following functions are available?
a. Max b. Min c. Count d. All of the above
Ans: d. All of the above

36. Which option is used to name a range of cells?

a. Range name b. Cell Range c. Define Range d. Select Range
Ans: c. Define Range

37. In Subtotals we can select up to _______ groups of arrays.

a. 3 b. 2 c. 4 d. Infinite
Ans: a. 3

38. Scenario option is available in ___________________ menu.

a. Data b. Tools c. Insert d. Windows
Ans: b. Tools

39. Default name of first scenario created in Sheet1 of Calc is ________

a. Sheet1_Scenario1 b. Sheet1_Scenario_1 c. Sheet_1_Scenario1 d. Sheet_1_Scenario_1
Ans: b. Sheet1_Scenario_1

40. Goal Seek and solver Option available in __ menu.

a. Tools b. Format c. Data d. Insert
Ans: a. Tools
41. ____________ is a more elaborate form of Goal Seek.
a. Scenario b. Subtotal c. Solver d. All of the above
Ans: c. Solver

42. What is the formula to refer to cell A3 in sheet named S1?

a. =S1.A3 b. =”S1″.A3 c. =S1A3 d. None of the above
Ans: a. =S1.A3

43. If you have two spreadsheets in the same folder linked to each other and you move the entire folder
to a new location, a relative hyperlink will:
a. may work b. not work c. work d. None of the above
Ans: c. work

Competency Based Questions:

1. Radhika is a hardworking girl. She worked hard in her college and excelled in College Placement
exams. She is in the first lot of students
who have bagged good placement. She is truly happy and wants to share this happiness with her
parents by gifting them a car after completing one year of job.
But she has to take a car loan. She wants to decide about how many years should she take t pay the
loan, keeping in mind her other expenses.
Which form of What-If analysis should she perform for the same ?
(a) Solver (b) Scenario (c) Goal seek (d) None of these
Ans.b

2. Jugal, Radhika's brother, also wants to save same amount (XYZ lakhs) within next 3-4 years so that he
can start his own venture.
He wants to determine what should be his monthly savings so that his target amount of saving is
achieved ?
Which type of What-If analysis should Jugal perform for this?
(a) Solver (b) Scenario (c) Goal seek (d) None of these
Ans.c

3. Jugal approached Nevan to understand about Goal seeking. Nevan helped him understand Goul
Seeking which according to you is the best explanation for What-If Analysis Goal seeking?
(a) Allows you to define output results and then shows what input values are needed to generate that
result.
(b) Allows you to investigate how changes to one or two input variables in a formula changes output
results.
(c) Allows you to define input variables in various situations. The output result for each situation is
shown in a summary table.
(d) None of these
Ans.a

4. Neyan has really helped others with different types of What-If analysis such as figuring out the
payback time for a loan or determining the monthly saving for achieving a specific amount.
Yet, all situations are suitable for What-If analysis?
Which of the following is NOT an example of a what-if analysis ?
(a) Find how raises will affect employee salaries
(b) Find the five top sales people in a company
(c) Find the business profits for different levels of sales
(d) Find the loan payments based for different interest rates
Ans.b

5. Which What-If Analysis tool would you use to solve the following problem?
You want to figure out how to keep a car loan under 12000 a month.
(a) Goal Seeking (b) Scenario (c) Solver (d) None of these
Ans.a

6. Which What-If Analysis tool would you use to solve the following problem? You want to find out what
interest rate you have to get in order to keep your monthly budget 10000/- a month.
(a) Goal Seeking (b) Scenario (c) Solver (d) None of these
Ans.b

7. Sunita is working on a spreadsheet project. Her friend taught her how to rename a spreadsheet,
which will make it easier for her to identify the worksheet data.
She was excited and told her brother about it. A worksheet in spreadsheets can be renamed in
________different ways, according to her brother.
a. 2 b. 3 c. 4 d. 1
Ans: b. 3

8. Rohit received a 25 out of 30 grade in English and a 22 out of 30 grade in Math. In order to calculate
the score in IT,
he needs to acquire an overall score of 85 percent. Provide him with the best selection from the list
below.
a. Macro b. Solver c. Goal Seek d. Sub Total
Ans: c. Goal Seek

9. As a school project, Krish and Kritika conducted a survey of their neighborhood’s literacy rates by age,
which they recorded in a spreadsheet.
They both want to work on it at the same time to finish it on time. Which option should they use to
access the same Spreadsheet in order to save time?
a. Consolidate Worksheet b. Shared Worksheet c. Link Worksheet d. Lock Worksheet
Ans: b. Shared Worksheet

Important note:
 Data consolidation is a process of collecting and integrating data (i.e., consolidating) from
multiple sources into a single destination, while applying a
specific function such as sum, average, count, max, min etc.

 What-If Analysis is the process of changing the values in cells to see how those changes will
affect the outcome of formulas on the worksheet.

 A scenario is a what-if analysis tool which helps build a model wherein changes made in values
are reflected in the
 possible outcome, which is based on some formula using these values. The goal seeking is a
what-if analysis tool that calculates backward to
obtain an input that would yield a given output.

 Solver tool is a more elaborate form of Goal Seek and it deals with equations with multiple
unknown variables.
Aim of solver is to find the maximum or minimum result from a multiple unknown variables.

Solution Time:
1. What is data consolidation?
Ans. Data-consolidation is a process of considering data from several worksheets and preparing a
consolidated single summary report out of it.
Data Consolidation facilitates easier editing and viewing of information since it shows the data in
aggregate/summary form.

2. What do you understand by "What-if analysis"? What is its significance?

Ans. What-if analysis is the process of determining the effects on outcomes in a spreadsheet calculation
through systematic changes in the input.
It is useful for analysing different input values and their impact on the outcome. This way, one can take
better decisions based on the different inputs and their outcomes.

3. What are various what-if tools available in Calc ?

Ans. Open Office Calc makes available these commonly used what-if tools:
(1) Scenarios (ii) Goal Seek (iii) Solver

4. How is what-if analysis carried out through scenarios in a worksheet?

Which of the following is NOT an example of a what-if analysis ?
(a) Find how raises will affect employee salaries
(b) Find the five top sales people in a company
(c) Find the business profits for different levels of sales
(d) Find the loan payments based for different interest rates

5. Give some example situations, where what-if analysis is useful?

Ans. What-if analysis is useful in many situations, such as:
 for proposing different budgets based on revenue.
 for predicting the future values based on the given historical values.

6. A what-if tools is described as, "If you are expecting a certain value as the result from a formula,
you can find different sets of input values that produce the desired result". Name this what-if tool.
Ans. Goal Seek.

7. Which menu of Calc is used for carrying out What-if analysis ?

Ans. Tools menu.

8. What is Subtotal?
Answer – SUBTOTAL: totals/adds data in an array—that is, a collection of cells with column and/or
row labels. You can choose arrays and then apply a statistical function (sum, average, max, min) to
them using the Subtotals dialogue. To maximise efficiency, a function can be applied to up to three sets
of arrays.

9. What is Goal Seek?

Answer – The word “goal seeking” refers to the act of determining your input value based on a
previously determined output value. The method entails the use of a certain operator in a formula that
may be calculated with computer software.

Example: Set Cell: This specifies the cell whose value will be changed to the desired value after the
Goal Seek operation is completed.
For instance, Jack received a 25 out of 30 in English and a 22 out of 30 in Math. In order to calculate
the score in IT, he needs to acquire an overall score of 85 percent. As a result, a goal has been
established, and according to it, Jack will discover one unknown variable, IT marks.

10. What is Scenario?

Answer – Scenarios are a tool to test “what-if” questions. Each scenario is given a unique name and
can be changed and presented independently. Only the content of the currently active scenario is
printed when you print the spreadsheet. A scenario is essentially a set of saved cell values that you
may use in your calculations. Using the Navigator or a dropdown list displayed beside the changing
cells, you may simply switch between these sets.

11. What is Solver?

Answer – The Solver option in the Tools menu is essentially a more advanced version of Goal Seek.
The Solver, on the other hand, deals with equations involving several unknown variables. It is meant
to minimise or maximise the result based on a set of rules that you specify.

12. Differentiate between relative and absolute hyperlinks.

Answer – An absolute hyperlink will stop working only if the target is moved. A relative hyperlink
will stop working only if the source and target locations change relative to each other.
Suppose, if you have two spreadsheets in the same folder linked to each other and you move the
entire folder to a new location, a relative hyperlink will not break a link.

13. How can we rename a worksheet?

Ans. There are three ways you can rename a worksheet
a. Double-click on one of the existing worksheet names.
b. Right-click on an existing worksheet name, then choose Rename from the resulting Context menu.
c. Select the worksheet you want to rename (click on the worksheet tab) and then select the Sheet
option from the Format menu. This displays a submenu from which you should select the Rename
option.

14. What are the two ways of referencing cells in other worksheets?
Ans. Two ways to reference cells in other sheets: by entering the formula directly using the keyboard
or by using the mouse.

Sharing and reviewing spreadsheet:

1. When multiple users can view, edit and review the changes made in a document, it is known as of a
document.
(a) Multiusage (b) Workload (c) Multiprogramming (d) Sharing
Ans: d)

2. Multiple users are working on same spreadsheet and are able to view the changes made in it. This
working mode is known as ____ in Calc
(a) View mode (b) Change mode (a) Shared Mode (d) Tools Protect document
Ans:c)

3. To activate sharing and collaboration features for a document,___________ command may be used in
Open Office Calc.
(a) Tools Options (b) Tools Share document (c) Tools Merge document (d) tools
Protect document
Ans:b)

4. A colored border, with worksheet. appears around a cell where changes are made in a shared
(a) a dot in the upper left-hand comer
(b) a dot in the lower left-hand corner
(c) a cross in the upper left-hand corner
(d) a cross in the upper right-hand corner
Ans:a)

5. _______is a specific editing mode wherein it is possible to make temporary changes in a document,
which can later be made permanent by accepting or rejecting the changes.
(a) Recording of changes (b) Storing of changes (c) Logging of changes (d) None of these
Ans:a)

6. Making changes temporarily in a document so as to confirm them later by reviewing them. This
working mode is known as in Calc.
(a) View mode (b) Change mode (c) Shared Mode (d) Record Changes Mode
Ans:d)

7. The command to enable recording of changes in a worksheet in Open Office Calc, is

(a) Edit→ Changes→ Accept or Reject (b) Edit →Changes → Show
(c) Edit→ Changes → Record (d) Record →Changes → Edit
Ans:c)

8. The descriptions about the changes made in cells are available through
(a) Descriptive list (b) Comments (c) Position (d) None of these
Ans:b)

9. The option/feature of Open Office Calc that allows to find changes in documents without theRecording
of Changes is
(a) Check document b) Search document (c) Magnifier mode (d) Compare document
Ans:d)

10. The changes made by multiple users are finally stored or ignored in a document when action takes
place.
(a) Accept (b) Accept All (c) Reject (d) Reject All (e) All of the above (f)None of the
above
Ans:e)

11. In order to view the changes made in the document (all accepted and rejected changes), _____dialog
of Open Office Calc should be opened.
(a) Changes (b) Show changes (c) Accept or Reject Changes (d) None of these
Ans:b)

12. Which command opens a document in shared mode?

Ans:Tools>Share document

13. Which command opens a document in record changes mode?

Ans:Edit> changes > Record

14. While saving a shared document, if you are resolving the conflicts in changes, can any other user save
the document at that time?
Ans:No

Competency Based Questions:

15. Keerat has joined an organization as IT support executive. He happily supports people in all types of
software related issues, whether big or small. Nathan, an enthusiastic and hardworking new intern
approached Keerat and asked him to enable a mode in Open Office Calc so that he can collaborate with
other interns and work on the same workbook. What could have Keerat done?

(a) Keerat got every user registered in Options and enabled the sharing mode using Tools Share
command.
(b) Keerat asked each intern to work separately and create a consolidated workbook later on.
(c) Keerat said they should work in existing file as he'd merge the changes later.
(d) All of these are possible.
Ans:a)

16. After enabling the collaborative/sharing mode, interns have been working on shared workbook.
But suddenly while saving, they see a dialog saying, 'There are conflicting changes in this shared
spreadsheet".
Reading this, they all have panicked and rushed to Keerat once again. Keerat laughed
and explained conflicts to the interns. What, in your opinion, Keerat must have told them?
Ans:a)

(a) Conflict means there must be an error with the user registration.
(b) Conflict means there must be some unauthorised action taken on data.
(c) Conflicts rise when some data is damaged. This is a serious issue.
(d) Conflicts are not to fear about. Conflicts mean, multiple users have changed the common
shared cells in the worksheet. In order to save the changes, conflicts must be resolved now.
Having conflicts is not a bad thing.
Ans:d)

17. Samir, the mentor of interns, has given same task of coming up with a proposed budget for an event to
three different interns while sharing with them the past year's budget worksheet.
The interns, after doing their work, have submitted three different worksheets containing the proposed
changes.
Now what should Samir do as he cannot just choose one and ignore other worksheet ?

(a) Samir should ask the interns to sit together and work again in one single worksheet.
(b) Samir should simply add the received worksheets to get the final worksheet.
(c) Samir should go through the three worksheets and then prepare a new worksheet himselfbased on
them.
(d) Samir should merge the three worksheets using Merge document command.
Ans:d)

18. Raj has created a worksheet where he has added all the information of his employees.
He wants every employee to go through the worksheet and update their address and phone number, if
required.
He also would like to know the changes done by his employees.
Which feature of spreadsheet he should enable to see the changes made by his employees ?

(a) Macro (b) Link Workbook (c) Change Worksheet (d) Track Changes
Ans:d)

Important Points:
 Sharing of a document means when multiple users can view, edit, review the changes made in a
document
 The command Tools → Share Document can be used to switch the mode for a document from
unshared to shared
 Some features/commands of Calc are unavailable in shared mode.
 Recording of changes is a specific editing mode wherein it is possible to make temporary changes
in a document which can later be made permanent by accepting them or undone by rejecting
them.
 The Record Changes mode is started by command Edit Changes → Record.
 Comments are the descriptions about the changes made in cells during Record changes mode.
 Changes can later be accepted or rejected using command Edit Changes Accept or Reject.
 Two documents can be compared using command Edit Changes Compare Document.
 Two documents can be merged using command Edit Changes Merge Document.

Solution Time:

1. What is the need for sharing documents ?

Ans. Sharing of a document means when multiple users can view, edit or review the changes made in a
document.
Thus sharing of documents is useful when there are multiple stakeholders for a document.

2. List some features which are not available in Shared document mode.
Ans. Some features which are not available in shared document mode are:
 Edit Changes, except for Merge Document
 Edit Compare Document
 Edit Sheet Move/Copy and Delete
 Data Sort
 Data Subtotals
3. Three users are working on same shared document. However, they are working on three different non-
overlapping ranges.
What will happen, when you try to save such a document?
Ans. When there are no conflicts, the document is saved and the changes made by the other users are
added in the final spreadsheet.

4. Three users are working on same shared document. But two of them are working on some common,
overlapping ranges.
What will happen, when you try to save such a document?
Ans. As there are overlapping ranges, it means there will be changes to common cells, giving rise to
conflicts. With conflicting changes, if we try to save a document the Resolve Conflicts dialog is shown
where we must decide for each conflict which version to keep. When all conflicts are resolved, the
document is saved.

5. When is merging of two documents useful?

OR
Why do we need to merge worksheets ?

Ans. When multiple reviewers work on common document and give multiple edited documents The
merging of these documents is useful. The reason being that in such cases, the ideal way for the authority
will be to view all the changes made by all reviewers at once so that they can take decisions in one go.
Also, it makes sense and is quicker to review all of these changes at once, rather than one review at a
time. To accomplish this, we can merge documents in Calc.

Linking spreadsheet data:

1. The default name for a newly inserted worksheet in a workbook is_______________.

(a) New Sheet (b) Sheet New (c) Unnamed (d) Sheet<n>
Ans: d)

2. By default, sheets tab are present at the ______________ of the spreadsheet.

(a) Top (b) Bottom (c) Center (d) Right
Ans:b)

3. The cell reference in a spreadsheet for cell range B2 to F15 is _____________ .

(a) B2.F15 (b) B2;F15 (c) B2:F15 (d) B2-F15
Ans:c)

4. Within a worksheet, a cell reference takes the form_____________

(a) <Row><COL> (b) <COL><ROW> (c) <Sheetname>.<col><Row> (d)
<sheetname>.<Row><col>
Ans:b)

5. Outside a worksheet, a cell reference takes the form ______________

(a) <Row><COL> (b) <COL><ROW> (c) <Sheetname>.<col><Row> (d)
<sheetname>.<Row><col>
Ans:c)
6. To refer to cell K5 of sheet MyData in another worksheet namely Final cell B3, what would you write:
(a) K5.MyData (b) B3.Final (c) MyData.K5 (d) Final.B3.MyData.K5 (e)
Final.B3
Ans:c)

7. _____________means combining data in a spreadsheet from different worksheets into master

worksheet.
(a) Hyperlinks (b) Consolidating (c) Linking (d) Filter
Ans:b)

8. What is a document hyperlink?

(a) A shortcut icon placed on the desktop of computer (b) Copied document in a flash drive
(c) A link, clicking on which opens the linked document (d) An address of a web page
Ans:c)

9. To add a hyperlink inside a worksheet, linked to a document, one can use

(a) File New Hyperlink (b) Insert Hyperlink (c) Hyperlink icon on the standard
toolbar (d) All of these
Ans:b)

10. A ________ hyperlink contains the full address of the destination file, work book or web page.
(a) Relative (b) Absolute (c) Mixed (d) Address
Ans:b)

11. A_________ hyperlink tells how to get this document from the current position (i.e., link with
respect to the current position).
(a) Relative (b) Absolute (c) Mixed (d) Address
Ans:a)

12. The ________ hyperlinks tell the path to reach to a document starting from the top most
position/folder.
(a) Relative (b) Absolute (c) Mixed (d) Address
Ans:b)

13. Whenever you display a link in Open Office Calc, it is always in________ form.
(a) Relative (b) Absolute (c) Mixed (d) All of these
Ans:b)

14. Consider the hyperlink: ..\mydata.odb. Identify the type of this document hyperlink.
Ans:Relative

15. Consider the hyperlink: D:\Data\mydata.odb Identify the type of this document hyperlink.
Ans: Absolute

16. An_______link will stop working only if the target is moved while a _____ link will stop working only
if the start and target locations change relative to each other.
(a) absolute, fixed (b) Relative, Absolute (c) absolute, relative (d) permanent,
absolute
Ans:c)

17. In Calc, the registered data sources are the databases that are compatible with:
(a) .txt (b) .odt (c) *.sql (d).odb
Ans:d)

18. To link some components of an HTML page in Open Office Calc, you should use command.
(a) Insert Hyperlink (b) Insert Cells (c) Insert Link to External data (d) None of these
Ans:c)

19. If you want to subtract cell K8 of sheet namely Expenses from the cell K5 of sheet namely Earning,
what will be the formula for this,
which is to be entered in cell K6 of sheet Balance?
Ans: =Earning.K5-Expenses.K8

20. A(n) ______ hyperlink points to the path to reach a document from current location.
Ans:Relative

21. A(n) ______ hyperlink points to the path to reach a document from topmost folder.
Ans:Absolute

22. Calc always displays a hyperlink in _________ form.

Ans:Absolute

23. Can you add a link inside a worksheet to a table on an HTML document, in Calc? (Yes/No)
Ans:yes

Competency Based Questions

24. Bansuri has joined an organization as data assistant. Her manager has asked her to create one
workbook containing the data of six different branches,
stored in six separate workbooks, eachhaving one worksheet.What should Bansurido ?
(a)Create a new workbook and copy ranges of data into it.
(b) Create a new workbook having six worksheets with clear and meaningful name. Then paste data of
each branch's data into these sheets.
(c) Perform data consolidation.
(d) All of these.
Ans:b)

25. Bansuri's manager now thinks that there should be a way of using the worksheets of six branches
without having to create one common workbook.
What are the other options?
(a) Data consolidation of individual worksheets.
(b) Create document hyperlinks for each of the worksheets.
(c) Refer to the data of individual worksheets using absolute hyperlinks.
(d) All of these.
Ans:b,c
26. Adhunik is the new manager in office. He wants that there should be certain useful repositories of
data available in different formats
such components of an HTML page (not the whole page). Adhunik wants that there should be a way to
connect to this data.
Suggest the way to achieve this.
(a) Create a document hyperlink for the HTML document.
(b) Create link for the required components using link to external data.
(c) Copy and Paste the data in a workbook.
(d) All of these.
Ans:b)

Important points:

 To use data from another worksheet (i.e., to link sheets), all you need to use the qualified name
for a cell: <Sheetname>.<Cell address>

 A document hyperlink is a link, clicking on which opens the linked document such as a
spreadsheet or a textdocument or an image file and so on.

 The hyperlinks are of these two types: (i) Relative hyperlinks, (ii) Absolute hyperlinks.

 Relative Hyperlinks tell the path of a document with respect to the current active location
whereas Absolute Hyperlinks tell the path to reach to a document starting from the topmost
folder.

 You can insert hyperlinks to documents using command Insert Hyperlink.

 You can create links to external data using command Insert Link to External Data.

 Registered data source in Open Office means if a database is in *.odb format or not.

Solution Time:
1. What is the need of using multiple sheets in a workbook? Give example.
Ans. Multiple sheets help keep information organized in a workbook. Different data can be stored in
separate sheets for a better organisation.
However, when the need arises, these separate sheets canbe linked too and this ways all the data can
be used even while it is in different sheets.

Anusha is trying to keep track of her personal finances. She has several bank accounts and the
information is scattered and disorganized.
She can't get a good grasp on her finances until she can seeeverything at once.

To resolve this, Anusha can keep different bank statements in different worksheets and create a new
sheet that contains consolidated data by linking these sheets.
This way she would be able to see all of his account balances at once.
2. What are document hyperlinks ? How are they useful?
Ans. A document hyperlink is a link, clicking on which opens the linked document such as a spreadsheet
or a text document or an image file and so on.
Hyperlinks are very useful when additional information is also required along with a document. In that
case, rather than adding the contents
of additional information, a hyperlink to separate document can be provided.

This way hyperlinks offer these advantages:

(i) A document does not become very large with lot of information
(ii) Additional information is also available by clicking at the hyperlinks
(iii) Hyperlinks make documentation reader friendly.

3. Distinguish between the following with respect to spreadsheets:

(a) Relative and Absolute hyperlink.
(b) Internet hyperlink and Document hyperlink.
Ans. (a) Relative Hyperlinks. These are the hyperlinks that tell the path of a document with respect to
the current active location.
Absolute Hyperlinks. These are the hyperlinks that tell the path to reach to a document starting from the
topmost folder.

(b) Internet hyperlink is a link/URL of a web document, ie., document on the Internet.
A document hyperlink is a link, clicking on which opens the linked document such as a spreadsheet or a
text document or an image file and so on.

4. You want to add a link to one of the three tables in an HTML file (result.html). How would you do it in
Calc ?Write steps.
Ans.
 Open the sheet where this link is to be entered.
 Click command Insert Link to External Data.
 Browse the HTML file, i.e., result.html.
 Choose one of the tables of the loaded HTML file.

Macros in spreadsheet:
1. A __________ is a saved, named sequence of commands or keystrokes that are stored for later use.
(a) Workbook (b) Spreadsheet (c) Macro (d) Hyperlink
Ans:c)

2. Macros are especially useful to ____________ the same way over and over again.
(a) repeat a task (b) reject a task (c) report a task (d) comment a task
Ans:a)

3. You can create/run macros in Calc using menu.

(a) Insert (b) Data (c) Format (d) Tools
Ans:d)

4. As you record a macro, Calc converts your keystrokes into:

(a) Formulas (b) Hyperlinks (c) Internal code (d) Shortcuts.
Ans:c)

5.feature of Calc helps to track what made the change and in which cell the change has occurred. data was
changed,
when the change was made, who and clauses.
(a) Record changes (b) Edit record (c) Change (d) Масто
Ans:a)

6. When you record a macro, its tasks/keystrokes are stored in code, inside___________ and
__________clauses.
(a) Macro, End Maсто (b) Sub, End Sub
(c) Function, End Function (d) Task, End Task
Ans:b)

7. The submenu used to work with macros in Open Office Calc is available through command
(a) Insert →Macros (b) Tools →Macros
(c) Data → Macros (d) Edit→ Macros
Ans:b)

8. A macro can be made to run as a _________ by using Edit option in Open Office Basic Macros dialog.
(a) File (B)range
(c) Style (d)function
Ans:d)

9.In order to use a macro as a function, it must be stored in code, inside___________ and
__________clauses.
(a) Macro, End Macro (b) Sub, End Sub
(c) Function, End Function (d) Task, End Task
Ans:c)

10. By default, the code generated for each macro is stored inside___________ and __________clauses.
(a) Macro, End Macro (b) Sub, End Sub
(c) Function, End Function (d) Task, End Task
Ans:b)

11. The values can also be passed to macros as functions. True/False?

Ans:True

12. The values passed to a macro are called____________.

(a) Values (b) Work values (c) Arguments (d) Data values
Ans:c)

Competency Based Questions:

13. Hema is a chartered accountant. She used to maintain the accounts in a spreadsheet on everyday basis.
There are number of steps which she needs to follow every time. Can you suggest her a feature of
spreadsheet
through which she can perform these tasks quickly without repeating the steps every time?
(a) Record Changes (b) Track Changes (c) Goal Seek (d) Using Macros
Ans:d)
14. Charvik is an enthusiastic worker and keeps enhancing his knowledge to uplift his work practices.
While working as data assistant, he has to perform many similar tasks on a group of worksheets, so he has
created some macros to ease his repetitive work. Recently Charvik has learnt some programming and now
using his programming skills he wants to make changes in the code of the macros he has created. What
should he do for this?
(a)He should write a module and get it integrated with Open Office Calc.
(b) He can create own spreadsheet software using his programming skills.
(c) He should open his macros' code using Open Office Basic Macros dialog and make changes in the
code displayed there.
(d) None of these is possible.
Ans:c)

15. Charvik was able to make changes in his macros' code, but in order to use his macros, he needs to
run them using Run Macro command. So Charvik now wants that his macros should be directly
usable in his worksheets as a function, just like other Calc functions work. What should Charvik dofor it ?

(a) Charvik should open his macros' code and add a line beginning with a # sign. This will now on be
used as a function.
(b) Charvik should open his macros' code for editing and in the editing window, make changes such that
code is now enclosed in clauses
Function name(), End Function.
(c) Charvik should open his macros' code for editing and change the first line of the code as Function
name().
(d) All of these will work.
Ans:b)

Important points:

 A macro is a saved, named sequence of commands or keystrokes that are stored for later use.
 Macros offers many advantages by storing the actions/tasks in a name which can be re-run any
time you need to repeat the same actions.
 You can use Tools Macros to record and run a Macros.
 Internally, for each recorded macro, some code is generated, which is stored inside Sub and End
Sub clauses.
 Macros written in Function and End Function clauses can be used like other functions of Calc.
 The values passed to a macro are called its Arguments.

Solution Time:
1. What are macros? How are they useful?
Ans. A macro is a saved, named sequence of commands or keystrokes that are stored for later use. Macros
are useful when same set of keystrokes/actions/tasks are to be repeated. Using macros, one needs to
perform these actions/tasks only once and record their sequence,
which later can be re-run as many times as needed.

2. List some advantages offered by macros.

Ans.
(i) Macros automate the repetitive keystrokes and tasks.
(ii) Macros reduce the possibility of human error that increases with many, repetitive keystrokes and
tasks.
(iii) Macros reduce the amount of time spent in basic, repetitive computing tasks, ie., they make things
faster.
(iv) Macros are useful for making complex computations easier to perform by storing them in a name,
which can re-run every time one needs to perform the same complex computations.

3. You want to create a macro as a function which returns the cube of passed value. What will you write
in MyMacros code window?
Ans.
Function Cube(Optional n)
Cube-n*n*n
End Function